2012-10•
RESOLUTION NO. 2012 -10
A RESOLUTION APPROVING ADDENDUM NO.2 AND ADDENDUM NO. 3
OF AN AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
FOR THE WEILAND ROAD /PRAIRIE ROAD
(LAKE COOK ROAD TO ILLINOIS ROUTE 22)
AND LAKE COOK ROAD (HASTINGS LANE TO RAUPP BOULEVARD)
PHASE I STUDY
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the Village Board desires to accommodate the completion of a Phase
I Engineering Study of the arterial street corridors along Weiland Road/Prairie Road
(Lake Cook Road to Illinois Route 22) and Lake Cook Road (Hastings Lane to Raupp
Boulevard); and,
WHEREAS, the approval of additional preliminary engineering services is
required in order to fully complete the Phase I preliminary engineering study; and,
WHEREAS, the agreement entitled "First Amendment to Reimbursement
Agreement" between the County of Cook and the Village of Buffalo Grove was
previously approved by the Village President and Board of Trustees on March 5, 2012,
which agreement provides for the County of Cook to reimburse the Village of Buffalo
Grove for the additional expenses related to the additional work required to complete the
Lake Cook Road portion of the Phase I Study; and,
WHEREAS, the Lake County Division of Transportation has reviewed and
concurred with the scope of supplemental engineering services related to the Weiland
Road /Prairie Road Corridor and confirmed that these supplemental services are
appropriate to complete the Phase I Study and that the general provisions for the division
of cost for the roadway improvements established in the agreement between Lake County
and the Village of Buffalo Grove dated June 13, 1995 are properly applicable;
NOW, THEREFORE BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows:
1. The agreements entitled "Preliminary Engineering Services Supplemental
Agreement — Addendum No. 2 Supplement to Weiland Road Portion of
Phase I Study" and "Preliminary Engineering Services Supplemental
Agreement — Addendum No. 3 Supplement to Lake Cook Road Portion of
Phase I Study" are hereby approved.
2. The Village President and Village Clerk are hereby authorized and
directed to execute said agreements, copies of which are attached hereto
and made a part hereof.
AYES: 5 — Berman, Trilling, Sussman, Terson Ottenheimer
NAYES: 1 - Stein
ABSENT: 0 - None
PASSED: March 5 92012
APPROVED: March 5 , 2012
ATTEST:
Village Clerk
G:\PWDIRGRP \LHC \WEILRD \RESOLUTION 2012.docx
APPROVED:
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• Local Agency
Village of Buffalo Grove
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Consultant
Civiltech Engineering, Inc.
County
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Address
Lake Count
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450 East Devon Avenue, Suite 300
Section 07-0094-00-PV
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Preliminary Engineering
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city Itasca
Project No.
A
Services Supplemental
G
Agreement
T
State
Illinois
Job No.
E
N
A
Zip Code 60143
Contact Name /Phone /E -mail Address
C
Addendum No. 2
N
Mr. Gregory P. Boysen, P.E.
Y
Supplement to Weiland Road
T
Contact Name /Phone /E -mail Address
847.459.2547
Portion of Phase 1 Study
Mary L. Young, P.E., P.T.O.E.
gboysen @vbg.org
630.773.3900
myoung @civiltechinc.com
THIS AGREEMENT is made and entered into this day of�� 2012 between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT.
Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Weiland Road Improvement I Route W17 Length 3.0 mi. Structure No.
Termini Lake Cook Road to IL Route 22
Description: The Phase I Engineering Study for this project will include environmental and location- design studies needed to develop
and refine feasible alternatives, evaluate costs and impacts, and undertake coordination with jurisdictional agencies and the public.
Agreement Provisions.
1. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 365 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man -
hours shown in EXHIBIT A. If higher - salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser - salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the
ENGINEER and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as
a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural
engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by
the Bureau of Local Roads and Streets ,ilai?WQ �rl_hv tha RTATF
8. That the ENGINEER will comply with
! iAY 2 4
PWADMIN _
and local laws or ordinances of the LA.
BLR 4351)
Page 1 of 5
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9. The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person
(other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e) have not within a three -year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g) have not within a three -year period preceding this AGREEMENT had one or more public transactions (Federal, State or
local) terminated for cause or default.
10. Scope of Services to be provided by the ENGINEER
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
® Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood
flow histories.
❑ Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources
Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and /or approve cofferdams and superstructure shop drawings.
® Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
® Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
to compete 'Type- Studies" of the proposed improvement. Such investigations to be.made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
® Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
® To perform the engineering consulting services as defined in the attached Exhibits A through G, specifically the Scope of Services
included as Exhibit A, and made part of this agreement.
