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2007-30N RESOLUTION NO. 2007-30 A RESOLUTION APPROVING THE ARCHITECTURAL AGREEMENT RELATED TO THE FIRE STATION #26 REMODELING PROJECT desired; and, WHEREAS, the completion of the Fire Station #26 Remodeling Project is WHEREAS, a Standard Form of Agreement Between Owner and Architect for a Small Project is required in order to proceed with the project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS, as follows: Section 1. The Standard Form of Agreement Between Owner and Architect for a Small Project related to the Fire Station #26 Remodeling Project is hereby approved. Section 2. The Village President is authorized and directed to execute the Agreement. A copy of said agreement is attached hereto and made a part hereof AYES: 5 - Braiman, Glover, Berman, Trilling, Rubin NAYES: 0 - None ABSENT: 1 - Kahn PASSED: October 15 52007 APPROVED: October 15 , 2007 APPROVED- Village President ATTEST: � yy, Village Clerk GAPWDIRGRPtLHCTire StationARes 07 FS26,doc t� =�- A 1A Document B155TM -1993 Standard Form of Agreement Between Owner and Architect for a Small Project This AGREEMENT is made: September 26, 2007 (Date) ADDITIONS AND DELETIONS: The author of this document has BETWEEN the Owner: added information needed for its Icompletion. The author may also 51 -Raupp Blv(i. Buffalo. love, IL I and the A#hi"teett for the fi • room and bathroom. Add section of building to into new locker room. Take existing locker room and Take existing bathroom and expand partially into new storage area have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Init. AIA Document B155TM' —1993. Copyright ©1993 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A10 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible tender the law. This document was produced I by AIA software at 12:07:32 on 10/01/2007 under Order No.1000320140_1 which expires on 9/9/2008, and is not for resale. User Notes: (3479326607) ARTICLE 1 ARCHITECT'S RESPONSIBILITIES The Architect shall provide architectural services for the project, including normal structural, mechanical and electrical design services. Services shall be performed in a manner consistent with professional skill and care. 14 During the Design Phase, the Architect shall perform the following tasks: .1 describe the project requirements for the Owner's approval; .2 develop a design solution based on the approved project requirements; .3 upon the Owner's approval of the design solution, prepare Construction Documents indicating requirements for construction of the project; .4 assist the =Owner in filing documents required for the approval of governmental authorities; and .5 assist the.Owner in obtaining proposals and award contracts for construction. §1.2 During t`Yie Cotfisftuction Phase, the Architect shall act as the Owner's representative and provide administration ofthe Contractlsetweeth'e Owner and Contractor. The extent of the Architect's authority and responsibility during coh8tructtons described; +in this Agreement and in AIA Document A205, General Conditions of the Contract for Constructlon of a Small =projeot. Unless otherwise agreed, the Architect's services during construction include visiting the`s�ite, reviewing an&certifying payments, reviewing the Contractor's submittals, rejecting nonconforming Work,,and,iriterpreting the contract Documents. ARTICLE 2 0 ' NER'S RESPONSIBILITIES The O her shall- prAd fdii inft rmation about the objectives, schedule, constraints and existing conditions of the project, andthall establish a°bii /get with reasonable contingencies that meets the project requirements. The Owner shall fuittisfl °suteytng; geotechfical engineering and environmental testing services upon request by the Architect. The Owner shall =employa eotitractor to perform the construction Work and to provide cost - estimating services. The bwner shall,fti' h fbrthe' enefit of the project all legal, accounting and insurance counseling services. ARTICLE 31 USEZIKARCHITE ? S DOCUMENTS Dd,wments prepared by' Architect are instruments of service for use solely with respect to this project. The Arelixtect.shgll