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2007-40RESOLUTION NO. 2007- 40 A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE LAKE COUNTY STORMWATER MANAGEMENT COMMISSION RELATED TO THE BUFFALO CREEK STREAMBANK STABILIZATION PROJECT WHEREAS, the completion of the Buffalo Creek Streambank Stabilization Project is desired; and, WHEREAS, funding assistance is required in order to proceed with the completion of this project. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Agreement entitled, "Intergovernmental Agreement between the Lake County Stormwater Management Commission and the Village of Buffalo Grove for Buffalo Creek Streambank Stabilization ", is hereby approved. Section 2. The Village President is authorized and directed to execute the Intergovernmental Agreement. A copy of said document is attached hereto and made a part hereof. AYES: 5 - Glover, Berman, Kahn, Trilling, Rubin NAYES: /31W402i(Ip 0 - None 1 - Braiman PASSED: December 17 ... ........... _,2007 APPROVED: December 17 , 2007 APPROVED: Village President ATTEST: "—Village Clerk G: \P WDIRGRP\LHC\BCRK\res071csmc.doc INTERGOVERNMENTAL AGREEMENT between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION and the VILLAGE OF BUFFALO GROVE for BUFFALO CREEK STREAMBANK STABILIZATION PROJECT THIS AGREEMENT, effective this 17th day of December 2007, is by and between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, 333 -B Peterson Road, Libertyville, Illinois 60048 (hereinafter called "SMC ") and the Village of Buffalo Grove,_ 51 Raupp Boulevard, Buffalo Grove, Illinois 60089 (hereinafter called "VILLAGE"). PROJECT DESCRIPTION The Buffalo Creek Streambank Stabilization project will stabilize approximately 3,500 linear feet of streambanks along Buffalo Creek and an unnamed tributary to Buffalo Creek within the Buffalo Grove Golf Course in the Village of Buffalo Grove. The project is the third phase of a larger erosion control project along the stream within the golf course:. The Village has completed phases I and II; restoring approximately 1,200 linear feet of streambank. This project will implement native plantings with rock toe and a vegetated geogrid to control actively eroding sections of streambank. The eroded areas around stormwater outfalls will be repaired and banks will be regraded to gentler slopes to allow the establishment of native plants. SCOPE OF WORK A detailed Scope of Work is included as PROJECT WORKPLAN ATTACHMENT A of this AGREEMENT. The following tasks shall be completed for the Buffalo Creek Streambank Stabilization project: ■ Reshape bank slopes to 3:1 grade or flatter ■ Installation of rock toe along approximately 380 linear feet of stream channel and vegetated geogrid along approximately 50 linear feet of stream channel ■ Installation of 30 -50 foot native riparian vegetated buffer PROJECT SCHEDULE Project work shall proceed according to the schedule provided in the PROJECT SCHEDULE ATTACHMENT B of this AGREEMENT: The VILLAGE shall complete and invoice the Buffalo Creek Streambank Stabilization project by December 31, 2008. U:\ENGINEERING \STAG \STAG PROJECTS\Buffalo Creek - Buffalo Grove\BG IGA \Agreement\Buffalo Creek (BG) IGA.doc COMPENSATION The PROJECT BUDGET is included as ATTACHMENT C of this AGREEMENT (and schedule, if applicable). State and Tribal Assistance Grant (STAG) project costs will be compensated on a reimbursement basis summarized as follows: 1 The total project cost shall be $ 64,000.00 for costs incurred during the completion of tasks listed in the SCOPE OF WORK and within the time period outlined in the PROJECT SCHEDULE. 2. STAG funding shall not exceed $ 35,200.00 for costs incurred during the completion of tasks listed in the .SCOPE OF WORK and within the time period outlined in the PROJECT SCHEDULE. 