2007-25RESOLUTION NO. 2007- 25
A RESOLUTION REGARDING AMENDMENTS TO THE
VILLAGE OF BUFFALO GROVE PERSONNEL MANUAL
WHEREAS, on June 18, 1984, the Village of Buffalo Grove Board of Trustees adopted personnel
policies and procedures by Resolution No. 84-43, and further amended same in 1988, 1990, 1993, 1994,
1996, 1998, 2000, 2001, 2003, 2005 and 2006; and
WHEREAS, in order to reflect current trends in human resource administration, occasional
amendments to the Personnel Rules and deemed necessary; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS THAT:
Section 1. The changes to the Personnel Rules that are contained in Exhibit A attached hereto are
adopted by the President and Board of Trustees, amending the personnel policies and procedures
originally adopted by Resolution No. 84-43.
Section, 2. That the amendments attached hereto shall be in full force and effective as of August
20, 2007.
AYES: 5 — Glover, Berman, Kahn, Trilling, Rubin
NAYES: 0 — None
ABSENT: 1 — Braiman
PASSED: August 20 92007.
APPROVED: August 20 2007.
PUBLISHED: August 21 , 2007.
APPROVED:
W./O
Village President
ATTEST:
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Vill Jerk
Exhibit A
BUFFALO GROVE PERSONNEL MANUAL CHAPTER 12.00 VACATION LEAVE
Chapter 12 - Vacation Leave
Sections:
12.01 Amount
12.02 Accrual
12.03 Scheduling
12.04 Payment on Separation
12.05 Holidays Occurring During Vacation Period
12.06 Vacation Leave for Part -time Employees
12.07 Compensation in Lieu of Vacation Leave
Section 12.07 - Compensation in Lieu of Vacation Leave
Full -time employees may be eligible to receive, as an option, compensation in lieu of earned
vacation leave based upon the following parameters:
• Full -time employees eligible will be those with 15 or more full calendar years of
service and would therefore earn 20 or more days of vacation leave.
• The maximum amount of vacation leave that could be converted into compensation
would be equal to 50% of the earned vacation leave based upon years of service as
noted in Section 12.01, Amount.
• Compensation paid would be at the regular employees' hourly rate of pay at time of
conversion.
• In order to qualify, vacation leave must have been taken during the calendar year.
The amount of vacation leave that can be converted will be equal to the amount of
vacation leave taken.
Example: If a full -time employee is eligible for 20 days of vacation leave but only takes 6 days
leave in the calendar year, the employee will only be able to convert 6 days of unused vacation.
• Conversion of vacation leave will be in lieu of the ability to carryover vacation except
for any balance unused after conversion.
Example: In above example, employee was eligible for 20 days of vacation leave, took 6 days
and converted 6 days. With the permission of his department/division direction, employee may
only carryover 8 days into next year.
• If an employee elects to carryover any unused vacation into the next calendar year,
that election is cannot be reversed so as to convert to compensation in future years.
Example: In that program is optional, an employee may elect to carryover all unused vacation
into the next calendar year as permitted in Section 12.02, Accrual. If employee with 20 days
vacation leave takes 10 days and opts to carryover 10 days, that decision is irrevocable;
employee cannot then decide to convert to paid compensation and if not used, will be lost.
11M&
• Sick leave or compensatory time is not to be used in lieu of vacation leave. Any full-
, time employee requesting compensation conversion of unused vacation leave must
request such conversion and vacation used and remaining must be verified by
immediate supervisor, division or department director. Final approval will be made
by Director of Human Resources.
• Conversion of vacation leave will only be for current year credit. Conversion will not
be allowed for any unused prior year carryover vacation leave.
• This program becomes effective upon its approval date of August 20 2007 and is not
retroactive.
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