® Furnish the LA with survey and drafts in quadruplicate all necessary right -of -way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
BLR 4351)
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i
II. THE LOCAL AGENCY AGREES,
I. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of ® cost plus
fixed fee or ❑ specific rate. The Supplemental Agreement compensation shall not exceed $226,011, with the total compensation not
to exceed $1,714,009.
3. To pay the ENGINEER in the following manner:
a) To pay for services stipulated in Section I, Item 10 inclusive at actual cost of performing such work plus 153.86 percent to cover
profit, overhead, and readiness to serve _ "actual cost" being defined as actual payrolls. Traveling and other out -of- pocket
expenses for additional services will be reimbursed to the ENGINEER at his actual cost. There shall be 0 retainage as part of this
agreement. If the LA chooses to delay acceptance of the services due to no fault of the ENGINEER or if a small part of the
services must be delayed appreciably (such as right -of -way staking or checking of structural shop drawings), the LA may elect to
reduce the retainage to zero. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided
under the paragraphs cited above. The maximum "not -to- exceed" fee for this Supplemental Agreement shall be $226,011 with a
total maximum "not -to- exceed" fee of $1,714,009.
b) The classifications of the employees used in the work should be consistent with the employee classifications and estimated
manhours shown in EXHIBITS A through G. If the personnel of the firm, including the Principal Engineer, perform routine services
that should normally be performed by lesser - salaried personnel, the wage rate billed for such service shall be commensurate with
the work performed.
c) That, should the LA require changes in any of the detailed plans, specifications, or estimates, except for those required pursuant
to Section I of THE ENGINEER AGREES, after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER
for such changes on the basis of actual cost plus 153.86 percent to cover profit, overhead, and readiness to serve _ "actual cost"
being defined as in paragraph 1 above plus direct expense and subconsultant expenses. It is understood that "changes" used in
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and
specifications.
d) That payments due the ENGINEER for services rendered in accordance with this agreement will be made as soon practicable
after the services have been performed upon receipt of a monthly invoice from the ENGINEER.
e) That should the improvement be abandoned at anytime after the ENGINEER has performed any part of the services provided for
in Section I, Item 10 and prior to the completion of such services, the LA shall reimburse the ENGINEER for his actual cost plus
153.86 percent plus reimburse the ENGINEER for any direct costs and /or subconsultant expense incurred up to the time he is
notified in writing of such abandonment _ "actual cost" being defined as in paragraph "3a" above.
4. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any
DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this
agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as
provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and /or the Program
Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without
restriction or limitation as to their use.
3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid Procedures
for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished
documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services
herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are
in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense.
BLR 4351)
Page 3 of 5
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and /or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting therefrom. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee or
contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or
service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty -five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor /grantee certifies and agrees that it will provide a drug free workplace by,
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled
substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of
the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3)
of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
BLR 4351)
Page 4 of 5
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by,
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Executed by the LA:
ATTEST:
By: �y- By:
Village Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTE
By: q / D
Title: (� 1 &e
Village of Buffalo Grove
(Municipality/Township /County)
By < : CSL �
Title:
BLR 4351)
Page 5 of 5
Village of Buffalo Grove
Weiland Road /Lake Cook Road Phase I Study
SCOPE OF SERVICES
Addendum No. 2
Supplement to Weiland Road Portion of Phase I Study
When the engineering agreement for the Weiland Road /Lake Cook Road Phase I Study was
first prepared, it was necessary to make several assumptions regarding the scope of work
that would be required to reach public consensus and agency approval. During the course of
the project, a number of events have occurred that have changed the scope and /or
magnitude of the study.
Item 1 - Public Meeting; #2 Follow -Uv - Due to numerous public comments received as a
g,
result of the second public meetin a substantial effort was required to provide individual
responses to each comment. In addition, a Frequently Asked Questions document was
prepared for posting on the Village's website.
Item 2 - Weiland Road Connector Additional Studies - Opposition was expressed at the
public information meeting to the new connector roadway, so a "no connector road" option
which reroutes traffic from Weiland Road onto Aptakisic Road to Prairie Road was
investigated. Following are the specific tasks that were completed for these additional
studies:
a. Traffic reassignments
b. HCS Analyses and Synchro Analyses
C. Concept Geometrics
d. Calculate right -of -way impacts
C. Investigate drainage patterns
f Perform noise analysis
Item 3 - Neighborhood Meetings _ Due to numerous design changes, as well as
opposition expressed at the public information meeting, two additional public meetings were
held with the residents along the Weiland Road corridor. Following are the specific tasks that
were completed for these additional meetings:
a. Prepare large scale exhibits for 2 meetings.
b. Prepare PowerPoint presentation for Neighborhood Meeting #2.