3. The VILLAGE shall provide at least $ 28,800.00 as cash and in -kind cost -share match for costs incurred during the completion of tasks as defined in the SCOPE OF WORK and within the time period as defined in the PROJECT SCHEDULE. 4. The VILLAGE shall provide documentation of costs incurred for ALL project activities listed in the SCOPE OF WORK and during the time period outlined in the PROJECT SCHEDULE. 5. Payment of reimbursable costs shall be due and payable within 60 days by the SMC after submission of the VILLAGE's invoice following satisfactory completion of the work as approved by the SMC Executive Director and the SMC Project Manager. 6. SMC shall retain a minimum of 10% of the STAG funding committed by this AGREEMENT until the VILLAGE has successfully completed the PROJECT and has submitted the project summary report to SMC. Final payment of reimbursable costs by the SMC shall not occur until the VILLAGE has submitted a project monitoring and maintenance plan approved by the SMC. TERMS AND CONDITIONS 1. The VILLAGE shall secure all applicable and required local, state and federal permits prior to commencement of project construction. SMC authorization and financial support for this project is conditioned on its compliance with all applicable federal, state, and local statutes and regulations. 2. The VILLAGE shall provide a set of final permitted plans to the SMC prior to the commencement of work. UAENGINEERING \STAG \STAG PROJECTS\Buffalo Creek - Buffalo Grove\BG IGAW,greement\Buffalo Creek (BG) IGA.doc 3. The VILLAGE shall document pre - project conditions in a brief summary document, with photographs, to be submitted to the SMC prior to the commencement of work. f 4. The VILLAGE shall document project work with quarterly progress reports that include a description of work completed, funds expended to -date, and any problems encountered. The quarterly progress report shall be submitted to the SMC along with current photographs of the project site within 30 days of the . completion of each quarter. If the schedule for project work does not warrant quarterly reporting, this condition may be waived upon agreement by both parties. 5. The VILLAGE shall document post- project conditions in a summary report that includes: the project history and summary, work summary overview, project issues, actual project schedule and cost summary that documents STAG costs as well as local cost - share, environmental benefits, a.certificate of project - completion, and post - construction photographs. The summary report shall be - submitted to the SMC within 30 days of completion of theproject ww 6. The VILLAGE's procurement system meets all of the requirements of 40 CFR Part 31, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." 7. The VILLAGE agrees to comply with all Administrative and Programmatic Conditions outlined in the SMC's grant agreement with the United States Environmental Protection Agency. See Attachment D. 8. The SMC shall participate in the pre- construction meeting and will conduct field inspections of the project site prior to construction, following construction and during project work in conjunction with the following milestones: • Grading/bioengineering • Plant installation 9. The SMC is responsible for all reporting to the United States Environmental. Protection Agency (U.S. EPA). 10. This Agreement shall be governed by and construed according to the laws of the State of Illinois. 11. This Agreement supersedes any and all other Agreements, oral or written, between the parties hereto with respect to the subject matter hereof. 