2009-3710 -6 -09
Resolution No. 2009 - 37
A Resolution Approving a Contract. between the Village of Buffalo Grove
and Clarke Environmental Mosquito Management, Inc.
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and,
WHEREAS, the Village of Buffalo Grove has had a contract with Clarke Environmental
Mosquito Management, Inc. most recently from 2007 through 2009;
WHEREAS, Clarke Environmental Mosquito Management, Inc. provides surveillance and larval
site monitoring and control, adulticiding in mosquito harborage areas, catch basin control, and other
services relating to mosquito abatement.
NOW THEREFORE BE IT RESOLVED BY THE�PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. The foregoing Whereas clauses are hereby incorporated herein.
Section 2. The Village President and Village Clerk are hereby authorized to execute the
Agreement by and between the Village of Buffalo Grove and Clark
Environmental Mosquito Management, Inc. which is attached hereto and made
a part hereof.
Section 3. This Resolution shall be in full force and effect from and after its passage and
approval.
AYES: 6 — Braiman Glover Berman Trilling Stone, Sussman
NAYES: 0 — None
ABSENT: 0 — None
ABSTAIN: 0 — None
PASSED: October 5, 2009
APPROVED: October 5, 2009
APPROVED:
Village President
ATTEST:
Village Clerk
t�
•
Proposal
Clarke Environmental Mosquito Management, Inc.
Professional Services Outline For
The 2010 2012 Village of Buffalo Grove
Environmental Mosquito Management (EMM) Program
Part I. General Service
A. Aerial Survey and Geographic Information System (GIS) Mapping
B. Computer System and Record Keeping Database
C. Public Relations and Educational Brochures
D. Mosquito Hotline Citizen Response — (800) 942 -2555
E. Comprehensive Insurance Coverage naming the Village of Buffalo Grove
additionally insured
F. Program Consulting and Quality Control Staff
G. Monthly Operational Reports, Periodic Advisories, and Annual Report
H. Regulatory compliance on local, state, and federal levels
Part 11. Surveillance and Monitoring
A. Floodwater Mosquito Migration Model:
The use of weather data ar4computer model to predict the arrival of
Aedes vexans brood (hatch) and peak annoyance periods. Clarke will
contact the Village of Buffalo Grove representative and inform him of the impending
brood arrival.
B. Arbovirus Surveillance:
1. Gravid Trap: Operation of one (1) trap to collect Culex mosquitoes. Mosquitoes
will be collected, identified to species, and pooled for disease assay. Samples
will be tested at Clarke laboratories utilizing VecTest® /RAMP technology for
West Nile Virus.
C. Clarke New Jersey Light Trap Network: Operation of one (1) trap within the Village
of Buffalo Grove to monitor and evaluate adult mosquito activity.
D. Weather Monitoring — Operational Forecasts
Part III. Larval Control
A. Targeted Mosquito Management System (TMMSIm) computer database and site
management.
B. Larval Site Monitoring: Eleven inspections
1. Three (3) complete inspections of up to 123 sites as outlined by most recent
Clarke GIS Survey.
2. Six (6) targeted inspections of up to 55 breeding areas as determined by the
computerized Clarke Targeted Mosquito Management SystemT"^
3. Two (2) targeted inspections of up to 34 known Culex spp. breeding areas as
determined by the computerized Clarke Targeted Mosquito Management
SystemTM
4. Inspections of sites called in by residents on the Mosquito Hotline.
ctame, A Global Environmental Products and Services Company 1
Part III. Larval Control
Proposal
C. Prescription Larval Control with VectoLex@ (Bacillus sphaericus), VectoBac@
(Bacillus thuringiensis israelensis - Bti), Abate@ and Altosid @.
D. Helicopter Prehatch: Three (3) treatments with 5% Abate@ of up to 40 acres of
known breeding areas.
E. Catch Basin Control:
1. Three (3) treatments of up to 2,722 street side catch basins, inlets and manholes
with VectoLex@ or a 30 -day sustained slow release insecticide.
2. One treatment of up to 274 known backyard catch basins using Altosid@ XR
briquets.
3. Treatment with Altosid@ XR for up to 5 additional catch basins called in by
residents on the Mosquito Hotline.
Part IV. Adult Control
A. Adulticiding in mosquito harborage areas:
1. Three (3) scheduled truck and /or ATV Ultra Low Volume (ULV) treatments with a
synthetic pyrethroid insecticide for Buffalo Grove Days and July 4th events.
