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2001-3900 . � - `* RESOLUTION NO. 2001- 39 A RESOLUTION APPROVING AN AGREEMENT FOR NEGOTIATION SERVICES FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD INTERSECTION IMPROVEMENT WHEREAS, the Village President and Board of Trustees desire to proceed with the Port Clinton Road and Prairie Road Intersection Improvement; and, WHEREAS, an agreement with a qualified negotiator is necessary for the acquisition negotiation for the right -of -way acquisition for the project; NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows: 1. The agreement entitled "Proposal for Local Public Agency Negotiation Services" is hereby approved. 2. The Village Manager is authorized and directed to execute the agreement for the Village. A copy of said agreement is attached hereto and made a part hereof. AYES: 6 7 Makienthal, Braiman, Glover, Berman, Johnson, Kahn NAYES: 0 - None ABSENT: 0 - None PASSED: October 1 , 2001 APPROVED: October 1 , 2001 Approved: Village President ATTEST: Vill e Clerk G AP W DIRGRP \LH C \P T CL \RE S 014. do c • PROPOSAL FOR LOCAL PUBLIC AGENCY NEGOTIATION SERVICES w Route FAU 265'. (Buffalo Grove Road) Section at Port Clinton Road County Lake Project No. Job No. 1. Proposal of Mark D. Mathewson, P.C. (must be an individual) whose address is 32 West Nebraska Street, Frankfort, Illinois hereinafter referred to as NEGOTIATOR for the Village of Buffalo Grove also known as the Local Public Agency, hereinafter referred to as LPA, certain negotiation services for the acquisition of right of way for the future construction of Buffalo Grove Road 2. Negotiation services called for in this proposal will be conducted personally by the following named individual(s) whose qualifications have been approved by the Illinois Department of Transportation (IDOT) and the LPA: Mark D. Mathewson 3. Said Negotiation Services for 2 parcels shall be furnished by NEGOTIATOR at the rate Of $ 1,750,00- per parcel* in accordance with the Negotiation Chapter 3 and Acquisition Chapter 4 of the Land Acquisition Policies and Procedures Manual Exhibits of the Illinois Department of Transportation (IDOT), a copy of which shall be obtained from IDOT (for a fee) by NEGOTIATOR for the use of NEGOTIATOR during the term of this contract. The above per parcel fee shall include providing all negotiation services herein set forth, including all transportation, food, lodging, telephone or any other operating expenses incurred by NEGOTIATOR, excepting for those services set forth in Paragraph 13. 4. LPA will furnish NEGOTIATOR parcel plats, legal descriptions, title reports or evidence of ostensible ownership for each parcel, without liability for the accuracy of the contents therein. It is understood and agreed that LPA and IDOT shall be considered to be the owners of all plats, legal descriptions, ownership and occupancy records, forms of deeds and easements, title reports, and any and all other material furnished, prepared or obtained by NEGOTIATOR during the course of providing his /her services for each parcel and shall be maintained in a separate parcel file for each parcel assigned. Upon termination of this contract for any cause, or upon completion of the acquisition of each parcel or upon request of LPA or IDOT when acquisition is determined to be by eminent domain proceedings, the * "Each Parcel' shall consist of one or more basic parcels of land required as right of way for highway purposes to be acquired in fee simple title, dedications and such other easements (temporary or permanent) for uses incidental to construction of the highway but which are not considered as part of the highway right of way, all of which are under the same ownership involving a complete contiguous parcel. sAwpJepUpaexhibinegprop.doc 08/96 (1 of 12) NEGOTIATOR's parcel file shall be returned to LPA or to IDOT when acquisition is in the name of the State. NEGOTIATOR's parcel files .shall be available for inspection or review of its contents by LPA, IDOT or Federal Highway Administration personnel at any time during normal business hours. 5. LPA shall also provide NEGOTIATOR a copy of an approved appraisal of each parcel together with an Appraisal Reviewer's Certification and Improvement Disposition Values form (to be made part of the official parcel file). 6. NEGOTIATOR agrees to provide negotiation services which shall include the following activities and responsibilities, in addition to those other services described . herein: a) Review of title reports, plats of highway and legal descriptions, and appraisals prior to the commencement of negotiation activities. b) Preparation of individual parcel files for each parcel and the owner's portfolio. c) Preparation of the Basis for Computing Total Approved Compensation and Offer to Purchase, and Introductory Letters. r d) Preparation of forms of Deeds, Easements, Affidavits of Title, Partial Releases, Consents, Waivers, RPTA Environmental Disclosure Statements, and receipts for deeds and easements determined to be necessary to acquire such right, title and interest required to construct the transportation improvement. e) Makes every reasonable effort to locate and negotiates with the property owner for the acquisition of right of way. f) Preparation of the closing statements or recommends condemnation. g) Preparation of any special closing agreements and documents needed for title clearance. h) Obtains later date title commitments and LPA Attorney Certification Letter for each parcel prior to the LPA paying compensation to property owner(s). i) Recordation of conveyance documents and procurement of Guarantee Title Insurance Policies. j) Maintenance of the Negotiator's Log k) Completion of the Parcel Compliance Checklists and the Project Compliance Checklist. 