12. All adjustments, additions, and/or deletions to this Agreement are subject to the written approval of both parties. WENGINEERINGWAG \STAG PROJECTS\Buffalo Creek - Buffalo Grove\BG IGAUgreemenOuffalo Creek (BG) IGA.doc ATTACHMENT A y Pte 73r0 pseedyA lvoddi)�lg11d Anion , . ' r $ Lead Plant N A ^ 4 Mmdo �'f rf 1Y. Smooth Me Aster XdwP land Aster - Cn 10 -.ve ,!... Wild MU.6Tridt o - 'Sand Cfo�)oSi Prairie Careo pants Pole Purple ,600ower r , A,n�erxtn Aluni...00t I�oundhead.Btashclbver '" ; i Button Blazing Star -mild Bergalrnflt. V. Foxglgve Bearcitongue w ` �. "o - q p mac{ j� YY 111tL �i '4f � f er X24 v i W I'tirple P ri'e Clover ; Y } x f Black- eyed Susan. Sweet Conellower Dairy W1I(1 P1�rrira 'Old. field Goldenrod _$ Stiff Goldenrod - Sho y Goldenrod Oh oSDiderwort ; 4 :.:.Part ©f & project will be to evaluate the establishment of iiatiye plants amidst liea. fpdt said .cart traffic (golfers), wildlife (notably Canada geese and musImt- ,earl ?autrignt loadin g s Protective netn will be used to help establish the ° nahVegetahon (to exclude geese, golfers, etc.) Annual maintenance of. the native plants inlclu&eedin (mostly in the early years); occasional prescribed bi lhik and re- planting failed areas Volunteers will be engaged as possible for planting of plugs. ti Public .education o - -the restoration of Bu%jo creek �vil1 be a long term: xriniitmieioX. :. Initial public outreach efforts for Phases 1. and 2 included -sighs. on the golf curse did artielt s: in a Village newsletter. olunteers will be used as appropriate for planting of plugs acid monitoring the vegetation. : 1 f U: \ENGINEERING \STAG \STAG PROJECTS\Buffalo Creeuffa� k B Grove\BG IGA%greemenMG- Attachment A pdf s F av y t fi I * Attachment D `' v°"° a sz,t.a aA 1 Via.. ,, . a J_ W x r S„ a f 3 x: 7< : 4- I .32 l F x„ ms's .{ A� � ,,,n - ,: xP *OOE387fl1 �fl `Page 4f *- �.. h... x �s � s3 ,4dm�nrstlrat�ve r�Rdi#iOnS _._ ° "� ._ 1. ;� 'V— e�yy �, g a «ar ,: "tea n iae 4}` � iato i y 1. LOBBYING AND LITIGATION ,r y i . 4 k, a. � �� ; .1 p , Z , �, k I`� s ,� In accordance with OMB Circular A -21, A•87; orb A.122, as appropriate, the 6klpient agrees that it wlif not :use :Drolect funds,'including the Federal and non Federal share, t . engage in lobbing the Federal i Y�f ; I. Government or in ligation against the United Sta #e ,, The recipient : agrees to provide the EPA Forrn s` � 5700 =53, Lobbying; and Litigation: `Certificate as manda#ed by l I A's annual appropri....I s act A chef i executive officer.of'any entityieceiving fu - dt undiar: this Act shaft certify that none ai;these -:: have been used to engage do the lobbying of the Federal �ovemment or in litigation against tfie fJnrted States t s unless authorized under existing )aw Tfie cerGfiicatron.,must be submitted in accordance with the r� 1 .1-, instructions :provided by the EPA award official and is due 90 :days after the. end of the project period x, M ,, "; r. �, v c ti T $,r a «a . d, q k .+ 3 c e y r " ++� . y 2: CONSULTANT CAP r ` ;� ` Y _� h�` 4��., . r tT y 11 a; ',< 0. �- y�A^*,. ' '" s _ o ,�. s_ 3} x e,t,� Cr".''t. i° a�Y `$ f' }1x ;3'.kZ'+�'T4,,;�"7`� t hi } '. Payment ant #o consuit -' EPA par#IC. ation In the seta _ fate exciudmg overhead aid #o lndlwduai f w yin P �! ( ) P:: ,�. consultants retaihed by recipients or by a redlOient's contractors or subcontractors shalt be limited to the maximum daily: rate fora Eevel IV of:the Executive Schedule {formerly GS -18) to: be adjusted annually �,r �, " This limit applies to consultation: services of designated individuals: with specialized skills who are paid at a' 1. daily or hourly rate: As of January 1; 20x7, the limit is $557:28 per day and . 