2003-07F.ESOLUTION NO. 2003- 7-
A RESOLUTION APPROVING AN AGREEMENT FOR
CONSTRUCTION ENGINEERING SERVICES
RELATED TO THE DUNDEE ROAD ARTERIAL INTERSECTION
STREETLIGHTING IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the Village desires to adopt an agreement for the provision of necessary construction
e..Sinocring seryinns for the Dundee Road Arterial Intersection Streetlighting Improvement in a form
which conforms to Federal funding procedural requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS
as follows:
Section 1: The attached agreement entitled "Construction Engineering Services Agreement for
Federal Participation" related to the Dundee Road Arterial Intersection Streetlighting Improvement
is hereby approved.
Section 2: The Village Manager is hereby authorized and directed to execute the agreement. A
, ry Zf sej.A, agreerae^! is attached hereto and made a part hereof.
AYES- 6 - Braiman, Glover, Berman. Johnson, Kahn, Trilling
N s YES:
0 - None
A - SE 7-: 0 - None
PASSED: February3 ,2003
APPROVED: February 3 -92003
Approved:
a e �� -Z-a4
Village President
A ITS7:
Vil a Clerk
G:\P WDIRG"\LHCOUNDEE\0103res3.doc
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois 162764
March 11, 2003
Village of Buffalo Grove
Section 01- 00083 -00 -LT
Project No. F -0343 (010)
Job No. C -91- 038 -02
Construction Engineering Agreement
Janet M. Sirabian
Village Clerk
51 Raupp Blvd.
Buffalo Grove, IL 60089
Dear Ms. Sirabian:
The agreement for construction engineering services, with Civiltech Engineering,
Inc. in the corrected amount of $52,812.00, was approved by the department
effective March 11, 2003.
The village may authorize the consultant to proceed with the engineering work
called for in the agreement.
(NOTE: The construction engineering may not exceed 15% of the final
construction cost.)
The corrected amount is based on the following:
1. Overhead is reduced by $1,597 to reflect the approved SEFC rate of
121.32 %;
2. Profit is reduced by $65 due to utilizing the approved profit formula.
Your file copy of the approved engineering agreement is attached. If you have
any questions regarding audit findings please call Glen Rodeghiero in the Bureau
of Accounting & Auditing, (217) 785 -4590. Questions regarding project status
should be directed to Mr. Hameed, (217) 785 -1675.
Sincerely,
Darrell W. Lewis, P. E.
Acting Engineer of Local Roads and Streets
7 al X) #md"
By: Larry D. Houser
Local Project Implementation Engineer
cc-
Richard Kuenkler, Municipal Engineer
Civiltech Engineering, Inc.
John P. Kos Attn: Nancy Magnus
Jim Allen Attn: Clarence Crowder
i
Lodi Agency
Consultant
L
UV Illinois Department
Village of Buffalo Grove
p
C
of Transportation
C
p
Civiltech Engineering Inc.
County
Address
Cook
A
L
N
S
450 E. Devon Avenue Ste. 300
Section
city
-00083-00-LT
A
Construction Engineering
U
Itasca
Project No.
State
'
G
Services Agreement
T
Illinois
Job No.
For
Zip Code
C -91- 038 -02
E
N
Federal Participation
A
N
Contact Name /Phone /E -mail Address
Contact Name /Phone /E -mail Address
Gregory P. Boysen
C
T
John L. Breitsameter
847 - 459 -2547
Y
630- 773 - 3900 /jbreits @civiltechinc.com
THIS AGREEMENT is made and entered into this day of 2003 between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the construction
of the above SECTION. Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois
Department of Transportation (STATE), will be used entirely or in part to finance engineering services as described under AGREEMENT
PROVISIONS.
WHEREVER IN THIS AGREEMENT the following terms are used, they shall be interpreted to mean:
District Engineer District Engineer, Department of Transportation
Resident Engineer LA Employee directly responsible for construction of SECTION
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name IL Route 68 (Dundee Road) Route IL 68 Length 5211 LF Structure No. NIA
Termini Intersections at Arlington Heights Road and Buffalo Grove Road
Description: This work consists of installing light pole foundations, light poles, high pressure sodium luminiaires, electric cables, PVC and
galvanized steel conduit, and roadway lighting controllers.
Agreement Provisions
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the engineering services for the LA, in connection with the proposed
improvement hereinbefore described and checked below:
® a. Proportion concrete according to applicable. STATE Bureau of Materials and Physical Research (BMPR) Quality
Control /Quality Assurance (QC /QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
b. Proportion hot mix asphalt according to applicable STATE BMPR QC /QA training documents and obtain samples
and perform testing as noted below.
C. For soils, to obtain samples and perform testing as noted below.
d. For aggregates, to obtain samples and perform testing as noted below.
