2011-288/17/2011
RESOLUTION NO. 2011-28
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A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
CONCERNING THE NORTHWEST SUBURBAN HOUSING COLLABORATIVE
WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, is a
Home Rule Unit pursuant to the Illinois Constitution of 1970; and,
WHEREAS, the Village of Buffalo Grove and adjacent communities including
the Village of Arlington Heights, the Village of Mount Prospect, the Village of
Palatine and the City of Rolling Meadows have formed the Northwest Suburban
Housing Collaborative to address housing issues in northwest Cook County, and have
agreed to share the services of a housing consultant pursuant to the provisions of the
Intergovernmental Agreement attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that:
Section 1. The Intergovernmental Agreement dated August 3, 2011 attached
hereto as Exhibit A is hereby approved.
Section 2. The Village President and Village Clerk are hereby authorized and
directed to execute said Agreement on behalf of the Village of Buffalo Grove.
Section 3. This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
AYES: 6 - Berman, Trilling, Sussman, Terson, Stein, Otterheimer
NAYS: 0 - None
ABSENT: 0 - None
PASSED: August 22, 2011APPROVED: August 22, 2011
ATTEST:
J T M. SIRABIAN
Village Clerk
INTERGOVERNMENTAL AGREEMENT
NORTHWEST SUBURBAN HOUSING COLLABORATIVE
August 3, 2011
THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement ") is entered into by and between
the Village of Arlington Heights ( "Arlington Heights "), the Village of Buffalo Grove ( "Buffalo Grove "), the
Village of Mount Prospect ( "Mount Prospect "), the Village of Palatine ( "Palatine "), and the City of Rolling
Meadows ( "Rolling Meadows ")(individually "Municipality" or "Party "; collectively, the "Municipalities"
or "Parties "), all being Illinois home rule municipal corporations, with the support and assistance of the
Metropolitan Mayors Caucus ( "MMC ") and the Metropolitan Planning Council ( "MPC "), both being
Illinois not - for - profit corporations, for the purpose of collaborating to address housing issues in
Northwest Cook County, Illinois. Although the MMC and MPC are not Municipalities or signatories to
this Agreement, they agree to full their obligations set forth herein.
RECITALS
WHEREAS, the Municipalities are home rule municipalities pursuant to Article VII, Section 6 of
the 1970 Illinois Constitution, and as such, may exercise any power and perform any function related to
their government and affairs; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of local
government to enter into agreements to exercise, combine or transfer any power or function not
prohibited to them by law or ordinance; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et sea. (the Act "), authorizes
units of local government to exercise jointly with any public agency of the State, including other units of
local government, any power, privilege or authority which may be exercised by a unit of local
government individually, and to enter into agreements for the performance of governmental services,
activities or undertakings; and
WHEREAS, the corporate authorities of the Municipalities agree that a collaborative approach
by the Municipalities to address housing issues using available state, federal and county funds, will most
effectively address the housing issues in the region; and
WHEREAS, the Metropolitan Mayor's Caucus (MMC), on behalf of the participating
municipalities, applied for a grant from the Chicago Community Trust ( "The Trust "), which grant was
awarded to the MMC to support on -going inter - jurisdictional housing work in northwest Illinois suburbs,
as described in the Grant Application and Grant Record with Grant Conditions (the "Grant Award ")
attached as Group Exhibit A and made a part hereof (the "Project "); and
WHEREAS, an independent consultant (the "Consultant ") will be retained to implement the
inter - jurisdictional housing work described in the Grant Application and Award, as provided in a contract
to be executed by the Consultant, and a Steering Committee is created by this Agreement to direct and
oversee the work of the Consultant; and
WHEREAS, MMC has agreed to fund the Project, including the costs of the Consultant, in a total
amount of $35,000 (the "Grant ") using the Grant funds awarded by The Trust; and
WHEREAS, the corporate authorities of each Municipality agree that it is in their best interests
to enter into this Intergovernmental Agreement; and
WHEREAS, the various undertakings by the Municipalities set forth in this Agreement relate to
the respective government and affairs of the Municipalities.
NOW THEREFORE, in consideration of the foregoing premises, the mutual covenants and
promises herein contained, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the Municipalities hereby agree as follows:
Section L Incorporation of Recitals
The Recitals of this Agreement are hereby incorporated by reference into this Agreement as if
fully set forth herein.
