2006-11-06 - Resolution 2006-32 - APPROVING DESTRUCTION OF CERTAIN VERBATIM RECORDS OF CLOSSED SESSIONS AND CLOSED MEETINGS•
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RESOLUTION NO. 2006 - 32
A RESOLUTION APPROVING DESTRUCTION OF CERTAIN VERBATIM
RECORDS OF CLOSED SESSIONS AND CLOSED MEETINGS
WHEREAS, the Village of Buffalo Grove is an Illinois municipal corporation and home rule unit
pursuant to the Illinois Constitution of 1970; and
WHEREAS, the Illinois Open Meetings Act (5 ILCS 120/1, et seq.) ( "Act ") requires that all public
bodies keep a verbatim record of all their closed meetings in the form of an audio or video recording
[Section 2.06(a)]; and
WHEREAS, Section 2.06(c) of the Illinois Open Meetings Act provides that the verbatim record of a
closed meeting may be destroyed without notification to or the approval of a records commission or the
State Archivist under the Local Records Act or the State Records Act no less than 18 months after the
completion of the meeting recorded but only after: (1) the public body approves the destruction of a
particular recording; and (2) the public body approves minutes of the closed meeting that meet the
written minutes requirements of subsection (a) of Section 2.06 of the Act;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS, IN
THE EXERCISE OF HOME RULE AUTHORITY, AS FOLLOWS:
SECTION 1: That, provided the minutes of the session and/or closed meeting of which the verbatim
record was made include at a minimum (i) the date, time and place of the meeting; (ii) the names of the
members of the public body who were absent, if any, and of those who were present, whether physically
or by means of video or audio conferencing; (iii) a summary of the discussion of all matters proposed,
deliberated, and/or decided; and (iv) a record of votes taken during the closed meeting, the Village Clerk
or a person designated by the Village Clerk may destroy any and all verbatim records of a closed session
and/or closed meeting of a public body, including but not limited to a closed session and/or closed
meeting of the President and Board of Trustees of the Village, if there has been compliancee with the
following conditions:
A. The public body of the Village has approved the minutes of the closed session or closed
meeting, regardless of whether those minutes have been released by the public body for public review;
B. No less than 18 months have elapsed since the date of the closed session or closed
meeting;
C. There is no court order requiring the preservation of such verbatim record; and
D. The Corporate Authorities of the Village have not passed a motion requiring the
preservation of the verbatim record of that closed session or closed meeting.
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SECTION 2: That this Resolution shall be effective from and after its passage and approval.
AYES: 6 - Braiman, Glover, Berman, Kahn, Trilling, Rubin
NAYS: 0 - None
ABSENT: 0 - None
PASSED: November 6, , 2006.
APPROVED: November 6 , 2006.
APPROVED:
Village President
ATTEST:
Villa erk
FABuffalo Grove \Open MeetingsWerbatim Records Resolution \10- 25- 06.doe