2003-05RESOLUTION NO. 2003- 5-
A RESOLUTION APPROVING AN AGREEMENT
WITH THE VILLAGE OF ARLINGTON HEIGHTS
CONCERNING THE DUNDEE ROAD ARTERIAL INTERSECTION
STREETLIGHTING IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove
desire to cause the implementation of the Dundee Road Arterial Intersection
Streetlighting Improvement in the areas of the Dundee Road intersections with Arlington
Heights Road and Buffalo Grove Road; and,
WHEREAS, the approval of a joint agreement with the Village of Arlington
Heights is necessary in order to establish initial funding participation and subsequent
ownership, operation and maintenance required for the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees
of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows:
1. The agreement entitled "Agreement between the Village of Arlington Heights and
the Village of Buffalo Grove related to the Initial Installation and Ongoing
Ownership, Operation and Maintenance of Elements of the Dundee Road Arterial
Intersection Streetlighting Improvement in the Area of the Intersection with
Arlington Heights Road" is hereby approved.
2. The Village President is authorized and directed to execute the agreement for the
Village. A copy of said agreement is attached hereto and made a part hereof.
AYES: 6 - Braiman, Glover, Berman. Johnson, Kahn, Trilling
NAYES: 0 - None
ABSENT: 0 - None
PASSED: February 3 .2003
APPROVED: February -3 .2003
APPROVED:
Village President
ATTEST:
"=j� -"\ � 2MA"V�,
Ville Clerk
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AGREEMENT
BETWEEN THE VILLAGE OF ARLINGTON HEIGHTS
AND THE VILLAGE OF BUFFALO GROVE
RELATED TO THE INITIAL INSTALLATION AND ONGOING
OWNERSHIP, OPERATION AND MAINTENANCE OF ELEMENTS
OF THE DUNDEE ROAD ARTERIAL INTERSECTION
STREETLIGHTING IMPROVEMENT IN THE AREA
OF THE INTERSECTION WITH ARLINGTON HEIGHTS ROAD
r�
This Agreement, made and entered into, this 3 day of ,
2003, by and between the Village of Arlington Heights and the Village of Buffalo Grove.
WITNESSETH THAT:
WHEREAS, the 1970 Illinois Constitution (Art. VII, Sec. 10) and the Illinois Compiled
Statutes, 5 ILCS 220/1- 220/8, provide authority for intergovernmental cooperation; and,
WHEREAS, a streetlighting improvement in the area along a portion of the Dundee Road
Corridor and intersecting arterial street approaches, such as those of Arlington Heights Road, as
depicted on Attachment A (herein after referred to as the Dundee Road Arterial Intersection
Streetlighting Improvement), would improve safety for vehicular and pedestrian traffic; and,
WHEREAS, cooperation between the Village of Arlington Heights (hereafter referred to
as Arlington Heights) and the Village of Buffalo Grove (hereafter referred to as Buffalo Grove) is
necessary in order to effectively accomplish the installation and subsequent operation and
maintenance of the Dundee Road Arterial Intersection Streetlighting Improvement;
NOW, THEREFORE, it is agreed as follows:
1. Buffalo Grove will perform or cause to occur or has caused to occur the preliminary
studies, the preparation of plans, specifications and bidding documents and the
construction of the Dundee Road Arterial Intersection Streetlighting Improvement, the
preliminary plans for which project is Attachment A.
2. The Arlington Heights style streetlights and related wiring and equipment shall be owned,
operated and maintained by Arlington Heights. Buffalo Grove shall own, operate and
maintain Buffalo Grove style streetlights and related wiring and equipment.
VIL. ACr= :> L3UFFALO GROVE
9, 2003
p o3 -001 /P03 -00("
3. All costs for the preliminary studies including warrant studies, preliminary design studies,
the preparation of plans, specifications and bidding documents, the construction and
construction engineering shall be initially paid for by Buffalo Grove. Upon award of the
construction contract, Buffalo Grove will invoice Arlington Heights for 30% of the costs
associated with the lighting studied, designed and planned for construction adjacent to
properties within Arlington Heights. Arlington Heights shall then pay the amount
involved with this invoice within 90 days. Upon final payment to the contractor for dia
completed project, Buffalo Grove will invoice Arlington Heights for its final costs related
to the improvements which had initially been invoiced. Any Federal STP grant which is
obtained shall proportionally apply to eligible Buffalo Grove and Arlington Heights costs.
The determination and credit of available STP grant funding will be included in the final
invoice to Arlington Heights. A tabulation of the preliminary estimate of cost and
preliminary cost allocation estimates is Attachment B.
4. Contemporaneous with the execution hereof each party hereto shall furnish to the other
party two certified copies of the Orders, Resolutions or Ordinances of the duly constituted
corporate authority of that party authorizing and directing the execution of this agreement..