7. Where the acquisition of a parcel involves the displacement of an owner or tenant occupant from a residence or any personal property thereof, NEGOTIATOR shall notify LPA and IDOT no less than fourteen (14) days prior to the intended date of initiation of negotiations for the parcel in order to coordinate the offering of relocation assistance and payments to each displaced owner - occupant simultaneously with initiation of negotiations and to each displaced tenant - occupant s:\wpl epllpaexhibinegprop.doc 08/96 (2 of 12) �1'1-... 1. 11 1 1 4b to within seven (7) days following initiation of negotiations for the parcel. The appropriate Relocation Introductory Letter and Brochure, as well as relocation services, shall also be provided by LPA or IDOT, as appropriate. 8. NEGOTIATOR shall make every reasonable effort to negotiate settlements for the acquisition of each parcel based on the approved appraisal amount or an amount approved by the representative for LPA. Upon closing each acquisition, the NEGOTIATOR shall obtain curative documents necessary to satisfy any and all title objections or unrecorded interests in said parcel, sufficient for approval of title by LPA's Attorney or the Attorney General as required prior to payment for each acquired parcel. 9. Pursuant to Section 3.05 -9 of the Negotiation Chapter of the Land Acquisition Policies and' Procedures Manual, no offer in excess of the approved appraisal amount shall be made by NEGOTIATOR without prior written approval of the LPA's representative (the Administrative Documentation). 10. In the event NEGOTIATOR, after having made every reasonable effort to negotiate with the owner of a parcel, is unable to obtain a settlement on the approved appraisal amount, NEGOTIATOR shall prepare a written summary of the progress of negotiations to date together with a copy of the Negotiator's Report and Parcel Compliance Checklist completed to date with the names and addresses of all interested parties. NEGOTIATOR's written report shall also include his /her recommendation for further action towards acquiring the parcel. LPA may request NEGOTIATOR to prepare and forward a Final Offer Letter to the owner of the parcel. Thereafter, LPA may arrange for assignment of a LPA eminent domain attorney (or request assignment of a Special Assistant Attorney General on projects to be acquired in the State's name) to proceed with preparation of a condemnation complaint. In any case, LPA reserves the right to require NEGOTIATOR to make additional negotiation contacts with the parcel owner up until the..actual date of filing a petition to condemn the parcel. 11. When the acquisition of a parcel involves relocation assistance and /or condemnation action, NEGOTIATOR shall complete preparation of the Parcel Compliance Checklist. upon conclusion of the relocation assistance and /or condemnation action, ensuring that - the completed Relocation Assistance Compliance. Checklist and /or the Settlement Report or the Trial Report are included in the parcel file. 12. It is understood that appearances in court and pretrial conferences may be required in relation to the negotiation services called for herein and it is agreed that such appearance or appearances shall be made upon request of LPA or its trial counsel. Such services will be provided as follows: s:\wpJep \Ipaexhib \negprop.doc 08/96 (3 of 12) • �J a) Rate for each half day or fraction thereof for time spent in pretrial conferences $ 300.00 b) Rate for each half day or fraction _thereof for time spent in court $ 300.00 13. NEGOTIATOR will not furnish a copy of any appraisal or the findings or results contained therein to any other person or agency unless authorized by LPA, MOT or upon. court order. 14. Invoices for negotiation services will be submitted for payment not more often that monthly, in triplicate, to the LPA representative accepting this proposal with a copy to (DOT's District One LPA ROW Acquisition Coordinator. A project status report of all active assigned parcels shall accompany each invoice and shall be submitted, any time upon request of LPA or IDOT. All invoices and documentation will show the route, construction section, county, job number, LPA section number, project number and parcel number or numbers. Invoices for services in-connection with pretrial conferences and court testimony will show the items listed above and in addition, will include a statement of the nature of services performed and amount of time thereon. LPA's Representative may request MOT approval of such invoices prior to remitting payment to NEGOTIATOR. 