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2007-326 RESOLUTION NO. 2007- 32 A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE LAKE COUNTY STORMWATER MANAGEMENT COMMISSION RELATED TO THE APTAKISIC CREEK STREAMBANK STABILIZATION PROJECT WHEREAS, the completion of the Aptakisic Creek Streambank Stabilization Project is desired; and, WHEREAS, funding assistance is required in order to proceed with the completion of this project. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Agreement entitled, "Intergovernmental Agreement between the Lake County Stormwater Management Commission and the Village of Buffalo Grove for Aptakisic Creek Streambank Stabilization ", is hereby approved. Section 2. The Village President is authorized and directed to execute the Intergovernmental Agreement. A copy of said document is attached hereto and made a part hereof. AYES: 5 - Braiman, Glover, Berman, Kahn, Trilling NAPES: 0 - None ABSENT: 1 - Rubin PASSED: November 19 , 2007 APPROVED: November 19 , 2007 ATTEST: Village Clerk GAPWDIRGRPtLHCVWptakisic Creek\res07 Icsmc.doc APPROVED: Village President d- INTERGOVERNMENTAL AGREEMENT between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION and the VILLAGE OF BUFFALO GROVE for APTAKISIC CREEK STREAMBANK STABILIZATION THIS AGREEMENT, effective this 17 day of ! v dv e M 6 r 92007, is by and between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, 333 -B Peterson Road, Libertyville, Illinois 60048 (hereinafter called "SMC ") and the VILLAGE OF BUFFALO GROVE, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089 -2198 (hereinafter called VILLAGE). PROJECT DESCRIPTION The VILLAGE wishes to stabilize two separate areas of eroding streambanks along Aptakisic Creek. At Weiland Road, the VILLAGE wishes to stabilize approximately 100 feet of eroding streambanks of Aptakisic Creek. The streambank stabilization method along this portion will consist of bioengineering with a rock toe and bioengineering with biolog. Additionally, approximately 180 linear feet of streambank north of Thompson Boulevard will be stabilized by utilizing bioengineering with biolog (120 feet) and large rock toe (60 feet). Both sections of the bank slopes will be shaped, seeded with native plants and covered with an erosion control fabric. The project will protect the existing infrastructure and will reduce the amount of silts and sediment entering the stream therefore resulting in the enhancement of aquatic habitat. SCOPE OF WORK The SCOPE OF WORK is included as ATTACHMENT A. PROJECT SCHEDULE Detailed Project Schedule is listed below Item Schedule Project Management Length of Project (6 -12 months) Design & Permit Applications 0 -4 months Construction & 1 -2 months (weather dependent) Construction Management The VILLAGE shall complete and invoice the APTAKISIC CREEK STREAMBANK STABILIZATION project by December 31, 2008. U: \ENGINEERING \STAG \STAG PROJECTS\Aptakisic Creek - Buffalo Grove\BG IGA\Rev_Intergovemmental Agreement_102907.doc COMPENSATION The PROJECT BUDGET is included as ATTACHMENT B of this AGREEMENT. State and Tribal Assistance Grant (STAG) project costs will be compensated on a reimbursement basis summarized as follows: The total project cost shall be $ 50,000 for costs incurred during the completion of tasks listed in the SCOPE OF WORK and within the time period outlined in the PROJECT SCHEDULE. 2. STAG funding shall not exceed $ 25,000 for costs incurred during the completion of tasks listed in the SCOPE OF WORK and within the time period outlined in the PROJECT SCHEDULE. 3. The VILLAGE shall provide at least $ 25,000 as cash and in -kind cost -share match for costs incurred during the completion of tasks as defined in the SCOPE OF WORK and within the time period as defined in the PROJECT SCHEDULE. 4. The VILLAGE shall provide documentation of costs incurred for ALL project activities listed in the SCOPE OF WORK and during the time period outlined in the PROJECT SCHEDULE. 5. Payment of reimbursable costs shall be due and payable within 60 days by the SMC after submission of the VILLAGE'S invoice following satisfactory completion of the work as approved by the SMC Executive Director and the SMC Project Manager. 6. SMC shall retain a minimum of 10% of the STAG funding committed by this AGREEMENT until the VILLAGE has successfully completed the PROJECT and has submitted the project summary report to SMC. Final payment of reimbursable costs by the SMC shall not occur until the VILLAGE has submitted a project monitoring and maintenance plan approved by the SMC. TERMS AND CONDITIONS 1. The VILLAGE shall secure all applicable and required local, state and federal permits prior to commencement of project construction. SMC authorization and financial support for this project is conditioned on its compliance with all applicable federal, state, and local statutes and regulations. 2. The VILLAGE shall provide a set of final permitted plans to the SMC prior to the commencement of work. UAENGINEERING \STAG \STAG PROJECTS\Aptakisic Creek - Buffalo Grove\BG IGA\Rev_Intergovemmental Agreement_102907.doe 3. The VILLAGE shall document pre - project conditions in a brief summary document, with photographs, to be submitted to the SMC prior to the commencement of work. 4. The VILLAGE shall document project work with quarterly progress reports that include a description of work completed, funds expended to -date, and any problems encountered. The quarterly progress report shall be submitted to the SMC along with current photographs of the project site within 30 days of the completion of each quarter. If the schedule for project work does not warrant quarterly reporting, both parties may waive this condition upon agreement. 5. The VILLAGE shall document post - project conditions in a summary report that includes: the project history and summary, work summary overview, project issues, actual project schedule and cost summary that documents STAG costs as well as local cost - share, environmental benefits, a certificate of project completion, and post - construction photographs. The summary report shall be submitted to the SMC within 30 days of completion of the project. 6. The VILLAGE'S procurement system meets all of the requirements of 40 CFR Part 31, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." 7. The VILLAGE agrees to comply with all Administrative and Programmatic Conditions outlined in the SMC's grant agreement with the United States Environmental Protection Agency. See Attachment C for SMC's agreement with U.S. EPA. Please note that "recipient" refers to the SMC, not the VILLAGE. The SMC shall participate in the pre - construction meeting and shall conduct field inspections of the project site prior to construction, following construction and during project work in conjunction with the following milestones: delivery of final permitted plan set, construction of stabilization measures, planting and a post - construction project status. 9. The SMC is responsible for all reporting to the United States Environmental Protection Agency (U.S. EPA). 10. This Agreement shall be governed by and construed accord_ ing to the laws of the State of Illinois. 11. This Agreement supersedes any and all other Agreements, oral or written, between the parties hereto with respect to the subject matter hereof. 12. All adjustments, additions, and/or deletions to this Agreement are subject to the written approval of both parties. 1JAENGINEERING \STAG \STAG PROJECTS\Aptakisic Creek - Buffalo Grove\BG IGA\Rev_Intergovernmental Agreement_102907.doc 13. Either party may terminate this Agreement for cause upon thirty days written notice to the other parry. If SMC terminates the agreement, the SMC shall pay the VILLAGE 50 % of the costs expended for the STAG budgeted work items completed prior to the date of the notice of termination, not to exceed $ 25,000. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed, as evidenced by the signatures of their duly authorized representative as affixed below. LAKE COUNTY STORMWATER MANAGEMENT COMMISSION: A D. Warner, Executive Director Date: VILLAGE OF BUFFALO GROVE: W Cti .,, William H. Brimm, Village Manager Date: ly I q' XOO - UAENGINEERING \STAG \STAG PROJECTS\Aptakisic Creek - Buffalo Grove\BG IGA \Rev_Intergovemmental Agreement_102907.doc 13. Either party may terminate this Agreement for cause upon thirty days written notice to the other party. If SMC terminates the agreement, the SMC shall pay the VILLAGE 50 % of the costs expended for the STAG budgeted work items completed prior to the date of the notice of termination, not to exceed $ 25,000. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed, as evidenced by the signatures of their duly authorized representative as affixed below. LAKE COUNTY STORMWATER VILLAGE OF BUFFALO GROVE: MANAGEMENT COMMISSION: Michael D. Warner, Executive Director William H. Brimm, Village Manager Date: ( 1 ase Date: 1.11,4 1 2,00-7 WENGINEERING \STAG \STAG PROJECTS\Aptakisic Creek - Buffalo Grove\BG IGA\Rev_Intergovemmental Agreement_] 02907.doc ATTACHMENT A SCOPE OF WORK FOR APTAKISIC CREEK STREAMBANK STABILIZATION The following elements will be included in the work: Proiect Management - The VILLAGE will coordinate with a variety of stakeholders. The coordination will include property owners and residents along Aptakisic Creek, residents within the Village, engineering firm (consultant), regulatory agencies, Public Works employees, suppliers and grant funding agencies. Design and Permit Applications- Prepare a design and permit applications suitable for construction and acceptable to regulatory agencies. Construction (Stream Restoration) and Construction Management -. Monitor work during and after construction to meet design and permit conditions. Weiland Road: Stabilize 100 linear feet of streambank using bioengineering methods and large rock toe. Bank slopes will be shaped, seeded with native plants and covered with erosion control fabric. Additional biotechnical controls, such as vegetated geogrid will be employed if a bank section cannot be flattened. Previously installed riffle structures shall also be restored. Thompson Boulevard: Stabilize approximately 180 linear feet of streambank using bioengineering methods and biolog (120 feet) and large rock toe (60 feet). Bank slopes will be shaped, seeded with native plants and covered with erosion control fabric. Previously installed riffle structures shall also be restored. WENGINEERINMSTAMSTAG PROJECTSW Nkieic Crock -Buf do Grow%BG I0MAITTACHMENT A.doc r W O D m Z O F- m Q H Y z Q m W co Y W m w ~ U w U_ U Y Q � ~ a d Q x m c w E U t6 Q QI Q C7 m N O 0 m �c a� U U .Y ca Y g W O a Q H Q F-- Z W W Z_ Z W 0 °0 0 0 ° 0 0 O ►° n tn v v ttoo CN 61) o co o � to o r J t� CD O CD 0 J t� tLO to 'IT 64 V N 6 r V- O O Tv CD a) 'V' to 0 W 69 69 � � N 0 LL t0 O G! N O O 0) � U 6a N � M 69 O O m 0 O p F V 69 O ° � � c LO 0 o N O v 64 .- ca 0 691 O U c o° Y °o °o °o C o 69 .- O rn CL m CL CL m � _ c O �- o .- U M E o O �. � U) o o a a CL c c Z E _E a� c- N C) �- 0 U N C �v E O Q o aa)i m �$ a) E c .a ai rn m O E E .o d g 7 0) = m L tp rn j N Y o a n O O ' m m U C fl co x m c w E U t6 Q QI Q C7 m N O 0 m �c a� U U .Y ca Y g W O a Q H Q F-- Z W W Z_ Z W O 0 O ` O O ° ttoo o co o L to o t� J O O " CD tLO 'V' to 0 W 69 69 � � N t0 G! LL 0 cl O O m 0 O p V 69 � � w 0 c o° c°0 °o °o °o o 69 .- O rn � � O U E o 0 �. � U) o o a a CL c c E E _E c- N C) �- r O .a E 7 Z 'O m c 0 a E 0 ��- O U a) o _c o_ o E E m Y N O y sy E m c m Y E m m m a) o m a (D c tm 0 2 rte. z E *� 0 O O O +� (L m m U � FO- x m c w E U t6 Q QI Q C7 m N O 0 m �c a� U U .Y ca Y g W O a Q H Q F-- Z W W Z_ Z W ATTACiMENT: C:..: . _.. 0: g Pa e P 11dE368d1 4 Adrr�iirrisitrative C�s#fohs. ... . 