2010-01r
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RESOLUTION NO. 2010- 01
A RESOLUTION APPROVING A PROPOSAL FOR PROFESSIONAL
ENGINEERING SERVICES RELATED TO THE DESIGN
OF A NEW DEEP WELL AT PUMP STATION NO. 7
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the Village desires to proceed with the design of a new deep well at Pump
Station No. 7;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: The attached letter proposal, RE: "Proposal to Provide Professional
Engineering Design and Bidding Services for a New Deep Well at Pump Station No. 7" is
hereby approved.
Section 2: The Village Manager is hereby authorized and directed to execute the
agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES: 6 - Braiman, Glover, Berman, Trilling, Stone, Sussman
NAYES: 0 - None
ABSENT: 0 - None
PASSED: January 4 52010
APPROVED: January 4 , 2010
ATTEST:
Village Jerk
GAPWDIRGRP \LHC\RES VOR\res7 10.doc
Approved:
Village President
FA 12K01
December 29, 2009
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089 -2198
Reference: Proposal to Provide Professional Engineering Design and Bidding
Services for a New Deep Well at Pump Station No. 7
Dear Mr. Boysen:
This letter constitutes the Proposal of AECOM USA, Inc. ( "AECOM ") to perform certain services as an
independent consultant for the Village of Buffalo Grove, Illinois (hereinafter "Client ").
Scope of Work:
Per your request, AECOM USA, Inc. is pleased to provide this Proposal for the above - referenced
project. Our understanding of the project is that the Village wishes to have a new deep well
constructed at the Pump Station No. 7 site. Currently, the Village has three (3) existing deep
aquifer wells at Pump Station Nos. 1, 2 and 6, with a total capacity of 4.72 million gallons per day
(mgd), which is approximately 95 percent of the Village's average day demand. These wells are
maintained solely for emergency use in the unlikely event that the Village's primary water supply
(treated Lake Michigan water purchased by the Northwest Water Commission) becomes
unavailable or the availability is significantly reduced.
Per discussions with Village staff, it is the intent that the new deep well be drilled to a depth of
approximately 1,000 feet and have a capacity of approximately 1,000 gallons per minute (gpm).
The well will be equipped with a submersible -type pump and motor drive, and a flanged pitless
adapter connection to the casing pipe. The design will include the routing of well pump discharge
piping to the existing pump house. The design will also include a prefabricated enclosure for
protection of the well and connections to the Village's existing chlorination system at Pump Station
No. 7. In addition, there are 20 man -hours included in this proposal for the study and design of the
effects of corrosion on the Village's existing chlorination equipment. Additional design over and
above the 20 hours will not commence without further authorization.
Based on recent discussions with Village staff, it is anticipated that the new well will be located
approximately 150 feet south of the existing pump house, across LaSalle Lane, on property
currently owned by the Village.
The Village has provided AECOM with a Preliminary Engineering Report for Well No. 7, Reservoir
& Pumphouse Facilities, prepared by others, dated August 1980. We will incorporate any pertinent
well design criteria from this report as well as hydrogeology and geological information, anticipated
casing schedules and pump settings into our design.
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Mr. Gregory P. Boysen, P.E.
December 29, 2009
Page 2
In addition, we will consider the Village supplied Geotechnical Report for Storage Reservoir and
Pump House, performed by Testing Service Corporation, dated March 1981, in our design, as
applicable. The following table breaks down the tasks required for AECOM to complete the project
(further called "Services" or "Scope of Work ") along with the man -hours required to complete each
task.
We propose to perform the engineering services for this project for a fee equal to two and twenty -five
hundredths (2.25) times the "salary costs of engineering and technical personnel" expended in
performing the work, the term "salary costs of engineering and technical personnel" shall mean the
actual wages paid to those members of staff who are classified as officers, engineers, technicians,
draftsmen and field party personnel and who perform services under this Agreement plus
employees' benefits, which include state and federal taxes, social security, employment and
retirement benefits as defined in American Society of Civil Engineers (ASCE) Manual No. 45. The
cost will not exceed $67,900.00 without further authorization. It should be noted that costs for
geotechnical investigations, well drilling, well development and well testing are not included in this
proposal. In addition, this cost proposal is based on the production of one set of bidding documents
for the well drilling and development work, as well as the well pump, motor and piping
improvements.
AECOM shall be an independent contractor for purposes of the Scope of Work set forth above.
AECOM shall be entitled to rely upon any documentation and materials provided to AECOM in
performing the Scope of Work. It is understood that no one, other than the Client, is entitled to rely
(subject to the limitations set forth herein) upon the documents provided by AECOM in accordance with
this agreement. AECOM shall provide you with an invoice each month. The parties agree that they will
comply with the terms of the Illinois Local Government Prompt Payment Act, 50 ILCS 501/1, et seq. (the
"Act "), and that the provisions of the Act will control with respect to any failure by Buffalo Grove to pay in
a timely manner."
