2011-18i , , 0
RESOLUTION NO. 2011 —18
A RESOLUTION APPROVING AN AGREEMENT FOR
DESIGN ENGINEERING SERVICES FOR THE 2012
VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE
PROJECT
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE desire to cause the implementation of the 2012 Village Wide Contractual
Street Maintenance Project, and
WHEREAS, the approval of an agreement with a consulting engineer is required in order
to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President and Clerk be, and
they are hereby authorized and directed to execute the "Preliminary Engineering Services
Agreement for Motor Fuel Tax Funds, Section 11- 00102- 00 -RS ". A copy of said contract is
attached hereto and made a part hereof.
AYES: _ 6 — Berman. Trilling, Sussman, Trilling, Stein, Ottenheimer
NAYES: 0 - None
ABSENT: 0 - None
PASSED: May 16 _,2011
APPROVED: May 16 12011
ATTEST:
it A
Village �'rk
C:\ Users \olsonjlWppData \Local \Temp \36 \notes328314 \Resolution - Design Engineering.doc
Municipa�ty
L
Name
Village of Buffalo Grove
p
Illinois Department
C
Baxter & Woodman, Inc.
C
of Transportation
o
A
N
S
Township
Address
L
Preliminary Engineering
U
8678 Ridgefield Road
A
Services Agreement
L
County
G
For
T
city
Lake and Cook
E
Motor Fuel Tax Funds
A
Crystal Lake
N
C
N
T
Section
State
11- 00102 -00 -RS
Y
IL
THIS AGREEMENT is made and entered into this —162Y-day of Ct , 2011 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engin eying services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT ", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Name 2012 Street Improvements
Route
Section Description
Length 6.47 Mi. 34,162 FT (Structure No.
Termini Various (See Exhibit B)
Description:
Design engineering for the 2012 Street Improvements, which consist of curb and sidewalk repair, drainage improvements,
HMA resurfacing, and restoration. See Exhibits A and B for additional Agreement provisions. ENGINEER's Project No.
110167.40.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources -Office of Water Resources Permit,
Bridge waterway sketch, and /or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right -of -way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
Note: Four copies to be submitted to the Regional Engineer
Printed 5/5/2011 Page 1 of 4 BLR 05510 (Rev. 11/06)
a 0
i. ® Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads & Streets.
k. ❑ Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1 a, 1 g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ® A sum of money equal to
tho DEPARTMENT based OR the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 Cost plus fixed fee not to (see note)
Exceed $48.000 %
Note: Not necessarily a percentage. Could use per diem, cost -plus or lump sum.
2. To pay for services stipulated in paragraphs 1 b, 1c, 1 d, le, 1f, 1 h, 1j & 1 k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve - "actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out -of- pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1 b, 1c, 1d, le, 1f, 1 h, 1j & 1 k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge.
"Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser - salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
Printed 5/5/2011 Page 2 of 4 BLR 05510 (Rev. 11/06)
3. That payments due the ENGINElf r services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at anytime after the ENGINEER has performed any part of the services
provided for in paragraphs 1a, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 147 percent incurred up to the time he is notified in writing of such
abandonment "actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 147 percent to cover profit, overhead and
readiness to serve =`actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER.and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he /she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he /she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 5/5/2011 Page 3 of 4 BLR 05510 (Rev. 11/06)
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
ATTEST
By 1\v
Clerk
(Seal)
Executed by the ENGINEER:
Village of Buffalo Grove of the
(Municipality/Township /County)
State of Illinois, acting by and through its
Baxter & Woodman, Inc.
8678 Ridgefield Road
ATTEST: Crystal Lake, IL 60012
By L? c—C 1C, Ir By
Title Deputy Secretary
Approved
6&a-o «
Date v
Department of Transportation
Title Vice President
Printed 5/5/2011 Page 4 of 4 BLR 05510 (Rev. 11/06)
VILLAGE OF BUFFALO GROVE, ILLINOIS
2012 STREET IMPROVEMENTS
EXHIBIT A
SECTION 1. The VILLAGE agrees to appoint a Project Manager who shall be in
responsible charge and direct control of the PROJECT at all times. The Project Manager will
make available to the ENGINEERS all available reports, maps, traffic counts and data
pertaining to the proposed improvements.