66 perhour. This rate �,, � r. does not include transportation and subsistence cx�stsFfor travel performed (the recip:ientwitt pay these in i. accordance with their normal travel relmbursett�ept practices r �, .� � - !� � , 1v - �,� I - �� a 11 z ��<+ y Ott I et : t &, #� b k c ..t y6 ? R f�� tin. kvrix ,4 w�#t ty 34,r 1�pua'6 £ o- Subagreements with farms for Services'which :are awar ed ttsing th6:procuremant requirements in 40 CFR , 11 .1 30 or 31, as apphcabie, aye notaffected W this limifa ,) unless the terms of the n?�aoiprovided the £Y w < .. recipient with responsibility far ttie selection, di fectron�, and cantroi of'tl a mdividual5 who will: be providing services undaihe contract at an hourly or daily rate of compi<nsation. See 40 CFR 3t�60) dr 30 27(b) pfi K�6 ar -' t - 3. DRUG -FREE WORKPLACE CERTIFICATION FOR ALL I:PA RECIPIENTS ,,�� � , s; '. ? t The.:re. cipient or anlzation, of this EPA assistance agreement must. retake art gngoing, goad faith effort to , ,; maintain a drug -free workpiace pursuant to the "" specific requirements set f. rth_in Titfe.40 CFR 36.200 ` _ 36.230. A;ddiit onally, in accordance with these`:regulations, the recipient organizatiflr :must identifyall �, � E ;_ known workplaces under its federal awards, and keep this Information on file during the performance of E 4 li j, t th e award. y c r#'t i ¢ �' ' y,�y �, �� �r >�� . °h' .S A. �� .: SA ,..: t..t q k'1-!Y •i�Sv�#ve0''tlM .. -3S.K ilLr fit; -11 �: ,,! t i� -3 iii k .�� Ak "'S ��7y i Y 'r Those recipients who are in4ndividuals musty comply with the drug free provisions set forth In Title 40 CFR : . t. _._ _ -. 36'.300 - # t i` iz, 7?� � 3 'jL `Y{'� .d �x ,y t � f •� ,i.S,F`s�' .- tr'-e) ;i , g�M,i v7; .fit s4v , y F '' +,"': 1 1. ar Yp. an , rz�,�f Yf; �a y h 1N���$ p .� FAT. 1, " ti 1. The consequences for iglating. this condition are detailed under Tide 40 CFR 36 51Q Recipients can �:f 11 access the Code of Federal Regulations (CFR) Title 40 Part 36 at ",, � � k= � - http :l /www:access gpo . •govtnaWdfrlwalsidx} 06/40cfr36 O6 htrnl g� K t � { < �4 � ; 11 I za ^z�+ t;'s d "�'.. :' ta ;t +G. R} i-'' "F; 0 1ay':':� 4 ° {3f (: ,ck t` #�¢sN O"' �' _s r y- 7 R S _: ! � 4. FEDERAL CASH TRANSACTION REPORT :�` =i� x 11 - K The SF272 report is due within 15 working days folio "I a December 31. of any given calendar year. This form must be submitted to `U.S. EPA, LVFC, P.O. Box 9 3515, Las Vegas; NV 891:93- 851:5. For more .' °.kv I " .. information can #act: ....... ichard Sherburne, LVFC at 702 798 2494 A :aka FA k e z a�a ' �, r ° c S xi d - _ 5: MANAGEMENT FEES �£ r f =# � f; F �. .3 ..Y WI�� _ t5 'krex,, �., .. - •:' e t3.A, v'#� `+. "M r .�S,r` t ',.4 .::' � 'r '' ' i� �' � - i't.'` -" N­ ` -+mot s^ "tw, � ' Management fees or similar charges in excess of the direct costs and. approved indirect rates are note, , us 1. allowable: The term"management fees or similar charges": refers to expenses added to tie dfrecf costs: in - order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities, or for other ' t r jr- K . . tt .f , k h`ti� i } y WENGINEERING\STAG\STAG PROJECTS \Buffalo Creek- Buffalo Grove \BG IGMAgreement\BG Attachment u pdf a .azrvz u a 5 _ t z_ Recipient shall fully comply with Subpart C of 2 CFR Part "Responsibilit'ies of Participants Regarding Transactions i is responsible for ensuring that any lower tier covered tray 180 and 2 CFR Part 1532} entitled "Covered Transaction: compliance.aiiith Subpart C" Recipient Is responsi. e.for f . condition in any subsequent lower tier covered Mal` nsact. disclose the information as rec�tiired at 2:GFR 18t3.3M5 :m� assistance:agreement, or pursuance of. . :legal remedres; lh Recipient`may access the Excluded Parties t.ist ::ystem a supersedes EPA Form .5700 -49,. "Certification Regarding Responsibility Matters " 13. • UNLiQUiDATED OBLIGATIONS PART 31 RECIP] /� F Submission of Financial Status Report e_ Pursuant to 40 CFf 31 41(b) ano•31 ;?0:(b), EPJ# recipient :also nailed the SF269 —for EPA's Las'Vegas Finance Cen expiration of the. budget. period end: date. Completed SE2 the following address, LiSEPA LVFC, P O. Box R4,515,, La adjustments, as necessity, to'obligated funds after review Report,. Recipients wlil be notified and :itt :strutted by EPA: the closeout,of the assistance agreement EPA may take enforcement actions in accordance with -40 this term: and conditions r U: IENGINEERINGISTAMSTAG PROJECTS \Buffalo Creek - Buffalo Gro 10 and 2 CFR Part 1532* entitled : )ing Business with Other Persons)." Recipient action as described in Subpart B of 2 CFR Part includes a term or condition re' quinng s her requiring the_inctu"Won of a:sinWIar term or i Recipient asknowled9es that failing to result: in the delay or raegattoin of this u ;: Attachment D jj 2 j r�r 4' t z Har'-"YC T a� ar rent a reel to r 4 The. reel p g (1 } Establish ail subaward agreements in wnting,.` (Z) Maintain primary responsibility for ensuring successful co�rtpletrort of the i.t�A approved protect: (this .responsibility cannot be. delegated or transferred to. a :subreapient); (3 }: Ensure hat any subawards comply with the standards in Sectlon.210(a) -(d) of +QMB Circular A 133:and are not used to acquire commeraal goods or services -for tf�e :recipient, : (4) Ensure that any subawards are awarded to eligible subreciprents: and that: proposed sUbaward costs are necessary, reasonable, and allocable, V;s' (5) Ensure: :that any subawar. s:to.501:(c)(4) oiganlzations dd hot involve lobbying:activ'ities; (ti} Monitor the Perfitrmance of their recipients :and ensure that they comply with ail: applicable regulations. statutes;. and terms. any# cwnditions which flow :down 1ri the subavvard `, (7) 0#ttain EPA "s pobsentbefore :making a subaward to a foreign or iiaierriational organization, ora subaward to be perfgrmed.ln,a forelgn country; and x# Z • > _ ' ,r = C :; i ,..;.. (8) Obtain approval from EPA .for any new.subawardwork thatas nqt outlined' in the:approved work: accordance ts:3025 and 31,30: 98: a0plidable. b. An questions: about ent eg iPlity o othersuea pertaining tQibawards should be Y addressed to,the recipient's. EPA _ Protect:Offrcer Addifional infoemation: regarding subawards :maybe found at http;J /www,epa gov /ogd/ guide /dub.award .policy- part.2: :pdf. Guidance for Aistingulshing betweenvendor and subrecipWrit relationships and ensuring compliance with SeWon:21Q(a (t1) of ". OMB Circular A 133 can be found at httpJ/w spa gov/ogd /gurde/subawards appendix b pdf and htt p:/Mww.whitehouse.gov /omb /circulars /a133Ta1133 The recipient is .responsible for selecting its subrecipients and, if`applicable: for conducting subaward competitlOriS. r ' pp 12.. SUSPENSION &DEBARMENT 2 0FR PART-1532 u : : .- Recipient shall fully comply with Subpart C of 2 CFR Part "Responsibilit'ies of Participants Regarding Transactions i is responsible for ensuring that any lower tier covered tray 180 and 2 CFR Part 1532} entitled "Covered Transaction: compliance.aiiith Subpart C" Recipient Is responsi. e.for f . condition in any subsequent lower tier covered Mal` nsact. disclose the information as rec�tiired at 2:GFR 18t3.3M5 :m� assistance:agreement, or pursuance of. . :legal remedres; lh Recipient`may access the Excluded Parties t.ist ::ystem a supersedes EPA Form .5700 -49,. "Certification Regarding Responsibility Matters " 13. • UNLiQUiDATED OBLIGATIONS PART 31 RECIP] /� F Submission of Financial Status