2001-3900 . � - `*
RESOLUTION NO. 2001- 39
A RESOLUTION APPROVING AN AGREEMENT FOR NEGOTIATION SERVICES
FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD INTERSECTION
IMPROVEMENT
WHEREAS, the Village President and Board of Trustees desire to proceed
with the Port Clinton Road and Prairie Road Intersection Improvement; and,
WHEREAS, an agreement with a qualified negotiator is necessary for the
acquisition negotiation for the right -of -way acquisition for the project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and
Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as
follows:
1. The agreement entitled "Proposal for Local Public Agency Negotiation Services"
is hereby approved.
2. The Village Manager is authorized and directed to execute the agreement for the
Village. A copy of said agreement is attached hereto and made a part hereof.
AYES: 6 7 Makienthal, Braiman, Glover, Berman, Johnson, Kahn
NAYES: 0 - None
ABSENT: 0 - None
PASSED: October 1 , 2001
APPROVED: October 1 , 2001
Approved:
Village President
ATTEST:
Vill e Clerk
G AP W DIRGRP \LH C \P T CL \RE S 014. do c
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PROPOSAL FOR LOCAL PUBLIC
AGENCY NEGOTIATION SERVICES
w
Route FAU 265'. (Buffalo Grove Road)
Section at Port Clinton Road
County Lake
Project No.
Job No.
1. Proposal of Mark D. Mathewson, P.C. (must be an
individual) whose address is 32 West Nebraska Street, Frankfort, Illinois
hereinafter referred to as NEGOTIATOR for
the Village of Buffalo Grove also
known as the Local Public Agency, hereinafter referred to as LPA, certain
negotiation services for the acquisition of right of way for the future construction of
Buffalo Grove Road
2. Negotiation services called for in this proposal will be conducted personally by the
following named individual(s) whose qualifications have been approved by the
Illinois Department of Transportation (IDOT) and the LPA:
Mark D. Mathewson
3. Said Negotiation Services for 2 parcels shall be furnished by
NEGOTIATOR at the rate Of $ 1,750,00- per parcel* in accordance with the
Negotiation Chapter 3 and Acquisition Chapter 4 of the Land Acquisition Policies
and Procedures Manual Exhibits of the Illinois Department of Transportation
(IDOT), a copy of which shall be obtained from IDOT (for a fee) by NEGOTIATOR
for the use of NEGOTIATOR during the term of this contract. The above per parcel
fee shall include providing all negotiation services herein set forth, including all
transportation, food, lodging, telephone or any other operating expenses incurred
by NEGOTIATOR, excepting for those services set forth in Paragraph 13.
4. LPA will furnish NEGOTIATOR parcel plats, legal descriptions, title reports or
evidence of ostensible ownership for each parcel, without liability for the accuracy
of the contents therein. It is understood and agreed that LPA and IDOT shall be
considered to be the owners of all plats, legal descriptions, ownership and
occupancy records, forms of deeds and easements, title reports, and any and all
other material furnished, prepared or obtained by NEGOTIATOR during the course
of providing his /her services for each parcel and shall be maintained in a separate
parcel file for each parcel assigned. Upon termination of this contract for any
cause, or upon completion of the acquisition of each parcel or upon request of LPA
or IDOT when acquisition is determined to be by eminent domain proceedings, the
* "Each Parcel' shall consist of one or more basic parcels of land required as right of way for highway purposes to be
acquired in fee simple title, dedications and such other easements (temporary or permanent) for uses incidental to
construction of the highway but which are not considered as part of the highway right of way, all of which are under
the same ownership involving a complete contiguous parcel.
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NEGOTIATOR's parcel file shall be returned to LPA or to IDOT when acquisition is
in the name of the State. NEGOTIATOR's parcel files .shall be available for
inspection or review of its contents by LPA, IDOT or Federal Highway
Administration personnel at any time during normal business hours.
5. LPA shall also provide NEGOTIATOR a copy of an approved appraisal of each
parcel together with an Appraisal Reviewer's Certification and Improvement
Disposition Values form (to be made part of the official parcel file).