Section 2. Lead Municipality
The Village of Arlington Heights shall be the Lead Municipality for purposes of this
Agreement. Another Municipality may replace the Village of Arlington Heights as Lead Municipality upon
the Village of Arlington Height's request and the majority approval of the Steering Committee.
Section 3. Establishment of Steering Committee
A. A Steering Committee (the "Committee ") is created to direct, oversee and cooperate
with the Consultant. In particular, the Committee will focus on: multifamily housing stabilization and
preservation; condominium foreclosure strategies; engaging financial institutions in designing solutions;
advancing the region's strategic plan and other local and regional housing efforts; supporting future
fundraising for the Municipality's inter - jurisdictional efforts; and addressing the challenges faced by the
regional increase in housing foreclosures.
B. The Steering Committee shall consist of two (2) representatives from each Municipality
(the "Committee Members "), appointed by the Mayor or Village President of each Municipality. One (1)
of the Lead Agency's Committee Members shall be selected by that Agency's Committee Members,
unless designated by that Municipality's Mayor or Village President (the "Designated Lead Municipality
Representative "), to act as chair of the Steering Committee and principal liaison between the
Consultant and the Committee.
C. No Committee Member shall receive compensation for service on the Committee, or
additional compensation if the Member is an employee or elected official of the appointing
Municipality. Each Member shall continue to serve on the Committee until such time as the Member is
replaced by the Mayor /Village President of the appointing Municipality.
D. The Steering Committee shall be subject to and governed by the terms of this
Agreement and any By -Laws adopted by the Committee as amended from time to time. In the event of a
conflict between this Agreement and the Bylaws, the terms of this Agreement shall control the creation
and operation of the Committee.
E. The Steering Committee is not intended to be a legal entity, separate and apart from the
individual Municipalities. It has no power to contract or take any other legally binding action.
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Section 4. Duties of Steering Committee
A. The Consultant shall be selected by the Steering Committee.
B. The Committee will monitor Consultant's performance of its contract obligations under
the Consultant Agreement, as hereinafter defined.
C. The Steering Committee will provide general direction to the Consultant, and will
identify priorities for the Project.
D.. The Designated Lead Municipality Representative shall act as Chair of the Committee
and day to day liaison between the Committee and the Consultant.
E. MMC will work with the Consultant and the Steering Committee to determine the
initiatives that the Consultant will undertake. The Committee, or its designee, will meet with the
Consultant and MMC periodically (but no less than once per quarter) to review the status of the
initiatives, to coordinate their efforts in furthering the goals of the initiatives, and to evaluate
Consultant's performance based on certain benchmarks, which the Committee and MMC will
determine.
F. The Committee or its designee will communicate with Consultant and The Trust
periodically (but no less than once per quarter) to evaluate the Project's status and Consultant's
performance with respect to the terms of the Consultant Agreement, as hereinafter defined.
G. The Committee shall act in conformance with the requirements of the Grant Award
attached in Group Exhibit A: provided, however, that at the conclusion of the Project funded by the
Grant Award, the Committee will continue to exist and will operate according to the rules of any other
funding agreement which may be entered into.
H. Under no circumstances shall the Steering Committee or its Members incur any liability
or be bound by the terms of any contract.
Section 5. Consultant's Responsibilities
A. The selected Consultant will enter into a contract with the Lead Municipality (the
"Consultant Agreement "), which Agreement shall be based upon the Northwest Suburban Housing
Collaborative Request for Proposals for Consulting Services Contract: Interjurisdictional Housing
Coordinator, which is attached hereto and incorporated herein as Exhibit B, and also include the
responsibilities described in this Section 5 and the payment limitations described in Section 6(A).
B. In general, Consultant shall assist, facilitate and coordinate the efforts of the
Municipalities to create regional housing solutions to address the short and long term housing needs
and to provide a range of housing types.
C. The Consultant will report to the Steering Committee on a monthly basis.
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D. The Consultant shall perform its duties and obligations in accordance with all applicable
federal, state and local rules and regulations.
E. The Consultant may apply for grants, on behalf of MMC, to support on -going inter -
jurisdictional housing work in the Municipalities, subject to prior written approval of the Steering
Committee and final acceptance by MMC.
F. The Consultant's responsibilities and duties may be expanded or continued if additional
grant funds are obtained.