Report e_ Pursuant to 40 CFf 31 41(b) ano•31 ;?0:(b), EPJ# recipient :also nailed the SF269 —for EPA's Las'Vegas Finance Cen expiration of the. budget. period end: date. Completed SE2 the following address, LiSEPA LVFC, P O. Box R4,515,, La adjustments, as necessity, to'obligated funds after review Report,. Recipients wlil be notified and :itt :strutted by EPA: the closeout,of the assistance agreement EPA may take enforcement actions in accordance with -40 this term: and conditions r U: IENGINEERINGISTAMSTAG PROJECTS \Buffalo Creek - Buffalo Gro 10 and 2 CFR Part 1532* entitled : )ing Business with Other Persons)." Recipient action as described in Subpart B of 2 CFR Part includes a term or condition re' quinng s her requiring the_inctu"Won of a:sinWIar term or i Recipient asknowled9es that failing to result: in the delay or raegattoin of this u ;: •`.. .. Attachment D 14. ;MBENVBE REQUIREMENTS: In- accordance with EPA's Program for Utilization of Sma11, Minority and Women's Business Enterprises in procurement:under.69isistarice progra.rn.s. the recPpientagrees tib a): Accept the:applicabie FY 2067 "fairshare - goals negotiated with EPA by the Illinois Environmental Protection: Agency as follows Combined .Rate:: A..MBE and 12%: WBE: If the recipient`does not want to rely on applicable State's MBE(ftE goals the recipient agrees to submit: proposed MBFJWSE goals based: on.availab.ility. of qualified minority and- women =owned businesses: to:do work in relevant marketfor construction, services, supplies and equipment_ "Fair share" objectives must be subs tted the MBE Coordinator within: 30 days of award and approv..ed by EPA:no later than 30 days thereafter. b) Ensure to ti elullest extent possible that at least-the FY 2007 "fair share" objective [see a) above] of Federal funds for prime contractors &subcontracts for supplies,:construction,. equipment or services . are made available to organizations owned or controlled by sociaity and economicailydisadvantaged individuals.. women and historically black colleges and universities. c) include Inbld documents "fair share" objectives of 2007 fair sharepercentage [see a) abovet and require all of its contractors to Include in lhdir bad documents for subcontracts the negotiated fair share percentages: d) Foilow.the six affirmative steps stated in 40 CFR 30 44(b) 40 CFR 31.36(e), 35:3145(4), or 35:6580; as appropriate. e) The:recipient agrees to submit an EPA:form 5700 -52A "MBE/WBE Utilization Under Federal Grants; - - CooperativeAgreements and Interagency .Agreements "'beginning with the Federal fiscal year quarter the recipient receives the award and: continuing; until the :projec .i6 completed. These reports must be :submitted to Adraanne IN. Callahan, MBE Coordinator: Within 30:days of:the.end of the:Federai fiscat quarter (January.30.; April 30, July 30, andOctober;30). For assistance awards for continuing = environmentat programs (40 CFR.Part:35;'Subpart B) and assistance_ awards with institutions of higher education, Hospitals and other non= profit.organizations the:recipient agrees'to subm. it.an.EPA form 5700 -52A. to Adldann.e:.W.Caliehen, MSE Coordinator by October;30 of eacti year,: (Reporting form. available. atwww.epa.gov /osdbd.) Submit reports to: Addanne M Callahan, Region :5 MBIJWBE Coordinator USEPA, Acquisition and Assistance Branch 77 West Jackson bulevard (MC 1( J); f t Chicago, IL 60604 . I f) In the event race and /or gender neutral efforts prove to be Inadequate to acFiieve a fair share objective for MBE/WBEs, the recipient agrees to notify EPA m advance of any race and /or gender conscious action it plans to.take to more closely achleye the felt: share:objeetive. l g) Until the