2008-17t •
RESOLUTION NO. 2008- 17
A RESOLUTION AUTHORIZING ENTRY
INTO AN AMENDED AGREEMENT
FOR NORTHWEST CENTRAL DISPATCH SYSTEM
WHEREAS, the President and Board of Trustees of the Village of Buffalo
Grove previously authorized entry by said Village into an Agreement to provide
for and maintain a Central Emergency Dispatch operation known as Northwest
Central Dispatch System, hereinafter referred to as "NWCDS "; and
WHEREAS, NWCDS has proven successful in providing emergency
communications services to the Village of Buffalo Grove police and fire
departments; and
WHEREAS, the Village of Inverness has made application for
membership in NWCDS; and
WHEREAS, the NWCDS Board of Directors has unanimously
recommended approval of the membership request of Inverness; and
WHEREAS, it is believed that the inclusion of an additional community in
the System will prove beneficial to both the System and the Village; and
WHEREAS, the addition of new members to NWCDS requires approval of
an amended Venture Agreement,
NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees
of the Village of Buffalo Grove, pursuant to Article VII, Section 10 of the 1970
Constitution of the State of Illinois and the Intergovernmental Cooperation Act, 5
ILCS 220/1 through 51LCS 220/9, that the President of the Village of Buffalo
Grove is authorized to enter into an amended Agreement for Northwest Central
Dispatch System which provides for the addition of the Village of Inverness to
NWCDS.
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Ayes: 5 - Braiman, Glover, Kahn, Trilling, Rubin
Nays: 0 - None
Absent: 1 - Berman
Abstain: 0 - None
Passed: June 2 , 2008.
Approved: June 2 , 2008.
Village President
Attest:
-`t, -M - �
Village Clerk
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NORTHWEST CENTRAL DISPATCH SYSTEM VENTURE AGREEMENT
THIS AGREEMENT, entered into on the effective date hereinafter set forth, by
and between the local governments signatory hereto (and also those which may
hereafter become signatory hereto):
WITNESSETH:
WHEREAS, a Central Dispatching System has existed in Northwestern Cook
County and in parts of DuPage, Kane and Lake Counties since 1972; and
WHEREAS, such System has been demonstrated to be of great value to its
constituent municipalities, the signatories hereto; and
WHEREAS, the addition of another municipality to the System will provide for
more efficient and economical dispatching of life and property saving services;
and
WHEREAS, the cost of providing and maintaining a central dispatching system is
probably excessive for any one of such signatories; and
WHEREAS, a centralized police, fire and other emergency dispatching system
can adequately serve the needs of all of such signatories; and
WHEREAS, Article VII, Section 10 of the 1970 Constitution of the State of Illinois
and the Intergovernmental Cooperation Act, 5 ILCS 220/1 through 220/9,
authorize joint exercise be two or more local governments of any power common
to them; and
WHEREAS, it is the desire of the signatories hereto to jointly provide for and
maintain a central dispatching system for their mutual advantage and concern.
NOW, THEREFORE, for and in consideration of the premises, the mutual
advantages to be derived therefrom and in consideration of the mutual covenants
herein contained, it is agreed by and between the parties hereto as follows:
1. Venture Established. Pursuant to the joint powers authorization of the
Illinois Constitution and the Intergovernmental Cooperation Act, 5 ILCS 220/1
through 5 ILCS 220/9, the undersigned do hereby federate together in a
cooperative venture for the joint and mutual operation of a centralized
communications system, to be know as "Northwest Central Dispatch System"
(hereinafter designated as NWCDS) which shall consist of all of the local
governments which may hereafter become signatory hereto.
2. By Laws. NWCDS shall be subject to and shall be governed by certain
By -Laws, a copy of which is attached hereto as Exhibit "A" and by this reference
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made a part of this Agreement, together with any amendments, which may be
made to said By -Laws in the manner and means therein set forth.
3. NWCDS Participation. Each participating local government of the Central
Dispatching System (and each local government which may hereafter sign after
approval as required by the By -Laws, provided such local governments are
eligible to participate pursuant to said By -Laws) is a member of NWCDS and is
entitled to the rights and privileges and subject to the obligations of membership,
all as provided in said By -Laws.
4. Termination. Any party to this agreement may cease to be a party hereto
and may withdraw from participation in NWCDS in the manner and means set
forth in said By -Laws.