Section 6. Responsibility for Consultant Payments
A. The Lead Municipality will contract with the Consultant on behalf of the Municipalities
and MMC. The Consultant shall be paid directly by MMC, in accordance with the terms of the
Consultant Agreement, dependent upon MMC's receipt of The Trust and other grant funds, as well as
the Consultant's satisfactory performance of its responsibilities and duties. In the event all Grant or
other grant funds are not disbursed, this Agreement shall become null and void.
B. The Steering Committee has no responsibility for the payment of any invoices; provided,
however, that the Lead Municipality will direct MMC to pay only those invoices for which no objection is
received from the majority of the Municipalities.
C. The Lead Municipality will distribute the Consultant's invoices to each Municipality and
will approve all reasonable charges for payment by MMC, provided that no invoice or portion thereof
will be paid if a majority of the Municipalities object to that invoice or portion thereof in writing to the
Lead Municipality within 7 days of receipt. In the event that timely written objections are received from
a majority of the Municipalities, or the Lead Municipality determines that services have not been fully
and satisfactorily performed, no payment shall be made unless and until payment is expressly directed
and authorized by a majority of the Committee Members.
D. The Lead Municipality will submit the Consultant's approved invoices to MMC for
payment. MMC, as fiscal agent for the Grant, will be responsible for paying the Contractor. Under no
circumstances will any payment of Grant funds or other funds or payments of any kind, including
reimbursements, be made by or come from any Municipality. All payments owed to Contractor under
this Agreement shall be made by, and are the sole responsibility of, MMC, as recipient of the Grant
funds and fiscal agent for the Grant.
Section 7. Project Contributions /Liability for Payments
A. MMC and MPC have agreed to provide staff support and technical assistance, free of
charge, to assist the Consultant in the performance of its work under the Consultant Agreement. As
recipient of the Grant and the entity responsible for making payments to the Consultant, MMC will
participate in the review of the Consultant's invoices and progress reports.
B. Each Municipality has agreed to absorb any already incurred and future internal
administrative costs for their own employees' time and energy, as well as miscellaneous costs and
expenses associated with creating and implementing this Project. No other funds shall be provided by
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the Municipalities unless specifically agreed to in writing by the corporate authorities of the
Municipality.
C. Under no circumstances shall any Municipality incur any liability or be bound by the
terms of any contract unless that liability or contract is expressly authorized and approved by the
governing bodies of the Municipalities. The Consultant Agreement is so authorized and approved.
Section & Mutual Release, Hold Harmless and Waiver of Claims
Each Municipality, for itself and its elected or appointed officers and officials, president and
trustees, mayor and commissioners, agents, volunteers, attorneys, engineers, representatives and /or
employees agrees to waive, release, relinquish and hold harmless all of the other Municipalities, and
their elected or appointed officers and officials, presidents and trustees, mayor and commissioners,
agents, volunteers, attorneys, engineers, representatives and /or employees, from any and all claims,
actions, suits, injuries, damages, costs, expenses and liabilities each other Municipality has, or may have,
individually, jointly or severally, and which arise directly or indirectly out of or in connection in any way
with the performance or termination of this Agreement and any contract entered into pursuant to this
Agreement.
Section 9. Cooperation
The Municipalities agree to work in good faith to achieve the objectives of this Agreement and
to mutually resolve any disputes occurring or arising out of or during the term of this Agreement. The
Municipalities agree to do all things reasonably necessary or appropriate to carry out the terms,
provisions and objectives of this Agreement.
Section 10. Waiver
The waiver by any Municipality of any breach or violation of any provision of this Agreement
shall not be deemed to be a waiver or a continuing waiver of any subsequent breach or violation of the
same or any other provision of this Agreement.
Section 11. Default /Breach and Remedy
A. The failure or refusal by any Party to comply with any of its obligations shall constitute a
default under this Agreement.
B. If any Party defaults or breaches in the performance of any of its obligations under this
Agreement, a non - breaching Party shall give the breaching Party written notice of such default /breach,
and if the breaching Party does not cure the default /breach within fifteen (15) days after the giving of
such notice, (or if such default is of such nature that it cannot be completely cured within such period, if
the breaching Party does not commence such curing within fifteen (15) days and thereafter proceed
with reasonable diligence and in good faith to cure such default /breach), then the majority of all non -
breaching Parties may agree to terminate the Breaching Party's participation in this Agreement. Upon
termination of this Agreement, the Parties may pursue all available legal rights and remedies in court to
assert or protect their rights.