recipienthas completed its fair share negotiations with EPA, it agrees to maintain state Agencys fair share objectives: Once :the recipient has completed.ts:fair share negotiations with } EPA, it`wali appiythose:objectives. The recipiert also agrees to include:in its bid documents the applicable FY 2007 "fair share ". objectives and: require ail of its prime:. contractors to include an. their bid documents for subcontracts the applicable FY 20.0.7 "fair. share" percentages and to comply with s are ra hs c throe h e above. f EPA may takecorrection action under 40 CFR Parts 3:0, 31 and 35, as. appropriate, if the .rec!plent fails to comply with these terms and conditions.: . i UAENGINEERING \STAG \STAG PROJECTS\Buffalo Creek - Buffalo GrovelBG IGMAgreemenABG- Attachment D.pdf Attachment D For further irtformat+on, please contact Ad4brine Callahan at 312= 353 - 5556, email: Callahan:adrranne @epa gov COndition.S' 4: ENVIRONMENTAL RESULTS: :RECIPIENT PERFORMANCE REPORTING Performance Reports: In accordance with :40 C.F.R §31,.40, the. recipient agrees to submit ;performance reports ghat +nciude.brief Information on each of the following areas: 1 j a .comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement workplan for the period;-2) the reasons far slippage if established outputs /butcomes were not'met; and -3) additional pertinent information., including, when appropriate, analysis and. information of cost overruns or high unit costs.. In accordance with 40 C.F.R. 31:.:40:(d' the - recipient agrees to. EPA as soon as problems,: delays or ad . erse conditions becoi�ne :knQwn which w((L mateh011y impair the ability to meet the outputs /outcomes specified in the assistance agreernerit work plan. Z SEMI: ANNUAL REPORTING Semi- annual technical performance reports must be submitted within 30 days following the end of each six -month period: A final technical performance report must be submitted 90 days after the: end of: the budget and project periods. All technical performance reports must be submitted to the EPA Project Officer as identified on page one: of this Assistance Agreement: 3. PRE -AWARD COSTS This Agencyhas determined, based on the information currently available, that the pre -award expenditures submitted with the application comply With the cost principles and definitions ofpre -award costs,under OM8 Circular A -87 and are justified as allocable to the project.: Hence; these costs are inciuded as allowable expenditures: under this Assistance Agreement and rnay'be claimed for reimbursement. 4: ELIGIBLE REIMBURSEMENT The recipient agrees that 55 percent of the eligible costs incurred after the award of this grant foe the planning, design; and :construction of the: project described above will be eligible for reimbursement; by EPA up to but not to exceed a maximum grant amountof $'337,500 The recipient also understands that no additional EPA grant: funds are available for participation. in eligible projects costs that exceed $ : 613,636 andthe recipient agrees to complete all contracts partially funded with this grant. 5.. CASH DRAWS The recipient agrees to: subm it. sup porting documentation tathe EPA Project Officer for review at the a same time'.a request ls.:made under the ASAP payment system for electronic funds transfer. The review of this supporting documentation will not impact the timing of the electronic funds transfer, but findings of the review may require the recipient to rriodify a subsequent' request for reimbursement to adjust for any ineligible or unallowable costs noted. 6. PROJECT COMPLETION CERTIFICATION f - i UAENGINEERING\STAG \STAG PROJECTS \Buffalo Creek - Buffalo Grove \BG IGA\Agreement\BG- Attachment D.pdf