rctam;all9cotiiin" on law, statutory and other reserved rights, including the copyright. The Owner shall nd,t,reuse or permit:the teuse of the Architect's documents except by mutual agreement in writing. ARTICLE 4 TEF€M(NATIONi:SUSPENSION., OR ABANDONMENT In•the event o�terrntrtaton, suspension or abandonment of the project, the Architect shall be equitably compensated for services performed. Failure,4 eh ,, wner to make payments to the Architect in accordance with this Agreement shall be constd' eyed °sulTstantial`nonperformance and is sufficient cause for the Architect to either suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days',written notice if the other.party tails to perform in accordance with the terms of this Agreement. 5.1 This Agreement shall be governed by the law of the location of the project. § 5.2 Terms in this Agreement -shall have the same meaning as those in AIA Document A205, General Conditions of the Contract for Construction of a "Small Project, current as of the date of this Agreement. 1=53 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representattvos;to thi' Agreement. Neither party to this Agreement shall assign the contract as a whole without written consent`ofthe; her. § -5:4 The Architect and Architect's consultants shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the project site: ARTICLE 6 R YMENTS AND COMPENSATION TO THE ARCHITECT The Owner shall compensate the Architect as follows. § 6.1 The Architect's Compensation shall be: (Indicate method of compensation) Init. AIA Document B155TM' —1993. Copyright © 1993 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:07:32 on 10101/2007 under Order No.1000320140_1 which expires on 9/9/2008, and is not for resale. (3479326607) User Notes: Stipulated Sum of $5,000.00 for schematic design Stipulated Sum of $10,000.00 for construction documents. Stipulated Sum of $1,000.00 for bidding phase. Stipulated Sum of $4,000.00 for construction administration. of,wh'ich an initial payment retainer of Zero Dollars and Zero Cents ($ 0.00 ) shall be paid upon execution of this Agreement and shall be credited to the final payment. services and modifications to the terms of this Agreement) r MNER ARCHI T (Signature) Andrew Pigozzi, Principal (Printed name and title) Init. AIA Document B155TM —1993. Copyright ©1993 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Al a Document, or any portion of it, 3 may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced t by AIA software at 12:07:32 on 10/01/2007 under Order No. 1000320140_1 which expires on 9/9/2008, and is not for resale. User Notes: (3479326607) ATTACHMENT A Department Submitted by&,1rX:.,sww-z Date Submitted 0 L311-0('. Total Rating Score 16 VILLAGE OF BUFFALO GROVE CIP EVALUATION FORM PROJECT NAME: _ st�orl 2G B vnrx�ea�Mr%Gor�c�,e��o��i�-rH�? - �i'��m✓� .. PROPOSED SCOPE OF WORK TO BE UNDERTAKEN: ApQ 5V-17&J OF -j4vjLc1,%14 7V 60CX�#,E Ar ACAIC4�zw;r *Hqxr PROJECT NUMBER: (if previously assigned).._.._...__....._..__ ........................... . ...................._ PAST PRIORITY SCORE: (if applicable) 11. COST DEVELOPMENT/ANALYSIS: COSTS ALREADY INCURRED OR EXPECTED TO BE INCURRED BY APRIL 30, 2007 BY TYPE OF COST: ko;vr- DETAILED COST ESTIMATES: PLANNING: Planning/Prelim Design Engineering Architecture Reimbursable Expenses # 201cm t- FISCAL YEAR OF EXPENDITURE: OF BUFFAi..() 930,E LAND: Site /ROW Acquisition Area Required CONSTRUCTION: Construction Trades ' Z_ Reimbursable Expenses _ Contingencies EQUIPMENT/FURNITURE: Equipment Furniture Long Term Maintenance ,___.._— _.._...._,_..... TOTAL: III. PROPOSED EXPENDITURES BY FISCAL YEAR: STARTING YEAR (FY 20L7) * VZSj oZVD " 2nd fl8..__f_ ..Z?(Qt�.. ' 4th... .......__..... ..............._. 