2002-25RESOLUTION NO. 2002- 25
A RESOLUTION APPROVING AN AGREEMENT
WITH THE COOK COUNTY ASSESSOR
CONCERNING THE VILLAGE'S ACCESS TO
GEOGRAPHIC INFORMATION DATA DEVELOPED BY
THE COOK COUNTY ASSESSOR'S OFFICE
WHEREAS, the Cook County Assessor's Office has established a system for
making geographic information system data available to local agencies within Cook
County; and,
WHEREAS, the Village of Buffalo Grove desires to establish an agency
agreement for the provision of access to information with the Cook County Assessor's
Office, in accordance with the established system for gaining access to the involved
geographic information system data;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The agreement entitled "Agency Agreement for the Provision of
Access to Information" is hereby approved.
Section 2. The Village Manager is hereby authorized and directed to execute
said agreement. A copy of said agreement is attached hereto and made a part
hereof.
AYES: 5 - Braiman, Glover,Berman, Johnson, Trilling
NAYES: 0 - None
ABSENT: 1 - Kahn
PASSED: May 20 , 2002
APPROVED: Mav 20 , 2002
APPROVED:
Village President
ATTEST:
Village Clerk
G AP W DIRGRP \LHC \GI S\2002res. do c
0
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AGENCY AGREEMENT
FOR THE PROVISION OF ACCESS TO INFORMATIO
VU AQE OF BUFFALO GROVE
2 3 2003
FW ADMIN
This Agreement is entered into this � 20 th day of May. 20Q?, by and
between the Village of Buffalo Grove and James M. Houlihan, Assessor of the
County of Cook (hereinafter Cook County Assessor).
WITNESSETH:
WHEREAS, the Cook County Assessor has developed a Geographic Information System
( "GIS ") consisting. of Cadastral Data, Planimetric Data, Assessment Data, Property
Images and Digital Orthophotography (Aerial Photos); and
WHEREAS, the Village of Buffalo Grove has requested access to the GIS for
use in performing its official functions; and
WHEREAS, said GIS is provided to, the public and to commercial users for a fee, as
permitted by law; and
WHEREAS, the Cook County Assessor in the spirit of interagency cooperation desires to
make the GIS available, efficiently and without charge, to
the Village of Buffalo Grove for use'in performing its official functions; and
WHEREAS, the Village of Buffalo Grove acknowledges and agrees that access.
to said GIS is conditioned upon the agreement that access is provided as set forth in this
Agreement solely for use in performing the official functions of the
Village of Buffalo Grove and that any other use, alteration, sale,
dissemination, lease or transfer of the GIS by the Village of Buffalo Grove
or by any employee or agent of same, without written consent of the Cook County
Assessor, is prohibited, and shall be deemed to warrant immediate termination of this
Agreement; and
NOW THEREFORE, in consideration of the joint undertakings, terms and conditions
hereinafter set forth, the parties hereto agree as follows:
SECTION. 1. INCORPORATION OF RECITALS•
The foregoing recitals are incorporated into and made a part of this Agreement as if fully
set forth herein.
SECTION 2. INFORMATION PROVIDED.
VILLAGE OF BUFFALO GROVE
MAY 3 0 2002
PW ADMIN
0
The Cook County Assessor agrees to provide the Village of Buffalo Grove
access to the Geographic Information System ("GIS'), which consists of CadastraI Data,
Planimetric Data, Assessment Data, Property Images and Digital Orthophotography
(Aerial Photos). In order to obtain specific GIS information, the Village of Buffalo Grove
-must file one of the attached exhibits with the Department of Automation of the Cook
County Assessor's Office.
SECTION 3. TERM AND EXTENSION.
This Agreement is for one year, effective from the date of execution. It will be extended
annually for terms of one year each, unless, at least 30 days prior to the expiration of any
term, either party notifies the other in writing of intent not to renew the Agreement.
SECTION 4. RESTRICTIONS.
The Village of Buffalo Grove agrees that access to the GIS described herein is
conditioned upon and provided as set forth in this Agreement solely for its use in
performing the official functions of the' Village of Buffalo Grove . Any other use,
alteration, sale, dissemination, lease or transfer of the GIS by.
the Village of Buffalo Grove or by any employee or agent of same, without
written consent of the Cook County Assessor, is prohibited, and shall be deemed to be a
breach which warrants immediate termination of this Agreement.
SECTION 5. LIMITATION OF LIABILITY.
The Village of Buffalo Grove expressly agrees that no member, official,
employee or agent of the Cook County Assessor's Office shall be individually or
personally liable to it, its successors or assigns, in the event of any default or breach by
the Cook County Assessor's Office under this Agreement, and that neither the Cook
County Assessor's Office, nor any member, official, employee or agent thereof, shall be
liable for any loss resulting from any inaccuracy in the information provided.