NOTE: For la. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR `Project
Procedures Guide ", or as indicated in the specifications, or as attached herein by the LA; test according to
the STATE BMPR "Manual of Test Procedures for Materials ", submit STATE BMPR inspection reports; and
verify compliance with contract specifications.
® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and
the policies of the STATE.
® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC /QA
trained technician classes.
® g. Inspect, document and inform the resident engineer of the adequacy of the establishment and maintenance of the
traffic control.
BLR 4352 (Rev. 9/01)
Page 1 of 7
R ' 0 ' 1
` h. Geometric control including all construction staking and construction layouts.
Quality control of the construction work in progress and the enforcement of the contract provisions in accordance
with the STATE Construction Manual
® j. Measurement and computation of pay items.
® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
® I. Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
® m• Revision of contract drawings to reflect as built conditions.
2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty -four hours of notification by the resident engineer or authorized
representative.
4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or
STATE.
5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
6. The ENGINEER shall submit invoices, based on his /her progress reports, to the resident engineer, no more than once a month for
partial payment on account for his /her work completed to date. Such invoices shall represent the value, to the LA of the partially
completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction
❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑ ❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑ ❑/X❑
7• That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that he /she has sufficient properly trained, organized and experienced personnel to perform the
services enumerated herein.
8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER'S work and correction of any errors, omissions or
ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from his /her error, omission or negligent act, the ENGINEER shall indemnify the LA and
its employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. He /she
shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as
necessary to effectuate corrections, in consultation with and without further compensation from the LA.
9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinance of the LA.
10. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and
administration of DOT - assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.
I hereby certify that neither 1 nor this firm has:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
In addition, I and the firm I herein represent:
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three -year period preceding the AGREEMENT been convicted of or had a civil judgement rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; BLR 4352 (Rev. 9/01)
Page 2 of 7
f) , are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
g) have not within a three -year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
THE LA AGREES,
1. To furnish a resident engineer to be in responsible charge of general supervision of the construction.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least twenty-four hours in advance of the need for personnel or services.
4. That for the performance by the ENGINEER of the services set forth above, the LA shall pay the ENGINEER on the following basis
of payment:
Amount of Basic Fee. The ENGINEER shall receive, as full payment for completing all work required of him /her under this
AGREEMENT, a basic fee, consisting of payment for the items shown in Section 4(a), (b), (c) and (d) hereof.
a) The ENGINEER shall be reimbursed for his /her actual costs related to the salaries of his /her employees for the time directly
attributable and properly chargeable to the SECTION under the terms of this AGREEMENT, including salaries of principals of
the ENGINEER for time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. Actual
payroll rates for the ENGINEER are to be submitted with this agreement.
The classifications of the employees used in the work should be consistent with the employee classifications and estimated
man -hours shown in EXHIBIT A. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser - salaried personnel, the wage rate billed for such services shall be commensurate
with the work performed.
In the event that additional classifications of employees must be utilized or if salary adjustments are made, the above data
may be modified by an amendment between the ENGINEER and the LA and approved by the STATE.
b) The ENGINEER shall be reimbursed for his /her direct non -salary costs which are directly attributable and properly allocable
to the Project.
1. Direct non -salary costs paid by the ENGINEER may include in -plant and travel expenses. Travel expenses within the
state of Illinois only, that are necessary to fulfill the terms of this AGREEMENT, may be directly charged to the
SECTION. Reimbursable travel expenses shall include the STATE approved cost of meals, lodging, incidental
expenses and transportation for regular employees and principals of the ENGINEER only while away from their regular
place of duty and directly engaged on the SECTION. Travel expenses may be based on actual costs, or on an agreed
per diem or mileage basis, or on a combination of the two, provided the resulting charge is approved by the STATE.
The ENGINEER will not be required to submit receipts for reimbursement of in -plant and travel expenses, but will be
required to submit a detailed listing of such actual expenses certified by him /her to be direct SECTION costs that are
not included in overhead.
2• The withholding provisions contained in Section 5a and 5b of this AGREEMENT shall not apply to costs enumerated in
Section 4b.
c) The ENGINEER shall be reimbursed for his /her actual overhead or indirect costs to the extent that they are properly
allocable to the SECTION. Such costs shall be established in accord with sound accounting principles and business
practices. Such costs are included in the overhead and expense rate set forth in EXHIBIT A of this AGREEMENT. The rate
shown in EXHIBIT A is provisional for use in computing partial payments. Upon completion of the SECTION, final payment
for indirect costs will be determined by audit of the ENGINEER'S accounts to establish the actual indirect costs incurred
during the period of this AGREEMENT which are properly allocable to it.
d) The ENGINEER shall be paid a fixed fee of $ 6,140.00 to cover profit only. The maximum total amount
payable, including actual costs, fixed fee and contingencies, shall not exceed $ 54,474.00 unless there is a
substantial change in the scope, complexity or character of the work, or there is a substantial overrun in the time necessary
for the ENGINEER to complete the work due to causes beyond his /her control. Under these circumstances, adjustments in
total compensation to the ENGINEER shall be determined through negotiation between the parties of this AGREEMENT and
concurred in by the STATE.
