2011-19a
RESOLUTION NO. 2011 —19
A RESOLUTION APPROVING AN AGREEMENT FOR
CONSTRUCTION ENGINEERING SERVICES FOR THE
PUMP HOUSE NO.7 DEEP WELL PROJECT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Village desires to proceed with the construction of a new deep well at
Pump Station No. 7.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,
ILLINOIS, as follows:
Section 1: The attached letter proposal, Reference: "Proposal to Provide
Construction Management Services for the New Deep Well at Pump Station No.
7" is hereby approved.
Section 2: The Village Manager is hereby authorized and directed to execute the
Agreement. A copy of said Agreement is attached hereto and made a part
hereof.
AYES:
6 — Berman, Trilling, Sussman, Terson, Stein, Often heimer
NAYES:
0 - None
ABSENT:
0 - None
PASSED:
May 16 , 2011
APPROVED:
May 16 , 2011
APPROVED:
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AECOM
March 14, 2011
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089 -2198
Reference: Proposal to Provide Construction Management Services for the
New Deep Well at Pump Station No. 7
Dear Mr. Boysen:
This letter constitutes the Proposal of AECOM Technical Services, Inc. ( "AECOM ") to perform
certain services as an independent consultant for the Village of Buffalo Grove, Illinois (hereinafter
"Client ").
Scope of Services:
Per your request, AECOM Technical Services, Inc. is pleased to provide this Proposal for the
above - referenced project. Our understanding of the project is that the Village wishes AECOM
to provide construction management services for the New Deep Well at Pump Station No. 7
project.
The following table breaks down the tasks that are anticipated during construction of this
project along with the man -hours estimated to complete each task. Also, this Proposal is
based upon one - hundred and twenty (120) hours of field observation services. If additional
services are required, our cost will increase.
1.
Attend re- construction meeting
6
AECOM
Respond to request for information RFI's
303 East Wacker Drive
3.
Suite 600
70
Chicago, IL 60601
Field observation services
www.aecom.com
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089 -2198
Reference: Proposal to Provide Construction Management Services for the
New Deep Well at Pump Station No. 7
Dear Mr. Boysen:
This letter constitutes the Proposal of AECOM Technical Services, Inc. ( "AECOM ") to perform
certain services as an independent consultant for the Village of Buffalo Grove, Illinois (hereinafter
"Client ").
Scope of Services:
Per your request, AECOM Technical Services, Inc. is pleased to provide this Proposal for the
above - referenced project. Our understanding of the project is that the Village wishes AECOM
to provide construction management services for the New Deep Well at Pump Station No. 7
project.
The following table breaks down the tasks that are anticipated during construction of this
project along with the man -hours estimated to complete each task. Also, this Proposal is
based upon one - hundred and twenty (120) hours of field observation services. If additional
services are required, our cost will increase.
1.
Attend re- construction meeting
6
2.
Respond to request for information RFI's
10
3.
Review of shop drawings and submittals
70
4.
Field observation services
120
5.
1 Review of pay estimates and quantities
30
6.
Preparation of punch list
8
7.
Preparation of record drawings
26
8.
Preparation and review of Change Orders, including
Preparation
opinion of probable construction costs
32
Total
302
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ACOl I ■
Mr. Gregory P. Boysen, P.E.
March 14, 2011
Page 2
We propose to perform the engineering services for this project for a fee equal to two and
twenty -five hundredths (2.25) times the "salary costs of engineering and technical personnel"
expended in performing the work, the term "salary costs of engineering and technical personnel"
shall mean the actual wages paid to those members of staff who are classified as officers,
engineers, technicians, draftsmen and field party personnel and who perform services under
this Agreement plus employees' benefits, which include state and federal taxes, social security,
employment and retirement benefits as defined in American Society of Civil Engineers (ASCE)
Manual No. 45. The cost will not exceed $42,000.00 without further authorization.
AECOM shall be an independent contractor for purposes of the Scope of Work set forth above.
AECOM shall be entitled to rely upon any documentation and materials provided to AECOM in
performing the Scope of Work. It is understood that no one, other than the Client, is entitled to rely
(subject to the limitations set forth herein) upon the documents provided by AECOM in accordance
with this agreement. AECOM shall provide you with an invoice each month. The parties agree
that they will comply with the terms of the Illinois Local Government Prompt Payment Act, 50 ILCS
501/1, et seq. (the "Act'), and that the provisions of the Act will control with respect to any failure by
Buffalo Grove to pay in a timely manner."
AECOM shall maintain professional liability insurance for its work, with the limits of $5,000,000 per
claim and in aggregate. AECOM shall also maintain Commercial General Liability insurance with
the limits of $1,000,000 per occurrence and in aggregate and Workers' Compensation insurance
with the statutory limits. However, AECOM represents only that it will perform its services in
accordance with the standards of care and diligence normally practiced by recognized engineering
firms in performing services of a similar nature at the time such services are performed. AECOM
makes no other warranties either express or implied. AECOM shall not be responsible for the
removal or remediation of any environmental contaminants or hazardous materials that may be
found at the property and AECOM shall not be responsible for the means, methods or procedures
of any other contractor or subcontractor, nor shall AECOM be responsible for the safety of any
individuals other than its own employees.
You may terminate the services upon written notice to us. Upon termination of the services, you
will be obligated to pay AECOM only that portion of the fixed price equal to the costs incurred for
the services performed to the date of termination, provided that the same shall in no event be less
than the fair value of the services completed in relation to the total fixed price, and neither party
shall have any further liability to the other.
This letter, including those attachments specifically referenced in this letter, sets forth the full and
complete proposal of AECOM and it sets forth the full and complete agreement of the parties with
respect to the Services to be provided hereunder, and it supersedes any and all proposals,
agreements and representations made or dated prior thereto. Modifications or amendments to this
agreement must be in writing and executed by a duly authorized representative of each party. This
agreement is for the exclusive benefit of you and AECOM and not for the benefit of any third party.
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Azc6
Mr. Gregory P. Boysen, P.E.
March 14, 2011
Page 3
It is understood and agreed that, with respect to Project site health and safety, AECOM is
responsible solely for the safe performance by its field personnel of their activities in performance
of the required services. It is expressly agreed that AECOM's professional services hereunder do
not involve any responsibility for the protection and safety of persons on and about the Project nor
is AECOM to review the adequacy of job safety on the Project.
AECOM is not responsible for supervising, directing, controlling, or otherwise being in charge of the
construction activities at the Project site; or supervising, directing, controlling, or otherwise being in
charge of the actual work of the contractor, its subcontractors, or other materialmen or service
providers not engaged by AECOM.
If this proposal is acceptable to you, please have two copies of this letter signed by an authorized
representative in the space provided below, indicating your agreement with the terms and
conditions of this letter, and return one of them to me.
Very truly yours,
AECOM TECHNICAL SERVICES, INC.
14� r
Cuneyt Feizoulof, PE
Vice President
CRL
AGREED AND ACCEPTED:
By: --
Dane Bragg
Title: Village Manager
Date: May 16, 2011
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