5. Powers of the System. NWCDS shall have the power in its own name to
make and enter into contracts, to employ agents and employees, to acquire, hold
and dispose of property, real and personal, and to incur debts, liabilities or
obligations necessary for the accomplishment of its purposes, but no such
contract, employment, purchase, debt, liability or obligation shall be binding upon
or obligate any member except as authorized by the attached By -Laws. NWCDS
shall not have the power to eminent domain or the power to levy taxes.
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6. Amendments. This Agreement may not be amended, except by written
agreement and resolution of all the then parties to it. However, the By -Laws
attached hereto as Exhibit "A" may be amended from time to time by the method
and means provided herein, provided such amendments do not conflict with the
terms set forth in this Agreement exclusive of said Exhibit "A ".
7. Duration. This Agreement and NWCDS shall continue in effect until
rescinded by unanimous consent of the then parties or until terminated in the
manner provided in said By -Laws. Upon such termination, the assets remaining
shall be disposed of in the manner set forth in the said By -Laws.
8. Enforcement. Each member shall have the right to enforce this
Agreement against any other member. If suit is necessary therefore, a defaulting
member shall pay reasonable attorney's fees to NWCDS as adjudicated by the
Court.
9. Authorization. Prior to execution of this Agreement, each member shall
deliver to the other a certified copy of a suitable ordinance or resolution
authorizing and directing the execution of this Agreement.
10. Effective Date. This Agreement shall become effective when signed by all
of the respective representatives of the Village of Arlington Heights, Village of
Buffalo Grove, Village of Elk Grove Village, Village of Hoffman Estates, Village of
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Inverness, Village of Mount Prospect, Village of Palatine, City of Prospect
Heights, Village of Schaumburg and Village of Streamwood.
IN WITNESS WHEREOF, the undersigned local governments have set their
signatures on the respective dates set forth below. This document may be
signed in duplicate originals.
ATTEST:
Date:.
VILLAGE OF ARLINGTON HEIGHTS
By:
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VILLAGE OF BUFFALO GROVE
pooll
ATTEST:
Date: &I a -fig
VILLAGE OF K GROVE VILLAGE
By:
ATTEST:
Date: June 17, 2008
VILLAGE OF HOFFMAN ESTATES
ATTEST:
Date:
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ATTEST:
Date: 51l-2- k,�7
ATTEST:
Date:
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VILLAGE OF INVERNESS
By:
vvvll
VILLAGE OF MOUNT PROSPECT
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Resolution #A -08 Authorizing nt into angmended Agreement for
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Northwest Central Dispatch System
ATTEST:
Date:
VILLAGE OF PALATINE
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ATTEST:
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Date: 44b
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CITY OF PROSPECT HEIGHTS
By:
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ATTEST:
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VILLAGE OF SCHAUMBURG
By:
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VILLAGE OF STREAMWOOD
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Memorandum of Agreement - NWCDS
Upon the date when all participants have approved and signed the revised
Northwest Central Dispatch System Venture Agreement, Inverness will be
considered a non - voting member of the system, and will be permitted to
participate in all activities and deliberations of the system.
Inverness will be granted voting rights when dispatch operations are
officially transferred to the NWCDS System and monthly assessments
begin. At that time, Inverness will have one seat and one vote on the
NWCDS Board of Directors (which is composed of the Village Managers
or Administrators /City Administrators of the member municipalities).
Inverness will also have one seat and one vote for its police department
on the NWCDS Executive Committee.
2. Dispatch services are projected to be transferred to NWCDS on or about
May 1, 2009. The implementation date is contingent on the installation of
radio equipment, telephone service and other electronic equipment
needed to handle the dispatch operations for the police department.
Implementation will not take place until all necessary components are in
place and functioning properly.
3. Inverness will pay to NWCDS an initiation fee of $81,010.48, which will be
due in two equal payments May 20, 2009 and May 20, 2010.
4. Inverness will pay the full cost of any modifications to the radio consoles,
telephone equipment, CAD, Records Management Sharing System
equipment, MDC equipment, and software, which are necessary to
accommodate its police dispatch operation in the NWCDS center.
Inverness agrees to pay the expenses to NWCDS within 30 days after
receipt of an invoice from Northwest Central Dispatch.
The total combined one -time transitional expense for Inverness for system
modifications is not expected to exceed $26,814 although if those actual
expenses are higher, Inverness agrees to pay the higher amounts.
NWCDS will keep Inverness fully apprised of the costs involved as those
figures are developed with the various contractors. This includes 9 -1 -1
transition costs.
