2013-235/21/2013
RESOLUTION NO. 2013 — 23
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT BETWEEN THE STATE OF ILLINOIS,
THROUGH ITS DEPARTMENT OF TRANSPORTATION AND
THE VILLAGE OF BUFFALO GROVE FOR THE UPGRADE
OF CERTAIN STATE -OWNED TRAFFIC SIGNALS
WHEREAS, the approval of the Agreement with the State of Illinois, through its
Department of Transportation is required regarding the upgrade of certain traffic signals within the
Village.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,
ILLINOIS, as follows:
Section 1: The agreement between the State of Illinois, through its Department of
Transportation, and the Village of Buffalo Grove for the upgrade of certain State -owned traffic
signals, which is entitled "Agreement," is hereby approved and the Village President is hereby
authorized and directed to execute the Agreement on behalf of the Village.
Section 2: A copy of said Agreement is attached hereto and made a part hereof.
AYES: 6 — Berman. Trillino. Sussman, Terson, Stein, Ottenheimer
NAYES: 0 - None
ABSENT: June 17 , 2013
PASSED: June 17 , 2013
APPROVED: June 28 2013
ATTEST:
Villade Jerk
GARES13 -3
AGREEMENT
THIS AGREEMENT entered into this 11 -1a day of AFN�A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and the Village of Buffalo Grove, in Cook County, of the State of Illinois, hereinafter called
the VILLAGE.
WITNESSETH
WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with
Light- Emitting -Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown
Pedestrian Signals (CD Ped) at the intersections of IL 68 (Dundee Rd) at Buffalo Grove Fire House;
IL 68 (Dundee Rd) at Buffalo Grove H.S; IL 68 (Dundee Rd) at Buffalo Grove Rd; IL 68 (Dundee Rd)
at Golfview Terrace and IL 68 (Dundee Rd) at Weidner /Crofton Ln (to be known as STATE Section
2013 -006TS and Contract No. 60W37 -Job No. C -91- 272 -13). This LED upgrade project will require
cost participation similar to the federal Highway Safety Improvement Program (HSIP). State funds
will be used for 90% of the traffic signal upgrade costs with the remaining 10% split based on the
proportionate share of approach leg jurisdiction.
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate
benefit to the VILLAGE, and permanent in nature; and,
WHEREAS, the intersections IL 68 (Dundee Rd) at Buffalo Grove Fire House; IL 68 (Dundee
Rd) at Buffalo Grove H.S; IL 68 (Dundee Rd) at Golfview Terrace and IL 68 (Dundee Rd) at
Weidner /Crofton Ln, lie within the corporate limits of the VILLAGE.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated.
The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the estimated construction costs and
engineering costs of this improvement shall be as follows:
Improvement
Cost
State
Cost
Buffalo Grove
Cost
IL 68 (Dundee Rd) at Buffalo
Grove Fire House
$10,000.00
(Signal upgrades)
$9,670.00
90 % +6.7%
$330.00
3.3%
Engineering (15 %)
$1,450.50
$49.50
IL 68 (Dundee Rd) at Buffalo
Grove H.S.
$20,000.00
(Signal upgrades)
$19,340.00
90 % +6.7%
$660.00
3.3%
Engineering (15 %)
$2,901.00
$99.00
IL 68 (Dundee Rd) at Buffalo
Grove Rd
$8,000.00
(Signal upgrades)
$8,000.00
90 % +10%
$0
%
Engineering (15 %)
$1,200.00
$0
IL 68 (Dundee Rd) at Golfview
Terrace
$8,000.00
(Signal upgrades)
$7,600.00
90 % +5%
$400.00
5%
Engineering (15 %)
$1,140.00
$60.00
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the Master Agreement executed between the Village of
Buffalo Grove and the Department of Transportation on July 01, 2011.
6. The agency performing actual traffic signal maintenance will remain as listed in the Exhibit A of
the current Master Agreement.
Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
Improvement
Cost
State
Cost
Buffalo Grove
Cost
IL 68 (Dundee Rd) at
Weidner /Crofton Ln
$10,000.00
(Signal upgrades)
$9,500.00
(90 % +5 %)
$500.00
(5 %)
Engineering (15 %)
$1,425.00
$75.00
TOTAL
$62,226.50
$2,173.50
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the Master Agreement executed between the Village of
Buffalo Grove and the Department of Transportation on July 01, 2011.
6. The agency performing actual traffic signal maintenance will remain as listed in the Exhibit A of
the current Master Agreement.
Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
ATTEST:
CLERK
VILLAGE OF BUFFASO GROVE
a
President
Date:
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: /� ,
( gnature)
By: John Fortmann
(Print)
Title: John Fortmann, P.E.
Deputy Director of Highways,
Region One Engineer
Date: G - ZS -13
T . 2
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersections of IL 68 (Dundee Rd) at
Buffalo Grove Fire House; IL 68 (Dundee Rd) at Buffalo Grove H.S; IL 68 (Dundee Rd) at Golfview
Terrace and IL 68 (Dundee Rd) at Weidner /Crofton Ln, VILLAGE OF BUFFALO GROVE, hereby
approves the plans and specifications for the proposed traffic signal improvements at said
intersections above.
ATTEST:
Clerk
SEAL
Date: " Av (