C. Should any dispute arising out of this Agreement lead to litigation, the prevailing
Municipality shall not be entitled to recover its costs of suit or attorneys' fees.
Section 12. Notices
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All notices, demands, requests or other writings which any Municipality is required to, or may
wish to, serve upon any other Municipality in connection to this Agreement shall be in writing and shall
be deemed given (a) upon delivery, if personally delivered or if sent by e-mail or facsimile transmission
to the Municipalities to be given such notice or other communication; (b) on the third business day
following the date of deposit in the United States mail, if such notice or other communication is sent by
certified or registered mail with return receipt requested and postage thereon fully prepaid; or, (c) on
the business day following the day such notice or other communication is sent by reputable overnight
courier, to the following:
If to the Village of Arlington Heights: Village Manager
Village of Arlington Heights
33 S. Arlington Heights Road
Arlington Heights, IL 60005
If to Village of Mount Prospect: Village Manager
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect, IL 60056
If to the Village of Buffalo Grove: Village Manager
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
If to the Village of Palatine: Village Manager
Village of Palatine
200 East Wood Street
Palatine, Illinois 60067
If to City of Rolling Meadows: Village Manager
City of Rolling Meadows
3600 Kirchoff Road
Rolling Meadows, IL 60008
Section 13. General
A. After approval by the respective corporate authorities, this Agreement shall be binding
on each Municipality and its respective successors, including successors in office.
B. This Agreement shall be construed together with the Consultant Agreement, the Grant
Application, and the terms of the Grant Award and any other grants received. In the event of a conflict,
the terms of the Agreement shall prevail.
C. This Agreement shall be deemed and construed to be the joint and collective work
product of the Municipalities and, as such, this Agreement shall not be construed against a Municipality,
as the otherwise purported drafter of same, by any court of competent jurisdiction in resolving any
inconsistency, any ambiguity, vagueness or conflict in the terms or provisions, if any, contained herein.
D. This Agreement creates no rights, title or interest in any person or entity whatsoever
(whether a third party beneficiary thereof or otherwise) other than the Municipalities. Nothing in this
Agreement shall be construed as an express and /or implied waiver of any common law and /or statutory
immunities and /or privileges of the Municipalities, and /or any of their respective officials, officers
and /or employees.
E. Nothing in this Agreement is intended or shall be construed as establishing a separate
legal entity, or the relationship of principal and agent, partnership, or joint venture between or among
the Municipalities, the Steering Committee or the Consultant. Each Municipality hereto shall retain the
sole right to control its own employees, and the affairs and conduct of its employees and
representatives, including the payment of compensation and benefits, shall be sole responsibility of the
respective Municipality.
Section 14. Amendments /Entire Agreement
No amendments, changes, modifications, alterations, or waivers of any term, provision or
condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and
adopted by each of the Municipalities hereto as required by law. The provisions set forth herein
constitute the entire agreement of the Parties regarding the matters addressed in the Agreement, and
supersede any prior agreements or representations, as it is the intent of the Parties to provide for
complete integration within the terms of this Agreement.
Section 15. Assignment
This Agreement shall not be assigned by any Municipality without the express written consent
of the other Municipalities, in the sole discretion of those Municipalities.
Section 16. Severability
The terms, conditions, and provisions of this Agreement shall be severable, and if any term,
condition, or provision is found to be invalid or unenforceable for any reason whatsoever, the remaining
sections, subsections, terms, conditions, and provisions shall remain in full force and effect, and shall
not be affected by such determination, unless the Agreement can no longer be performed by any
Municipality.
Section 17. Counterparts
This Agreement may be executed in two or more counterparts, each of which shall be deemed
an original but all of which together shall constitute one and the same instrument. Facsimile signatures
shall be sufficient unless an original signature is required by a Municipality. Reproduction of this
Agreement and its signatures hereon shall be the equivalent of an original copy of this Agreement.
Section 18. Effective Date
The Effective Date of this Agreement shall be 12:01 a.m. on September 1, 2011.
Section 19. Term of Agreement
This Agreement shall be in full force and effect for a term of one (1) year commencing on the
Effective Date, subject to early termination pursuant to Section 20, and such extensions as a majority of
the Steering Committee deem necessary to continue to operate in accordance with the terms of any
other grant agreement authorized under this Agreement.