It is expected that all such costs will be billed to the community during
calendar year 2009.
If the actual costs are lower than the estimated costs cited above, the
invoices will reflect the actual costs.
5. Inverness will begin paying a proportionate share of the NWCDS
operating and capital reserve assessments immediately upon the transfer
of dispatch operations. If after May 1, 2009, the annual assessment share
for Inverness for the first NWCDS fiscal year will be pro -rated to include
only the number of months for which dispatch service is actually provided.
Assessment payments will be invoiced on a monthly basis.
The annual assessment will be based on the standard formula used for all
current members. The formula consists of a combination percentage of
telephone calls received by the municipality (both 9 -1 -1 and seven digit
calls) and the total number of police department dispatch assignments.
During the first fiscal year of operation, the assessment will be based on
the two formula factors derived from 2008 figures. If the combination
percentage is less than 2 %, 2% will be used to calculate the annual
assessment.
In subsequent fiscal years the budget assessment share for Inverness will
vary according to the then prevailing apportionment formula. However, if
the combination percentage is less than 2 %, 2% will be used to calculate
the annual assessment.
6. Inverness agrees to be obligated for a proportionate share of the debits
and liabilities outside of normal operating expenses, which may be
incurred after the effective date of its grant of voting membership in
NWCDS. Its proportionate share shall be equal to its current annual
assessment percentage or 2% whichever is greater.
7. The Inverness Police Department will have limited front desk capability to
handle routine non - emergency radio and telephone traffic during business
hours.
8. Inverness will ensure that all marked police vehicles are equipped with
suitable mobile data devices at the outset of dispatch operations, which
will be operationally compatible with the NWCDS mobile data
infrastructure and all other units in the system.
Any MDCs will be incorporated into the NWCDS mobile infrastructure at
Inverness' expense.
9. Any future CAD or RMS software changes requested by Inverness which
are unique to its police operations and which do not have system -wide
applicability would be the sole responsibility of Inverness.
10. Inverness will be responsible for all costs associated with its telephone
lines (except 9 -1 -1) which includes the routing of off - premise extensions
for a seven -digit police emergency line to NWCDS; for its own mobile and
portable radios, pagers and cellular telephones; and for all in -house CAD,
LEADS and RMS data terminals and printers.
11. NWCDS will monitor direct connect and /or radio alarms for vital municipal
services such as wells and lift stations provided that all such alarms are
received on the standard NWCDS monitoring equipment.
12. It is agreed that Inverness will make available its geographic files in ESRI
format or will attempt to machine convert the files or otherwise manually
code them to conform to the format used in the NWCDS CAD system.
Any other useful computer files will be provided in the best format possible
to facilitate building the necessary NWCDS CAD files.
13. NWCDS will cooperate as fully as possible to establish an interface of the
Inverness' Records Management System into the NWCDS Integrated
Justice Information System.
14. It is agreed that unit - numbering designations and police beat number
designations (Inverness will use 700 series numbers) will conform to the
standard scheme used by NWCDS. Radio broadcast conventions will also
conform to existing NWCDS practice.
Inverness agrees that unique operational practices in the police
department that is not used by at least one of the other NWCDS
departments will be changed to conform to member agency existing
practice.
Inverness also agrees that department specific and unique practices tend
to be inefficient in a joint system; complicates the training process; and
causes a much greater susceptibility to errors and shall be avoided
whenever possible.
The objective is to have uniformity amongst the member communities.
15. It is understood by all parties that the transition to a new operating system
is often difficult and in an effort to promote a smooth transition process,
the Village will identify a single point of contact at the command staff level
who will serve as the transition coordinator for at least a one -year period.
Ideally, the coordinator will be someone who is familiar with dispatch
operations and who has spent a minimum of 24 hours of familiarization
training at the NWCDS center. In return, NWCDS will also identify a
transition coordinator who will be assigned to become familiar with
Inverness dispatch procedures, and will interface with the designated
Inverness coordinator.
16. Inverness will provide a clearly defined mechanism to insure immediate
and explicit notification of any annexations and /or address changes in
order to maintain an accurate CAD geo file and 9 -1 -1 MSAG database.
NWCDS will provide all necessary services to maintain the CAD geofiles,
police department response changes and other CAD tables and files
provided it is furnished with notification of major changes 60 days in
advance of the effective date of the change. At which time a project
timeline will be developed.
17. NWCDS will add no new personnel to its staff to accommodate
Inverness's dispatch activities.