2000-53•
RESOLUTION NO. 2000- 53
0
A RESOLUTION PROVIDING CONCURRENCE WITH AN IMPLEMENTATION
PLAN FOR THE DEERFIELD PARKWAY (ILLINOIS ROUTE 83 TO
WEILAND ROAD) IMPROVEMENT
WHEREAS, an agreement entitled "Agreement Between the County of
Lake and the Village of Buffalo Grove for the Roadway Improvement, Maintenance
Responsibilities and Jurisdictional Transfers of Busch Road/Parkway and Deerfield
Parkway; Buffalo Grove Road/Port Clinton Road/Prairie Road; Weiland Road; and
Prairie Road" dated June 13, 1995 was previously approved by the Buffalo Grove Village
Board; and,
WHEREAS, the above noted three- corridor agreement established that the
Village of Buffalo Grove and the County of Lake were agreeable to cooperatively
improving the Deerfield Parkway Corridor, and, that following completion of the
specified improvement, the County of Lake would accept the maintenance jurisdiction
and full maintenance responsibility for the Deerfield Parkway Corridor; and,
WHEREAS, a project specific agreement is needed before the final
portion of the Deerfield Parkway Corridor Improvement is implemented; and,
WHEREAS, the Village's concurrence with the details of an
implementation plan described in an October 18, 2000 letter which was sent to the
Village President from the LCDOT Director has been requested in advance of the
preparation of the needed project specific agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO
GROVE, LAKE AND COOK COUNTIES, ILLINOIS as follows:
The provisions of the October 18, 2000 letter proposal of the LCDOT
Director concerning the improvement of Deerfield Parkway is concurred with, given the
following clarifications or amendments:
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• A barrier median which can accommodate median tree plantings as denoted in
the approved Phase I Study would be provided as part of the improvement in
lieu of a painted paved median.
• The County would pay the local share of all through and turn lanes and the
adjacent outside curbs along Deerfield Parkway and Buffalo Grove Road.
The project would be implemented so as to fully fund the Federal share of the
project which is currently projected to be $3,217,900.00.
• The Village would also like to incorporate an emergency access traffic signal
at the intersection of the Village fire station driveway and Deerfield Parkway.
2. The Village President and Village Clerk are authorized to execute and
denote concurrence with the October 18, 2000 letter proposal, subject to the provisions of
this resolution.
AYES: 5 - Marienthal, Braiman, Glover, Berman, Johnson
NAYES: 0 - None
ABSENT: 1 - Hendricks
PASSED: November 6 , 2000
APPROVED: November 6 , 2000
ATTEST:
illage Clerk
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APPROVED:
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Village President
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Deerfield Parkway: Weiland Road to Illinois Route 83
LETTER OF INTENT AND CONCURRENCE
Buffalo Grove Transportation Agreement
Stage II and Stage III Improvements
October 18, 2000
The Honorable Elliott Hartstein
Village President
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Dear Village President Hartstein:
Qvision of Transportation
Martin G. Buehler, P.E.
Director of Transportation /County Engineer
600 West Winchester Road
Libertyville, Illinois 60048 -1381
Phone 847 362 3950
Fax 847 362 5290
VILLAGE OF BUFFALO GROVE
WT260)
PUBLIC WORKS
The Division of Transportation has been engaged in an ongoing dialog with the Village staff
regarding the improvement of Deerfield Parkway from Weiland Road to Illinois Route 83. The
Village staff has indicated the Village is now ready to proceed with such an improvement.
The purpose of this LETTER OF INTENT AND CONCURRENCE is to reaffirm the provisions
and responsibilities as set forth in that certain agreement between the Village of Buffalo Grove
(hereinafter referred to as the "VILLAGE ") and the County of Lake (hereinafter referred to as
the "COUNTY ") dated June 13, 1995 (hereinafter referred to as the "TRANSPORTATION
AGREEMENT ") as it relates to the improvement of Deerfield Parkway (County Highway 11)
from Weiland Road (County Highway 73 to Illinois Route 83). Specifically, this LETTER OF
INTENT AND CONCURRENCE sets forth the duties of the VILLAGE and the COUNTY as
they relate to Stage II and Stage III of the TRANSPORTATION AGREEMENT.
DESCRIPTION OF THE PROPOSED IMPROVEMENT
The proposed improvement (hereinafter referred to as the "IMPROVEMENT "), in general, shall
consist of (a) widening and reconstructing the existing pavement to provide two (2) twelve foot
(12') through lanes in each direction with a continuous center left turn or painted median having
a width of not less than twelve feet (12'); (b) installation of curb and gutter and stormsewer,
detention/retention basins and all appurtenances thereto; (c) installation of new traffic control
signals and equipment with interconnect and an emergency vehicle pre - emption system at the
intersection of Deerfield Parkway and Highland Grove Drive; (d) modernization/upgrading of
the existing traffic control signals and equipment with interconnect with emergency vehicle pre-
emption systems at the intersection of Deerfield Parkway and Weiland Road and Deerfield
Parkway and Buffalo Grove Road; (d) construction of additional turning lanes (if warranted by
an Intersection Design Study at the intersections of Deerfield Parkway and Weiland Road,
Deerfield Parkway and Highland Grove Drive, and Deerfield Parkway and Buffalo Grove Road;
(e) construction of left turn lanes (and possibly right turn lanes if warranted) on Highland Grove
Drive; (f) construction, modernization or relocation of non -way roadway items such as street
lighting, sidewalks, bike paths, parkway plantings and center median plantings as desired by the
VILLAGE; (g) installing pavement markings; (h) relocation of existing VILLAGE utilities and
facilities; and, (i) performing all other work necessary to complete the IMPROVEMENT in
accordance with approved final engineering plans, specifications and construction contract
documents.
COUNTY RESPONSIBILITIES
Pursuant to the TRANSPORTATION AGREEMENT, the COUNTY's responsibilities shall be
as follows:
1. To solely determine the exact nature, scope and limits of the IMPROVEMENT in
consultation with the VILLAGE.
2. To review and approve all preliminary and final engineering plans and specifications prior to
a construction contract letting. Said review and approval shall be at the sole discretion of the
COUNTY's County Engineer (hereinafter referred to as the "COUNTY ENGINEER ") in
consultation with the VILLAGE. Said review and approval shall not be unreasonably
withheld.
3. To pay one hundred percent (100 %) of the local match of the Federal STP -U funds
(hereinafter referred as "STP FUNDS ") as approved by the Lake County Council of Mayors
for the roadway only items of the IMPROVEMENT on Deerfield Parkway, Weiland Road
and Buffalo Grove Road. Said roadway only items shall be based on the COUNTY's typical
five (5) lane cross section consisting of two (2) through lanes in each direction and
continuous center lane or painted median. The lane widths and the median shall have a width
of twelve feet (12').
4. To pay an amount up to, but not to exceed, $1,870,000.00 for the roadway only items of the
IMPROVEMENT as they relate to Deerfield Parkway, Weiland Road and Buffalo Grove
Road.
5. To pay one hundred percent (100 %) of the local match for the modernization/upgrading of
the existing traffic control signals and equipment including interconnect at the intersection of
Deerfield Parkway and Buffalo Grove Road.
6. To pay fifty percent (50 %) of the local match for the modernization/upgrading of the existing
traffic control signals and equipment including interconnect at the intersection of Deerfield
Parkway and Weiland Road.
7. To pay fifty percent (50 %) of the local match for the installation of new traffic control
signals and equipment with interconnect at the intersection of Deerfield Parkway and
Highland Grove Drive.
8. The COUNTY's payment for the traffic control signals and equipment with interconnect as
heretofore set forth shall be considered part of, and not an addition to, the upper limit of
participation as set forth in #4 above.
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9. To have sole ownership of all traffic control signals and equipment inclusive the interconnect
and the emergency vehicle pre - emption systems at the intersections of Deerfield Parkway
and Weiland Road, Deerfield Parkway and Highland Grove Drive and Deerfield Parkway
and Buffalo Grove Road.
10. To have the sole authority to regulate the sequence and all other aspects of the timing of all
the traffic control signals and equipment inclusive of the interconnect and the emergency
vehicle pre - emption systems at the locations as set forth in #9 above.
11. To maintain, or cause to be maintained, all the traffic control signals and equipment inclusive
of the interconnect and the emergency vehicle pre - emption systems at the locations as set
forth in #9 above.
12. To pay one hundred percent (100 %) of the maintenance costs for the traffic control signals
and equipment inclusive of the interconnect at the intersection of Deerfield Parkway and
Buffalo Grove Road.
13. To pay fifty (50 %) of the maintenance costs for the traffic control signals and equipment
inclusive of the interconnect at the intersections of Deerfield Parkway and Weiland Road and
Deerfield Parkway and Highland Grove Drive.
14. To pay one hundred percent (100 %) of the future costs for the repair, replacement, upgrading
or modernization (hereinafter referred to "FUTURE COSTS ") of the traffic control signals
and equipment inclusive of the interconnect at the intersection Deerfield Parkway and
Buffalo Grove Road.