BLR 4352 (Rev. 9/01)
Page 3of7
5. Partial Payments. The LA, for and in consideration of the rendering of the engineering services enumerated herein, agrees to pay to
the ENGINEER for rendering such services the basic fee hereinafter established in the following manner:
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof
by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to 90% of the value of the partially completed work (See Section 6 of THE ENGINEER AGREES) minus all previous
partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal
to 95% of the value of the partially completed work (See Section 6 of THE ENGINEER AGREES) minus all previous partial
payments made to the ENGINEER.
C) Final Payment — Upon approval by the LA but not later than 60 days after the work is completed and all final measurements
and reports have been made and accepted by the LA, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER under Section 5a and 5b
of this AGREEMENT shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT -
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT - assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this
agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as
provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and /or the Program
Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
IT IS MUTUALLY AGREED,
1. That the ENGINEER and his /her subcontractors will maintain all books, documents, papers, accounting records and other evidence
pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the
AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE,
Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if
requested.
2. That all services are to be furnished as required by construction progress and as determined by the RESIDENT ENGINEER. The
ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR
has completed the construction contract.
3. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in his /her possession and any such loss or damage shall be restored at his /her
expense.
4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at his /her last known address, with the
understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any services completed and
any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be
mutually agreed by the parties hereto. The fixed fee stipulated in Section 4d of THE LA AGREES shall be multiplied by this
percentage and added to the ENGINEER'S actual costs to obtain the earned value of work performed. All field notes, test records
and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LA.
5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed
by the LA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final.
6. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA.
7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor's safety precautions, except as provided in Section If of the ENGINEER AGREES.
8. This certification is required by the Drug Free Workplace Act (III. Rev. Stat., ch. 127, par. 152.311). The Drug Free Workplace Act,
effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purpose of being
awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a
drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to,
suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities
with the State for at least one (1) year but no more than five (5) years.
BLR 4352 (Rev. 9/01)
Page 4 of 7
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty -five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State.
The contractor /grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
BLR 4352 (Rev. 9/01)
Page 5 of 7
Successors and Assigns
That the LA and the ENGINEER bind themselves, their successors, executors, administrators and assigns to the other party of this
AGREEMENT, and to the successors, executors, administrators and assigns of such other party in respect to all covenants of this
AGREEMENT.
Executed by the LA:
ATTEST:
By: +-�Y� ► o n�
Village Clerk
(SEAL)
Executed by the ENGINEER:
WFA OrI R52
Title: President
Village of Buffalo Grove of the
(Municipality[Townshi p /County)
State of Illinois, acting by and
throu
By:
Title:
Civiltech Engineering, Inc.
Title: Vice President
BLR 4352 (Rev. 9/01)
Page 6 of 7
Civiltech Staffing:
Resident Engineer
Inspector / Technician
Surveyor
Project Manager
Total::�
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14
616
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Prepared by CiviltechEngineering
1/10/2003 Phase3Schedulg.xls
Is
Route:
Local Agency:
Section:
Proj. No.:
Job No.:
County:
Eadsting Structure No.
Direct Costs:
0
IL 68 (Dundee Road)
Village of Buffalo Grove
01- 00083 -00 -LT
F -0343 (010)
c -98- 031 -02
Cook
NA
•
Printinq Expense: Assume 3 large sets for working drawings & 1 set for final "As- Builts"
Blueline Prints: 3 sets X 12 sheets /set X $0.66 per sheet = $23.76
Mylars: 1 set X 12 sheets /set X $3.00 per sheet = $36.00
Total = $59.75
Say: $60.00
Photography Expense: Assume 2 disposable cameras @ $10.00 ea. = $20.00
and development @ $10..00 ea = $20.00
$40.00
Total: $ 100.00
Exhibit A
COST ESTIMATE OF CONSTRUCTION SERVICES
PHASE III ENGINEERING SERVICES
Route:
IL 68 (Dundee Road)
Local Agency.
Village of Buffalo Grove
Section:
01- 00083 -00 -LT
Proj. No.:
F -0343 (0 10)
job No.:
c -98- 031 -02
County:
Cook
Existing Structure No.