Section 20. Termination
This Agreement shall terminate upon the expiration of the term set forth in Section 19 above, or
upon mutual agreement, of all of the Municipalities. Any Municipality may withdraw from this
Agreement, at any time, upon at least thirty (30) days prior written notice to the other Municipalities
and MMC of its intent to withdraw from this Agreement. Such notice will terminate the rights, duties
and obligations of the withdrawing Municipality, effective on the withdrawal date specified in the notice
or on the thirtieth day after receipt of the notice by the MMC or the lead Municipality, whichever is
later. If the withdrawing Municipality is in default under the Agreement at the time it issues the notice,
then its right to participate and receive the benefits contained in the Agreement shall immediately
terminate and the withdrawing Municipality shall still be obligated to cure the default. Withdrawal by a
Municipality shall terminate only that Municipality's participation under the Agreement and shall not
affect the other Municipalities or require an amendment to this Agreement.
Section 21 Choice of Law.
This Agreement shall be governed by the laws of the State of Illinois. The Circuit Court of Cook
County, Illinois, shall have jurisdiction over any disputes arising under this Agreement, and each of the
Parties hereby consents to such Court's exercise of jurisdiction.
Section 22 Authority to Execute.
The Parties represent and warrant to each other that this Agreement has been adopted and
approved by ordinance or resolution, and they have the authority to enter into this Agreement and
perform their obligations hereunder.
Section 23 Titles.
The headings and titles of this Agreement are for convenience only and shall not influence the
construction or interpretation of this Agreement.
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IN WITNESS WHEREOF, the Municipalities hereto have executed this Agreement on the date as set forth
below and herein described. /
BY: f Date : 1J, 5
P t
i lage of Arlington Heights
ATTEST:
Village Clerk
BY: ' Date
Mayor
Village of Mount Prospect
ATTES
Village Clerk
Date
�_`�` • ,
-W E: - of . Grove
Village of Palatine
ATTEST: 9 ' ` 4 .
Village Clerk
Date
c
ATTES lV Vllge Clr� a ek d
BY: Date: 9-23-11
Mayor
City of Rolling Mea o s
ATTEST:
City CI k
(08/15/11 -Legal #2) Consent Collabo to address housing issues in the NW
suburbs
A RESOLUTION APPROVING AN
INTERGOVERNMENTAL AGREEMENT
WITH THE NORTHWEST SUBURBAN
HOUSING COLLABORATIVE
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF ARLINGTON HEIGHTS:
SECTION ONE:. A certain intergovernmental agreement by and between the Village of
Arlington Heights, and the Northwest Suburban Housing Collaborative, dated August 3, 2011,
regarding the formation of a collaborative to address housing issues in the northwest suburbs, a true
and correct copy of which is attached hereto, be and the same is hereby approved.
SECTION TWO: The Village President and Village Clerk are hereby authorized and
directed to execute said intergovernmental agreement on behalf of the Village of Arlington Heights.
SECTION THREE: This Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
NAYS: mum=# 0=0 MUM
am
PASSED AND APPROVED this 15th day of August, 2011.
ATTEST:
Village Clerk
AGREEMENTRES: Intergovernmental Agreement NW Sub. Housing
i
R11 -022 / All -021
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EXEC €tT!V;`
Frank M. Clark
Maria C. Bechily
John A, Canning„ Jr:
Martin R. Castro
John H. Catlin
Shawn M. Donnelley
Judy Erwin
Michael W. Ferro. Jr.
Denise B. Gardner
Jack M. Greenberg
King W. Harris
David G. Herro
Christopher G. Kennedy
Audrey R. Peeples
Jesse H. Ruiz
Michael Tang
Terry Mazany
May 26, 2011
Mr. David E. Bennett
Executive Director
Metropolitan Mayors Caucus
177 North State Street, Suite 500
Chicago, IL 60601 -3611
Dear David:
On behalf of the Executive Committee of The Chicago Community Trust, I am pleased to inform you
that at the May 24, 2011 meeting of The Chicago Community Trust's Executive Committee, a grant
to Metropolitan Mayors Caucus was approved.
The grant you are receiving is made possible through The Chicago Community Trust's Unity
Challenge which is a special fund created to support the increased demands for services most
needed in the community during this unprecedented economic crisis. The Trust is grateful to
individual donors who provided contributions which were matched 1:1 by the Trust.