C, Preparation for 2 meetings.
d. Attendance at 2 meetings.
e. Respond to questions and comments following meeting.
Item 4 - "al Warrants - Area residents requested that traffic signals and /or pedestrian
safety accommodations be installed at several locations along Weiland Road including
Newtown Drive, Thompson Boulevard, Miramar Lane, and Brandywyn Lane. Following are
the specific tasks that were completed for these additional studies:
a. Perform pedestrian counts (done twice due to weather) at two locations.
b. Conduct 14 -hour machine counts at 4locations.
C. Conduct peak hour turning movement counts at 4 locations.
d. Prepare signal warrant technical memorandums for 4 locations.
e. Prepare Rectangular Rapid Flashing Beacon technical memorandums for 2
locations.
February 2, 2012 Page 1 of 4 Exhibit A
Item 5 - Weiland Road Bicycle Accommodations - Based on various coordination
efforts, revisions to the geometric plan have occurred to accommodate bicyclists within the
corridor. Additional modifications have also occurred to provide an off - street facility that is
along only one -side of the roadway. Following are the specific tasks that were completed for
providing bicycle accommodations:
a. Modify horizontal geometrics to provide wide outside lane for on- street bicycle
accommodations.
b. Update cross - section analysis.
C. Prepare for and attend 2 meetings with LCDOT, Buffalo Grove, and Bicycle
Advocacy Groups.
d. Revise horizontal geometrics to provide a 3 -foot wide on- street bicycle
accommodation.
e. Revise horizontal geometrics to relocate bike path to west side of road
between Lake Cook Road and Deerfield Parkway.
f. Update cross - section analysis and vertical geometrics for bike path relocation.
Item 6 - Prelimina Environmental Site Assessment - IDOT policies have changed
since the initial contract in regards to the analysis of special waste. A much more detailed
analysis needs to occur during Phase I Engineering requiring a specialty consultant firm to
conduct investigations for special waste studies. The Preliminary Environmental Site
Assessment (PESA) report will be prepared by a subconsultant, Cardno ENTRIX and a copy of
their'detailed proposal is included in Exhibit F.
Item 7 - Environmental Assessment /FONSI - It was originally assumed that an
Environmental Class ofAction Determination (ECAD) document would be prepared to ascertain
the appropriate level of environmental processing for the project. Based on the magnitude of
the project IDOT and FHWA agreed that the preparation of an EA would be necessary for this
project. Preparation of an EA will require a more extensive report and result in the need for
individual review of several sections of the document prior to preparation of the draft
document. Additional exhibits typically not prepared for an ECAD will also be required for
this document. In addition, this document will be reviewed by FHWA as well as IDOT
resulting in additional revisions and submittals. Following are the specific tasks that will be
completed for the EA:
a. Preparation of additional exhibits.
b. Preparation of additional text.
C. Submittal of draft EA.
d. Revisions to EA based on agency comments.
e. Preparation of a disposition of comments.
I Submittal of final EA.
Item 8- Combined _DesiQn Report - It was originally assumed that this project would be
processed through IDOT and FHWA as a Categorical Exclusion Group 11 which included the
preparation of a Project Development Report. Since this project is now being processed as an
Environmental Assessment (EA) a Combined Design Report will need to be prepared.
Following are the specific tasks that will be completed for the Combined Design Report:
a. Preparation of additional exhibits.
February 2, 2012 Page 2 of 4 Exhibit A
b. Preparation of additional text.
C. Submittal of draft CDR.
d. Revisions to CDR based on agency comments.
e. Preparation of a disposition of comments.
f. Submittal of final CDR.
Item 9 - Crash Analysis_- Due to the extended project schedule IDOT /FHWA requires the
most recent 5 years of crash data to analyzed. To update the crash analysis the following
task were completed:
a. Collect 2 additional years of crash data. (To be provided by Buffalo Grove and
Wheeling.)
b. Tabulate data and plot collision diagrams.
C. Prepare High Accident Location (HAL) analysis.
d. Prepare wet /dry crash analysis.
e. Prepare roadway lighting analysis.
f. Evaluate safety improvement needs, identify countermeasures, and write crash
analysis text.
