2006-310 !
RESOLUTION No. 2006- 31
A Resolution Adopting Policy and Procedures for Programming on
Village of Buffalo Grove Television (BGTV)
WHEREAS, the Village's government channel is programmed, administered, and
operated by the Village of Buffalo Grove; and
WHEREAS, the channel is designated for the exclusive use of the Village of Buffalo
Grove;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE
OF BUFFALO GROVE, ILLINOIS, as follows:
Section 1. That the "Policy and Procedures For Programming on Village of Buffalo Grove
Television (`BGTV ")" attached hereto and incorporated herein is hereby approved and
adopted.
Section 2. That the Village Manager is hereby authorized to take such steps necessary to
implement the policy approved by this resolution, as of October 9, 2006.
AYES: 6 - Braiman, Glover, Berman, Kahn, Trilling, Rubin
NAYES: 0 - None
ABSENT: 0 - None
PASSED: October 9 , 2006
APPROVED: October 9 .2006
Approved:
Village President
Attest:
Vj]14��Jerk
Policy and Procedures For Programming on Village of Buffalo Grove
Television ( "BGTV ")
I. Purpose
The purpose of this policy ( "Policy ") is to provide guidelines for the use of the Village of Buffalo Grove
( "Village ") government use channel ( "BGTV "). BGTV is a government channel as provided for in the
Cable Communications Policy Act of 1984, which Federal legislation does not require the broadcast of
programming that is not government- sponsored. As a governmental channel the Village retains the right,
in its sole discretion, to determine the programming to be broadcast on BGTV. Only the Village shall
have the right of access to BGTV.
II. Mission Statement
The mission of BGTV is to make government more accessible to the citizens of Buffalo Grove, to inform
residents on government services and community life, and to facilitate the exchange of public
information.
Ill. Cable Committee
There is hereby established a Village of Buffalo Grove Cable Committee ( "Cable Committee ") which
shall consist of two Village Trustees and one designated representative from the Office of the Village
Manager ( "OVM "). OVM staff will work with the Cable Committee to develop programming for BGTV.
Responsibilities of the Cable Committee will include, but may not be limited to, the following:
1. The Cable Committee ensures that all programming complies with the policies set forth herein.
2. The Cable Committee reviews, provides input and approval to all video program proposals
developed prior to broadcast on BGTV.
3. The Cable Committee will review; provide input and initial approval of all cable franchise
matters, such as renewals, complaints and compliance.
The Cable Committee shall meet on an as needed basis, but at a minimum, two times per year to approve
the annual Communications Plan, approve the video program schedule, review and approve the cable
franchise and review and approve other matters related to the administration of this Policy.
IV. Objectives and Administration
A. Objectives
1. Through balanced informative programming, help residents learn more about Village programs,
services, and important issues facing the Buffalo Grove area.
2. To serve as an information center in the case of a local emergency situation; for example,
weather, fire, and crime.
3. To supplement the ongoing communications between the Village of Buffalo Grove and its
audiences,
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B. Channel Administration
BGTV is an operating branch of the Office of the Village Manager. Office of Village Manager staff will
develop programming activities and program schedules, which are established based on direction from the
Village Manager and in accordance with guidelines recommended by the Cable Committee and adopted
by the Village President and Board of Trustees ( "Corporate Authorities ").
C. Programming Statement
1. BGTV will provide information to the citizens of Buffalo Grove concerning the functions,
activities, programs and issues of the Village. Use of BGTV shall be governed by the operating
procedures as set forth herein, and by the rules of the Federal Communications Commission (FCC) as
they may apply to operations of BGTV.
2. The Village Manager or designee shall have the right to review all programs, proposed and/or
completed, to determine compliance with this Policy. Any program under consideration may be accepted
as presented, denied, or given conditional approval. In the case of conditional approval, a program may be
deemed appropriate, except for certain portions not in compliance with this Policy, which will be denoted
as needing revision or deletion from the program. The presenter of the program will then have the option
of making all specified changes or withdrawing the program from consideration altogether. All submitted
material must be provided in broadcast quality in technical standards determined by the Village Manager
or designee, and be accompanied by fully completed forms whenever applicable.
V. Governmental Use Channel
BGTV is a governmental use channel, as outlined in the Federal Cable Communications Act of 1984,
created for the dissemination of government- related information to the viewing public.
BGTV is not a public access channel provided for residents, organizations and civic groups. These
requests will be referred to the local public access channel.