15. To pay fifty percent (50 %) of all FUTURE COSTS for the traffic control signals and
equipment inclusive of the interconnect at the intersections of Deerfield Parkway and
Weiland Road and Deerfield Parkway and Highland Grove Drive.
16. To assume full and complete maintenance responsibilities of Deerfield Parkway from U.S.
Route 45 /I11inois Route 21 to Illinois Route 83 upon the completion and acceptance of the
IMPROVEMENT by the COUNTY ENGINEER. Said acceptance of the IMPROVEMENT
and assumption of maintenance shall not be unreasonably withheld.
17. To have the sole authority and discretion to schedule and program the IMPROVEMENT.
Said scheduling and programming shall be based on countywide priorities and needs, and the
availability of COUNTY funds.
18. To prepare and approve the project specific agreement for the IMPROVEMENT that will set
forth the specific duties and responsibilities of the VILLAGE and the COUNTY and will be
in substantial conformance with the TRANSPORTATION AGREEMENT.
VILLAGE RESPONSIBILITIES
Pursuant to the TRANSPORTATION AGREEMENT, the VILLAGE responsibilities shall be as
follows:
1. To prepare, or cause to be prepared, and pay one hundred percent (100 %) of all costs for all
required preliminary engineering studies and investigations and all final design engineering
plans, specifications and contract letting documents for the IMPROVEMENT.
2. To secure, or cause to be secured, and pay one hundred percent (100 %) of all costs for any
and all required permits and approvals that may be needed from any Federal, state, regional
County or local agency for the IMPROVEMENT.
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3. To provide, or cause to be provided, and pay one hundred percent (100 %) of all costs for all
construction engineering supervision for the IMPROVEMENT. The VILLAGE further
agrees that any Federal, state, local or private funds that may be secured to pay all or a
portion of the costs for the IMPROVEMENT shall be first applied against any roadway only
construction costs. Any such Federal, state, local or private funds that may remain after
being attributable to the roadway only portion of the IMPROVEMENT may then be applied
to any eligible non - roadway only and engineering costs.
4. To acquire, or cause to be acquired, and to pay one hundred percent (100 %) of all costs for
any right -of -way or easements, either temporary or permanent, that may be needed for the
IMPROVEMENT. Said acquisition shall include the preparation and recording of any and
all documents, plats and legal descriptions. The format of said documents, plats and legal
descriptions shall be as determined by the COUNTY ENGINEER and shall be approved by
the COUNTY ENGINEER. Said approval shall not be unreasonably withheld. All right -of-
way and easements (either temporary of permanent) to be acquired for any County Highway
shall be acquired in the name of the COUNTY.
5. To secure the approval for the use of STP FUNDS from the Lake County CATS Council of
Mayors for the IMPROVEMENT.
6. To pay one hundred percent (100 %) of all costs for the IMPROVEMENT which are not
covered by other funding sources. Said other funding sources include any Federal, state,
County, local or private sources.
7. To pay one hundred percent (100 %) of the local match for any roadway work that is
performed on any streets that intersect, or VILLAGE owned property, with Deerfield
Parkway within the limits of the IMPROVEMENT. Said roadway costs for which the
VILLAGE is responsible shall be calculated as all roadway costs either north or south as the
case may be, of the outermost edge of the through lane extended of Deerfield Parkway. The
same method shall be used to determine any VILLAGE costs for any work to be performed
on VILLAGE streets that intersect with Buffalo Grove Road or Weiland Road as part of the
IPROVEMENT.
8. To pay one hundred percent (100 %) of the local match for the emergency vehicle pre-
emption systems on the traffic control signals and equipment at the intersections of Deerfield
Parkway and Weiland Road, Deerfield Parkway and Highland Grove Drive and Deerfield
Parkway and Buffalo Grove Road.
9. To pay fifty percent (50 %) of the local match for the new traffic control signals and
equipment with interconnect at the intersection of Deerfield Parkway and Highland Grove
Drive.
10. To pay fifty percent (50 %) of the local match for the modernization/upgrading of the existing
traffic control signals and equipment including interconnect at the intersection of Deerfield
Parkway and Weiland Road.
11. To reimburse the COUNTY for one hundred percent (100 %) of all costs for the maintenance,
replacement, repairs, modernization, upgrades and removal of the emergency vehicle pre-
emption systems that are part of the traffic control signals and equipment with interconnect
that are part of the IMPROVEMENT.
12. To indemnify, defend and hold harmless the COUNTY and pay one hundred percent (100 %)
of all costs related thereto, for the existence, use and operation of the emergency vehicle pre-
emption systems.