Item 10 - HiOW -a r} Noise Analysis_- The Federal regulations pertaining to the analysis and
abatement of highway traffic noise on Federal -aid highway projects have recently been
amended. The Illinois Department of Transportation has updated its noise analysis policy
accordingly, effective June 29, 2011. All Federal -aid projects which have not received
environmental document approval by this date must comply with the revised Federal
regulations and State policy. Following are the specific tasks that will be completed for
updating the noise analysis:
a. Re- evaluate Common Noise Environments (CNE's) and Representative
Receptors.
b. Perform noise monitoring at 20 locations.
C. Update the Existing Conditions Traffic Noise Model.
d. Validate Existing Conditions Traffic Noise Model.
C. Update the No- Action and Build conditions models with 2040 traffic volumes.
f. Update the No- Action and Build conditions models to account for new CNE's
and receptors.
g. Re- evaluate the feasibility of noise barriers where impacts are predicted.
h. Re- evaluate the reasonableness of barriers deemed feasible.
i. Prepare and mail certified letters inviting benefitted residents to a noise
meeting. (Assume 3 separate meetings)
j. Coordinate meeting facilities for 3 separate meetings.
k. Prepare exhibits, handouts, and PowerPoint presentation for 3 separate
meetings.
1. Attend 3 separate noise meetings.
M. Compile and summarize viewpoints from 3 meetings.
n. Transmit noise analysis results to local officials.
o. Update and expand Technical Memorandum text, tables, and exhibits.
February 2, 2012 Page 3 of 4 Exhibit A
i
Item 11 - 2040 Traffic Update - Due to the extended project schedule, IDOT /FHWA now
requires projects to be designed for 2040 traffic as opposed to 2030 traffic. In order to update
the project design for 2040 traffic, the following tasks were completed:
a. Request 2040 traffic projections from CMAP.
b. Develop 2040 Design Hourly Volumes (DHV).
C. Perform 2040 No -Build capacity analyses.
d. Perform 2040 Build capacity analyses. .
Item 12 - Wetland Delineation Report Updates - Due to the extended project schedule,
the wetland delineations that were identified in 2008 are no longer valid. We proposed to use
a subconsultant, Cardno ENTRIX to perform the wetland delineation report updates. A
detailed scope of their services is included in Exhibit G.
ry 2, 2012 - Page 4 of 4 Exhibit A
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Village of Buffalo Grove
Weiland Road /Lake Cook Road Phase I Study
ADDENDUM #2
Supplement to Weiland Road Portion of Phase I Study
EXHIBIT D
DETAILED WORK HOURS
Item # Sub-
Task Description
ITEM 1 PUBLIC MEETING #2 FOLLOW -UP
a. Prepare Individual Responses to Public Comments.
b. Prepare FAQ document for publishing to website.
Sub -Total Item 1 =
ITEM 2 WEILAND ROAD CONNECTOR ADDITIONAL STUDIES
a. Reassign Traffic to Aptakisic Road.
b. Perform intersection capacities at 2 intersection.
C. Perform Synchro analyses.
d. Prepare horizontal geometrics.
e. Calculate right -of -way impacts.
f. Investigate drainage patterns and calculate detention volumes.
e. Perform noise analysis.
Sub -Total Item 2 =
ITEM 3 NEIGHBORHOOD MEETINGS
a. Prepare large scale exhibits for 2 meetings.
b. Prepare PowerPoint presentation for Neighborhood Meeting #2.
C. Preparation for 2 meetings.
d. Attendance at 2 meetings.
e. Respond to questions and comments following meeting.
Sub -Total Item 3 =
ITEM 4 SIGNAL WARRANTS
a. Perform pedestrian counts (done twice due to weather) at two locations.
b. Conduct 14 -hour machine counts at 4 locations.
C. Conduct turning movement counts at 4 locations.
d. Prepare signal warrant technical memorandums for 4 locations.
e. Prepare Rectangular Rapid Flashing Beacon technial memorandum for 2
locations.
Date: February 2, 2012
Sub -Total Item 4 =
Work Hours
52
4
56
18
12
48
56
8
20
64
226
188
64
40
50
20
362
32
16
16
18
14
96
Detailed Work Hours
Exhibit D
Page 1 of 4
Village of Buffalo Grove
Weiland Road /Lake Cook Road Phase I Study
ADDENDUM #2
Supplement to Weiland Road Portion of Phase 1 Study
EXHIBIT D
DETAILED WORK HOURS
Item # Sub -
Task Description Work Hours
ITEM ,5 WEILAND ROAD BICYCLE ACCOMMODATIONS
a. Modify horizontal geometrics to provide on- street bicycle accommodations. 22
b. Update cross - section analysis. 14
C. Prepare for and attend 2 meetings with LCDOT, Buffalo Grove, and Bicycle
Advocacy Groups. 36
d. Revise horizontal geometrics to provide 3 -foot wide on- street bicycle
accommodations. 8
e. Revise horizontal geometrics to relocate bike path to west side of road between
Lake Cook Road and Deerfield Parkway. 22
f.