BGTV may collaborate with other governmental and quasi - governmental agencies to develop
programming that serves the public interest provided that the programming meets the standards as set
forth in this Policy.
BGTV is not a public forum nor is it intended to be a limited public forum. BGTV is an exclusive forum
for Village programming. The Village retains all editorial control over programming and the content of
said programming.
VI. Programming Standards
A. Programming must meet at least one (1) of the following criteria to be eligible for production:
1. The programming is about the Village of Buffalo Grove, its residents, its employees, its elected
officials, and/or it's appointed officials.
2. The programming is a non - commercial public service to Village residents.
3. The programming serves to promote Buffalo Grove as a community.
4. The programming serves as communication from Village employees to Village residents.
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B. Programming will be denied if it does not meet all of the following criteria:
The programming shall not include slanderous, lewd, obscene, indecent or violent material or
language. When questions arise as to the admissibility of material or language in this regard, the
material will be reviewed subject to state and/or local law, and the FCC defmition of "indecent"
as "programming that describes or depicts sexual or excretory activities or organs in a patently
offensive manner as measured by contemporary community standards for a cable medium."
The programming shall not coerce anyone to support or participate in religion or its exercise, or
otherwise act in a way which "establishes a [state] religion or religious faith, or tends to do so."
The programming shall not include paid advertising. BGTV is a non - commercial channel.
Advertising is prohibited. Program sponsors shall only receive credit during the opening and/or
closing credits of the program. This provision shall not prevent the identification of persons or
institutions providing grants or contributions to underwrite the cost of programs unrelated to the
commercial interests of the donor.
4. The programming shall not include direct appeals to purchase commercial goods or services.
5. The programming shall meet technical quality standards as established by the Office of the
Village Manager.
6. The programming shall be direct, non - editorial information regarding the operation and
deliberations of Village government. BGTV shall not serve as a mechanism for building
support for a particular policy, program or issue.
7. The programming shall not include copyrighted material, unless clearances for use have been
obtained, and written proof of such clearance can be presented.
8. Programming shall comply with by applicable federal, state or local laws.
VII. Program Type
Among the various types of programming categories which the Village may collaborate with in
developing programming are the following. Any programming so developed in a collaborative effort
shall be deemed to be programming of the Village. The Village retains sole discretion in determining the
content of all programming.
A. Emergency
May consist of taped or bulletin board programming, shown at any time, as emergency dictates. The
purpose of this programming will be to inform residents of emergencies, and to instruct viewers in
evacuation, detour, and notification and escape procedures. In the case of an emergency, regularly
scheduled programming may be interrupted or canceled. The content and scheduling of any emergency
programming shall be approved by the Village Manager or designee.
B. Broadcast of Village of Buffalo Grove Board Meetings
Taped coverage of Board meetings of the Village of Buffalo Grove Corporate Authorities are replayed in
BGTV. Meetings take place on a biweekly basis, or as otherwise necessary. Meetings are aired gavel -to-
gavel without editing or editorial comment, and may be rebroadcast.
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C. Broadcast of Meetings of Village of Buffalo Grove Commissions, Committees and
Boards
Taped coverage of meetings of Village Commissions, Committees and Boards may be aired periodically
based on staff and equipment availability. Meetings are aired gavel -to -gavel without editing or editorial
comment and may be rebroadcast.
D. Village of Buffalo Grove Programming
Includes programs and series produced or obtained by the Village of Buffalo Grove. Programs will be
directly related to Village issues or Village government sponsored programs and services. Programs will
be informative in nature. The Cable Committee will approve program topics, budget and scheduling
before production of programming for BGTV.
E. Buffalo Grove Taxing Bodies and Quasi - Governmental Entities Programming
Includes programs and series produced or obtained by taxing bodies located in Buffalo Grove and Buffalo
Grove quasi - governmental entities including nonprofit educational institutions. Programs will be directly
related to Village issues or local taxing bodies or quasi- governmental sponsored programs and services.
Programs will be informative in nature. Examples of Buffalo Grove taxing bodies will include but not be
limited to, other Illinois municipalities, Buffalo Grove school districts, Buffalo Grove Park District,
Wheeling and Vernon Township government. Examples of quasi - governmental entities are Solid Waste
Agency of Northern Cook County, Northwest Central Dispatch, and the Northwest Water Commission.
All video program proposals submitted by entities within this category will be reviewed by the Cable
Committee for compliance with this Policy.