NA
Cnnsnitant. rhAltech Enainrrrina Inr
* Firm's approved rates on file with IDOT's
Bureau of Accounting and Auditing:
Payroll Burden & Fringe Rate 51.77%
Overhead & Expense Rate 78.14%
Total 129.91%
Complexity factor (R = 0.00)
70 Days @ $35.00 /Day
r1
J
DOLLARS ($)
Payroll
Number
ITEM
Employee
of
Burden &
Overhead
Classification
Manhours
Payroll
Payroll
Fringe
and
Profit
TOTAL
Rate
Costs
Costs*
Expenses*
Construction Engineering:
Resident Engineer
642
$28.00
$ 17,976
$ 9,306
$ 14,046
$ 5,932
$ 47,260
Technician
0
$12.00
$ -
$ -
$ -
$ -
$ -
Surveyor
0
$29.00
$ -
$ -
$ -
$ -
$ _
Technician (Layout)
0
$18.00
$ -
$ -
$ -
$ -
$ -
Project Manager
14
$45.00
$ 630
$ 326
$ 492
$ 208
$ 1,656
Direct Expenses:
$ -
Vehicle Expense (Mileage)
$ 2,450
Material Testing Subconsultant
$ 3,008
Printing Expense
$ 60
Photography
$ 40
70 Days @ $35.00 /Day
r1
J
6j " Employee Classifications
CIVILTECH with Hourly Rates
Effective: 12/28/02
Principal Engineer ($45 - $70)
Average Hourly Rate: $ 70.00
Robert J. Andres
$ 70.00
July
John L Breitsameter
$ 70.00
July
Gary P. Overbay
$ 70.00
July
Mark L Hine
$ 70.00
July
Associate Engineer ($35 - $50)
Average Hourly Rate: $ 47.14
Harry L. Gilmore, Jr.
$ 50.00
July
Kathleen M. Meyerkord
$ 50.00
July
Roger R. Machut
$ 46.00
October
Christopher J. Wuellner
$ 46.00
June
Peter M. Layer
$ 46.00
November
John P. Stevens
$ 46.00
March
Mary L Young
$ 46.00
June
Senior Project Manager ($30 - $60)
Average Hourly Rate:
$ 56.67
Robert). Andres
$ 60.00
July
John L. Breitsameter
$ 60.00
July
Gary P. Overbay
$ 60.00
July
Mark L Hine
$ 60.00
July
Harry L Gilmore, Jr.
$ 50.00
July
Kathleen M. Meyerkord
$ 50.00
July
Chief Structural Engineer ($35 - $55)
Average Hourly Rate:
$ 51.00
Otto J. Hatlestad
$ 51.00
August
Director of Land Acquisition ($45 - $70. Average Hourly Rate:
$ 70.00
Mark D. Mathewson
$ 70.00
December
Director of Valuation Services ($45 - $7 Average Hourly Rate:
$ 70.00
David W. White
$70.00
September
Project Manager ($30 - $45)
Average Hourly Rate:
$ 38.72
Franz J. Golbeck
$ 35.75
May
Roger R. Machut
$ 46.00
October
Christopher J. Wuellner
$ 46.00
June
Mary L Young
$ 46.00
June
Derek N. Mall
$ 34.50
June
Jonathan R. Vana
$ 34.50
June
Matthew). Smith
$ 34.50
August
Michael J. Folkening
$ 32.50
August
Senior Landscape Architect ($24 - $40) Average Hourly Rate:
$ 35.75
Franz J. Golbeck
$ 35.75
May
Senior Planner ($24 - $50)
Average Hourly Rate:
$ 36.75
Wayne R. Miczek
$ 36.75
April
Structural Design Engineer ($20 - $45)
Average Hourly Rate:
$ 46.00
John P. Stevens
$ 46.00
March
Employee Classifications
CIVILTECii with Hourly Rates
Effective: 12/28/02
CAD /Drafting Manager ($30 - $45)
Average Hourly Rate:
$ 46.00
Peter M. Layer
$ 46.00
November
Resident Engineer ($28 - $45)
Average Hourly Rate:
$ 35.88
John P. Stevens
$ 46.00
March
Edward M. Bartolameolli
$ 31.50
April
Martin F. Ebert
$ 36.00
June
John F. Harchut
$ 30.00
June
Senior Appraiser ($45 - $70)
Average Hourly Rate:
$ 60.09
Keith T. Tadrowski
$60.09
October
Land Acqusition Specialist ($25 - $40) Average Hourly Rate:
$ 33.75
Colette H. Tuman
$ 33.75
February
Wetland Specialist ($25 - $40)
Average Hourly Rate:
$ 33.00
Baron H. Stuedemann
$33.00
August
Drainage Specialist ($25 - $40)
Average Hourly Rate:
$ 31.25
Torben C. Abbott
$31.25
March
Senior Project Engineer ($25 - $40)
Average Hourly Rate:
$ 34.45
Ronald J. Kennedy
$ 37.00
October
David W. Block
$ 36.00
June
Joseph F. Weesner
$ 35.00
April
Martin F. Ebert
$ 36.00
June
Matthew J. Smith
$ 34.50
August
Jonathan R. Vana
$ 34.50
June
Derek N. Mall
$ 34.50
June
Baron H. Stuedemann
$ 33.00
August
Michael J. Folkening
$ 32.50
August
Amy S. McKenna
$ 31.50
July
Project Engineer ($20 - $35)