The Cook County Assessor expressly agrees that no member, official, employee or agent
of the .Village of Buffalo Grove shall be individually or personally liable to it, its
successors or assigns, in the event of any default or breach . by
the Village of Buffalo Grove under this Agreement.
SECTION 6. APPLICABLE LAW.
The Cook County Assessor and the Village of Buffalo Grove each acknowledge
the existence of state and other applicable law defining the duties and responsibilities of
each party regarding real estate taxation and other governmental functions. No part of
this Agreement has the effect of or is intended to impact any applicable legal duty of
either party under existing law, especially the Illinois Property Tax Code, 35 ILCS 200/1
2
et seq. Both parties remain responsible under applicable law for performing all stated
duties and responsibilities.
SECTION 7. DISCLAIMER
The GIS is provided "as is" without warranty or any representation of accuracy,
timeliness or completeness. The burden for determining accuracy, completeness,
timeliness, merchantability and fitness for or the appropriateness for use rests solely on
the requester. The Cook County Assessor makes no warranties, express or implied, as to
the use of the GIS. There are no implied warranties of merchantability or fitness for a
particular purpose. The Village of Buffalo Grove acknowledges and accepts the
limitations of the GIS, including the fact that the GIS is dynamic and is in a constant state
of maintenance, correction and update.
Signed and sealed on the date first above written:
James M Houlihan
Cook County Assessor
3
William R. Balling
Buffalo Grove Village M pager
Exhibit A: Assessment Data
The Cook County Assessor has developed a file of assessment data, which is
maintained on the Cook County Mainframe. The Cook County Assessor will make the
file of assessment data available to the Village of Buffalo Grove This information
is subject to the restrictions and limitations as set forth in the Agency Agreement dated
May 2q 2002 A data dictionary is available upon request.
The Cook County Assessor requests that the Village of Buffalo Grove
select a geographic area based upon one of the following methods:
❑ Tax Codes:
Municipality: Village of Buffalo Grove
0 Permanent Index Number range: Attach additional sheet if necessary
O Township:
Exhibit B: Property Images
The Cook County Assessor has developed a computerized database of property
images. The Cook County Assessor will make this computerized database of property .
images available to the Village of Buffalo Grove This information is subject to the
restrictions and limitations as set forth in the Agency Agreement dated
May 20, 2002 The Cook County Assessor will provide the property images
in a JPEG format. In addition to the property images, the Cook County Assessor will
provide a file containing Permanent Index Number(s), property image capture date, and a
list of Permanent Index Number(s) that have no property image assigned. -A data
dictionary is available upon request.
The Cook County Assessor requests that the Village of Buffalo. Grove select a
geographic, area based upon one of the following methods:
0 Permanent Index Number range: Attach additional sheet if necessary
® Municipality: Village of Buffalo Grove
Exhibit C: Digital Orthoyhotogranhy (Aerial Photos)
The Cook County Assessor has developed a computerized database of digital
orthophotography (aerial photos). The computerized database of digital
orthophotography for Cook County contains 4,486 tiles. The Cook County Assessor will
make the computerized database of digital orthophotography available to
the Village of Buffalo Grove This information is subject to the restrictions and
Iimitations as set forth in the Agency Agreement dated May 20, 2002 The
digital orthophotgraphy will be provided in .tif or .sid format. In addition to the digital
orthophotography, the Cook County Assessor will provide a shapefile containing an
index of all the tiles for Cook County. Metadata is available upon request.
The Cook County Assessor requests that the Village of Buf f alo Grove
select a geographic area based upon one of the following methods:
® Municipality: Village of, Buffalo Grove
El Township:
Exhibit D: Planimetric data
The Cook County Assessor has developed a computerized database of geographic
information system (GIS). This computerized database consists of Planimetric data and
Cadastral data. The Cook County Assessor will make the computerized database of
Planimetric data available to the Village of Buffalo GroyeThis information is
subject to the restrictions and limitations as set forth in the Agency Agreement dated
May20, 2002 The Planimetric data is maintained using ESRI's ArcGIS
software and is in a Geodatabase format specific to ESRI's 8.x product line. Metadata is
available upon request,
The Cook County Assessor requests that the Village of Buffalo Grove
select a geographic area based upon one of the following methods:
O Permanent Index Number ran ge: Attach additional sheet if necessary
® Municipality: Village of Buffalo Grove
❑ Township:
Exhibit E: Cadastral data
The Cook County Assessor has developed a computerized database of geographic
information system (GIS). This computerized database consists of Planimetric data and
Cadastral data. The Cook County Assessor will make the computerized database of
Cadastral data available to the Village of Buffalo GroveThis information is subject
to the restrictions and limitations as set forth in the Agency Agreement dated
May 20, 2002 The Cadastral data is maintained using ESRI's ArcGIS
software and is in a Geodatabase format specific to ESRI's 8.x product line. Metadata is
available upon request.