15. NEGOTIATOR warrants that he /she has not employed or retained any company or person, other than a bonafde employee working solely for him /her, to solicit or. secure this contract, and that he /she has not paid or agreed to pay any company or person, other than a bonafide employee working solely for him/her, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the contract. For breach or violation of this warrant, LPA shall have the right to annul this contract without liability. 16. NEGOTIATOR hereby certifies that, if any conflict of interests arises in any of the parcels subsequently assigned,. he /she will immediately inform the representative accepting this proposal and return all material furnished for reassignment to others. 17. Any dispute concerning a question of fact arising under this proposal shall be decided by the representative accepting this proposal and such decision shall be final and conclusive. 18. Changes in the work to be performed under this proposal may be made at any time in writing by LPA. If such changes justify an increase or decrease in the per parcel rate set forth herein, an equitable adjustment shall be made and this contract shall be modified accordingly. Documentation prepared by NEGOTIATOR which is considered inadequate will be augmented and errors will be corrected upon request without additional cost. 19. LPA may terminate this proposal at any time and for any cause by a notice in writing to NEGOTIATOR. In the event of such termination, payment will be made to NEGOTIATOR for the services which have been completed. Parcel negotiations sAwpyepUpaexhib\negprop.doc 08196 (4 of 12) in the process of completion shall be compensated for on an equitable basis and all incomplete parcel data collected in connection with them shall be turned over and become the property of LPA. However, should this proposal .be terminated solely because the progress or quality of work is unsatisfactory as determined by the representative accepting this proposal, then no payment will be made or demanded by NEGOTIATOR for any negotiation services which have not been completed and delivered to LPA prior to the date of said termination. 20. NEGOTIATOR will save harmless LPA from all claims and liability due to any activities that relate to the performance of this contract and will comply with all federal, state and local laws and ordinances. 21. NEGOTIATOR agrees that this contract or any part thereof will not be assigned or transferred, to. another individual or subcontracted to another fee negotiator firm without the...written consent of the representative accepting this proposal for LPA. 22. In the event this proposal is accepted, it shall constitute a contract as of the date it is approved by the representative and shall be binding on NEGOTIATOR, or on .the negotiator's executors, administrators, successors or assigns, as may be applicable. 23. NEGOTIATOR, in' making the certifications required by this proposal, is making these certifications on behalf of the contracting entity and its officers and each individual authorized to do work for the LPA and ' the Illinois Department of Transportation under this proposal. 24. It is understood and agreed that Appendices A and B shall be a part of this contract and NEGOTIATOR agrees to be bound by the terms and provisions contained therein. 25. NEGOTIATOR certifies that he /she will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of this contract or if a corporation, partnership or other entity with twenty -five (25) or more employees have completed and signed a "DRUG FREE WORKPLACE CERTIFICATION.". 26. NEGOTIATOR certifies that he /she has not been convicted of bribery, or attempting to bribe an officer or employee of the LPA or the State of Illinois, nor has he /she made an admission of guilt of such conduct which is a matter of record, nor has any official, officer, agent or employee been so convicted nor made such an admission. If a firm, the firm certifies that it has not been convicted of bribery, or attempting to bribe an officer or employee of the LPA or the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter of record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. s:\wpyepUpaexhib\negprop.doc 08/96 (5 of 12) 27. 29. 0 . .. . 46 NEGOTIATOR under penalties of perjury, certifies that the name, taxpayer identification number, and legal status listed below are correct. Name: Mark D. Mathewson, P.C. Taxpayer Identification Number: Social Security Number or Employer Identification Number 36- 4219771 (If you are an individual, enter your name and SSN as it appears on your Social Security Card. If completing this certification for a sole proprietorship, enter the owner's name followed by the name of the business and the owner's SSN. For all other entities, enter the name of the entity as used to apply for the entity's EIN and the EIN. The Name and Number must match Internal Revenue Service records.) Legal Status (check one): Individual x Corporation Owner of sole proprietorship Other: _ Partnership NEGOTIATOR under penalties of perjury, certifies that as in accordance with section 11.1 of the Illinois Purchasing Act, no person who is entitled to receive individually more than 7 -1/2 percent of the total distributable income of the organization or together with their spouse or minor child more than 15 percent of the total distributable income of the organization is (1) an elected state official, a member of the general assembly, an appointed officer, a state employee; (2) an officer or employee of the Illinois Toll Highway Authority or the Illinois Building Authority; or (3) a spouse or minor child of any such enumerated person. NEGOTIATOR has not, nor has any principal of the firm (if a company), nor has the firm been convicted of any felony, or, if so convicted, at least one year has passed since the date of completion of the sentence as of the effective date of this contract, 30 ILCS 505/10.3. 