2010-42' e OLUTION N0. 2010 — 42
Illinois �@ artl'Yi Resolu for Improvement by
p Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the President and Board of Trustees of the
Council or President and Board of Trustees
Village of Buffalo Grove Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thorou hfare ' Route From To
See attached list
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of curb and gutter, base course restoration and resurfacing,
design engineering and construction engineering
and be designated as Section
10- 00100 -00 -RS
and shall be constructed 35' and 27' B -B wide
2. That there is hereby appropriated the (additional ❑ Yes ® No) sum of One million two hundred ninety -three
thousand three hundred seventy -four Dollars ( $1,293,374.00 ) for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved
1 Z /ZZ�Zo I o
Date
Department of Transportation
ig)4-6:C "404. q4& /,�
Regional Engineer
I, Janet M. Sirabian, Village Clerk Clerk in and for the
Village of Buffalo Grove
City, Town or Village
County of Cook and Lake
, hereby certify the
foregoing to be a true, perfect and complete copy of a resolution adopted
by the President and Board of Trustees
Council or President and Board of Trustees
at a meeting on December 6, 2010
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
6th day of December, 2010
(SEAL)
City, Town, or Village Clerk
Printed 11/17/2010 BLR 09111 (Rev. 11/06)
8 .- � 4p
YEAR 2011
PROJECT DESCRIPTION
Street Limits
Dogwood Terrace Pauline Avenue to end
Hazelwood Terrace Pauline Avenue to end
Buckthorn Terrace (W) Horatio Boulevard to Buckthorn Court
Buckthorn Court Buckthorn Terrace to end
Ridgewood Lane Pauline Avenue to Horatio Boulevard
Ranchview Court IL 83 to end
Courtland Drive Arlington Heights Road to Ranchview Court
Old Arlington Court Old Arlington Heights Road to end
Vernon Lane
Vernon Court South
Vernon Court North
Mayfair Lane
Mayfair Court South
Mayfair Court North
Mulberry Court
Bradley Road
Hawthorn Road
Dundee Road to Hawthorne Road
Vernon Lane to end
Vernon Lane to end
Vernon Lane to Hawthorne Road
Mayfair Lane to end
Mayfair Lane to end
Mayfair Lane to end
Vernon Lane to Patton Drive
Vernon Lane to Mayfair Lane
GAENGINEEMSTRMAINTWEAR 2011 - Street list only.doc
EC d
VILLAGE OF BUFFALO GROVE, ILL MAR 2 1 201
2011 STREET IMPROVEMENT PROJ
MFT SECTION 10- 00100 -00 -RS
ENGINEERING SER VICES AGREEMENT CONSTRUCTION
THIS AGREEMENT is made this � day of �F 2011, by and
between the Village of Buffalo Grove, located in the Counties of Cook and Lake in the
State of Illinois, hereinafter called the VILLAGE, and Baxter & Woodman, Inc.,
Consulting Engineers, an Illinois Business Corporation, hereinafter called the
ENGINEERS, for engineering services in connection with the construction of the 2011
Street Improvement Project designated as MFT Section 10- 00100- 00 -RS, ENGINEERS'
Project No. 100023.60, hereinafter referred to as the PROJECT, which will be financed
in part with Motor Fuel Tax funds allotted to the VILLAGE by the State of Illinois and
constructed under the general supervision of the Illinois Department of Transportation,
Division of Highways, hereinafter called the DEPARTMENT.
WITNESSETH that, in consideration of the covenants herein, these parties agree
as follows:
SECTION]. The ENGINEERS shall act as the VILLAGE's representative with
duties, responsibilities and limitation of authority as stated in the construction contract
documents, and shall perform or be responsible for the performance of the following
engineering services for the PROJECT:
1.1 Provide General Construction Administration services which shall include:
(1) Advise and confer with VILLAGE officials and staff during
construction, and issue the VILLAGE's authorized instructions to the Contractor.
(2) Attend the public information meeting.
(3) Attend the preconstruction conference.
(4) Review the Contractor's proposed construction schedule and list of
subcontractors.
(5) A Principal or Construction Project Manager will conduct periodic
visits to the PROJECT site during construction to observe the progress of work and to
interpret the plans, specifications and contract documents as necessary.
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(6) Provide the services of a materials testing company, as a subconsultant,
to perform proportioning and testing of Portland Cement Concrete and Bituminous
mixtures in accordance with the DEPARTMENT's Bureau of Materials manuals of
instructions for testing requirements for the DEPARTMENT's Quality Control /Quality
Assurance Management for the PROJECT.