6. NEGOTIATOR agrees to provide negotiation services which shall include the
following activities and responsibilities, in addition to those other services described .
herein:
a) Review of title reports, plats of highway and legal descriptions, and
appraisals prior to the commencement of negotiation activities.
b) Preparation of individual parcel files for each parcel and the owner's
portfolio.
c) Preparation of the Basis for Computing Total Approved Compensation and
Offer to Purchase, and Introductory Letters. r
d) Preparation of forms of Deeds, Easements, Affidavits of Title, Partial
Releases, Consents, Waivers, RPTA Environmental Disclosure Statements,
and receipts for deeds and easements determined to be necessary to
acquire such right, title and interest required to construct the transportation
improvement.
e) Makes every reasonable effort to locate and negotiates with the property
owner for the acquisition of right of way.
f) Preparation of the closing statements or recommends condemnation.
g) Preparation of any special closing agreements and documents needed for
title clearance.
h) Obtains later date title commitments and LPA Attorney Certification Letter for
each parcel prior to the LPA paying compensation to property owner(s).
i) Recordation of conveyance documents and procurement of Guarantee Title
Insurance Policies.
j) Maintenance of the Negotiator's Log
k) Completion of the Parcel Compliance Checklists and the Project Compliance
Checklist.
7. Where the acquisition of a parcel involves the displacement of an owner or tenant
occupant from a residence or any personal property thereof, NEGOTIATOR shall
notify LPA and IDOT no less than fourteen (14) days prior to the intended date of
initiation of negotiations for the parcel in order to coordinate the offering of
relocation assistance and payments to each displaced owner - occupant
simultaneously with initiation of negotiations and to each displaced tenant - occupant
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within seven (7) days following initiation of negotiations for the parcel. The
appropriate Relocation Introductory Letter and Brochure, as well as relocation
services, shall also be provided by LPA or IDOT, as appropriate.
8. NEGOTIATOR shall make every reasonable effort to negotiate settlements for the
acquisition of each parcel based on the approved appraisal amount or an amount
approved by the representative for LPA. Upon closing each acquisition, the
NEGOTIATOR shall obtain curative documents necessary to satisfy any and all title
objections or unrecorded interests in said parcel, sufficient for approval of title by
LPA's Attorney or the Attorney General as required prior to payment for each
acquired parcel.
9. Pursuant to Section 3.05 -9 of the Negotiation Chapter of the Land Acquisition
Policies and' Procedures Manual, no offer in excess of the approved appraisal
amount shall be made by NEGOTIATOR without prior written approval of the LPA's
representative (the Administrative Documentation).
10. In the event NEGOTIATOR, after having made every reasonable effort to negotiate
with the owner of a parcel, is unable to obtain a settlement on the approved
appraisal amount, NEGOTIATOR shall prepare a written summary of the progress
of negotiations to date together with a copy of the Negotiator's Report and Parcel
Compliance Checklist completed to date with the names and addresses of all
interested parties. NEGOTIATOR's written report shall also include his /her
recommendation for further action towards acquiring the parcel. LPA may request
NEGOTIATOR to prepare and forward a Final Offer Letter to the owner of the
parcel. Thereafter, LPA may arrange for assignment of a LPA eminent domain
attorney (or request assignment of a Special Assistant Attorney General on
projects to be acquired in the State's name) to proceed with preparation of a
condemnation complaint. In any case, LPA reserves the right to require
NEGOTIATOR to make additional negotiation contacts with the parcel owner up
until the..actual date of filing a petition to condemn the parcel.
11. When the acquisition of a parcel involves relocation assistance and /or
condemnation action, NEGOTIATOR shall complete preparation of the Parcel
Compliance Checklist. upon conclusion of the relocation assistance and /or
condemnation action, ensuring that - the completed Relocation Assistance
Compliance. Checklist and /or the Settlement Report or the Trial Report are included
in the parcel file.
12. It is understood that appearances in court and pretrial conferences may be
required in relation to the negotiation services called for herein and it is agreed
that such appearance or appearances shall be made upon request of LPA or its
trial counsel. Such services will be provided as follows:
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a) Rate for each half day or fraction thereof for time spent in pretrial
conferences $ 300.00
b) Rate for each half day or fraction _thereof for time spent in court
$ 300.00
13. NEGOTIATOR will not furnish a copy of any appraisal or the findings or results
contained therein to any other person or agency unless authorized by LPA, MOT
or upon. court order.
14. Invoices for negotiation services will be submitted for payment not more often that
monthly, in triplicate, to the LPA representative accepting this proposal with a copy
to (DOT's District One LPA ROW Acquisition Coordinator. A project status report of
all active assigned parcels shall accompany each invoice and shall be submitted,
any time upon request of LPA or IDOT. All invoices and documentation will show
the route, construction section, county, job number, LPA section number, project
number and parcel number or numbers. Invoices for services in-connection with
pretrial conferences and court testimony will show the items listed above and in
addition, will include a statement of the nature of services performed and amount of
time thereon. LPA's Representative may request MOT approval of such invoices
prior to remitting payment to NEGOTIATOR.
15. NEGOTIATOR warrants that he /she has not employed or retained any company or
person, other than a bonafde employee working solely for him /her, to solicit or.
secure this contract, and that he /she has not paid or agreed to pay any company or
person, other than a bonafide employee working solely for him/her, any fee,
commission, percentage, brokerage fee, gift, or any other consideration, contingent
upon or resulting from the award or making of the contract. For breach or violation
of this warrant, LPA shall have the right to annul this contract without liability.
16. NEGOTIATOR hereby certifies that, if any conflict of interests arises in any of the
parcels subsequently assigned,. he /she will immediately inform the representative
accepting this proposal and return all material furnished for reassignment to others.
17. Any dispute concerning a question of fact arising under this proposal shall be
decided by the representative accepting this proposal and such decision shall be
final and conclusive.
18. Changes in the work to be performed under this proposal may be made at any time
in writing by LPA. If such changes justify an increase or decrease in the per parcel
rate set forth herein, an equitable adjustment shall be made and this contract shall
be modified accordingly. Documentation prepared by NEGOTIATOR which is
considered inadequate will be augmented and errors will be corrected upon request
without additional cost.
19. LPA may terminate this proposal at any time and for any cause by a notice in
writing to NEGOTIATOR. In the event of such termination, payment will be made
to NEGOTIATOR for the services which have been completed. Parcel negotiations
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in the process of completion shall be compensated for on an equitable basis and all
incomplete parcel data collected in connection with them shall be turned over and
become the property of LPA. However, should this proposal .be terminated solely
because the progress or quality of work is unsatisfactory as determined by the
representative accepting this proposal, then no payment will be made or demanded
by NEGOTIATOR for any negotiation services which have not been completed and
delivered to LPA prior to the date of said termination.
20. NEGOTIATOR will save harmless LPA from all claims and liability due to any
activities that relate to the performance of this contract and will comply with all
federal, state and local laws and ordinances.
21. NEGOTIATOR agrees that this contract or any part thereof will not be assigned or
transferred, to. another individual or subcontracted to another fee negotiator firm
without the...written consent of the representative accepting this proposal for LPA.
22. In the event this proposal is accepted, it shall constitute a contract as of the date it
is approved by the representative and shall be binding on NEGOTIATOR, or on .the
negotiator's executors, administrators, successors or assigns, as may be
applicable.
23. NEGOTIATOR, in' making the certifications required by this proposal, is making
these certifications on behalf of the contracting entity and its officers and each
individual authorized to do work for the LPA and ' the Illinois Department of
Transportation under this proposal.
24. It is understood and agreed that Appendices A and B shall be a part of this contract
and NEGOTIATOR agrees to be bound by the terms and provisions contained
therein.
25. NEGOTIATOR certifies that he /she will not engage in the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the
performance of this contract or if a corporation, partnership or other entity with
twenty -five (25) or more employees have completed and signed a "DRUG FREE
WORKPLACE CERTIFICATION.".
26. NEGOTIATOR certifies that he /she has not been convicted of bribery, or
attempting to bribe an officer or employee of the LPA or the State of Illinois, nor has
he /she made an admission of guilt of such conduct which is a matter of record, nor
has any official, officer, agent or employee been so convicted nor made such an
admission.
If a firm, the firm certifies that it has not been convicted of bribery, or attempting to
bribe an officer or employee of the LPA or the State of Illinois, nor has the firm
made an admission of guilt of such conduct which is a matter of record, nor has an
official, agent, or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible
official of the firm.
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27.
29.
0 . .. . 46
NEGOTIATOR under penalties of perjury, certifies that the name, taxpayer
identification number, and legal status listed below are correct.
Name: Mark D. Mathewson, P.C.
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 36- 4219771
(If you are an individual, enter your name and SSN as it appears on your Social
Security Card. If completing this certification for a sole proprietorship, enter the
owner's name followed by the name of the business and the owner's SSN. For
all other entities, enter the name of the entity as used to apply for the entity's EIN
and the EIN. The Name and Number must match Internal Revenue Service
records.)
Legal Status (check one):
Individual x Corporation
Owner of sole proprietorship Other:
_ Partnership
NEGOTIATOR under penalties of perjury, certifies that as in accordance with
section 11.1 of the Illinois Purchasing Act, no person who is entitled to receive
individually more than 7 -1/2 percent of the total distributable income of the
organization or together with their spouse or minor child more than 15 percent of
the total distributable income of the organization is (1) an elected state official, a
member of the general assembly, an appointed officer, a state employee; (2) an
officer or employee of the Illinois Toll Highway Authority or the Illinois Building
Authority; or (3) a spouse or minor child of any such enumerated person.
NEGOTIATOR has not, nor has any principal of the firm (if a company), nor has the
firm been convicted of any felony, or, if so convicted, at least one year has passed
since the date of completion of the sentence as of the effective date of this
contract, 30 ILCS 505/10.3.
30. NEGOTIATOR does not, .nor does any principal of the firm (if a company), nor does
the firm pay dues or fees on behalf of its employees or agents or reimburse or
otherwise subsidize them for payment of dues or fees to any club which unlawfully
discriminates.
31. NEGOTIATOR certifies that he /she is not in default on an educational loan as
provided in 5 ILCS 385/3.
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4b
32. NEGOTIATOR certifies that he /she is not barred from bidding on State of Illinois
contracts because of violations of state law regarding bid rigging or bid rotating
(720 ILCS 5/33E -3 & 5/33E -4).
33. NEGOTIATOR shall maintain, for a minimum of five years after the completion of
the contract, adequate books, records, and supporting documents to verify the
amount, recipients, and uses of all disbursements of funds passing in conjunction
with the contract; the contract and all books, records, and supporting documents
related to the contract shall be available for review and audit by the Auditor
General; and the NEGOTIATOR agrees to cooperate fully with any audit conducted
by the Auditor General and to provide full access to all relevant materials. Failure
to maintain the books, records, and supporting documents required by this section
shall establish: a presumption in favor of the state for the recovery of any funds paid
by the state under the contract for which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
34. NEGOTIATOR certifies that neither he /she nor any substantially owned affiliated
company is participating or shall participate in an international boycott in violation
of the provisions of the U.S. Export Administration Act of 1979 or the regulations
of the U.S. Department of Commerce promulgated under that Act. This
certification applies to any contract or renewal, amendment or modification to an
existing contract that exceeds $10,000.
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4b
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees and successors in
interest (hereinafter referred to as the "Contractor"), agrees as follows:
1. Compliance with Regulations: The contractor shall comply with the Regulations relative
to nondiscrimination in federally- assisted programs of the Department of Transportation,
Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as Regulations), which are herein incorporated by reference and
made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the ground of race, color or national origin in the selection
and retention of subcontractors including procurements of materials and leases of
equipment. The contractor shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment:
In all solicitations either by competitive bidding or negotiation made by the contractor for
work to be performed under a subcontract, including procurement or materials or leases of
equipment, each potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to nondiscrimination
on the ground of race, color or national origin.
4. Information and Reports: The contractor shall provide all information and reports required
by the Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be
determined by the State or the Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information required
of a contractor is in the exclusive possession of another who fails or refuses to furnish this
information, the contractor shall so certify to the. State or the Federal Highway
Administration is appropriate and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the State shall impose such contract sanctions
as it or the Federal Highway Administration may determine to be appropriate, including, but
not limited to:
• withholding of payments to the contractor under the contract until the contractor
complies, and /or
• cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of Paragraph (1)
through (6) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
contractor shall take such action with respect to any subcontract or procurement as the
State of the Federal Highway Administration may direct as a means of enforcing such
provisions including sanctions for noncompliance: Provided, however, that in the event a
contractor becomes involved in, or is threatened with, litigation with a subcontractor or
supplier as a result of such direction, the contractor may request the. State to enter into
such litigation to protect the interests of the State, and, in addition, the contractor may
request the United States to enter into such litigation to protect the interests of the United
States.
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•
APPENDIX B
•
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment
Practices Commission as a material term of all public contracts:
EQUAL EMPLOYMENT OPPORTUNITY. In the event of the contractor's noncompliance with
any provision of this Equal Employment Opportunity Clause, the Illinois Fair Employment
Practices Act or the Fair Employment Practices Commission's Rules and Regulations for Public
Contracts, the contractor may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations, and the contract may be canceled or avoided in whole or in part, and such other
sanctions or penalties may be imposed and remedies invoked as provided by Statute or
regulation.
During the performance of this contract (Agreement), the contractor. (Consultant) agrees as
follows:
1. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or ancestry, physical or mental
handicap unrelated to ability, or. an unfavorable discharge from the military service,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any portion
hereof, it will determine the availability (in accordance with the Commission's Rules
and Regulations for Public Contracts) of minorities and women in the area(s) from
which it may reasonably recruit and it will hire for each job .classification for which
employees are hired in such a way that minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, national origin or ancestry, physical or mental
handicap unrelated to ability, or an unfavorable discharge from the military service.
4. That it will send to each labor organization or representative of workers with which it
has,or is bound by a collective bargaining or other agreement or understanding, a
notice such labor organization or representative of the contractor's obligations under
the Illinois Fair Employment Practices. Act and the Commission's Rules and
Regulations for Public Contracts. If any such labor organization or representative
fails or refuses to cooperate with the contractor in its efforts to comply with such Act
and Rules and Regulations, the contractor will promptly so notify the Illinois Fair
Employment Practices Commission and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations thereunder.
5. That it will submit reports as required by the Illinois Fair Employment Practices
Commission's Rules and Regulations for Public Contracts, furnish all relevant
information as may from time to time be requested by the Commission or the
contracting agency, and in all respects comply with the Illinois Fair Employment
Practices Act and the Commission's Rules and Regulations for Public Contracts.
6. That it will permit access to all relevant books, records, accounts and work sites by
personnel of the contracting agency and the Illinois Fair Employment Practices
Commission for purposes of investigation to ascertain compliance with the Illinois
Fair Employment Practices Act and the Commission's Rules and Regulations for
Public Contracts.
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7. That it will include verbatim or by reference the provisions of Paragraphs 1 through 7
of this clause in every performance subcontract as defined in Section 2.10(b) of the
Commission's Rules and Regulations for Public Contracts so that such provisions
will be binding upon every such subcontractor; and that it will also so include the
provisions of paragraphs 1, 5, 6 and 7 in every supply subcontract as defined in
Section 2.10(a) of the Commission's Rules and Regulations for Public Contracts so
that such provisions will be binding upon every such subcontractor. In the same
manner as with other provisions of this contract, the contractor will be liable for
compliance with applicable provisions of this clause by all it subcontractors; and
further it will promptly notify the contracting agency and the Illinois Fair Employment
Practices Commission in the event any subcontractor fails or refuses to comply
therewith. In addition, no contractor will utilize any subcontractor declared . by the
Commission to be nonresponsible and therefore ineligible for contracts or
subcontracts with the state of Illinois or any of its political subdivisions or municipal
corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the Equal
Employment Opportunity Clause above, following is an excerpt of Section 2 of the FEPC's Rules
and Regulations for Public Contracts:
Section 2.10. The term "Subcontract' means any agreement, arrangement or
understanding, written or otherwise, between a contractor and any person (in which the parties
do not stand in the relationship of an employer and an employee):
• for the furnishing of supplies or services or for the use of real or personal property,
including lease arrangements, which, in whole or in part, is utilized in the
performance of any one or more contracts; or
• under which any portion of the contractor's obligation under any one or more
contracts is performed, undertaken or assumed.
By signing this Proposal, the NEGOTIATOR agrees to the provisions as written. Upon
acceptance by the LPA, this Contract shall be governed by Illinois law.
For the NEGOTIATOR:
Mark D. Mathewson, P.C.
Address:
City:,2
By:
TIN /FEI)
32 West Nebraska Street
State: - 1L I Zip Code: 60423
Date: July 10, 2001
ized Signature
36- 4219771 Telephone: (815) 806 -0900
For the Village of Buffalo Grove
LPA
4 M-6"
William R. Balling, Vill ge�Manager
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Date: October 1, 2001
LPA Representative
(10 of 12)
STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (III. Rev. Stat., ch.
127, par. 152.311). The Drug Free Workplace Act, effective January 1, 1992, requires
that no grantee or contractor shall receive a grant or be considered for the purposes of
being awarded a contract for the procurement of any property or services from the State
unless that grantee or contractor has certified to the State that the grantee or contractor
will provide a drug free workplace. False certification or violation of the certification may
result in sanctions including, but not limited to, suspension of contract or grant
payments, termination of the contract or grant and debarment of contracting or grant
opportunities with the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation,
partnership, or other entity with twenty -five (25) or more employees at the time of issuing
the grant, or a department, division, or other unit thereof, directly responsible for the
specific performance under a contract or grant of $5,000 or more from the State.
The contractor /grantee certifies and agrees that it will provide a drug free
workplace by:
A. Publishing a statement:
1. Notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance, including
cannabis, is prohibited in the grantee's or contractor's workplace.
2. Specifying the actions that will be taken against employees for
violations of such prohibition.
3. Notifying the employee that, as a condition of employment. on such
contract or grant, the employee will:
a. abide by the terms of the statement; and
b. notify the employer of any criminal drug statute conviction for
a violation occurring in the workplace no later than five (5)
days after such conviction.
B. Establishing a drug free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The Grantee's or contractor's policy of maintaining a drug free
workplace;
3. Any available drug counseling, rehabilitation, and employee
assistance programs; and
4. The penalties that may be imposed upon an employee for drug
violations.
C. Providing a copy of the statement required by subparagraph (a) to each
employee engaged in the performance of the contract or grant and to post
the statement in a prominent place in the workplace.
D. Notifying the contracting or granting agency , within ten (10) days after
receiving notice under part (B) of paragraph (3) of subsection (a) above
from an employee or otherwise receiving actual notice of such conviction.
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E. Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
F. Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation is required and indicating that a
trained referral team is in place.
G. Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE
OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE
DESIGNATED ORGANIZATION.
Mark D. Mathewson,,P.C.
Printed Name of Organization
n�fure of Authorized
Representative
Mark D. Mathewson, President
Printed Name and Title
July 10, 2001
Date
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VILiAGE OF
BUFFALO GROVE
Department of Public Works
Fifty One Raupp Blvd.
Buffalo Grove, IL 60089 -2198
Fax 847 - 537 -5845
Gregory P. Boysen P.E.
Director of Public Works
847.459 -2547
•
April 11, 2002
Mr. Mark D/Mathewson
Civiltec ngineering, Inc.
30 N aSalle Street
S e1402
hicago, IL 60602
Subject: Port Clinton Road and Prairie Road Intersection Improvement
Negotiation Services Agreement
Dear Mr. Mathewson:
VILLAGE OF
�utouc
G(rouc
cT,
The Village of Buffalo Grove has received authorization from the Illinois Department of
Transportation to proceed with the Port Clinton Road and Prairie Road Intersection
Improvement Project. I am therefore transmitting the fully executed agreement with for
negotiation services related to the subject project.
By copy of this letter, I am transmitting one executed copy of the agreement to the
Deputy Village Clerk for the Clerk's file.
Also, by copy of this letter, I am providing a copy of this transmittal to Mr. Martin
Buehler, Director of Transportation and County Engineer for the Lake County Division
of Transportation, in order to keep him apprised of the current activity for the project.
If you have any questions concerning this matter, please let me know
Very truly yours,
4irectoi alo Grove
sen, P.
lic Wor s
enclosure
cc: /Jan e Olson, Deputy Village Clerk
Martin G. Buehler, P.E., Director of Transportation/County Engineer, LCDOT
Al Bryk, Illinois Department of Transportation, Land Acquisition
G:\PWDIRGRP\LHC\PTCL \11051 mm.doc