SECTION2. The VILLAGE shall compensate the ENGINEERS for the professional
services enumerated in Section 1 hereof as follows:
2.1. A lump sum of $5,698 for profit only.
2.2. Reimbursement for all costs related to the direct salaries of employees for
time chargeable to the PROJECT necessary to fulfill the terms of this Agreement.
2.3. Reimbursement for overhead and /or indirect costs incurred in fulfilling the
terms of this Agreement.
2.4. Reimbursement for payroll burden and fringe costs, and direct non - salary
costs incurred in fulfilling the terms of this Agreement.
2.5. Travel and other out -of- pocket expenses will be reimbursed to the
ENGINEERS at their actual cost.
2.6. The maximum amount of the total fee payment under this Agreement as
determined in Subsections 2.1, 2.2, 2.3, 2.4 and 2.5, and in Exhibit D, shall be $48,000 unless
there is a substantial change in the scope, complexity, or character of the work.
2.7. The ENGINEERS may submit monthly statements for payment of services as
the PROJECT progresses.
2.8. Payments to the ENGINEERS shall be due and payable within forty -five (45)
consecutive calendar days from the date of the ENGINEERS' invoice to the VILLAGE.
SECTION 3. The parties hereto further mutually agree:
3.1. The ENGINEERS shall proceed with the services under this Agreement
promptly after receiving the DEPARTMENT's approval and the VILLAGE's authorization
to proceed. This Agreement will be in effect through February 2012 or until such time as
terminated under Subsection 4.16 hereof.
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3.2. All Reports, Plans, Plats and Special Provisions to be furnished by the
ENGINEERS pursuant to this Agreement will be in accordance with the current standard
specifications and policies of the DEPARTMENT, it being understood that all such Reports,
Plats, Plans and Drafts shall, before being finally accepted, be subject to approval by the
VILLAGE and said DEPARTMENT.
3.3. The basic survey notes and sketches, charts, computations and other data
prepared or obtained by the ENGINEERS pursuant to this Agreement will be made available,
upon request, to the VILLAGE or the DEPARTMENT without cost and without restriction
or limitations as to their use.
3.4. All plans and other documents furnished by the ENGINEERS pursuant to this
Agreement will be endorsed by them and will show their professional seal where such is
required by law.
3.5. The ENGINEERS will submit, upon request by the VILLAGE or the
DEPARTMENT, a list of the personnel and the equipment they propose to use in fulfilling
the requirements of this Agreement.
3.6. The ENGINEERS warrant that they have not employed or retained any
company or person, other than a bona fide employee working solely for the ENGINEERS, to
solicit or secure this Agreement, and that they have not paid or agreed to pay any company or
person, other than a bona fide employee working solely for the ENGINEERS, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or
resulting from the award or making of this Agreement. For breach or violation of this
warranty, the VILLAGE shall have the right to annul this Agreement without liability, or in
its discretion to deduct from the Agreement price or consideration, or otherwise recover, the
full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee.
3.7. The ENGINEERS represent that they have, or will secure at their own
expense, all personnel required in performing the services under this Agreement. Such
personnel shall not be employees of or have any contractual relationship with the VILLAGE.
All of the services required hereunder shall be performed by the ENGINEERS or under their
supervision, and all personnel engaged in the work shall be qualified and authorized under
state and local law to perform such services.
3.8. The ENGINEERS shall not be responsible for any delays in the performance
of services hereunder caused by strikes, action of the elements, acts of any government, civil
disturbances, delays of the VILLAGE in supplying information or in approving documents
submitted by the ENGINEERS, or any other cause beyond their reasonable control or for the
expenses or direct or indirect costs or consequences arising from such delay.
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• •
3.9. The VILLAGE may, from time to time, require changes in the scope of the
services of the ENGINEERS to be performed hereunder. Such changes, including any
increase or decrease in the amount of the ENGINEERS' compensation, which are mutually
agreed upon by and between the VILLAGE and the ENGINEERS, shall be incorporated in
written amendments to this Agreement.