The Cook County Assessor requests that the Village of Buffalo Grove
select a geographic area based upon one of the following methods:
❑ .Permanent Index Number range: Attach additional sheet if necessary
® Municipality: Village of Buffalo Grove
❑ Township:
IN M O E ea_xe.mtmazNSta`:D_.>_a. xe. tna da 'k.�.'x•S���4'"r.3TY,_._. . '..,�.y JT i��$�'��..'.'�`
Property Index Nunber
14: (reads as: 01 -16 -100- 002 -0000)
Neighborhood
3
House No.
10
Street Direction
2
Street Name
22
Street Suffix
4
Apt No.
5
City Name
28
Zip Code + 4
9
Taxpayer Address
22
Taxpayer City/State
15
Taxpayer Zip Code
5;
Land Assessed Value
9
Improvement Value
9'
Total Value
' g;
Age
3.
Type Res.
Use
One Story =1, Two Story =2, Three Story =3, Multi- level = 4, 1.5
1; Story = 5, 1.6 Story = 6,1.7 Story = 7, 1.8 Story = 8, 1.9 Story = 9
.1 :Single Family= 1 Multi Family = 2
Na. Apt.
1 Two =1, Three = 2, Four = 3,Five =4, Six =5, None =6
Ext. Wall Construction
1 'Frame =1, Masonry =2, Frame/Masonry =3, Stucco =4
Garage Size
1 1 car =1, 11/2 car = 2, 2 car =3, 21/2 car =4
Garage Construction
1 Frame =1, Masonry =2,
Rooms (Excluding baths)
3
No. Bedrooms
2:
No. Full Baths
2
No. Half Baths
Basement Type
1 Full =1, Slab =2, Partial =3, crawl =4
Basement Finish
1 Formal Rec:.Rm. =1, Apt. =2, Unfinished =3
Attic Type
1 Full =1, Partial =2, None =3
Attic Finish
1 Living Area =1, Apt. =2, Unfinished =3
Central Air Conditioning
1 Yes =1, N0=2
No. Fireplaces
1
Building Square Foot
7
Land Square Foot
7
Imprvmt. Detail Major /Minor Class
_
3
Overall Major /Minor Class
3
Multi Improvement Code
Front Foot
3 Unique identifier for multiple buildings on one parcel
7
Depth
5
Town & Tax Code
5
Taxpayer Name
22
Exempt Agency Code
5 -
Exempt Agency Name
22
Landmark Base Year
v 4 If there is no year in the field, then there is no landmark record.
moC4' ,,✓�0
> �dI21eS �vl. H" �1SI7 .ok County Ass s;01NUfSce
�Y Cook County .A.sbessor 1 v North Clark Street Chicago, u, 60602
= 5. Phone: 312.603.5300 Fax: 312.603.3352
N � ` Website: vv\ w -cookcouiityasses m
Greg Boyson
Department of Public Works
51 Raupp Blvd.
Buffalo Grove, IL 60089 -2198
3/18/2002
RE: Available Data
VILLAGE OF BUFFALO GROVE
APR 5 2002
PW ADMIN
In the past year Or so, our office has received a large number of requests for GIS data. This letter is being sent to notify you that GIS data is now
available in some areas.
Before you can receive the data, you will need to complete the attached Inter Agency Agreement, have it executed by the appropriate authority
for your organization and have it mailed .back to the Assessor's Office. Please address the envelope Attn: Tom Leonard.
For now, limited GIS information is available. Only parcels, and street midlines will be distributed. As a general rule, this data is issued for your
service area including a one mile buffer. The data will be available in shapefle format.
Assessment information associated with the parcels can be provided as well. This information can be provided. in Access 2000 or in Abf format.
A data dictionary is attached with the agreement.
P'--;tal Orthophotography (Aerial Photos) will continue to be available. The Aerials were flown in the Spring of 1998. They are black and white
I . which can be viewed as a seamless, layer in any GIS package. They can be provided in .tif or .sid format and provided via ftp access or CD,
at the discretion of the Assessor's Office. .
The Assessor's office will also make available upon request, data from it's Property Imagery Collection project. The goal of this project was to
capture an image for each parcel in Cook County to.increase the accuracy of our assessment. These images will be available in ;jpeg format,
named by pin number. It is anticipated that these images will be available by July, 2002.
For more detailed information on all of the data described above, please contact Tom Leonard (312)603 -6917.
Cr")K COUNTY ASSESSOR'S OFFICES
DOWNTOWN
118 N. Clark Sr. Rm. 301
SKOKIE
5600 Old Orchard Rd.
MAYWOOD
BRIDGEVIEW
ROLLING MEADOWS
M501
(312)443 -7550
Rm. 749
1500 Ma 1br00k Square
) 9
Rm.)82
d. Ave.
KeAM
Euclid Ave. 76501 Kedzie Ave.
TDD (312)603 -6161
(847)470 -7237
(708)865 -6032
Rm. 2 7
(70 237
(708)974 -6451
Rm.
Rm. 237 Rm. 237
84
61.8.2444
( �) (708)2M4100