2009-44I
RESOLUTION NO. 2009 - 44
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
FOR STATE PARTICIPATION IN THE VILLAGE WIDE CONTRACTUAL
STREET MAINTENANCE PROJECT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, a Local Agency /State Agreement for State participation with the
Illinois Department of Transportation is a required prerequisite for receiving State Funds
for the Village Wide Contractual Street Maintenance Project,
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees
of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, as follows:
Section 1: The Agreement entitled "Local Agency /State Agreement related
to the Village Wide Contractual Street Maintenance Project is hereby approved.
Section 2: The Village President is authorized and directed to execute the
Agreement. A copy of said Agreement is attached hereto and made a part
hereof.
AYES: 5 - Braiman, Glover, Trilling, Stone, Sussman
NAYES: 0 - None
ABSENT: 1 - Berman
PASSED: T) L. 7 2009
APPROVED: December 7 2009
APPROVED:
Village President
ATTEST:
eA
Villag Jerk
GAENGINEER \Ord & Res \Res09 -7.doc
IN
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois / 62764
August 31, 2010
Janet M. Sirabian
Village Clerk
50 Raupp Blvd.
Buffalo Grove, IL 60089
Subject: Village of Buffalo Grove
Section 09- 00099 -00 -RS
Job No. C -91- 210 -10
Dear Ms. Sirabian:
0 V
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FP
-7 2010
The attached joint agreement for the subject section was executed by the
department on August 24, 2010.
Sincerely,
Darrell W. Lewis, P. E.
Acting Engineer of Local Roads and Streets
Attachment
cc: Richard Kuenkler, Municipal Engineer
Diane O'Keefe Attn: Christopher Holt
Joanne Woodworth, Acting Attn: Project Control
Jeff South
Local Agency
Village of Buffalo Grove
Section
09- 00099 -00 -RS
Illinois Department
of Transportation
Local Agency /State
Agreement
Job Number - Construction
C 91- 210 -10
Job Number- Engineering /ROW
This Agreement is made and entered into between the above local agency hereinafter referred to as "LA ", and the State of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as "STATE ". The STATE and LA jointly propose to improve the
designated location as shown below.
Location
Local Name Various Streets (See Exhibit
Termini
various
Current Jurisdiction LA
Route
Project Description
Length
17,539 ft
Grind and overlay of various streets within the Village, including curb and gutter and sidewalk repair, and parkway restoration.
Division of Cost
Type of Work STATE LA Total
Participating Construction 462,000 1,301,212 1,763,212
Non - Participating' Construction
Preliminary Engineering 0
Construction Engineering 0
Right -of -Way 0
0
TOTAL $462,000 $ 0 $1,301,212 $1,763,212
Note: State (ERP) Participation 100% not to exceed $462,000.00. LA Cost to be paid with MFT funds.
Payment Method (check one):
❑ Upon award of the project and request of payment from the LA, the STATE will pay the LA 100% its share of the project costs.
® Upon execution of the construction contract and request of payment from the LA, the STATE will pay the LA 95% of its share of the
project costs. The remaining 5% will be paid to the LA upon receipt of the final invoice.
❑ The STATE will reimburse the LA for the STATE share of the project on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payment by the LA
Printed 11/2/2009 Page 1 of 3 BLR 05323 (Rev. 07/21/09)
Agreement Provisions
1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax
standards, policies and procedures.
2. The LA will certify to the STATE that all necessary right -of -way, temporary and permanent easements, and temporary
use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT.
3. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE.
4. The LA agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT in a manner
satisfactory to the STATE unless otherwise specified by addendum.
5. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award
the contract to the lowest responsible bidder after receipt of a satisfactory bid and concurrence in the award has been
received from the STATE. If necessary the LA agrees to provide, or cause to be provided, all of the initial funding
necessary to complete the project subject to reimbursement by the STATE.
The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and
supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction
with this Agreement. All books, records, and supporting documents related to the project shall be available for review
and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by
the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the
books, records and supporting documents required by this section shall establish a presumption in favor of the STATE
for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
7. To complete this phase of the project within three years from the date this agreement is approved by the STATE if this
portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs
exceed $1,000,000).
8. Upon completion of this phase of the project, the LA will submit to the STATE a complete and detailed final invoice
with all applicable supporting documentation of all incurred costs, less previous payments, no later than one year from
the date of completion of this phase of the project. If a final invoice is not received within one year of completion of
this phase of the project, the most recent invoice may be considered the final invoice and the obligation of funds
closed.
9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal
year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated
herein.
10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this
Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act
exempt its application.
11. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
Local Agency Section
Village of Buffalo Grove 09- 00099 -00 -RS
Printed 11/2/2009 Page 2 of 3 BLR 05323 (Rev. 07/21/09)
EXHIBITS
Additional information and /or stipulations are hereby attached and identified below as being a part of this Agreement.
Exhibit A — List of Various Streets included in Project
Exhibit B —Location Map
The LA fu rther agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED
Local Agency
Elliot Hartstein
(Print or Type Name)
Village President
( eafd Qha+rpeFssn/Maysr /Village President/ets.)
/ 2/07/2009
(Signature) Date
TIN Number 36- 2525051
NOTE: If signature is by an APPOINTED official, a resolution
said appointed official to execute this agreement is required.
APPROVED
State of Illinois
Department of Transportation
nnig, Seg(etaryft Transportatio r Date
By:
Delegate's Signature)
(Delegate's Name - Printed)
ChrisReed, i or of Highwa s/ ieflEngineer Date
(71
Al
C�
Elie J. Schanzle- Haskins, Chief Counsel , Date
E l
M tthew q. Hughes, Actirig Dire or of Finance and Ad inis ation Date
Local Agency Section
Village of Buffalo Grove 09- 00099 -00 -RS
Printed 11/2;2009 Page 3 of 3 BLR 05323 (Rev. 07/21/09)
VILLAGE OF BUFFALO GROVE, ILLINOIS
2010 STREET IMPROVEMENTS
SECTION 09- 00099 -00 -RS
EXHIBIT A
PROJECT DESCRITION
Street Limits
Knollwood Drive Thompson Boulevard to Oxford Drive
Oxford Drive Knollwood Drive to end
Woodstone Circle Woodstone Drive to Woodstone Drive
Woodstone Drive Weiland to Woodstone Circle
Brandywyn Lane
Coventry Lane
Coventry Court
London Court
Dover Court
Brandywyn Lane
Brandywyn Court
LeJardin Court
Old Oak Drive
Old Oak Court West
Old Oak Court East
Aptakisic Road to Com Ed Row
Brandywyn Lane to end
Coventry Lane to end
Brandywyn Lane to end
Brandywyn Lane to end
Deerfield Parkway to Thompson Boulevard
Brandywyn Lane to end
Armstrong Drive to end
Buffalo Grove Road to end
Old Oak Drive to end
Old Oak Drive to end
G: \ENGINEER \STRMAINT \YEAR 2010.doc
VILLAGE OF BUFFALO GROVE ILLINOIS
......2010 STREET IMPROVEMENT PROJECT
EMERGENCY REPAIR PROGRAM (VARIOUS LOCATIONS)
M.F.T. SECTION 09- 00099 -00 -RS
COOK AND LAKE COUNTIES
LOCATION MAP
(NOT TO SCALE)
VERNON & WHEELING TOWNSHIP
GROSS LENGTH Of IMPROVEMENT = 15.844 LF OR 3.00 MILLS
NET LENGTH OF IMPROVEMENT = 15.844 LF OR 3.00 MILES