(7) Prepare all construction payment estimates, change orders, records, and
reports required by the VILLAGE for submission to the DEPARTMENT.
(8) Conduct a final inspection of completed construction and issue an
opinion of final completion to the VILLAGE.
(9) Revise the PROJECT plans to show those changes made during
construction which the ENGINEERS consider significant, and provide the VILLAGE
with one set of red line mark -ups of the. final construction record plans.
1.2 Provide Resident Project Representatives on a full -time basis during
construction to perform the following services:
(1) Mark all pavement and curb and gutter for removal and replacement as
construction proceeds.
(2) Set lines and grades where required as construction proceeds.
(3) Observe in general if the Contractor's work is in conformity with the
plans and specifications, and endeavor to protect the VILLAGE against defects and
deficiencies in the Contractor's work. The construction Contractor is a separate company
from the ENGINEERS. The VILLAGE understands and acknowledges that the
ENGINEERS are not responsible for the Contractor's construction means, methods,
techniques, sequences or procedures, time of performance, compliance with Laws and
Regulations, or safety precautions and programs in connection with the PROJECT, and
the ENGINEERS do not guarantee the performance of the Contractor and are not
responsible for the Contractor's failure to execute the work in accordance with the
Construction Contract Documents.
(4) Keep a daily record of the Contractor's work including notations on the
nature and cost of any extra work, and provide weekly reports to the VILLAGE of the
construction progress and working days charged against the Contractor's time for
completion.
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SECTION 2. The VILLAGE shall compensate the ENGINEERS for the
professional services enumerated in Section 1 hereof as follows:
2.1 The ENGINEERS' fee for the services in Subsections 1.1 and 1.2 shall be
computed on the basis of the following standard hourly rates of compensation for actual
work time performed:
Employee Classification
Principal
Construction Project Manager, Sr.
Engineer
CADD Operator
Construction Manager
Resident Project Representative
Surveyors /Technicians
2011 Hourlv Rates
$185.00 per hour
$100.00 to $155.00 per hour
$88.00 to $130.00 per hour
$88.00 to $95.00 per hour
$90.00 to $104.00 per hour
$76.00 to $110.00 per hour
$74.00 to $90.00 per hour
2.2 The ENGINEERS shall be reimbursed for automobile travel expense at
mileage charges set by the U.S. Internal Revenue service (currently $0.51 per mile) plus
any out -of- pocket expenses at the actual cost.
2.3 The ENGINEERS shall be reimbursed for the subconsultant services
described in Subsection 1.1 (6) at the actual cost with no additional mark -up.
2.4 The ENGINEERS' total fee as defined in the approved plans and
specifications shall not exceed $149,200.00 subject to the following terms:
(1) The PROJECT is to be completed in forty (40) contract working days,
which will begin to be charged to the Contractor on May 1, 2011. Work also includes
staking -out the PROJECT for construction, starting on approximately March 7, 2011, and
completing the construction of the PROJECT by July 15, 2011.
(2) Provide a Resident Project Representative, at the construction site on a
full -time basis of ten (10) hours per day for forty (40) contract working days, plus eight
(8) hours per day for twenty (20) days, and an additional Resident Project Representative
eight (8) hours per day for twenty -five (25) days worked (Monday through Friday), and
provide four (4) Saturdays at ten (10) hours per day for one (1) Resident Project
Representative. Overtime at 1.5 times the Standard Hourly Rate for Resident Project
Representatives and Technicians will apply to all hours over forty (40) per week and
Saturdays.
(3) Provide Resident Project Representatives for twenty (20) days at ten
(10) hours per day for initial survey and stakeout. Work includes setting lines and grades,
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marking pavement, curb, and driveways for removal and replacement as construction
proceeds.
(4) The subconsultant cost for materials testing does not exceed $10,000.
2.5 The ENGINEERS' total fee for engineering services stated in Subsection
2.4 hereof shall not exceed the stated amount unless the ENGINEERS justify and the
VILLAGE concurs in writing that the increased time of effort and /or incurred expenses
are necessary and essential to complete the PROJECT. During progress of work under
this Agreement, the ENGINEERS shall continuously monitor their costs and anticipate
future costs, and if such monitoring indicates possible costs in excess of the amounts
stated, the ENGINEERS shall immediately notify the VILLAGE in writing of such
anticipated increases so that a proper adjustment to the agreed compensation for
engineering services can be made; however, if the ENGINEERS fail to so notify the
VILLAGE of anticipated increases of engineering costs, the ENGINEERS waive any
claim for extra compensation after the work has been completed.