3rd 5th IV. RECOMMENDED SOURCE OF FUNDING: (CHECK ALL APPLICABLE AND INDICATE PERCENTAGE) A. General Obligation Bonds B. Revenue Bonds Detail revenue stream anticipated: C. Installment/Lease Purchase D. Special Assessment District E. Special Service Area F, Short-term Bank Borrowing C;. Internal Borrowing/ Fund Balance From What Source /Fund 2 H. One Time Draw /Fund: Balance AI From What Fund 1. From Operating Budget (Pay -as- you -go) J. Private/Public Participation K. Other AgencyNillage Joint Program List other Agency(ies) 1.. Other Governmental Agency List other Agency(ies) M. Other Funding Sources) ___ --_�_ Detail Other Funding Source ANY OTHER COMMENTS RELATIVE TO PROPOSAL: 1 opnaJ CA ) LVe* -Q±=ej BE-rfit a 0 VS 5'AICf- t A"oW E4rr°s�y✓Jio�J_, - _AE /067- 41A/iAf t? L l ",O M Z0 IF PROPOSAL INVOLVES MULTIPLE ELEMENTS (i.e. ANNUAL STREET MAINTENANCE PROGRAM), PLEASE ADD A LIST OF THE INDIVIDUAL PROJECTS TO BE UNDERTAKEN IN THE PLAN'NI NG PERIOD: WAS THIS PROJECT ORIGINALLY PROGRAMMED IN A PRIOR PLAN? ........ .... ...... IF YES, WHEN WAS PROJECT ORIGINALLY CONSIDERED: M""-" IF DEFERRED, PLEASE NOTE REASON: HAS SCOPE OF WORK OR COST ESTIMATE CHANGED FROM PRIOR SUBMITTALS? IF YES, PLEASE NOTE REVISIONS: 3 JT 101 Schelter Road • Lincolnshire, IL 60069 P (847) 634 -8100 • F (847) 634 -8679 A R C H I T E C T S www.jtsarch.com ATTACHMENT B SCHEDULE OF HOURLY RATES (Effective June 21, 2007) Principal ..................... ............................... $140.00 Production Manager .. ............................... $120.00 Project Architect. ........ ............................... $110.00 Senior Project Coordinator ........................ $100.00 Project Coordinator ...... ............................... $95.00 Field Observation ......... ............................... $90.00 Interior Designer ........... :............................. $85.00 Project Assistant .......... ............................... $80.00 Clerical ......................... ............................... $60.00 Reimbursables (plotting, printing, overnight deliveries, etc.) are billed at 1.2 times cost. #AIA Document 115T -1993 Standard Form of Agreement Between Owner and Architect for a Small Project This AGREEMENT is made: September 26, 2007 (Date) BETWEEN the Owner: Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove, IL 60089 and the Architect: JTS Architects 101 Schelter Road Suite A 103 Lincolnshire, IL 60069 for the following Project: Station 26 Buffalo Grove, IL Renovations to bunk room, locker room and bathroom. Add section of building to backside of bunk room and make into new locker room. Take existing locker room and create new needed storage room. Take existing bathroom and expand partially into new storage area (old locker room). The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard forth. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document Indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. /nit AIA Document 13155"' —1993. Copyright 01993 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Low and International Trestles. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:07:32 on 10/0112007 under Order No.10D0320140 1 which expires on 919/2008, and is not for resale. (3479328807) User Notes: ARTICLE 1 ARCHITECT'S RESPONSIBILITIES The Architect shall provide architectural services for the project, including normal structural, mechanical and electrical design services. Services shall be performed in a manner consistent with professional skill and care. § 1.1 During the Design Phase, the Architect shall perform the following tasks: .1 describe the project requirements for the Owner's approval; .2 develop a design solution based on the approved project requirements; .3 upon the Owner's approval of the design solution, prepare Construction Documents indicating requirements for construction of the project; .4 assist the Owner in filing documents required for the approval of governmental authorities; and .5 assist the Owner in obtaining proposals and award contracts for construction. § 1.2 During the Construction Phase, the Architect shall act as the Owner's representative and provide administration of the Contract between the Owner and Contractor. The extent of the Architect's authority and responsibility during construction is described in this Agreement and in AIA Document A205, General Conditions of the Contract for Construction of a Small Project. Unless otherwise agreed, the Architect's services during construction include visiting the site, reviewing and