3.10. The ENGINEERS will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The ENGINEERS shall
take affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, sex or national origin. Such
actions shall include, but not be limited to, the following: employment, upgrading,
demotions or transfers, recruitment or recruitment advertising; layoffs or terminations; rates
of pay or other forms of compensation; selection for training including apprenticeship; and
participation in recreational and educational activities. The ENGINEERS agree to post, in
conspicuous places available to employees and applicants for employment, notices to be
provided setting forth the provisions of this non - discrimination clause. The ENGINEERS
will in all solicitations or advertisements for employees placed by or on behalf of the
ENGINEERS, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin. The ENGINEERS will cause
the foregoing provisions to be inserted in all subcontracts for any work covered by this
Agreement so that such provisions will be binding upon each subcontractor provided that the
foregoing provisions shall not apply to contracts or subcontracts for standard commercial
supplies or raw materials.
3.11. If the ENGINEERS are of the opinion that any work they have been directed
to perform is beyond the scope of the Agreement and constitutes extra work, they shall
promptly notify the VILLAGE of that fact in writing before proceeding. No extra work shall
be eligible for payment unless it is authorized in writing in advance by the VILLAGE. In the
event the VILLAGE determines that such work does constitute extra work, it shall provide
extra compensation to the ENGINEERS upon a fair and equitable basis.
3.12. This Agreement may be terminated, in whole or in part, in writing by either
party if either of the other parties substantially fails to fulfill its obligations under this
Agreement through no fault of the terminating party; or the VILLAGE may terminate this
Agreement, in whole or in part, in writing, for its convenience. However, no such
termination may be effected unless the terminating party gives the other party (1) not less
than ten (10) calendar days written notice (delivered by certified mail, return receipt
requested) of intent to terminate, and (2) an opportunity for a meeting with the terminating
party before termination. If this Agreement is terminated by the VILLAGE for default, the
ENGINEERS shall be paid for services performed to the effective date of termination,
including reimbursable expenses. If this Agreement is terminated by either the ENGINEERS
for default or by the VILLAGE for convenience, the ENGINEERS shall be paid for services
performed to the effective date of termination, including reimbursable expenses plus five
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percent (5 %) of the total compensation earned to the effective date of termination as extra
compensation for the ENGINEERS' rescheduling adjustments, reassignment of personnel,
and related costs incurred due to termination. If, after termination by the VILLAGE for
failure of the ENGINEERS to fulfill contractual obligations under this Agreement, it is
determined that the ENGINEERS had not so failed, the termination shall be deemed to have
been effected for the convenience of the VILLAGE, and the ENGINEERS shall be paid
accordingly.
3.13. The ENGINEERS certify that they have not been barred from signing this
Agreement as a result of a violation of Sections 5/33E -3 and 5/33E -4 of the Criminal Code
(Chapter 720 of the Illinois Compiled Statutes).
3.14. The ENGINEERS agree to hold harmless and indemnify the VILLAGE and
each of its officers, agents and employees from any and all liability claims, losses, or
damages arising out of or alleged to arise from negligence in the performance of the services
under this Agreement, but not including liability that maybe due to the sole negligence of the
VILLAGE or other consultants, contractors or subcontractors working for the VILLAGE, or
their officers, agents and employees.
The VILLAGE agrees to hold harmless and indemnify the ENGINEERS, and each of
their officers, agents and /or employees from any and all liability claims, losses, or damages
arising out of or alleged to arise from negligence in the performance of the services under
this Agreement that may be due to the sole negligence of the VILLAGE or other consultants,
contractors, or subcontractors working for the VILLAGE, or their officers, agents and /or
employees.
The VILLAGE acknowledges that the ENGINEER is a Business Corporation and not
a Professional Service Corporation, and further acknowledges that the corporate entity, as the
party to this contract, expressly avoids contracting for individual responsibility of its officers,
directors, or employees.
The VILLAGE and ENGINEERS agree that any claim made by either party arising
out of any act of the other party, or any officer, director, or employee of the other party in the
execution or performance of the Agreement, shall be made solely against the other party and
not individually or jointly against such officer, director, or employees.