B. Adulticiding in Residential Areas:
1. Four (4) community -wide truck ULV treatments of up to 118.6 miles of streets
with Biomist@ or synthetic pyrethroid insecticide. Any additional authorized
community ULV treatments will be priced at $5,674.00 per treatment.
C. Adulticiding Operational Procedures
1. Notification of community contact.
2. Weather limit monitoring and compliance.
3. Notification of residents on Clarke Call Notification List.
4. ULV particle size evaluation.
5. Insecticide dosage and quality control analysis.
2010 EMM Payment Total Cost for Parts I, II, III, IV $48,298.00
OA Global Environmental Products and Services Company - 2
KY607101",
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# - IN
Clarke Environmental Mosquito Management, Inc.
Client Agreement and Authorization
The 2010 - 2012 Village of Buffalo Grove
Environmental Mosquito Management (EMM) Program
TERM AND TERMINATION: This Agreement has an automatic Renewal Clause. The term
of the Agreement shall commence on the date when both pa rties have executed this Agreement
and shall continue for a period ending on Decem ber 31, 2012 (the "Initial Term "). Unless either
party hereto provides the other party with written notice at least Ninety (90) days prior to the en d
of the Initial Term or any subsequent renewal term , this Agreement shall automatically continue
to renew for additional term, each term having a duration equal to the Initial Agreement. If a
party hereto fails to comply with a provision of this Agreement, then the other party shall have
the right to terminate this Agreement if it gives written notice of the default to the defaulting party
and the defaulting party fails to cure the default within sixty days of receipt of said notice.
II. Price Increases: The price for the services rendered hereunder shall be held for the 2011
season and may be increased by Clarke Environmental Mosquito Management, Inc. ( "Clarke ")
on the first day of any Calendar year commencing on January 1, 2011 (a "Price Increase Date ")
by a percentage which shal I not exceed the consumer price index (the "Price Increase
Percentage "). Clarke Environmental Mosquito Management, Inc. may petition the Village of
Buffalo Grove at any time for an additional rate adjustment on the basis of extraordinary and
unusual changes in the cost of operations that could not be reasonably foreseen by a prudent
operator. New areas to be covered will be pro -rated to the program cost at the rates in effect at
the time.
III. Program Payment Plan: For Parts I, ll, III, and IV as specified in the 2010 - 2012 Professional
Services Cost Outline, the total for the 2010 program is $48,298.00. The payments will be due
on according to the payment schedule below. Any additional treatments beyond the core
program will be invoiced when the treatment is completed.
PROGRAM PAYMENT PLAN
Month
May 1
June 1
July 1
August 1
TOTAL
2010
$12,074.50
$12,074.50
$12,074.50
$12,074.50
$48,298.00
For Village of Buffa Grove:
Sign Name: -- Title: hV_CW�-Iw 6Aelc,e�C Date
For Clarke En ironmental Mosquito Management, Inc.:
Name:' Title: Control Consultant
eor a Balis
otameA Global Environmental Products and Services Company
Date: (0 ZO 2009
3
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Clarke Environmental Mosquito Management, Inc.
Client Authorization
The 2010 - 2012 Village of Buffalo Grove
Environmental Mosquito Management (EMM) Program
Administrative Information:
Invoices should be sent to:
Name:
Address:
City:
Office Phone:
Brian Sheehan village of Buffalo Croye
5 0..:. Raupp <.. Boulevard
Buffalo Grove State: IL Zip 60089
(847) 459 -2530 Fax:(847) 459 -7944E -Mail bsheehan @vbg.org
Purchase Order Num ber:
Contact Person for Village of Buffalo Grove:
Name: Brian Sheehan
Title: Health Officer
Office Phone: 847- 459 -2530 Fax: 847- 459 -7944 E -Mail: bsheehan@vbg.org
Home Phone: Cell: 847 - 815 -7542 Pager:
Alternate Contact Person for Village of Buffalo Grove:
Name: Peggy Starczowski Title: Health Inspector
Office Phone: 847- 459 -2530. Fax: 847- 459 -7944 E -Mail: pstarzco @vbct.org
Home Phone: Cell: 847- 815 -7549 Pager:
Please sign and return a copy of the complete contract for our files to:
Clarke Environmental Mosquito Management, Inc., Attn: George Balis
159 N. Garden Avenue, Roselle, IL 60172 -9963 or Fax at (630) 894 -1774
A Global Environmental Products and Services Company 4
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