30. NEGOTIATOR does not, .nor does any principal of the firm (if a company), nor does the firm pay dues or fees on behalf of its employees or agents or reimburse or otherwise subsidize them for payment of dues or fees to any club which unlawfully discriminates. 31. NEGOTIATOR certifies that he /she is not in default on an educational loan as provided in 5 ILCS 385/3. s:\wp\jep \Ipaexhib\negprop.doc 08/96 (6 of 12) 4b 32. NEGOTIATOR certifies that he /she is not barred from bidding on State of Illinois contracts because of violations of state law regarding bid rigging or bid rotating (720 ILCS 5/33E -3 & 5/33E -4). 33. NEGOTIATOR shall maintain, for a minimum of five years after the completion of the contract, adequate books, records, and supporting documents to verify the amount, recipients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the Auditor General; and the NEGOTIATOR agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish: a presumption in favor of the state for the recovery of any funds paid by the state under the contract for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 34. NEGOTIATOR certifies that neither he /she nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. This certification applies to any contract or renewal, amendment or modification to an existing contract that exceeds $10,000. sAwp\ epUpaexhib \negprop.doc 08/96 (7 of 12) 4b APPENDIX A During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor"), agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in federally- assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the ground of race, color or national origin in the selection and retention of subcontractors including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement or materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color or national origin. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the. State or the Federal Highway Administration is appropriate and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the State shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: • withholding of payments to the contractor under the contract until the contractor complies, and /or • cancellation, termination or suspension of the contract, in whole or in part. 6. Incorporation of Provisions: The contractor shall include the provisions of Paragraph (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the State of the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the. State to enter into such litigation to protect the interests of the State, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. sAwpyepllpaexhib\negprop.doc 08/96 (8 of 12) • APPENDIX B • EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment Practices Commission as a material term of all public contracts: EQUAL EMPLOYMENT OPPORTUNITY. In the event of the contractor's noncompliance with any provision of this Equal Employment Opportunity Clause, the Illinois Fair Employment Practices Act or the Fair Employment Practices Commission's Rules and Regulations for Public Contracts, the contractor may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or avoided in whole or in part, and such other sanctions or penalties may be imposed and remedies invoked as provided by Statute or regulation. During the performance of this contract (Agreement), the contractor. (Consultant) agrees as follows: 1. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or ancestry, physical or mental handicap unrelated to ability, or. an unfavorable discharge from the military service, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 2. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability (in accordance with the Commission's Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job .classification for which employees are hired in such a way that minorities and women are not underutilized. 3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry, physical or mental handicap unrelated to ability, or an unfavorable discharge from the military service. 4. That it will send to each labor organization or representative of workers with which it has,or is bound by a collective bargaining or other agreement or understanding, a notice such labor organization or representative of the contractor's obligations under the Illinois Fair Employment Practices. Act and the Commission's Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 5. That it will submit reports as required by the Illinois Fair Employment Practices Commission's Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations for Public Contracts. 6. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations for Public Contracts. sAwpJep \IpaexhVnegprop.doc 08/96 (9 of 12) 7. That it will include verbatim or by reference the provisions of Paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10(b) of the Commission's Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor; and that it will also so include the provisions of paragraphs 1, 5, 6 and 7 in every supply subcontract as defined in Section 2.10(a) of the Commission's Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by all it subcontractors; and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no contractor will utilize any subcontractor declared . by the Commission to be nonresponsible and therefore ineligible for contracts or subcontracts with the state of Illinois or any of its political subdivisions or municipal corporations. With respect to the two types of subcontracts referred to under paragraph 7 of the Equal Employment Opportunity Clause above, following is an excerpt of Section 2 of the FEPC's Rules and Regulations for Public Contracts: Section 2.10. The term "Subcontract' means any agreement, arrangement or understanding, written or otherwise, between a contractor and any person (in which the parties do not stand in the relationship of an employer and an employee): • for the furnishing of supplies or services or for the use of real or personal property, including lease arrangements, which, in whole or in part, is utilized in the performance of any one or more contracts; or • under which any portion of the contractor's obligation under any one or more contracts is performed, undertaken or assumed. By signing this Proposal, the NEGOTIATOR agrees to the provisions as written. Upon acceptance by the LPA, this Contract shall be governed by Illinois law. For the NEGOTIATOR: Mark D. Mathewson, P.C. Address: City:,2 By: TIN /FEI) 32 West Nebraska Street State: - 1L I Zip Code: 60423 Date: July 10, 2001 ized Signature 36- 4219771 Telephone: (815) 806 -0900 For the Village of Buffalo Grove LPA 4 M-6" William R. Balling, Vill ge�Manager sAwpNep \Ipaexhib\negprop.doc 08/96 Date: October 1, 2001 LPA Representative (10 of 12) STATE OF ILLINOIS DRUG FREE WORKPLACE CERTIFICATION This certification is required by the Drug Free Workplace Act (III. Rev. Stat., ch. 127, par. 152.311). The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but not more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership, or other entity with twenty -five (25) or more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State. The contractor /grantee certifies and agrees that it will provide a drug free workplace by: A. Publishing a statement: 1. Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. 2. Specifying the actions that will be taken against employees for violations of such prohibition. 3. Notifying the employee that, as a condition of employment. on such contract or grant, the employee will: a. abide by the terms of the statement; and b. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. B. Establishing a drug free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The Grantee's or contractor's policy of maintaining a drug free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; and 4. The penalties that may be imposed upon an employee for drug violations. C. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. D. Notifying the contracting or granting agency , within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. sAwptjepVpaexhibinegprop.doc 08/96 (11 of 12) s • E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. F. Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. G. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION. Mark D. Mathewson,,P.C. Printed Name of Organization n�fure of Authorized Representative Mark D. Mathewson, President Printed Name and Title July 10, 2001 Date sAwpyep\Ipaexhib \negprop.doc 08/96 (12 of 12) VILiAGE OF BUFFALO GROVE Department of Public Works Fifty One Raupp Blvd. Buffalo Grove, IL 60089 -2198 Fax 847 - 537 -5845 Gregory P. Boysen P.E. Director of Public Works 847.459 -2547 • April 11, 2002 Mr. Mark D/Mathewson Civiltec ngineering, Inc. 30 N aSalle Street S e1402 hicago, IL 60602 Subject: Port Clinton Road and Prairie Road Intersection Improvement Negotiation Services Agreement Dear Mr. Mathewson: VILLAGE OF �utouc G(rouc cT, The Village of Buffalo Grove has received authorization from the Illinois Department of Transportation to proceed with the Port Clinton Road and Prairie Road Intersection Improvement Project. I am therefore transmitting the fully executed agreement with for negotiation services related to the subject project. By copy of this letter, I am transmitting one executed copy of the agreement to the Deputy Village Clerk for the Clerk's file. Also, by copy of this letter, I am providing a copy of this transmittal to Mr. Martin Buehler, Director of Transportation and County Engineer for the Lake County Division of Transportation, in order to keep him apprised of the current activity for the project. If you have any questions concerning this matter, please let me know Very truly yours, 4irectoi alo Grove sen, P. lic Wor s enclosure cc: /Jan e Olson, Deputy Village Clerk Martin G. Buehler, P.E., Director of Transportation/County Engineer, LCDOT Al Bryk, Illinois Department of Transportation, Land Acquisition G:\PWDIRGRP\LHC\PTCL \11051 mm.doc