1; . LOBBYINO.AND LITIGAX I4hI anapcot. ance.:wlth.: OMB. Circetar :A- ?!IA- 87:oras:a :: ro rate'alie ... r.... . .. AP p.. f a . tat it will not use projec3 lands= n.c[uding :the Pei eral anid:non 1= deral share,:to en gaffe. >in I bbyinggthigi 17 feral.;....: ovmMight:o llhgahgrr:agalnst :the. United $tatds� :The:reci :ieR # <.a(soa� reesito rsw. e :. .. I?..... .....g 5700 .x3, trobbytng and litigation CerUficake es man fati c}by 1 F'A annual appr60JO!ions .... e.A cfiief:. executive officer of any eniitj+ reeeivtng funds unc#�r tTiistCt shall Certit+ that nurie of these ftarids Have.; M M .. ..... 9:en used #a :engage <iri:the:lsti}aying:of lh$ Ee#eral::Qovernmpn #:or:lrtlitl atiorr:a `ainst ftellriiteii 5tafes unless authorised under Qx SUNg . OWM The Berta ication must be submit ad in accortlaace ieiith 1he.: instrusfiont; pigvidetl by IM EtA bwb rd official ands:dee 90 days after:fhe end.of�tns:p[ojaGt perigd.. . . -.. 2. CONS.ULTA f: CAR ...:. .. .. paylrteni #o.cansultants .EPA participation in ths:salayrate (excluiing ove "rhead) paid to individual consultants reteir�ed k5y reerpiertfs or by a rec�ptenf's c;;ntrats�rs or subcoritractoi s::shall be liiniteci:fa the maximum daily rate fora Low IV of the E eeuttye Sehedule foririerlyG5 -1S) to fxe adfusterl annually. . Tt}is:lim�t eppi es'th poi* Ration seruices of'desigrtated indIV.Id.uals with specialrced sk41s who are... -d at a ai K or. ourly safe Fts:om anuary:l,:2FIQ7; tlie.iiirlit is $ 557 28.per: iaY:ericl:$69:G6. per: h' Thi$ rate does Trot iflc -. ktrons a. afian and subsistence costs:for�travel eriormed :.tkiesreci lent wiN: ' a these in p P ( P. P..... actor ante.. ltllaheir rior.mal'travel reiriiburs�in A09.: _. _. .. es . ....................... . . :ubagreements with firma.for:setiices whiati:aaeiawariiedusiq :the :roduremen #.re air rn ts; n'4 g P. .. a. ..8. n 1 . A CPR. 30 or 3 i , as appkcable -are riof: affected by.rhis limitat�on unless the' terms of ttie c4ntraet provided the.:.: rec�pient:witli:iesponsib�lity for tfije.selectiorl,. drF00ift: Arid ritrol:oi~t ndivi.6als;WhQ Will b e providing serviceS under the'coniracY:af an hourlyr or:datly.rate pf c "._ggsat�vii ` See:dfl CFFt 31 ..36(j} or.5tl:27(tt). ... 3 DRUG;FREEWORKPL,ACECERT11F.14 m'101WFORALt_PPARECIPtEk1'r The recipient organlzatlori:of this EP i assisianCO -a ewer t must rrtake:an.ottgoing; good:faitki effort to maintalri: a {thug free vorkplae pursuant to the.speciftp rbquif itle 4d:Cf2 36;200 m. 36 230: Atdd�tionally, in accordance with these regulations, _the reGlpterit orgah* iori Musf ftmp fy ail known workplaCeS asides its federaf.awards,.end keep this Information on fibs during the perPor once of the :award Those recipients who are andividuafs.rflu SODOM ply with the drug free :provisions set forth in Title 4Q CFR :36:300': ,. _ .. The consepuences.for violating this conaition.8re deteited under Title 40 CER 3ti }recipients can access.ahe;Cade: bf:Fedara(:Ra ulatiins:. CFR Title 4 :Fart 36 ..t . .....:.: http //vuwW access gpo:gov /naraicfrlwaisidx 06 /4(Tcir3t'r_06:html, 4 FEDERAL CA &F! SIZAN gACTIOM REPORT ,., The SF272 report is due within 1� working clays fallowing December 31: of.any given calendar year.: This M mm M form'MUM be:subinitted to U.S EPA,, LVFC,.P.O..BoX. 98415; LaSyegas: NV 891193 -85x5: Fo it re information contact Riehhr..dherburne;.(.1lFC at 702 -7:B-2494 ................. r a w I I ATTA .............. This a ............................... . ...... ................ ... ....... ....................... .... - ..... ..... .................................... ....... . ................ t ih:- :'ao' da' f?A pia tic; .... ... ...... ... .... h b4filt A Ots�'(60. .......... )isM I ..................... ............. 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E�ency ti3 exien f; ...... tl buci t peria f exptraElon 'ite u..... n jus #Iti�catiort fist the �ctensE4�r� must be sukmitted to fhe. Et?A Protect Officer .listetl ort the first a e of ti►is .. .:awartl tl1D utrit3Llt,; tie t 9 Q days:ptigr to ttie expieatler} date `of the award :........ :::::.....::...... PA:i aritaoi ........... n t toss t... recipient for any aoe #e incearrsd.after.tF�e:.e pit fiort .d t of the r rMt:br. r.EC�r..fa:' i9u eCt ext j�l'1.iCiM