Update cross - section analysis and vertical geometrics for bike path relocation.
Sub -Total Item 5 =
ITEM 6 . PRELIMINARY ENVIRONMENTAL SITE ASSESSMENT
a. Analyze PESA report prepared by subconsultant.
b. Coordination with subconsultant.
ITEM 7
ENVIRONMENTAL ASSESSMENT /FONSI
a.
Prepare additional exhibits for EA
b.
Prepare additional text for EA
C.
Submit Draft EA
d.
Revise EA
e.
Prepare disposition of comments.
f.
Submit Final EA
ITEM 8
COMBINED DESIGN REPORT
a.
Prepare additional exhibits for CDR
b.
Prepare additional text for CDR
C.
Submit Draft CDR
d.
Revise CDR
e.
Prepare disposition of comments.
f.
Submit Final CDR
Date: February 2, 2012
Sub -Total Item 6 =
Sub -Total Item 7 =
Sub -Total Item 8 =
16
118
2
4
6
28
54
6
68
6
6
168
28
28
6
32
6
6
106
Detailed Work Hours
Exhibit D
Page 2 of 4
Village of Buffalo Grove
Weiland Road /Lake Cook Road Phase I Study
ADDENDUM #2
Supplement to Weiland Road Portion of Phase I Study
EXHIBIT D
DETAILED WORK HOURS
Item # Sub -
Task Description
Work Hours
ITEM 9
CRASH ANALYSIS
a.
Collect 2 additional years of crash data. (To be provided by Buffalo Grove,
Wheeling)
4
b.
Tabulate data and plot collision diagrams.
16
C.
Prepare High Accident Location (HAL) analysis.
4
d.
Prepare wet/dry crash analysis.
2
e.
Prepare roadway lighting warrant analysis.
2
f.
Evaluate safety improvement needs, identify countermeasures and write crash
analysis text.
12
Sub -Total Item 9 =
40
ITEM 10
HIGHWAY NOISE ANALYSIS UPDATE
a.
Re- evaluate Common Noise Environments (CNE's) and Representative
Receptors.
10
b.
Perform noise monitoring at 20 locations.
24
C.
Update the Existing Conditions Traffic Noise Model.
15
d.
Validate Existing Conditions Traffic Noise Model.
10
e.
Update the No- Action and Build conditions models with 2040 traffic volumes.
8
f.
Update the No- Action and Build conditions models to account for new CNE's
and receptors.
28
g.
Re- evaluate the feasibility of noise barriers where impacts are predicted.
24
h.
Re- evaluate the reasonableness of barriers deemed feasible.
17
i.
Prepare and mail certified letters inviting benefitted residents to a noise
meeting. Assume 3 separate meetings.
16
1.
Coordinate meeting facilities for 3 separate meetings.
4
k.
Prepare exhibits, handouts & PowerPoint presentation for 3 separate noise
meetings.
59
I.
Attend 3 separate noise meetings.
69
M.
Compile and summarize viewpoints from 3 meetings.
19
n.
Transmit noise analysis results to local officials.
4
o.
Update and expand Technical Memorandum text, tables, and exhibits.
60
Sub -Total Item 10 =
367
Date: February 2, 2012
Detailed Work Hours
Exhibit D
Page 3 of 4
Village of Buffalo Grove
Weiland Road /Lake Cook Road Phase I Study
ADDENDUM #2
Supplement to Weiland Road Portion of Phase 1 Study
EXHIBIT D
DETAILED WORK HOURS
Item # Sub.
Task
ITEM 11
Description
2040 TRAFFIC PDATE
Work Hours
a.
Request 2040 traffic projections from CMAP.
b,
Develop 2040 Design Hourly Volumes.
2
C.
Perform 2040 No -Build Capacity analyses.
22
d.
Perform 2040 Build Capacity analyses.
22
22
Sub -Total Item 11 = 68
ITEM 12
WETLAND DELINEATION REPORT UPDATES
a.
Prepare wetland delineation exhibits.
b.
Submit WIE Form.
12
C.
Coordination with subconsultant.
4
4
Sub -Total Item 12 = Y0
Date: February 2, 2012
Total Project Work Hours 1,633
Detailed Work Hours
Exhibit D
Page 4 of 4