2.6 The ENGINEERS may submit monthly statements for payment of services
as the PROJECT progresses. These statements shall be supplemented by time records
and other supporting documents as may be requested by the VILLAGE.
2.7 Payments to the ENGINEERS shall be due and payable within thirty (30)
consecutive calendar days from the ENGINEERS' invoice to the VILLAGE.
SECTION 3. The parties hereto further mutually agree:
3.1 This Agreement may be terminated, in whole or in part, by either party if
either of the other parties substantially fails to fulfill its obligations under this Agreement
through no fault of the terminating party; or the VILLAGE may terminate this
Agreement, in whole or in part, for its convenience. However, no such termination may
be effected unless the terminating party gives the other party (1) not less than ten (10)
calendar day's written notice by certified mail of intent to terminate, and (2) an
opportunity for a meeting with the terminating party before termination. If this
Agreement is terminated, the ENGINEERS shall be paid for services performed to the
effective date of termination, including reimbursable expenses.
3.2 The ENGINEERS agree to hold harmless and indemnify the VILLAGE and
each of its officers, agents and employees from any and all liability claims, losses, or
damage arising out of or alleged to arise from negligence in the performance of the
services under this Agreement, but not including liability that may be due to the sole
negligence of the VILLAGE, or other consultants, contractors or subcontractors working
for the VILLAGE, or their officers, agents and employees, the ENGINEERS' liability
shall be for any negligence for which the VILLAGE may be found liable to third parties
by reason of having hired the ENGINEERS for this PROJECT; however, the VILLAGE
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agrees not to require the ENGINEERS to maintain professional liability insurance
coverage of more than five hundred thousand dollars ($500,000) for such warranties due
to the ENGINEERS' professional negligent acts, errors, or omissions. The ENGINEERS
shall provide the VILLAGE with a current certificate of insurance for their
comprehensive liability and professional liability insurance coverage.
3.3 The ENGINEERS shall be responsible for their professional quality,
technical accuracy, timely completion, and coordination of all services furnished or
required under this Agreement, and shall endeavor to perform such services with the
same skill and judgment which can be reasonably expected from similarly situated
professionals.
3.4 The VILLAGE may, from time to time, by written order, make changes
within the general scope of this Agreement in the services or work to be performed by the
ENGINEERS. If such changes cause an increase or decrease in the ENGINEERS' costs
of, or time required for, performance of any services under this Agreement, whether or
not changed by any order, an equitable adjustment shall be made and this Agreement
shall be modified in writing accordingly. The ENGINEERS must assert any claim for
adjustment under this provision in writing within 30 days from the date of receipt by the
ENGINEERS of the notification of change, unless the VILLAGE grants a further period
of time before the date of final payment under this Agreement. No service for which an
additional compensation will be charged by the ENGINEERS shall be furnished without
the written authorization of the VILLAGE.
3.5 All claims, counter- claims, disputes and other matters in question between
the parties hereto arising out of or relating to this Agreement or breach thereof will be
decided by arbitration in accordance with the Construction Industry Arbitration Rules of
the American Arbitration Association if the parties mutually agree, or in a court of
competent jurisdiction within the State of Illinois.
3.6 The ENGINEERS warrant that they have not employed or retained any
company or person, other than a bona fide employee working solely for the
ENGINEERS, to solicit or secure this contract, and that they have not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the
ENGINEERS, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award of making of this contract.
For breach or violation of this warranty, the VILLAGE shall have the right to annul this
contract without liability.
3.7 The ENGINEERS certify that they have not been barred from signing this
Agreement as a result of a violation of Sections 33E -3 and 33E -4 of the Criminal Code of
1961 (Chapter 38 of the Illinois Revised Statutes).
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IN WITNESS WHEREOF the VILLAGE has caused the execution of this
Agreement to be made by its Village President and attested by its Clerk pursuant to a
resolution passed by the Board of Trustees, which resolution is considered to be part of
this Agreement the same as though it were written herein, and the ENGINEERS have
hereunto set their hand and seal as of the day and year first above written.
BAXTER & WOODMAN, INC. VILLAGE OF BUFFALO GROVE,
ILLINOIS
By:
Vice President
ATTEST:
Da 40f Signature
eputy Secretary
IAItasca \BFGVV \100023.60 -2011 streets\ I 00023.60ESA.docx
Approved
Vi( /2d
Date
Department of Transportation
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By:
Village President
7
Date of Signature
(SEAL)
ATTEST:
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Village Clerk
B A X T E R
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WOODMAN