2005-16We
RESOLUTION 2005 - 16
A RESOLUTION APPROVING AN INTERGOVERNMENT AGREEMENT
BETWEEN THE VILLAGE OF BUFFALO GROVE AND BUFFALO GROVE PARK DISTRICT FOR
COMPUTER SERVICES.
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois.
Constitution of 1970; and
WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) provides that any
power or powers, privileges or authority exercised or which may be exercised by a unit of local
government may be exercised jointly with any other unit of local government; and
WHEREAS, the Office of the Village Manager, Information Technology Division, is
recommending the consolidation of computer support services between the Village and the Park
District which would create a strong synergy and efficiency as well as save costs for the Village and
Buffalo Grove Park District; and
WHEREAS, the Buffalo Grove Park District will pay a monthly fee for computer based
workstation technical support which is limited to routine computer issues and user support.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The President and Board of Trustees of the Village of Buffalo Grove support an
Intergovernmental Agreement to allow the Village to provide computer based workstation technical
support to the Buffalo Grove Park District.
Section 2. The Village President and Village Clerk of the Village of Buffalo Grove are hereby
authorized to execute the Intergovernmental Agreement, a copy of which is attached hereto as Exhibit
A.
Section 3. This Resolution shall be in full force and effect from and after its passage and
approval.
AYES: 5 - Braiman. Berman. Kahn, Trilling, Rubin
NAYS: 0 - None
ABSENT: 1 - Glover
ABSTAIN: 0 - None ,
PASSED .Tune 6. 2005 APPROVED: .Tune 6 12005
Approved:
Village President
Attest:
Village Clerk
9 .1.1 0
Exhibit A
6 -2 -05
Intergovernmental Agreement
between the Village of Buffalo Grove and Buffalo Grove Park District
for Computer Services
This Intergovernmental Agreement made and entered into by and between the Village of Buffalo Grove, a
municipal corporation of the State of Illinois (hereinafter called "Village ") and Buffalo Grove Park District, a
corporation of the State of Illinois (hereinafter called "District ").
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and 5 /ILCS 220/1 et seq.
authorize units of local government to contract or otherwise associate among themselves to obtain or
.share services, to exercise, combine or transfer any power or function, in any manner not prohibited by
law, to use their credit, revenues and other reserves to pay costs and to service debt related to
intergovernmental activities; and
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District are public agencies as
that term is defined in the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and
WHEREAS, by consolidating computer support services the Village and the Park District believe a
strong synergy and efficiency can be created in an effort to save costs for both agencies.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the above
recitals, and other good and valuable consideration, the parties hereto agree as follows:
1. The Village is to provide the District's computer based workstation technical support. The
support will be limited to routine computer issues and user support. The Village will do its best effort to
provide virus protection, network backup, and centralized server monitoring. The Village will provide
between six to twelve hours per week of support to the District. Special projects and network infrastructure
upgrades are not included in the scope of work of this Agreement.
2) The District will identify any open computer issue by submitting the issue into a centralized work
order system. All work orders will be reviewed by District staff and if appropriate submitted to Village staff
for resolution.
3. The District does hereby indemnify, save harmless and defend the Village, and its respective
agents, servants, officials and employees against any and all liability, loss or damage suffered as a result
of any and all suits, actions, legal proceedings, claims, demands, costs, judgments, expenses and
attorneys fees, in any manner caused by, arising from, incident to, connected with or growing out of this
Agreement.
4. This Agreement shall be effective immediately upon execution by both parties. The term of this
Agreement shall be open ended. Either party to this Agreement, upon seven (7) days notice to the other
party, may terminate this Agreement. At termination, for whatever reason, all rights and obligations of
each party shall terminate other than the requirement to reimburse any financial obligations that may have
been due the Village.
5. The District shall pay the Village for services rendered hereunder an amount not to exceed
$25,000 annually (prorated for calendar year 2005) which shall be invoiced monthly in equal increments. In
the future, the Village and the District agree to work together to evaluate the costs of services provided to
ascertain that the annual fee for services is adequate. If warranted, any change to compensation due will
be approved as a part of an amendment to this Agreement.
6. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns. This Agreement may not be assigned without the written consent of all parties
hereto.
In witness whereof, the Village and District have caused this Agreement to be executed by their
respective officials on the dates as shown.
Village of Buffalo Grove
Its: Village President
Dated: June 6 2005
ATTEST:
Village Clerk
Buffa ve Park District
By: Scott aco son
President
Its: Park Board of Commissioners
Dated: May 23, ,2005
ATTEST:
Secretary
qb
Exhibit A
6 -2 -05
Intergovernmental Agreement
between the Village of Buffalo Grove and Buffalo Grove Park District
for Computer Services
This Intergovernmental Agreement made and entered into by and between the Village of Buffalo Grove, a
municipal corporation of the State of Illinois (hereinafter called "Village ") and Buffalo Grove Park District, a
corporation of the State of Illinois (hereinafter called "District ").
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and 5 /ILCS 220/1 et seq.
authorize units of local government to contract or otherwise associate among themselves to obtain or
share services, to exercise, combine or transfer any power or function, in any manner not prohibited by
law, to use their credit, revenues and other reserves to pay costs and to service debt related to
intergovernmental activities; and
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District are public agencies as
that term is defined in the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and
WHEREAS, by consolidating computer support services the Village and the Park District believe a
strong synergy and efficiency can be created in an effort to save costs for both agencies.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the above
recitals, and other good and valuable consideration, the parties hereto agree as follows:
1. The Village is to provide the District's computer based workstation technical support. The
support will be limited to routine computer issues and user support. The Village will do its best effort to
provide virus protection, network backup, and centralized server monitoring. The Village will provide
between six to twelve hours per week of support to the District. Special projects and network infrastructure
upgrades are not included in the scope of work of this Agreement.
2) The District will identify any open computer issue by submitting the issue into a centralized work
order system. All work orders will be reviewed by District staff and if appropriate submitted to Village staff
for resolution.
3. The District does hereby indemnify, save harmless and defend the Village, and its respective
agents, servants, officials and employees against any and all liability, loss or damage suffered as a result
of any and all suits, actions, legal proceedings, claims, demands, costs, judgments, expenses and
attorneys fees, in any manner caused by, arising from, incident to, connected with or growing out of this
Agreement.
4. This Agreement shall be effective immediately upon execution by both parties. The term of this
Agreement shall be open ended. Either party to this Agreement, upon seven (7) days notice to the other
party, may terminate this Agreement. At termination, for whatever reason, all rights and obligations of
each party shall terminate other than the requirement to reimburse any financial obligations that may have
been due the Village.
0
5. The District shall pay the Village for services rendered hereunder an amount not to exceed
$25,000 annually (prorated for calendar year 2005) which shall be invoiced monthly in equal increments. In
the future, the Village and the District agree to work together to evaluate the costs of services provided to
ascertain that the annual fee for services is adequate. If warranted, any change to compensation due will
be approved as a part of an amendment to this Agreement.
6. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns. This Agreement may not be assigned without the written consent of all parties
hereto.
In witness whereof, the Village and District have caused this Agreement to be executed by their
respective officials on the dates as shown.
Village of Buffalo Grove
'
Its: VUA,"49
Dated: MAI zy ,2005
ATTEST:
Village Clerk
Buffalo Grove Park District
By:
Its:
Dated: ,2005
ATTEST:
Secretary
Village of Buffalo Grove
Its:
Dated: ,2005
ATTEST:
Village Clerk
71
Buffalg,r ve Park District
By
ItS: President Pa Board of Commissioners
Dated: -s 2� ,2005
ATTEST:
Secretary ��,