2008-11• 0
RESOLUTION NO. 2008- 11
A RESOLUTION APPROVING AN ENGINEERING AGREEMENT
TO PROVIDE PAVEMENT EVALUATION SERVICES
WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove
desire to cause the performance of an analysis of pavement conditions and the
preparation of a five -year pavement maintenance program recommendation, and
WHEREAS, the approval of an Agreement for Engineering Services is required in
order to proceed with these pavement evaluations.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees
of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, that the President and
Village Clerk be, and they are already authorized and directed to execute the
Engineering Agreement with a subject denoted as "Pavement Management Update ",
which is attached hereto and made a part hereof.
AYES: 5 - Braiman, Glover, Kahn, Trilling, Rubin
NAYES: 0 - None
ABSENT: 1 - Berman
PASSED: April 7 , 2008
APPROVED: 3, April 7 , 2008
APPROVED:
Village President
ATTEST:
Village erk
GAENGINEEMOrd & ReMes08 -1doe
Village of Buffalo Grove
51 Raupp Blvd.
Buffalo Grove, IL 60089
Attention: Dick Kuenkler, P.E., Village Engineer
Reference: Pavement Management Update
Dear Mr. Kuenkler:
IMS Infrastructure Management Services is pleased to submit our proposal to update the Village's
pavement management program. The project will include testing of the Village's street network including
those roadways built or widened since our 2002 field survey. IMS will update the pavement management
report using the current version of our PavePro Manager Software. The proposed update will ensure that
the Village's pavement management program is complete and accurately reflects current conditions.
Through comparison with the last survey, it will also provide information on the benefits of the
rehabilitation strategies used by the Village. The report will provide several scenarios for five year
maintenance and rehabilitation programs based Village approved budget levels.
We look forward to our continued work with Village of Buffalo Grove. If you have any questions regarding
this proposal, please feel free to contact our office.
Very truly yours,
IMS INFRASTRUCTURE MANAGEMENT SERVICES
Donald L. Hardt
Manager of Client Services
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PROJECT APPROACH
1. Surface Condition Survey
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2. Deflection Testing
Each street test section surveyed by the Laser RST
will receive a deflection test. This testing will be
performed using the Dynaflect and the results of this
testing will permit an analysis of the structural
capabilities of the existing street section. IMS utilizes
all five sensors of the Dynaflect in its structural
analysis. This provides valuable information on the
capabilities of the pavement, base and subgrade
sections, and the interaction between these sections.
3. Pavement Management Report
The IMS Pave PRO Manager software program will be used to generate a series of pavement management
reports individualized to the Village's needs. Field data will be provided in a database and delivered in disk
or CD format with the hardcopy reports. The IMS Pavement Management report will permit Buffalo Grove
to investigate several different scenarios regarding traffic, budgets, rehabilitation strategies, etc., and their
effect on pavement performance levels and budgets.
4. Project Timing
The data collection phase of the proposed update program including the RST survey and deflection
testing will be completed within a four -week period. Data processing, the comprehensive pavement
management report developed from the Pave Pro Manager software, and updated test results will be
delivered within 60 days of completion of the field- testing. We would anticipate performing the field work
in conjunction with other updates for cities and counties in the Chicago Metro area.
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5. Fee Schedule
IMS proposes to provide an update to Buffalo Grove's pavement management program and test the entire
street network including new or widened pavements in accordance with the following fee schedule:
Project Initiation $1,500.00
• Sectioning Review $1,000.00
• Laser RST Surface Condition Survey $120.00/ mile
• Deflection Testing $110.00/ mile
• Pavement Management Report (hard copy) $5,000.00
6. Cost Summary
IMS has developed the following cost summary for your review. The estimate is based on the 2002 network
of 130 test miles (1784 test sections) plus 3 miles of new street.
Project Initiation
$1,500.00
Sectioning Review
$1,000.00
RST Testing —133 miles @ $120.00/ mile
$15,960.00
Deflection Testing -133 miles @ $110.00/ mile
$14,630.00
Pavement Management Report (hard copy)
$5,000.00
Pavement Management Update
$38,090.00
Optional services that the Village may consider as part of this update program include:
Presentation to the Village Board or selected committees
$1,500.00
Services are provided on a unit -price basis and the Village will be charged only for the actual number of
sections tested and included in the database. Invoices will be sent on a monthly basis for the work
completed. Payment is due within 30 days of receipt of invoice. The cost summary is submitted with the
assumption that the Village of Buffalo Grove will provide or assist IMS with the following information and
services:
• Street list and /or GIS centerline file of streets to be surveyed complete with functional
classifications.
• Safety vehicle to trail optional deflection - testing equipment on arterials and collectors, if requested.
Notification and coordination with other Village departments or agencies, if required.
This proposal is submitted in triplicate with each copy being considered as an original. Acceptance is
constituted by signing and returning one copy to our office. If the Village elects to use MFT funding, IMS will
prepare the appropriate Engineering Agreement in the IDOT format.
ACCEPTED:
Villa
By:
Title: Village President
Date: April 7, 2008
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