F. County, Regional, State and National Governmental Programming
Includes programs and series produced or obtained by county, regional, state and national governments.
Programs will be directly related to Village of Buffalo Grove issues or governmentally sponsored
programs and services available to Buffalo Grove residents. Programs will be informative in nature. All
video program proposals submitted by entities within this category will be reviewed by the Cable
Committee for compliance with this Policy.
G. Other Government Related Programming
Other government related programming from outside sources may be telecast on BGTV. Such
programming will be screened for compliance with this Policy, and is subject to approval by the Village
Manager or designee for scheduling on BGTV. Programs will be directly related to Village issues or
governmental sponsored programs and services. Programming by any individual or entity not an official
branch of the Village of Buffalo Grove may be allowed if the event or program to be taped or shown is
co- sponsored by the Village of Buffalo Grove or other Buffalo Grove governmental bodies. Examples of
additional eligible sources of other government programming include International City /County
Management Association, National Fire Prevention Association, and the Regional Transit Agency. All
video program proposals submitted by entities within this category will be reviewed by the Cable
Committee for compliance with this Policy.
H. BGTV Bulletin Board
Alpha- numeric is a bulletin board style service used to display Village government related (as defined
above) messages and images to the public. Message content and decisions on message suitability will be
governed by this Policy and is subject to approval by the Village Manager or designee.
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VIII. Procedures
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A. BGTV Bulletin Board Procedures
1. All Village departments may submit public service messages to be displayed on BGTV during non-
programming hours. All messages must be submitted in writing, and must be submitted at least five
working days prior to the requested start date. Messages submitted by a Village department must be
approved by the Village Manager or designee.
2. Messages are inputted by the Village staff and appear on the TV screen a "page" at a time. Messages
should be concise, and should contain basic information concerning what, when, where, how, and how
much. Messages should be limited to approximately eight brief lines. If necessary, staff will edit the
message to improve readability, to make it fit on one page, or to insure message is grammatically correct.
3. All submitted messages must be accompanied by the name and phone number of a contact person, and
whether or not that information is to appear in the message. Submissions should include desired start and
end dates.
4. No classified ads or commercial messages will be allowed.
5. Submission of a public service message request does not in any way guarantee its appearance on
BGTV. Suitability for this channel and compliance with this Policy will be determined by the Village
Manager or designee. The date of input and the length of run of any message will be determined by staff
availability and channel capacity.
6. In the case that channel capacity is at a peak, messages will be carried a maximum of three days each,
and on a first -come, first - served basis, with the following priorities:
■ Emergency and public service 'notification messages, originated by Police, Fire or the Office
of the Village Manager;
■ Announcements ordered by the Corporate Authorities;
■ Announcements ordered by the Village Manager;
■ Announcements submitted by Village Department Directors;
■ Announcements submitted by Village Commissions, Committees or Boards.
B. Event Coverage Procedure
To request taped coverage of an event for replay on BGTV, the applicant must contact the Office of the
Village Manager. Because the Village does not employ production staff, nor own production materials,
the Village will contact the preferred videographer. It shall be the applicant's responsibility to pay
videography and production costs incurred, including, but not limited to, all admittance fees, artwork and
graphics, union or other professional association fees, clearance fees, royalties and permission fees.
A request to cover a special event originating from any Village department must be approved by the
Village Manager or designee.
Completed programs and all work footage shall be the sole property of the Village of Buffalo Grove. The
Village reserves the right to retain all video tapes and slides of locally produced events, programs and
meetings for up to one calendar week after which tapes and images may be recycled and all original
content erased. If there is a request for longer retention, a written request should be made one week prior
to the event and submitted to the Village Manager. Tapes of meetings shall not be considered official
records of said meetings and therefore there shall be no liability for erasure or omissions.
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C. Village Hall, Council Chambers /Control Room Usage Procedures
Video equipment in Village Hall Council Chambers /Control Room may only be used by trained
personnel, with the permission of Village Manager or designee.
D. Emergency Procedures
Emergency programming is to be originated by the Office of the Village Manager, Police, Fire, Public
Services or other emergency personnel and authorized only by the Village Manager or designee. Only
trained personnel are allowed to access the equipment to broadcast an authorized emergency bulletin.
Under no circumstances will access to BGTV for emergency communication be granted to anyone who
does not have the proper authority to initiate procedures.
September 28, 2006
Adopted October 9, 2006
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