Please read the enclosed grant record form carefully. Sign the green copy of the grant conditions
form where indicated, and return the grant record form to the Trust in the enclosed envelope. We
cannot begin payment on your grant until we have received a signed copy of the grant conditions
form. This grant has been assigned to Roberto Requejo who may be reached at 312.616.8000,
extension 116 or robertor @cct.org with any questions.
We encourage you to publicize this grant, paying special attention to the paragraph on publicity
included in the grant conditions. A more detailed document, Publicity Guidelines for Grant
Recipients, is included in this mailing that we ask you to share with your communications
department. All publicity and media references to this grant should be cleared at least five
business days in advance of your deadline. All questions regarding logo placement should be
directed to Janice Pacheco, at 312.616.8000, extension 132 or janicep @cct.org. In regards to
press releases, newsletters and Web site copy etc., please direct all questions to Eva Penar at
312.616.8000 extension 161 or evap @cct.org.
For over 95 years the Trust has partnered with thousands of organizations to enhance the quality of
ife for individuals and communities across metropolitan Chicago. Our grant making is supported
)y the generosity of local residents who have used the Trust to manage their charitable giving and
:o address our region's most pressing needs and promising opportunities. We commend you for
lour work and congratulate you for your efforts.
>incerely,
Perry M y
'resident and Chief Executive Officer
'enclosures
111 East Wacker Drive, Suite 1400. Chicago, IL 60601 1 312.616.8000 1 Fax 312.616.7955 1 www.cct,org
o �
Grant Conditions
Below are conditions which must be adhered to in the use of any grant by The Chicago Community Trust
Use of Funds. The funds provided pursuant to this grant may be spent only in accordance with the provisions
of your funding request and budget as submitted to the Truss. The program is subject to modification only with
the Trust's prior approval.
Unless otherwise provided in the terms of the grant, no funds provided by the Trust may be used for any
political campaign or to support attempts to influence legislation of any governmental body "other than through
making available the results of non- parlisan analysis, study and research:' .
Fiscal Responsibility. Metropolitan Mayors Caucus is responsible for the expenditure of funds and
maintaining adequate suppo , ng records consistent with generally accepted accounting practices.
Reporting Requirements, Metropolitan Mayors Caucus will furnish the Trust with a written report, including a
fait and: complete financial statement and a brief narrative that describes program progress upon the
completion`�of the program for which the "grant has been made. The Trust may also request`interm reports,`
and; in any case, be supplied with a report at least once during the term of the grant. Such reports shall
supply sufficient information as necessary for the Trust to determine that the grant is being used for the
purposes intended and for.the Trust to fulfill its own put >lic reporting responsibilities.
Liability. Metropolitan Mayors Caucus hereby agrees to indemnify and hold The Chicago Community Trust
harmless from any and all; damagek liability, suits, claims, leins, taxes or demands whatsoever arising out of
Metropolitan Mayors Caucus's" use or distribution of the charitable trust funds receNed from the Trust including
but not limited to any and;all damages from personal injury, death or property damage and Metropolitan Mayors
Caucus further agrees to defend the Tnist from any loss or expense.resulEing therefrom including the Trusts
costs and expenses of 1'figaton or arbitration including attorneys fees.'
Publicity:... As metropolitan Chicago's community foundation; The Chicago Community Trust 1. s accountable to 1. our many generous donors and the general public as to;the use of Trust resources. Collaborative publicity
efforts can generate positive attention,and increase our collectiive visibility to more potential suppoders.`Should
you choose to prepare press releasesr programs, announcements, feature stories, and print materials, we
encourage`you to mentidn th„e Trust we hopettiat in ail of your public information you will highlight your "
connection wrtti and support from The Chicago Community Trust For more specific instructions, 'please "refer
to the attached document, "Publicity Guidelines for Grant Recipients.. Mettopalitan Mayors Caucus will supply
the Trust with electronic examples of all materials that. ac..., W dged the;T T. st from a publicity standpoint:. We '
strongly encourage you to! send us information on the media coverage that you have received. Please send
those electronically to Janice Pacheco at publicityQcctorg. All'publicity and media references to this grant
should be cleared at least! 5 business days in advance of your deadline. Questions regarding logo placement
should be directed to Janice Pacheco at 312.616.$000 or publicityacct.org. In regards to press releases,
newsletters and Web site," etc., please direct all questions to Eva Penar at evap(Mcct:org.