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13. To pay one hundred percent (100 %) of all energy costs for the traffic control signals and
equipment with interconnect and emergency vehicle pre - emption systems at the intersections
of Deerfield Parkway and Weiland Road, Deerfield Parkway and Highland Grove Drive and
Deerfield Parkway and Buffalo Grove Road.
14. To reimburse the COUNTY for fifty percent (50 %) of the maintenance costs for the traffic
control signals and equipment with interconnect at the intersections of Deerfield Parkway
and Weiland Road and Deerfield Parkway and Highland Grove Drive.
15. To pay fifty percent (50 %) of all future costs for repair, replacement, upgrading and
modernization of the traffic control signals and equipment with interconnect at the
intersections Deerfield Parkway and Weiland Road and Deerfield Parkway and Highland
Grove Drive.
16. To provide, or cause to provided, and pay one hundred percent (100 %) of all costs for any
land, right -of -way, easements (either temporary or permanent), stormsewer, ditching, swales,
conveyance ways and all appurtenances thereto and the construction for any stormwater
detention/retention that may be required to comply with the applicable provisions of the
LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, as amended, and any
successor document or documents thereto, for the IMPROVEMENT.
17. To maintain, or cause to be maintained, at no cost to the COUNTY, any and all stormwater
detention/retention basins or facilities, stormsewer, swales, ditching, conveyance ways and
all appurtenances thereto (hereinafter referred to as the VILLAGE STORMWATER
FACILITIES) that are located outside the existing right -of -way of Deerfield Parkway,
Weiland Road and Buffalo Grove Road.
18. To indemnify, defend and hold harmless the COUNTY and pay one hundred percent (100 %)
of all costs related thereto for the existence, operation, maintenance (or lack thereof) and any
and all work performed on the VILLAGE STORMWATER FACILTITIES.
19. To pay one hundred percent (100 %) of all costs for removal and relocation of all existing
VILLAGE owned stormsewer, water lines, sanitary sewer lines and all appurtenant facilities
thereto (hereinafter referred to as VILLAGE UTILITIES) from underneath the existing or
widened pavement or curb and gutter. Said costs shall also include any extraordinary costs
that may incurred due to the presence of VILLAGE UTILITIES. Said removal and
relocation shall be performed prior to the commencement of the IMPROVEMENT.
20. To pay one hundred percent (100 %) of the local match for any new non - roadway facilities
(hereinafter referred to as VILLAGE FACILITIES). Said VILLAGE FACILITIES include,
but are not be limited to, any new sidewalks, bike paths, street lighting, and tree landscaping
in the parkway or the center medians. Said costs shall also include any extraordinary costs
that may be incurred due to any VILLAGE FACILITIES.
21. To maintain, at no cost to the COUNTY, all VILLAGE UTILITIES and VILLAGE
FACILITIES within the right -of -way of Deerfield Parkway, Weiland Road and Buffalo
Grove Road.
22. To pay one hundred percent (100 %) of all future costs for all VILLAGE UTILITIES and
VILLAGE FACILITITES within the right -of -way of Deerfield Parkway for their removal,
modification, modernization, relocation and upgrades.
23. To pay one hundred percent (100 %) of all energy costs for any street lighting within the
existing right -of -way of Deerfield Parkway, Weiland Road and Buffalo Grove Road.
24. To indemnify, defend and hold harmless the COUNTY and pay one hundred percent (100 %)
of all costs related thereto for the placement, construction, installation, existence,
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maintenance (or lack thereof), use and operation of all VILLAGE UTILITIES and
VILLAGE FACILITIES within the right -of -way of Deerfield Parkway, Weiland Road and
Buffalo Grove Road.
25. To perform full and complete maintenance on Deerfield Parkway in accordance with the
TRANSPORTATION AGREEMENT until such time as the IMPROVEMENT is completed
and accepted by the COUNTY ENGINEER.
26. To approve and duly execute the project specific agreement for the IMPROVEMENT upon
receipt of said agreement from the COUNTY. Said approval and execution shall not be
unreasonably withheld.
Two (2) original copies of this LETTER OF INTENT AND CONCURRENCE are included in
this transmittal. Please indicate the Village's concurrence and duly sign and attest as indicated
below. One (1) original copy is for the Village's files. Please return one (1) original executed
copy to the Division of Transportation.
The Division of Transportation is looking forward to working with the Village on this important
improvement.
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ATTEST:
Very truly yours,
Martin G. Buehler, P.E.
Director of Transportation/
County Engineer
CONCUR Subject to the provisions
in Buffalo Grove Resolution No. 2000 -53
NOT CONCUR
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Vill e Clerk
Elliott Hartstein
Village President
Village of Buffalo Grove
DATE: 11"
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