Average Hourly Rate:
$ 26.95
Jeffrey R. Young
$ 28.50
July
Jeffrey L Pisha
$ 28.50
July
Karen R. Young
$ 29.00
August
James R. Woods
$ 28.50
June
David J. Kreeger
$ 26.00
June
Reid T. Magner
$ 26.00
April
Robert J. Deming
$ 30.00
October
Jennifer 1. Jones
$ 26.00
October
Shirley J. Choi
$ 24.00
June
Dennis L McNulty
$ 26.50
June
Maynard A. Abuan
$ 23.50
May
Chief of Survey ($20 - $35)
Average Hourly Rate:
$ 29.50
Tommy W. Atkins
$ 31.50
December
James N. Gerken
$ 27.50
November
Employee Classifications
C VILTECH with Hourly Rates
Effective: 12/28/02
Senior CAD Technician ($15 - $30)
Average Hourly Rate: $ 24.75
Christopher D. Cooney
$ 26.00
February
John M. Kerivan
$ 24.75
December
John R. Rosak
$ 23.50
June
Senior Technician ($20 - $35)
Average Hourly Rate: $ 28.28
Donald J. Marek
$ 32.50
April
Grant R. Rich
$ 29.75
September
David M. Bugaj
$ 31.00
September
Mateen M. Baig
$ 31.00
April
Arthur F. Politowicz
$ 27.00
August
Syed K. Ahmed
$ 22.50
February
Jason A. Crow
$ 26.50
May
Jeffrey T. Rolando
$ 26.00
May
Administrative Secretary ($20 - $35)
Average Hourly Rate:
$ 25.63
Jane M. Zielinski
$ 29.25
September
K. Diane Mathewson
$ 22.00
December
Director of Finance ($35 - $50)
Average Hourly Rate: $ 43.50
Robert D. Atchison
$ 43.50
September
Director of Human Resources ($20 -$3! Average Hourly Rate:
$ 26.00
Kyle E. Mishler
$ 26.00
June
Graphic Designer ($20 - $35)
Average Hourly Rate:
$ 24.50
Christopher M. LaClair
$ 24.50
July
Accounting Assistant ($15 - $30)
Average Hourly Rate:
$ 20.00
Cindy M. Ladd
$ 20.00
February
Assistant Systems Manager ($15 - $30) Average Hourly Rate:
$ 17.50
Christopher T. Hoube
$ 17.50
May
Design Engineer II ($22 - $29)
Average Hourly Rate:
$ 24.25
Brian J. Carroll
$ 26.50
June
Jeffrey S. Lange
$ 26.00
June
Anna L Landsnes
$ 25.00
September
Stephen T. Crede
$ 23.00
June
Joel E. Christell
$ 23.00
June
Jennifer L. Phelan
$ 23.25
June
Joseph J. Emry
$ 23.00
June
Employee Classifications
CTVILTECH with Hourly Rates
Effective: 12/28/02
Design Engineer 1 ($19 - $26)
Average
Hourly Rate:
$ 20.97
Jason W. Breault
$
22.50
January
Kristen Erbach -Hahn
$
22.00
May
Sven D. Zimdahl
$
22.00
July
Steven A. Pautsch
$.
21.25
June
Joseph C. Kozial
$
19.50
May
Kristin R. Kalitowski
$
20.00
May
Christopher S. Wolff
$
20.50
June
Brian R DeSalle
$
21.50
June
Elizabeth A. Dixon
$
19.50
June
CAD Technician ($12 - $25)
Average Hourly Rate:
$ 20.96
Adam K. Wuellner
$
24.50
March
Christopher E. Case
$
19.75
January
Omar de Jesus Tobon
$
17.00
August
Michael A. Peterson
$
17.00
September
Timothy W. Hendrix
$
21.50
May
Alan R. Anderson
$
26.00
November
Assistant Wetland Specialist ($12 - $25 Average Hourly Rate:
$ 17.50
Eric M. Peterson
$
17.50
September
Administrative Assistant ($12 - $25)
Average Hourly Rate:
$ 16.75
Janet Gomez
$
16.00
March
Stefanie Barberio
$
19.00
September
Kelly L Swanson
$
19.00
December
Kimberly A. Phelan
$
14.75
April
Stephanie R. Ott
$
15.00
October
� a
STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (Ill. Rev. Stat., Chap. 127, Par.
152.311). The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee or
contractor shall receive a grant or be considered for the purposes of being awarded a contract for the
procurement of any property or services from the State unless that grantee or contractor has certified
to the State that the grantee or contractor will provide a drug free workplace. False certification or
violation of the certification may result in sanctions including, but not limited to, suspension of
contract or grant payments, termination of the contract or grant and debarment of contracting or grant
opportunities with the State for at least one (1) year but not more than five (5) years.
