2010-34RESOLUTION NO. 2010-34
A RESOLUTION APPROVING AN AGREEMENT TO PROVIDE
PROFESSIONAL ENGINEERING DESIGN AND BIDDING SERVICES
FOR RESERVOIR REPAIRS AT PUMP STATION NO. 7
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the Village desires to adopt an agreement for the provision of necessary
professional engineering design and bidding services for reservoir repairs at Pump Station No. 7;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: The attached letter agreement, RE: "Proposal to Provide Professional
Engineering Design and Bidding Services for Reservoir Repairs at Pump Station No. 7"
is hereby approved.
Section 2: The Village Manager is hereby authorized and directed to execute the
agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES: 5 — Braiman, Berman, TrillingiStone, Sussman
NAYES: 0 — None
ABSENT: 1 — Glover
PASSED: October 4 , 2010
APPROVED: October 4 , 2010
Approved:
Village President
ATTEST:
27yk
Village Clerk
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•
January 12, 2010
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089 -2198
Reference: Proposal to Provide Professional Engineering Design and Bidding
Services for Reservoir Repairs at Pump Station No. 7
Dear Mr. Boysen:
This letter constitutes the Proposal of AECOM USA, Inc. ( "AECOM ") to perform certain services as an
independent consultant for the Village of Buffalo Grove, Illinois (hereinafter "Client').
Scope of Services:
Per your request, AECOM USA, Inc, is pleased to provide this Proposal for the above - referenced
project. Our understanding of the project is that the Village wishes to have the following work
performed for the below -grade water storage reservoir located at the Pump Station No. 7 site:
• Repair of leaking wall and ceiling cracks inside the pipe gallery at the Pump Station No. 7
facility.
• Repair or removal and replacement of the expansion joint between Reservoir No.1 and
Reservoir No.2 (Cell No. 2 and Cell No. 3)
• Removal of the existing reservoir top slab coating and replacement of the existing coating
with a new coating in the area around the tennis courts. AECOM understands that the
tennis court surfaces have already been recoated this year.
• Spalled concrete at the end of the north and south edges of the expansion joint will be
repaired.
AECOM will provide pipe gallery plans and sections and typical repair details with exact locations
of crack repairs to be determined in the field during construction. No additional structural
modifications to the existing reservoir structure are anticipated or included in the Scope of Work. It
should be noted that inspection of expansion joint from inside the existing reservoir and
construction phase services are not included in this proposal.
The following table breaks down the tasks required for AECOM to complete the project along with
the man -hours required to complete each task.
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Mr. Gregory P. Boysen, P.E.
January 12, 2010
Page 2
Task
bescri Lion
Man -hours
1.
Kick -Off Mee-tin /Site Visit
12
2.
...Prepare Front End Bidding Documents
20
3.
Prepare Desi n Drawin s
124
4.
Prepare Technical Specifications
16
5.
Meet with Village to Discuss Design
8
6
Discussions with Regulatory Agencies, Prepare Permit
Applications
8
7.
Prepare Opinion of Probable Construction Costs
10
L:�--
Bidding Phase
22
Total
220
We propose to perform the engineering services for this project for a fee equal to two and twenty -five
hundredths (2.25) times the "salary costs of engineering and technical personnel" expended in
performing the work, the term "salary costs of engineering and technical personnel" shall mean the
actual wages paid to those members of staff who are classified as officers, engineers, technicians,
draftsmen and field party personnel and who perform services under this Agreement plus
employees' benefits, which include state and federal taxes, social security, employment. and
retirement benefits as defined in American Society of Civil Engineers (ASCE) Manual No. 45. The
cost will not exceed $29,700.00 without further authorization.
AECOM shall be an independent contractor for purposes of the Scope of Work set forth above.
AECOM shall be entitled to rely upon any documentation and materials provided to AECOM in
performing the Scope of Work. It is understood that no one, other than the Client, is entitled to rely
(subject to the limitations set forth herein) upon the documents provided by AECOM in accordance with
this agreement. AECOM shall provide you with an invoice each month. The parties agree that they will
comply with the terms of the Illinois Local Government Prompt Payment Act, 50 ILCS 501/1, et seq. (the
"Act'), and that the provisions of the Act will control with respect to any failure by Buffalo Grove to pay in
a timely manner."
AECOM shall maintain professional liability insurance for its work, with the limits of $5,000,000 per claim
and in aggregate. AECOM shall also maintain Commercial General Liability insurance with the limits of
$1,000,000 per occurrence and in aggregate and Workers' Compensation insurance with the statutory
limits. However, AECOM represents only that it will perform its services in accordance with the
standards of care and diligence normally practiced by recognized engineering firms in performing
services of a similar nature at the time such services are performed. AECOM makes no other
warranties either express or implied. AECOM shall not be responsible for the removal or remediation of
any environmental contaminants or hazardous materials that may be found at the property and
AECOM shall not be responsible for the means, methods or procedures of any other contractor or
subcontractor, nor shall AECOM be responsible for the safety of any individuals other than its own
employees.
You may terminate the services upon written notice to us. Upon termination of the services, you'will be
obligated to pay AECOM only that portion of the fixed price equal to the costs incurred for the services
performed to the date of termination, provided that the same shall in no event be less than the fair value
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Mr. Gregory P. Boysen, P.E.
January 12, 2010
Page 3
of the services completed in relation to the total fixed price, and neither party shall have any further
liability to the other.
This letter, including those attachments specifically referenced in this letter, sets forth the full and
complete proposal of AECOM and it sets forth the full and complete agreement of the parties with
respect to the Services to be provided hereunder, and it supersedes any and all proposals, agreements
and representations made or dated prior thereto. Modifications or amendments to this agreement must
be in writing and executed by a duly authorized representative of each party. This agreement is for the
exclusive benefit of you and AECOM and not for the benefit of any third party.
If this proposal is acceptable to you, please have two copies of this letter signed by an authorized
representative in the space provided below, indicating your agreement with the terms and conditions of
this letter, and return one of them to me.
Very truly yours,
AECOM USA, INC.
y1
Christopher N. Yamaya
Vice President
CRL /dp
AGREED AND ACCEPTED:
lay:
Dane C. Bragg
Title: Village Manager
Date: 10/4/10
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