certifying payments, reviewing the Contractor's submittals, rejecting nonconforming Work, and interpreting the Contract Documents. ARTICLE 2 OWNER'S JMBRONSIBILITIES The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the project, and shall establish a budget with reasonable contingencies that meets the project requirements. The Owner shall furnish surveying, geotechnical engineering and environmental testing services upon request by the Architect. The Owner shall employ a 4ontractor to perform the construction Work and to provide cost - estimating services. The Owner shall furnish for the benefit of the project all legal, accounting and insurance counseling services. ARTICLE 3 USE OF ARCHITECT'S DOCUMENTS Documents prepared by thaArcl» test are instruments of service for use solely with respect to this project. The Architect shall retain all, common law, statutory and other reserved rights, including the copyright. The Owner shall not reuse or permit the reuse of the Architect's documents except by mutual agreement in writing. ARTICLE 4 TERMINATION, SUSPENSION OR ABANDONMENT In the event of termination, suspension or abandonment of the project, the Architect shall be equitably compensated for services performed. Failure of theOwner to make payments to the Architect in accordance with this Agreement shall be considered substantial nonperformance and is sufficient cause for the Architect to either suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days' written notice if the other party fails to perform in accordance with the terms of this Agreement. ARTICLE 5 MISCELLANEOWPROVISIONS § 3.1 This Agreement shall be governed by the law of the location of the project. § 5.2 Terms in this Agreement shall have the same meaning as those in AIA Document A205, General Conditions of the Contract for Construction of a Small Project, current as of the date of this Agreement. § 5.3 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to this Agreement. Neither party to this Agreement shall assign the contract as a whole without written consent of the other. § 5.4 The Architect and Architect's consultants shall have no responsibility for the identification, discovery, presence:, handling, removil or disposal of, or exposure of persons to, ha7ardaus materials in any form at the project site. ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT The Owner shall compensate the Architect as follows. § 6.1 The Architect's Compensation shall be: (Indicate method of compensation) AIA Document 6185'" —1993. Copyright O 1993 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is Init. protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, 2 may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced / by AIA software at 12:07:32 on 10/01/2007 under Order No. 10003201401 which expires on 9/9/20os, and is not for resale. (3479328807) User Notes: • Stipulated Sum of $5,000.00 for schematic design Stipulated Sum of $10,000.00 for construction documents. Stipulated Sum of $1,000.00 for bidding phase. Stipulated Sum of $4,000.00 for construction administration. of which an initial payment retainer of Zero Dollars and Zero Cents ($ 0.00 ) shall be paid upon execution of this A meat and shall be credited to the final payment. § 6:2 The Architect shall be reimbursed for expenses incurred in the interest of the project, plus an administrative fee of Twenty percent ( 20:00 (List reimbursable items.) Special deliveries and reproduction costs indirect connection with the project. § 6.3 If through no fault of the Architect the services covered by this Agreement have not been completed within Six ( 6 )months of the date1ereof, compensation for the Architect's services beyond that time shall be appropriately adjusted. 1 § 6.4 Payments shall be made pursuant to the Illinois local government prompt payment act. §1.5 Architectural Servicesinot covered by this Agreement include, among others, revisions due to changes in the scope; quality or budget. 