For the purposes of this certification, "grantee" or "contractor" means a corporation, partnership, or
other entity with twenty -five (25) or more employees at the time of issuing the grant, or a
department, division, or other unit thereof, directly responsible for the specific performance under
a contract or grant of $5,000 or more from the State.
The contractor /grantee certifies and agrees that it will provide a drug free workplace by:
(A) Publishing a statement:
(1) Notifying the employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance, including cannabis, is prohibited in the
grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such
prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant,
the employee will:
(a) Abide by the terms of the statement; and
(b) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
(B) Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon an employee for drug violations.
(C) Providing a copy of the statement required by subparagraph (A) to each employee
engaged in the performance of the contract or grant and to post the statement in a
prominent place in the workplace.
(D) Notifying the contracting or granting agency within ten (10) days after receiving notice
under part (b) of paragraph (3) of subsection (A) above from an employee or otherwise
receiving actual notice of such conviction.
(E) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted, as required by
section 5 of the Drug Free Workplace Act.
(F) Assisting employees in selecting a course of action in the event drug counseling,
treatment, and rehabilitation is required and indicating that a trained referral team is in
place.
(G) Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTY OF PERJURY, THAT HE OR SHE IS
AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED
ORGANIZATION.
Civiltech Engineering, eering, Inc.
(Printed Name of Organization)
(Requisition/Contract/Grant ID No.)
By:
Title: Director of Human Resources
Date:
• 0
SCHLEEDE
HAMPTON
ASSOCIATESINC
January 10, 2003 CONSULTING ENGINEERS
Mr. John Breitsameter, P.E.
Civiltech Engineering, Inc.
450 E. Devon Avenue
Suite 300
Itasca, Illinois 60143
Re: Proposal for Quality Control Inspection Services
Intersection Lighting Improvement
Buffalo Grove, Illinois
Dear Mr. Breitsameter:
We have prepared this unit rate proposal and scope of our services based on the project
budget provided. In this time frame we have included time for personnel, equipment and
materials to conduct batch plant inspection for concrete, laboratory testing and
documentation required.
We propose to provide the necessary inspections and testing using experienced, certified
personnel and recognized test procedures developed by IDOT, ASTM, AASHTO, ACI, etc.
Our services would be provided at the request of your designated representative on a unit
rate basis in accordance with the Schedules of Services and Fees - Attachment 1, included
in our proposal package. We have prepared budget estimates based on the scope of work
anticipated as outlined in the IDOT Project Procedure Guide. The cost of our services is
dependent on the project schedule, which we of course do not control. Actual job
conditions, changes in schedule and the quality of your subcontractor's work may affect
the level of effort required by our personnel to perform our function. The final cost of
these services will be based upon the total amount of work performed. The estimate may
prove high or low. In either case, the client will only pay for the actual amount of work
performed.
We are staffed and equipped to aid you in the successful completion of this project and
are available to discuss any aspect of our proposal at your convenience.
Since el ,
SCHLE - HAMPTON APS51ATES, INC.
William D. Prigge, P.E.
Project Manager
WDP /dsc
Attachments:
Attachments 1, Schedule of Services and Fees
Attachment 1.1 Estimates of Testing and Inspection Costs
CORPORATE OFFICE LABORATORY
FROM / 3966 WEST DAYTON STREET, SUITED 1612 LANDMEIER ROAD, UNIT C
REPLY O McHENRY, ILLINOIS 60050 -8376 ELK GROVE VILLAGE, ILLINOIS 60007 -2463
TO: 815 -578 -8900 • FAX: 815 -578 -8862 847- 228 -1079 • FAX: 847- 228 -0633
LABORA'
3966 WEST DAYTC.
O McHENRY, ILL'•,
815- 385 -8351 • FAX,
SCHLEEDE HAMPTON AVOCIATES, INC.
CONSULTING ENGINEERS.
SCHEDULE OF SERVICES AND FEES - ATTACHMENT 1
COST ESTIMATE FOR FIELD QUALITY CONTROL TESTING
AND INSPECTION SERVICES- ATTACHMENT 1.1
CONSTRUCTION MATERIALS TESTING AND INSPECTION
SERVICES
FOR
Intersection Lighting Improvement
IL 68 (Dundee Rd.) /Arlington Heights Road
IL 68 (Dundee Rd.) /Buffalo Grove Road
In
Buffalo Grove, Illinois
Section 01- 00083 -00 -LT
Job No. C -91- 038 -02
PREPARED BY
SCHLEEDE- HAMPTON ASSOCIATES, INC.
ELK GROVE VILLAGE, ILLINOIS
qr1 1.FEDE HAMPTON ASSOCIATES. INC.
.CONSULTING ENGINEERS
SCHLEEDE- HAMPTON ASSOCIATES, INC.