3.15. For the duration of the PROJECT, the ENGINEERS shall procure and
maintain insurance for protection from claims under worker's compensation acts, claims for
damages because of bodily injury including personal injury, sickness or disease or death of
any and all employees or of any person other than such employees, and from claims or
damages because of injury to or destruction of property including loss of use resulting there
from, alleged to arise from the ENGINEERS' negligence in the performance of services
under this Agreement. The VILLAGE shall be named as an additional insured on the
ENGINEERS' general liability insurance policy. The limits of liability for the insurance
required by this Subsection are as follows:
B A X T E R
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0
(1) Worker's Compensation:
(2) General Liability
Per Claim:
Aggregate:
(3) Automobile Liability
Combined Single Limit:
(4) Excess Umbrella Liability
Per Claim and Aggregate:
(5) Professional Liability
Per Claim and Aggregate:
E
Statutory Limits
$1,000,000
$2,000,000
$1,000,000
$5,000,000
$5,000,0001$5,000,000
3.16. Notwithstanding any other provision of this Agreement, and to the fullest
extent permitted by law, the total liability, in the aggregate, of the ENGINEERS and their
officers, directors, employees, agents, and any of them, to the VILLAGE and anyone
claiming by, through or under the VILLAGE, for any and all claims, losses, costs or damages
whatsoever arising out of, resulting from or in any way related to the PROJECT or the
Agreement from any cause or causes, including but not limited to the negligence,
professional errors or omissions, strict liability or breach of contract or warranty express or
implied of ENGINEERS or their officers, directors, employees, agents or any of them,
hereafter referred to as the "VILLAGE's Claims ", shall not exceed the total insurance
proceeds available to pay on behalf of or to the ENGINEERS by their insurers in settlement
or satisfaction of the VILLAGE's Claims under the terms and conditions of ENGINEERS'
insurance policies applicable thereto, including all covered payments made by those insurers
for fees, costs and expenses of investigation, claims adjustment, defense and appeal.
3.17. The ENGINEERS are responsible for the quality, technical accuracy, timely
completion, and coordination of all Designs, Drawings, Specifications, Reports, and other
professional services furnished or required under this Agreement, and shall endeavor to
perform such services with the same skill and judgment which can be reasonably expected
from similarly situated professionals.
3.18. All Reports, Drawings, Specifications, other documents, and electronic media
prepared or furnished by the ENGINEERS pursuant to this Agreement are instruments of
service in respect to the PROJECT, and the ENGINEERS shall retain the right of reuse of
said documents and magnetic media by and at the discretion of the ENGINEERS whether or
not the PROJECT is completed. Reproducible copies of the ENGINEERS' documents and
electronic media for information and reference in connection with the use and occupancy of
the PROJECT by the VILLAGE and others shall be delivered to and become the property of
the VILLAGE upon request; however, the ENGINEERS' documents and magnetic media are
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not intended or represented to be suitable for reuse by the VILLAGE or others on additions
or extensions of the PROJECT, or on any other project. Any such reuse without verification
or adaptation by the ENGINEERS for the specific purpose intended will be at the
VILLAGE's sole risk and without liability or legal exposure to the ENGINEERS, and the
VILLAGE shall indemnify and hold harmless the ENGINEERS from all claims, damages,
losses and expenses including attorneys' fees arising out of or resulting therefrom. Any
furnishing of additional copies and verification or adaptation of the ENGINEERS' documents
and .electronic media will entitle the ENGINEERS to claim and receive additional
compensation from the VILLAGE. Electronic media are furnished without guarantee of
compatibility with the VILLAGE's software or hardware, and the ENGINEERS' sole
responsibility for such media is to furnish replacements of defective disks within 30 days
after initial delivery.