'The Architect shall be paid additional fees for these services based on the Architect's hourly rates when the services are performed. ARTICLE T OTHER PROVISIONS (Insert descriptions of other services and modifications to the terms of this Agreement.) Attachment "A" - CIP Evaluation Form Attachment "$" - Schedule of Hourly Rates This Agreement entered into as of the day and year first written above. (If required by. law, .insert cancellation period, disclosures or other warning statements above the signatures) OWNER Mgnahow) William IL w r nM illManager (Printed name and title) Init. AIA Document B1SSTM —1993. Copyright Q 1993 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and Internatlonat Trestles. Unauthorized reproduction or distribution of this AIA* Document, or any portion of a, 3 may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:07:32 on 10/01/2007 under Order No.1000320140 1 which expires on 91912008, and is not for resale. User Notes: (3479328807) Y• • • +S • ATTACHMENT A Department Fi Submitted byA, '. Date Submitted —Loj"' 'k Total II<,ating Store, VILLAGE OF BUFFALO GROVE CIP EVALUATION FORM PROJECT NAME: PROPOSED SCOPE OF WORK TO BE UNDERTAKEN: ) OD SE07 bj 6F &gLjp h 4 M Sacxs - SG ByA/iC,��/ s A4144E /AITa �/Ec<! [d L��C Qad1�1 % FxlST1•�!f LD�dSIC /ZQ?7i1 � _ PROJECT NUMBER: (if previously assigned)­_-­.. „ __......_..... _ ........... ..._f PAST PRIORITY SCORE: (if applicable) COST DEVELOPMENT /ANALYSIS: COSTS ALREADY INCURRED OR EXPECTED TO BE INCURRED BY APRIL 30, 2007 BY TYPE OF COST: IVoxl,� DETAILED COST ESTIMATES: FISCAL YEAR OF EXPENDITURE: PLANNING: Planning/Prelim Design Engineering .._. ...... __...__..._- Architecture Reimbursable Expenses OF BUFFAl..O ;RO vF ! 1�, �/ t i� vl✓!I! � LAND: Installment/Lease Purchase Site/ROW Acquisition ...... .. . . .... Area Required Special Service Area CONSTRUCTION. Short-term Bank Borrowing Construction Trades Z 3 0. CID— - Reimbursable Expenses Fund Balance Contingencies From What Source/Fund EQUIPMENT/FURNITURF: Equipment.. . ......... . ... . .......... . .... Furniture Long Tenn Maintenance TOTAL: Ill. PROPOSED EXPENDITURES BY FISCAL YEAR: STARTING YEAR (FY 20P_I) 0Z* 2nd 08. 17-S-d= - 4th ......... .. . ....... .... . 3rd 5th TV. RECOMMENDED SOURCE OF FUNDING: (CHECK ALL APPLICABLE AND INDICATE PERCENTAGE) A. General Obligation Bonds B. Revenue Bonds Detail revenue stream anticipated: C. Installment/Lease Purchase 1). Special Assessment District E Special Service Area F. Short-term Bank Borrowing G Internal Borrowing/ Fund Balance From What Source/Fund 2 f{. One Time Draw /Fund•Balance From What Fund —^^Y I. From Operating Budget (Pay- as- you.go) 1. Private/Public Participation A _ K. Other Agency/Village Joint Program List other Agency(ies) L. Other Governmental Agency List other Agency(ies) M. Other Funding Source(s) __ -„ __ _...........- ..... _.... -._ -.- Detail Other Funding Source _ ANY OTHER COMMENTS RELATIVE TO PROPOSAL: s i s oon&J (A gonapt b W xf . z ; G6 AkQr- I1 Y AleCV TD 2)D 000A/ 3_9oA? SrV IF PROPOSAL INVOLVES MULTIPLE ELEMENTS (i.e. ANNUAL STREET MAINTENANCE PROGRAM), PLEASE ADD A LIST OF THE INDIVIDUAL PROJECTS TO BE UNDERTAKEN M THE PLANNING PERIOD. WAS THIS PROJECT ORIGINALLY PROGRAMMED IN A PRIOR PLAN? IF YES, WHEN WAS PROJECT ORIGINALLY CONSIDERED: IF DEFERRED, PLEASE NOTE REASON: HAS SCOPE OF WORK OR COST ESTIMATE CHANGED FROM PRIOR SUBMITTALS? IF YES, PLEASE NOTE REVISIONS: 3 w • 101 Schelter Road • Lincolnshire, IL 60069 P (847) 634 -8100 • F (847) 634 -6679 ARC H I T E C T S www.itsarch.com ATTACHMENT B SCHEDULE OF HOURLY 'DES (Effective June 21, 2007) Principal ..................... ............................... $140.00 Production Manager .. ............................... $120.00 Project Architect ......... ............................... $110.00 Senior Project Coordinator ........................ $100.00 Project Coordinator ...... ............................... $95.00 Field Observation ......... ............................... $90.00 Interior Designer .......... ............................... $85.00 Project Assistant .......... ............................... $80.00 Clerical ..................................... — ...... - ........ $60.00 Reimbursables (plotting, printing, overnight deliveries, etc.) are billed at 1.2 times cost.