BASIS OF RATES
SCHEDULE OF SERVICES AND FEES - ATTACHMENT 1
We propose to provide the necessary Engineering Consultation and Quality Control
inspections and testing, using experienced personnel, in accordance with the project
specifications and recognized test procedures developed by, IDOT, ASTM, ACI, AASHTO,
etc. We can also provide engineering analysis, problem solving and consultation
services as requested.
Our services would be provided at the request of your designated representative on a unit
rate basis in accordance with the Schedules of Services and Fees.
Engineering Technicians or Field Engineers would be assigned to provide the field
services as requested by your Designated Representatives. Engineering liaison, review
and supervision will be provided by a Project Engineer.
In addition to the field and laboratory technical staff, we are able to provide fu I I
engineering backup services. Our engineering staff will be available to provide
consultation and recommendations which may be required when job site problems are
experienced.
Our billing philosophy is simple and direct. We account and invoice for all time
expended on a project by our personnel for inspections, preparing and reviewing
reports, attending meetings, resolving problems or providing services productive to the
project.
Our field people are quoted on a time basis which includes being f u l l y
equipped and expendable supplies. There are no additional tack -on
charges for things like nuclear gauges, trucks, etc.
1
0
crux IPPnP 14AMPTON ASSOCIATES. INC.
CONSULTING ENGINEERS
ATTACHMENT 1 (CONT -D)
CONSTRUCTION TESTING AND INSPECTION SERVICES
A Engineering Technician -Level I PCC Technician
We will provide the services of an Engineering
Technician for a fee of .......................... ............................... $ 50.00
per hour. A four(4) hour minimum/ day is applicable
Engineering Technician work will include the following:
1. Concrete
Job site inspection and monitoring of concrete placement; concrete
testing, including entrained air, slump, and yield tests, unit weight and
temperatures; and molding of concrete cylinders.
B Senior Engineering Technician -IDOT Level II PCC Technician
We will provide the services of a Senior Engineering
Technician for a fee of .............................. ..............................$ 54.00
per hour. A four(4) hour minimum/ day is applicable
Senior Engineering Technician work will include all work areas as shown for
an Engineering Technician, plus the following additional inspection tasks:
1. Concrete
Lead Technician on crews of over two (2) Level 1 technicians in the field
Plant inspection and monitoring of plant operations,
Checking re -steel placement and resolving special concrete problems.
C. Engineering Services
Engineering Services for inspection, test evaluation, contract
administration, laboratory and field supervision, resolution of special
problems, preparation of reports, job -site and other job related
meetings and consultation will be furnished in accordance with the
following schedule of hourly rates:
Draftsman...................................... ............................... $ 40.00
Technician...................................... ............................... Quoted Above
Field Engineer ............................... ............................... $ 60.00
Steel Inspector (Level II) ............ ............................... $ 65.00
StaffEngineer ............................... ............................... $ 70.00
Steel Inspector (Level III) ............ ............................... $ 80.00
Project Engineer or Materials Consultant ................... $ 98.00
Principal Engineer ........................ ............................... $125.00
2
cc,ui.FFnF HAMPTON A POCIATES. INC.
CONSULTING ENGINEERS
ATTACHMENT 1 (CONT'D)
0
D. Laboratory Services
Our fully equipped laboratory can provide a full range of tests, rates for
tests not specifically quoted available on request.
1. Compressive Strength tests of concrete cylinders,
including expendable supplies (molds), curing.
at SHA, (Pick -up additional) $ 15.00 ea.
2.. Compressive Strength tests of concrete cylinders,
including expendable supplies (molds), curing
at SHA, made by others, (Pick -up additional) $
2. Aggregate Gradation
Dry Sieve Analysis .................... ............................... $
Washed Sieve Analysis ............... ............................... $
Hydrometer & Sieve Analysis .... ............................... $
3. Flexural Strength tests of concrete beams, including
curing at SHA. (Pick up additional)
4. Theoretical Maximum Density ASTM D 2041
5. Asphalt Content by Reflux Extraction
6. Asphalt Content by Reflux Extraction with Gradation
7. Asphalt Content by Ignition Oven
8. Asphalt Content by Ignition Oven with Gradation
9. Bulk Specific Gravity of Gyratory Specimen
a. (set of two) and air voids
b.
E. Miscellaneous Services
18.00 ea.
50.00 ea.
60.00 ea.
85.00 ea.
50.00 ea.
55.00 ea.
$ 95.00 ea.
$ 155.00 ea.
$ 100.00 ea.
$ 150.00 ea.
$ 305.00 ea.
Concrete cylinder pick -up trips will be invoiced when cylinders are
picked up as a special trip and not returned to laboratory by SHA
personnel commuting to jobsite ......... ..............................$ 50.00 /hour
NOTES TO FEE SCHEDULE
1 . a. Personnel rates quoted are based on rates quoted above are based on first
shift work days, Monday through Friday, and up to 8 hours, per man, per day.