Village of Arlington Heights
l' ,A
Village of Buffalo Grove
By Village President
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STAFF REQUEST FOR BOARD ACTION
Job # 02 -46 VILLAGE BOARD MEETING DATE: 3/3/03
Agenda Section Legal Consent
Department ENGINEERING DEPARTMENT
Item Dundee Rd. & Arlington Heights Rd.
Date Due to 2/26/03
Street Lighting
I Village Manager
BACKGROUND
The Village of Buffalo Grove is moving forward with a project to install street lighting at the intersection of Dundee
Road and Arlington Heights Road. Part of this work will be within the Village of Arlington Heights. Federal
funding has been obtained for a portion of this project and an Agreement has been prepared to provide for the
sharing of the non - federally funded cost on the basis of the percentage of the project within each municipality. This
Agreement has been reviewed by our Village Legal Department and has been executed by the Village of Buffalo
Grove. The preliminary estimate of cost for Arlington Heights share of the project is $38,816.43. Funding for this
project is included in the proposed FY 2003 -04 Budget in the amount of $100,000.
RECOMMENDATION
It is recommended that the Village Board adopt a resolution approving the Agreement between the Village of
Arlington Heights and the Village of Buffalo Grove related to the Installation and Ongoing Ownership, Operation
and Maintenance of Elements of the Dundee Road Arterial Intersection Streetlighting Improvement in the area of the
intersection with Arlington Heights Road.
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To:
A pprova l�
Date
(03/03/03 — Legal #t) Consent Street Lighting at Dundee and
Arlington Heights Road
A RESOLUTION APPROVING AN AGREEMENT WITH THE
VILLAGE OF BUFFALO GROVE FOR THE INSTALLATION, OPERATION,
AND MAINTENANCE OF STREET LIGHTING IMPROVEMENTS
AT DUNDEE AND ARLINGTON HEIGHTS ROADS
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ARLINGTON HEIGHTS:
SECTION ONE: A certain agreement by and between the Village of Buffalo
Grove and the Village of Arlington Heights, regarding the construction, operation, and
maintenance of street lighting improvements at Dundee and Arlington Heights Roads, a true and
correct copy of which is attached hereto, be and the same is hereby approved.
SECTION TWO: The Village President and Village Clerk are hereby authorized
and directed to execute said agreement on behalf of the Village of Arlington Heights.
SECTION THREE: This resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
AYES: TOLJ"tC*S ` tG1 llofl YgSoVAK& *ROS BMWoJl lll;IN :IMA #DPI T*W=PA
NAYS: >W
PASSED AND APPROVED this 3rd day of March, 2003.
ATTEST:
Village Clerk
LEGLB:AGREEMENT RESOLUTIONS. BG Street Lighting Improvements
� b 3 - Ooc,/ 0 03 -00d
Village Presiders
VILLAGE OF BUFFALO GROVE
MAR 12 2003
PW ADMIN
E G -S -60 d
y VILLAGE OF ARLINGTON HEIGHTS ENGINEERING DEPARTMENT
�0 33 S. ARLINGTON HEIGHTS ROAD, ARLINGTON HEIGHTS, IL 60005 -1499
�ttxo�6 PHONE (847)368 -5250 FAX (847) 368 -5985
LETTER OF TRANSMITTAL
TO: Village of Buffalo Grove DATE: March 7, 2003
Department of Public Works
51 Raupp Boulevard
Buffalo Grove, IL 60089 -2198
ATTN: Gregory P. Boysen, P
Director of Public W(
ENCLOSED ARE THE FOLLO
NO. OF
COPIES
1
VILLAGE OF BUFFALO GROVE
s MAR 12 2003
PW ADMIN
DESCRIPTION
STREET LIGHTING
IMPROVEMENTS
& ARLINGTON HTS. ROADS
Resolution approving an agreement with Buffalo Grove for the installation, operation, and
maintenance of the street lighting improvements at Dundee and Arlington Heights Road.
Signed agreement between the Village of Buffalo Grove and Village of Arlington Heights
1 related to the initial installation and ongoing ownership, operation and maintenance of
elements of the street lighting improvements at Dundee and Arlington Heights Road.
THESE ARE TRANSMITTED AS CHECKED BELOW:
[ ] FOR APPROVAL
[I FOR YOUR USE
[X] AS REQUESTED
[ ] SUBMIT COPIES
[I FOR REVIEW AND COMMENT
REMARKS:
C: [ ] VILLAGE MANAGER
[ ] ENGINEERING DIRECTOR
[ ] BUILDING DIRECTOR
[ ] PUBLIC WORKS DIRECTOR
[]
[ ] RETURNED FOR CORRECTIONS
[ ] APPROVED AS SUBMITTED
[ ] APPROVED AS NOTED
NAME: Mark L-' choeffinann, P.E.
TITLE: Director of Engineering
(IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE)