2001-19•
RESOLUTION NO. 2001- 19
A RESOLUTION ACCEPTING THE PROPOSAL FOR ENGINEERING SERVICES
FOR THE DUNDEE ROAD STREET LIGHTING IMPROVEMENT
WHEREAS, arterial street lighting along Dundee Road is required in order to
improve the safety of after dark use of the corridor by vehicles and pedestrians; and,
WHEREAS, the Dundee Road Street Lighting Project is desired to enhance the
overall quality of the Dundee Road commercial areas and residential neighborhoods; and,
WHEREAS, Federal construction funding has been authorized to assist in the
construction of the project, subject to the completion of engineering plans and related
documents; and,
WHEREAS, consulting engineering services are required in order to proceed with
the Dundee Road Street Lighting Project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows:
Section 1. The April 12, 2001 proposal from Civiltech Engineering, Inc. to
perform engineering services related to the Dundee Road Street Lighting Project is
hereby accepted.
Section 2. The Village Manager is authorized and directed to execute the
acceptance of the engineering service proposal for this project. A copy of said
engineering service proposal is attached hereto and made a part hereof.
AYES: 4 - Marienthal, Glover, Johnson, Kahn
NAPES: 0 - None
ABSENT: 2 - Braiman, Berman
PASSED: May 7 , 2001
APPROVED: May 7 , 2001
Approved:
Village President
ATTEST:
Vi e Clerk
G:\PWDIRGRP\LHC\ILFIRST\stltgres0l.doc
• •
•� CIVILTECH
ENGINEERING, INC.
April 12, 2000
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, Illinois 60090
Re: Dundee Road Lighting Improvement
Arlington Heights Road to Buffalo Grove Road
Dear Mr. Boysen:
We are pleased to submit for your consideration our proposal /agreement to provide professional
engineering services for the referenced lighting improvement. Outlined below is a brief project
description, our scope of work, proposed staffing, project schedule and estimate of fee.
I. Project Description
The proposed improvement involves providing roadway lighting along the entire length of Dundee
Road (IL Route 68) from approximately 1,000 feet west of Arlington Heights Road to a point
approximately 2,000 feet east of Buffalo Grove Road. In addition, lighting will be provided north
along Arlington Heights Road to Buffalo Grove High School (approximately 1,000 feet) and to the
south along the existing commercial frontage (approximately 1,000 feet). Similarly, along Buffalo
Grove Road, lighting will be provided approximately 800 feet north and south of Dundee Road
adjacent to existing commercial frontage. It is anticipated that as many of the existing lighting
fixtures will be used as possible and gaps will be filled in with new fixtures.
Roadway lighting warrants have been documented for the improvement area according to the
standards set in the Transportation Research Board (TRB) Document #152 - Warrants for Highway
Lighting. It was determined that the segment of Dundee Road between Arlington Heights Road and
Buffalo Grove Road does not satisfy TRB requirements.
II Scope of Work
A. Project Kickoff MeetinWData Collection - The project will begin with a kick -off meeting
to definitively define the scope of the proposed improvement, and to obtain "As- Built"
500 PARK BOULEVARD • SUITE 250 • ITASCA, ILLINOIS 60143 • (630) 773 -3900 • FAX (630) 773 -3975
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• •
Dundee Road Lighting Improvement
Arlington Heights Road to Buffalo Grove Road
Mr. Gregory P. Boysen, P.E.
April 12, 2001 Page - 2
information along each roadway, including existing utility information and Village Bench
Mark datum. We will also meet with the Illinois Department of Transportation to discuss
the project, review design criteria and ascertain whether the project can be let as one or two
projects since there are two different funding sources.
We will also contact the various utility companies with facilities in the project area to obtain
atlases of their facilities.
B. Design _Survey /Base Sheet Preparation - Following the kick -off meeting, we will perform or
have performed a topographic survey. The survey will extend from the back of curb to a
point 5' outside the right of way line on each side of each roadway. All existing physical
features within these limits will be collected. Elevations will be obtained with each
topographic shot and on rims and inverts of storm and sanitary sewer. A construction line
will be set at a convenient offset from the back of curb and used to establish stations and
offsets to the proposed lighting fixtures.
Data collected will be developed into "double" plan base sheets at a scale of 1" = 20'. Utility
and right -of -way information will be added to the base sheets.
C. Prelimin Design - Using IDOT criteria and the "American National Standard Practice for
Roadway Lighting" published by the Illuminating Engineers Society we will develop a
preliminary lighting improvement plan, utilizing as many of the existing fixtures as possible,
for submittal to the Village and IDOT for review and concurrence. The proposed light poles
and luminaire specifications will be developed and typical pole spacing(s) will be developed
using Lumen Micro software(software accepted by IDOT). Preliminary system layouts will
be developed and submitted for Village and IDOT review. A preliminary cost estimate will
also be developed. A submittal will be made to the IDOT and the Village concurrently, If
requested by IDOT, a formal presentation will be made at IDOT's monthly FHWA
coordination meeting to present the preliminary plan and discuss any variances or exceptions
to the design criteria. We will also attend any IDOT or Village review meetings of the
preliminary plan.
D. Pre -Final Contract Documents - After addressing comments from review agencies, the
preparation of pre -final contract plans and documents will commence. The set of contract
plans shall include pole layout, wiring, controller design, and lighting details. Specifications
will also be complied. Prior to that submittal Civiltech will conduct its internal quality control
review for constructability and completeness. The prefinal contract documents will be
submitted to the IDOT and the Village as well as utility companies for review and
determination of conflicts.
An Engineer's estimate of cost will also be prepared using current unit prices.
Dundee Road Lighting Improvement
Arlington Heights Road to Buffalo Grove Road
Mr. Gregory P. Boysen, P.E.
April 12, 2001 Page - 3
E. Final Plans - Following reviews by appropriate agencies all the contract documents will be
finalized. The contract documents will include contract plans, special provisions and IDOT
check sheet and Engineer's estimate of cost and the project will be let by the Illinois
Department of Transportation.
We will furnish the Illinois Department ofTransportation originals of the Final Plans, Special
Provisions, and Cost Estimate and other supporting documentation such that IDOT can
process the project for a contract letting. It is anticipated that the set of final Contract Plans
will consist of the following plan sheets:
Title and Index of Sheets
General Notes and Summary of Quantities
Lighting Plans (1" = 20)
Lighting Details
All of the above items will be completed in accordance with IDOT's requirements for Federal
Aid projects. The "Standard Specifications for Road and Bridge Construction ", adopted
January 1, 1997 by IDOT and the Supplemental Specifications and recurring Special
Provisions, adopted January 1, 2001 shall govern all construction.
III Staffing
Civiltech will assign the following personnel to complete these projects:
Principal -in- Charge:
Project Manager:
Project Engineer:
Survey /CADD Coordinator:
Mark L. Hine, P.E.
Derek N. Mall, P.E.
Dennis L. McNulty, E.I.T.
Peter M. Layer
Each of these individuals has extensive experience in implementing both Federal and local lighting
improvements and processing projects through the Illinois Department of Transportation.
IV Project Schedule
The project schedule that we are proposing is for the processing of a federal aid improvement.
Assuming we receive immediate Village Board approval of our engineering agreement we have
attached a project schedule that takes the project through design and construction. The project
schedule takes into account IDOT review periods and the necessary advertising period and contract
letting date. Based on the enclosed project schedule, Exhibit B, we anticipate that construction
would be completed by November of 2002.
Dundee Road Lighting Improvement
Arlington Heights Road to Buffalo Grove Road
Mr. Gregory P. Boysen, P.E.
April 12, 2001 Page - 4
V. Compensation
We propose to perform the work on the basis actual labor charges times a factor of 2.65 to cover
payroll, overhead and indirect costs, fringe benefit and salary burden costs, plus profit. Direct
expenses (travel, printing, etc.) will be invoiced at their actual cost. The maximum "not -to- exceed"
fee for our services is $72,399.00. This fee is based upon our manhour calculations and Cost
Estimate of Consultant Services (Exhibit A) which are included herein.
We appreciate the opportunity to submit this agreement and look forward to the successful
completion of this important lighting improvement. If you have any questions concerning our
agreement or need additional information, please call.
Approved By:
Very truly yours,
CIVILTE H G EKING, INC.
s
^^ . ine, P.E.
/VY V Y y
William R. Balling
Title: Village Manager
Date: E �� hD
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