AECOM shall maintain professional liability insurance for its work, with the limits of $5,000,000 per claim
and in aggregate. AECOM shall also maintain Commercial General Liability insurance with the limits of
$1,000,000 per occurrence and in aggregate and Workers' Compensation insurance with the statutory
limits. However, AECOM represents only that it will perform its services in accordance with the
standards of care and diligence normally practiced by recognized engineering firms in performing
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09).doc
1.
Kick -Off Meeting/Site Visit
16
2.
Topographic Survey
50
3.
Prepare Front End Bidding Documents
20
4.
Prepare Design Drawings
218
5.
1 Prepare Technical Specifications
100
6.
Study and Design of Chlorination Equipment
20
7.
Meet with Village to Discuss Design
12
8
Prepare Permit Applications, Discussions /Meeting with
40
Regulatory Agencies, IEPA Project Plan Submittal
9.
Prepare Opinion of Probable Construction Costs
20
10.
1 Bidding Phase
32
Total
528
We propose to perform the engineering services for this project for a fee equal to two and twenty -five
hundredths (2.25) times the "salary costs of engineering and technical personnel" expended in
performing the work, the term "salary costs of engineering and technical personnel" shall mean the
actual wages paid to those members of staff who are classified as officers, engineers, technicians,
draftsmen and field party personnel and who perform services under this Agreement plus
employees' benefits, which include state and federal taxes, social security, employment and
retirement benefits as defined in American Society of Civil Engineers (ASCE) Manual No. 45. The
cost will not exceed $67,900.00 without further authorization. It should be noted that costs for
geotechnical investigations, well drilling, well development and well testing are not included in this
proposal. In addition, this cost proposal is based on the production of one set of bidding documents
for the well drilling and development work, as well as the well pump, motor and piping
improvements.
AECOM shall be an independent contractor for purposes of the Scope of Work set forth above.
AECOM shall be entitled to rely upon any documentation and materials provided to AECOM in
performing the Scope of Work. It is understood that no one, other than the Client, is entitled to rely
(subject to the limitations set forth herein) upon the documents provided by AECOM in accordance with
this agreement. AECOM shall provide you with an invoice each month. The parties agree that they will
comply with the terms of the Illinois Local Government Prompt Payment Act, 50 ILCS 501/1, et seq. (the
"Act "), and that the provisions of the Act will control with respect to any failure by Buffalo Grove to pay in
a timely manner."
AECOM shall maintain professional liability insurance for its work, with the limits of $5,000,000 per claim
and in aggregate. AECOM shall also maintain Commercial General Liability insurance with the limits of
$1,000,000 per occurrence and in aggregate and Workers' Compensation insurance with the statutory
limits. However, AECOM represents only that it will perform its services in accordance with the
standards of care and diligence normally practiced by recognized engineering firms in performing
\ \uschglfp001 \data \Legal\AECOM USA \Contracts \MIDWEST REGION \Buffalo Grave \Deep Well at Pump Station No.7 (Dec 09) \Partially executed Itr agmt_(ver. VK 12-29 -
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Mr. Gregory P. Boysen, P.E.
December 29, 2009
Page 3
services of a similar nature at the time such services are performed. AECOM makes no other
warranties either express or implied. AECOM shall not be responsible for the removal or remediation of
any environmental contaminants or hazardous materials that may be found at the property and
AECOM shall not be responsible for the means, methods or procedures of any other contractor or
subcontractor, nor shall AECOM be responsible for the safety of any individuals other than its own
employees.
You may terminate the services upon written notice to us. Upon termination of the services, you will be
obligated to pay AECOM only that portion of the fixed price equal to the costs incurred for the services
performed to the date of termination, provided that the same shall in no event be less than the fair value
of the services completed in relation to the total fixed price, and neither party shall have any further
liability to the other.
This letter, including those attachments specifically referenced in this letter, sets forth the full and
complete proposal of AECOM and it sets forth the full and complete agreement of the parties with
respect to the Services to be provided hereunder, and it supersedes any and all proposals, agreements
and representations made or dated prior thereto. Modifications or amendments to this agreement must
be in writing and executed by a duly authorized representative of each party. This agreement is for the
exclusive benefit of you and AECOM and not for the benefit of any third party.
If this proposal is acceptable to you, please have two copies of this letter signed by an authorized
representative in the space provided below, indicating your agreement with the terms and conditions of
this letter, and return one of them to me.
Very truly yours,
AECOM USA, INC.
Christopher N. Yamaya
Vice President
CRL /dp
AGREED AND ACCEPTED:
By: tOvu
William H. Brimm
Title: Village Manager
Date: January 4, 2010
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