ACCEPTANCE
Payment of this grant will: be made according to the schedule outlined on the attached sheet commencing after
receipt by the Trust of the executed green copy of this form acknowledging both the terms of this grant and the
grant conditions as set forth above
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NORTHWEST SUBURBAN HOUSING COLLABORATIVE
REQUEST FOR PROPOSAL FOR CONSULTING SERVICES CONTRACT:
INTERJURISDICTIONAL HOUSING COORDINATOR
July 5, 2011
The Metropolitan Mayors Caucus, in collaboration with participating northwest
suburban communities, currently including Arlington Heights, Buffalo Grove,
Mount Prospect, Palatine, and Rolling Meadows (the "Participating
Communities "), is accepting proposals from parties for a consulting services
contract with the Participating Communities as an Interjurisdictional Housing
Coordinator. Responding parties must meet all qualifications as set forth below
and conform to the other requirements set forth herein.
Proposals must be submitted not later than 5:00 p.m., Chicago time, on July 29,
2011. No consideration will be given to information /proposals received after that
date and time, except as otherwise provided for herein. All documentation must
be submitted as follows:
Inquiries and responses to this RFP for an Interjurisdictional Housing Coordinator
should be directed to:
Allison Milld
Director of Housing Initiatives
Metropolitan Mayors Caucus
233 S. Wacker Drive, Suite 800
Chicago, IL 60606
amilld _mayorscaucus.orq
Electronic submittal is preferred.
All statements and qualifications received will be considered confidential and not
available for public review until after an Interjurisdictional Housing Coordinator
consulting services contract has been awarded by the Participating Communities
or their designee. All proposals should be submitted with the attached cover
page information.
Applicants are advised to adhere to the requirements of this Request for
Proposal. Failure to submit all information requested herein or to follow the above
instructions may be sufficient grounds for disqualification.
Attached are a required Proposal Cover Page, a description of the consulting
services sought, and a document setting forth additional proposal requirements
and information.
7 7
STAFF REQUEST FOR BOARD ACTION
Agenda Section - XIII. LEGAL - Consent
Item - Intergovernmental Agreement
Northwest Suburban Housing Collaborative
VILLAGE BOARD MEETING DATE:-August 15, 2011
Department Planning and Community
Development
Date Due to
Village Manager August 15, 2011
BACKGROUND
In June 2011, the Village Board was provided with an update concerning the activities of the
Northwest Suburban Housing Collaborative which involves the Village of Arlington Heights, Village of
Mt. Prospect, Village of Palatine, Village of Buffalo Grove, and City of Rolling Meadows. Earlier this
year, the Collaborative was approved for two grants:
1) A technical assistance grant from the Chicago Metropolitan Agency for Planning (CMAP) under
which CMAP will perform a "Homes for a Changing Region" study for the 5 suburbs
(individually and collectively); and
2) A one -year grant, to be administered for the Collaborative by the Metropolitan Mayors Caucus
(MMC), in the amount of $35,000 from the Chicago Community Trust (CTT) to hire a
consultant to work with the members of the Collaborative on their joint planning efforts and
projects.
As stated in the June update, the approvals of these grants lead the communities toward the need
for a formal Intergovernmental Agreement (IGA) (attached). With the Village Board's approval, and
continued concurrence by the member municipalities in the Collaborative, the Village of Arlington
Heights will serve as the "Lead Municipality" (see Section 2 of the IGA) for the one -year period of the
Agreement. If the work of the Collaboration continues beyond the first year, a subsequent IGA will
be brought to the Village Board and it is expected that another of the involved municipalities will
become the Lead Municipality for the next one -year period. The IGA and the two grants described
above require no out of pocket Village of Arlington Heights expenditures.
The members of the Northwest Suburban Housing Collaborative are in the process of interviewing
respondents to the Request for Proposals that was issued with respect to the consultant to be shared
by the members of the Collaborative. Once the screening process is completed, the Village Board will
be provided information concerning the selected consultant and with the Independent Contractor
Services Agreement for the Village Board's approval.
RECOMMENDATION
IT IS RECOMMENDED THAT THE VILLAGE BOARD OF TRUSTEES ADOPT THE ATTACHED
RESOLUTION AND AUTHORIZE THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELEVANT TO THE INTERGOVERMENTAL AGREEMENT FOR THE NORTHWEST SUBURBAN
HOUSING COLLABORATIVE.
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