2006-36RESOLUTION NO. 2006- 36
A RESOLUTION ACCEPTING AN AMENDMENT TO THE ENGINEERING
SERVICES AGREEMENT FOR THE DUNDEE ROAD STREET LIGHTING
IMPROVEMENT REQUIRED TO COMPLETE THE PLANS FOR THE
COMPLETION OF THE DUNDEE ROAD STREET LIGHTING SYSTEM IN
ACCORDANCE WITH THE - PROCEDURES REQUIRED FOR COMPLIANCE WITH
A FEDERAL STP GRANT FOR THE PROJECT'S CONSTRUCTION
WHEREAS, a complete and continuous arterial street lighting system along
Dundee Road is required in order to improve the safety of after dark use of the corridor
by vehicles and pedestrians; and,
WHEREAS, the completion of the Dundee Road Street Lighting Project is desired
to enhance the overall quality of the Dundee Road commercial areas and residential
neighborhoods; and,
WHEREAS, Federal construction funding has been authorized to assist in the
construction of the project, subject to the completion of engineering plans and related
documents; and,
WHEREAS, an amendment to the consulting engineering services agreement,
which was originally approved by the Buffalo Grove Village President and Board of
Trustees at their May 7, 2001 meeting as Resolution No. 2001 -19, is required in order to
proceed with the completion of the Dundee Road Street Lighting Project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows:
Section 1. The October 25, 2006 letter proposal from Civiltech Engineering,
Inc., RE: Dundee Road Lighting, Arlington Heights Road to Buffalo Grove Road, Design
Engineering Supplement #1 Revised" to perform engineering services related to the
completion of the Dundee Road Street Lighting Project is hereby accepted.
Section 2. The Village Manager is authorized and directed to execute the
acceptance of the above noted engineering service proposal for this project. A copy of
said engineering service proposal is attached hereto and made a part hereof.
AYES: 6 — Braiman, Glover, Berman, Kahn, Trilling, Rubin
NAYES: 0 - None
ABSENT: 0 - None
PASSED: November 20 , 2006
APPROVED: November 20 , 2006
ATTEST:
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G:\PWDIRGRP \LHC \DUNDEE \stltg res06.doc
►01
Approved:
Village President
CIVILTECH
Clviltech Engineering, Inc
Transportation - Civil - Construction - Environmental - Structural - Planning - Surveying - Land Acquisition - Landscape Architecture
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, Illinois 60089
Re: Dundee Road Lighting
Arlington Heights Road to Buffalo Grove Road
Design Engineering Supplement # 1 Revised
Dear Mr. Boysen:
October 25, 2006
VILLAGE OF BUFFALO GROVE
r
With the acquisition of STP funding for the remaining sections of roadway lighting on
Dundee Road, Arlington Heights Road and Buffalo Grove Road, we are submitting for your
consideration our Design Engineering Supplement # 1 Revised. This supplement is a revised
version from the Supplement #I submitted dated October 6, 2003. This supplement includes
items which are outlined below that are beyond the original scope of work outlined in our
agreement approved on May 7, 2001 and also includes items to update plans and special
provisions and get approval of the current plans for STP funding through IDOT.
Per our phone discussion, I have described the rationality for our supplement. The following
is a list followed by a more detailed description of each item.
wmv Civiltech inc. C0111
1. Detailed utility investigation was completed which is not included in our original
scope.
2. Special structural foundations were designed to resolve utility conflicts.
3. Now that the second contract has funding over 5 years after the project was started
additional work is required to complete the plans for bidding.
A. The plans need to be updated to the current IDOT and Village standards some
changes include switching to unit duct cable and updating pole and fixture
specifications.
B. The project was originally surveyed 5 years ago so the project will need to be field
checked /surveyed to verify that the layout is still viable.
C. Additional photometric calculations are required by IDOT for sidewalks and
signalized intersections.