I: \Crystal Lake \BFGVV \110167 -2012 St Main \Contract \Exhibit A.Doc
M
B A X T E R
WOODMAN
•
•
VILLAGE OF BUFFALO GROVE, ILLINOIS
2012 STREET IMPROVEMENTS
EXHIBIT B
PROJECT DESCRIPTION
The PROJECT includes curb repair or replacement, sidewalk repair, minor drainage
improvements, and Hot -Mix Asphalt resurfacing or pavement pulverization on the
following streets:
STREET
Horatio Boulevard
Joel Lane
Parkchester Road
Newton Drive
Golfview Terrace
Parkview Terrace
Covington Terrace
Brentwood Circle
Thompson Boulevard
Kingsbridge Way
Heatherdown Way
Logsdon Lane
Larchmont Drive
Busch Parkway
Krause Drive
Gardenia Lane
Windover Circle
Common Way
Rose Boulevard
Rose Court East
Rose Court West
Cameron Way
Rachel Lane
Countryside Drive
Nichols Road
Pine Tree Circle S
Pine Tree Circle N
FROM
Marie Avenue
Parkchester Road
Newton Drive
Weiland Road
Dundee Road
Golfview Terrace
Golfview Terrace
Parkview Terrace
Arlington Heights Road
Thompson Boulevard
Kingsbridge Way
Thompson Boulevard
Thompson Boulevard
Deerfield Parkway
Deerfield Parkway
Harris Drive
Harris Drive
Harris Drive
TO
Parkchester Road
Horatio Boulevard
Horatio Boulevard
Horatio Boulevard
Covington Terrace
End
Parkview Terrace
End
Brandywyne Lane
Brandywyne Lane
Brandywyne Lane
Thompson Boulevard
Thompson Boulevard
Milwaukee Avenue
End
End
Gardenia Lane
Buffalo Grove Road
Nichols Road
End
Rose Boulevard
End
Rose Boulevard
End
Nichols Road
Countryside Drive
Cameron Way
Cameron Way
Hidden Lake Drive
Hidden Lake Drive
End
Rose Boulevard
Rose Boulevard
Arlington Heights Road
End
End
1: \Crystal Lake \BFGVV \1 1 0 1 67 -20 1 2 St Main \Contract \ESA Exhibit B. Doc
B A X T E R
KL'l
WOODMAN
VILLAGE OF BUFFALO GROVE, ILLINOIS
2012 STREET IMPROVEMENTS
EXHIBIT C
SCOPE OF SERVICES
1. MANAGE PROJECT - Plan, schedule, and control the activities that must be
performed to complete the PROJECT including budget, schedule, and scope.
Confer with VILLAGE staff, from time to time, to clarify and define the general
scope, extent and character of the PROJECT and to review available data. Attend
one kick -off meeting with the VILLAGE to review the PROJECT and establish
PROJECT criteria and clear lines of communication, and attend one progress
meeting to review the Plans, Contract Proposal and Estimate of Cost.
2. PRELIMINARY PLANS, SPECIFICATIONS, AND ESTIMATE OF COST
• FIELD EVALUATION - Perform a field evaluation on the condition of
existing pavements and curbs and gutters, utility structures, and calculate
quantities of pavement repair.
• PRELIMINARY GEOMETRIC PLANS - Prepare the pavement design and
geometric plan and profile design for the proposed improvements.
• ESTIMATE OF COST - Prepare summary of quantities, schedules of
materials and an engineer's estimate of cost.
• AGENCY COORDINATION - Meet and coordinate the proposed
improvements with the DEPARTMENT and County Highway Department.
Notify and coordinate the proposed improvements with utility companies.
• GEOTEC14NICAL REPORT - Employ the services of a geotechnical
subconsultant to collect pavement cores of the surface and base material to
determine the composition of the existing pavement material. The
geotechnical consultant will provide an analysis of the cores in accordance
with the requirements of the DEPARTMENT.
• SPECIAL PROVISIONS - Prepare special provisions in accordance with
DEPARTMENT MFT guidelines.
3. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE OF COST
• QC /QA - Perform an in -house peer review and constructability review of the
pre -final plans, specifications, and estimates of cost for the PROJECT.
B A X T E R
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• FINAL CONTRACT PLANS AND CONTRACT PROPOSAL - Prepare
contract documents consisting of Plans, Special Provisions, Contract
Proposals, and Engineer's Estimate of Probable Construction Cost and submit
these documents to the DEPARTMENT for the VILLAGE to receive
construction bids. Make any necessary changes to the documents as required
by the DEPARTMENT in order to secure approval.
4. ASSIST BIDDING — Provide documents for bidding and assist the VILLAGE in
solicitation of bids from as many qualified bidders as possible, receive and
evaluate bids, tabulate bids, and make a recommendation to the VILLAGE for an
award of contract.
I: \Crystal Lake\BFGVV\ 110 167-2012 St Main \Contract \Exhibit C.Doc
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