Shift differentials are applied to straight time rates as follows:
First Shift - 6am -2pm, Rates x 1.0
Second Shift - 2pm -10pm, Rates x 1.15
Third Shift - 10pm -6am, Rates x 1.25
Shift rate differentials are determined by the starting time of the inspection
shift.
Overtime rates are applicable to all work per man, over 8 hours per day, on
Saturdays, Sundays and holidays. Overtime rates are 1.40 times the applicable
straight time rate, (after applying the shift differential). An 8 hour minimum
daily charge applies for second shift, third shift, weekend and holiday work.
3
c
` If-ui FFnlP i- TAMPTON ASSOCIATES. INC.
CONSULTING ENGINEERS
NOTES TO FEE SCHEDULE - continued
c. An overtime multiplier of 1.5 times the listed rates may be applied for
laboratory testing such as concrete strength testing conducted outside of normal
business hours, if required on a job to job basis.
2. Personnel rates are billed portal to portal from our Elk Grove Village facility.
For full time assignments we will attempt to assign personnel to report directly
to the job site.
3. Invoices will be submitted once a month for services rendered during the prior
month.
4. Rates quoted above include 4 copies of reports distributed and mailed in
accordance with your instructions. Additional copies will be billed at a rate of
$0.25 per sheet.
5. The presence of our personnel on site will be for the express purpose of
observing the work and performing specific tests to document compliance of the
work with the applicable specifications. We will not be responsible for job site
safety, that duty being properly an obligation of the Contractor, who should be so
informed. We will comply fully with the Contractor's safety program.
6. Services and fees not specifically listed above will be quoted upon request.
7. Rates quoted herein are subject to escalation adjustment on 12/31/03.
Buffalo Grove, Illinois
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Estimate of Testing & Inspection Costs ATTACHMENT 1.1 H
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TEST
INSPECTION PERSONNEL
REQUIREMENTS
LABORATORY TESTING
LAB
WORK
WORK DESCRIPTION
OTY
technician Sr. tech
manda s manda s
COST
EXTENSION
Cylinders
Mechanical Cylinder
Sieve Pickup
COST
EXTENSION
ITEM
TOTAL
ATE
Ughtpole Foundations
Sidewalk
608 It
774 at
4.0
0.5
$1,760.00
$200.00
16
4
4 - 4
1
$638.00
$109.50
$2,398.00
$309.50
TOTAL
0.5
4.0
$1,960.00
20
0
0
0
0
0
4
5
$747.50
$2707.50
$400.00 /dy $440.00 /dy
$200.00 $1,760.00
$1.960.00
$15.00 /ea
$300.00 $0.00
$50.00 lea $49.50 /ea
$0.00 $0.00 $0.00 $0.00 $200.00 $247.50
$747.50
$2,707.50
ALLOWANCE FOR ADDITIONAL ITEMS
Tech Overtime
Sr. Tech Overtime
Staff Engineer
0 hr.
0 hr.
4 hr.
$0.00
$0.00
$300.00
subtotal of addldonal allowances-
GRAND TOTAL w /additional allowance=
$300.00
$3,007.50
0V
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9
Illinois Department of Transportation
2300 South Dirksen Parkway 1 Springfield, Illinois 162764
March 14, 2005
Village of Buffalo Grove
Section 01- 00083 -00 -LT
Project F- 0343(010)
Job No. C -91- 038 -02
Ms. Janet M. Sirabian
Village Clerk
51 Raupp Blvd.
Buffalo Grove, IL 60089
Dear Ms. Sirabian:
The amendment number one to the joint agreement for the subject section was
executed by the department on March 14, 2005. Your copy of the executed
amended agreement is attached.
Sincerely,
Charles J. Ingersoll, P. E.
Engineer of Local Roads and Streets
cc-
Richard Kuenkler, Municipal Engineer
Diane O'Keefe Attn: Jacek Tyszkiewicz, Acting
Gus Sugunro Attn: Clarence Crowder
Chuck Schmitt
Roger Driskell Attn: Sunday Odele
Village of Buffalo Grove
Route: Illinois Route 68/Dundee Road
Section No.: 01- 00083 -00 -LT
Project No.: F- 0343(010)
Job No.: C -91- 038 -02 -
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed in quintuplicate counterparts, each of which shall be considered as an
original, by their duly authorized officers as of the dates below indicated.
Executed by the VILLAGE, the Village of Buffalo Grove
day of r., 1 , 2004
Village President
ATTEST:
VIL E CLERK
APPROVED BY STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
BY:
DIRECTOR OF HIGHWAYS c ®rZ
,
20D5
\\DISTINTFS2 \LocGen \Wp2\Agrmts & Related Corr\Buffalo Grove \01 - 00083- 00 -LT\IL 68 Dundee Road Amendment.doc
2