450 E Devon Ave, Suite 300 - Itasca, Illinois 60143 30 N LaSalle St, Suite 2624 - Chicago, Illinois 60602
Tel: 630.773.3900 - Fax. 630 773.3975 Tel: 312.726.5910 - Fax: 312.726.5911
41
Dundee Road Lighting
Arlington Heights Road to Buffalo Grove Road
Design Engineering Supplement # 1 Revised
October 26, 2006
Page 2 of 4
Our proposed fee is $111,089. The construction cost of the entire project is estimated at $1.9
million. Civiltech's fee is only 5.8% of the construction cost which is well within industry
standards.
Item No. 1 - Detailed Utility Investigation
This work included preparing working cross sections to better determine utility conflicts. The
cross sections were used to develop pole layout options and utility relocation. These
sections were used to determine conflicts with overhead and underground utilities especially
with Com Ed to determine clearance from overhead. lines. Developing cross sections is
typically not included in roadway lighting improvements. Also as part of this investigation
greater pole heights and spacings were developed to try to minimize the utility conflicts.
Manufacturers were contacted to determine if Village Standard pole could be made at
different mounting heights.
Cross Sections = 90 manhours
Photometric Calculations = 15 manhours
Analysis = 12 manhours
Item No. 2 - Special foundation Design
The work included designing an offset foundation and spread footing foundation to resolve
utility conflicts with pole locations.
Foundation Design = 21 manhours
Item No. 3 - Update plans and special provisions
This work will consist of taking the plans that were taken to a pre -final level 3 years ago and
updating them to the latest Village standards. Since the plans were last worked on the
Village has changed various standards including switching to unit duct cabling and updating
pole and fixture specifications.
The project will also need to be field checked /surveyed to verify that the layout is still viable
and make adjustments as necessary. We have noticed there are at least few parcels that
have been redeveloped since the original survey. Driveway locations may have changed
which will require adjustments to pole layout.
Utility companies will be contacted again to determine if there are any conflicts with pole
locations. Plans will be modified as required to minimize conflict areas.
The plans will be reviewed by IDOT's Bureau of Electrical Operations since Dundee Road is a
State route. This will likely require multiple reviews and coordination to get final approval.
Based on the kick -off meeting held with Electrical Operations on photometric calculations
Dundee Road Lighting
Arlington Heights Road to Buffalo Grove Road
Design Engineering Supplement # 1 Revised
October 26, 2006
Page 3 of 4
will also need to be completed for the sidewalk and any signalized intersections.
Photometrics for the intersections of Weidner Road /Crofton Drive, Golfview Terrace and
Huntington Lane with Dundee Road will be analyzed.
The manhours for this item have been broken down as follows:
ITEM No. 4 - Design Review and Assistance
This work will consist of having Burns and McDonnell assist and review the lighting design.
Burns and McDonnell will seal the electrical portion of the plans. See Exhibit C for Burns and
McDonnell's scope for the project.
Manhours
Photometric Updates and Additions
50
Field Check /Survey Update
24
Plan Updates (includes working with
utility companies)
104
Specification Updates
16
Review
20
Total
F 214
ITEM No. 4 - Design Review and Assistance
This work will consist of having Burns and McDonnell assist and review the lighting design.
Burns and McDonnell will seal the electrical portion of the plans. See Exhibit C for Burns and
McDonnell's scope for the project.
Dundee Road Lighting
Arlington Heights Road to Buffalo Grove Road
Design Engineering Supplement # 1 Revised
October 26, 2006
Page 4 of 4
We are requesting an additional fee for the additional engineering services outlined above in
the amount of $10,044 for Items Nos. 1-2, $18,926 item No. 3 and $9,720 for item No. 4 for the
Dundee Road Lighting Improvements.
Our new maximum "not -to- exceed" fee is as follows:
(Original Fee $72,399) + $10,044 + $18,926 + $9,720 = $111,089
If you have any additional questions please give me a call.
Approved By: t�
Title: t h L- f
Date: It- 11- 74,0(0
Very truly yours,
CIVILTECH ENGINEERING, INC.
—e-t d
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Derek N. Mall, P.E.
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