2000-44RESOLUTION NO. 2000- 44
A RESOLUTION APPROVING AN AGREEMENT FOR ENGINEERING SERVICES
FOR THE WEILAND ROAD PEDESTRIAN CROSSING IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the Village desires to implement an improvement on Weiland Road
which includes minor widening of Weiland Road, a traffic signal installation at the north entrance of
the Aptakisic Junior High School and interconnection with Deerfield Parkway and new pavement
markings and resurfacing of Weiland Road within the improvement limits and,
WHEREAS, the approval of an agreement for the provision of necessary engineering
services is required in order to proceed with the project;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS as follows:
Section 1: The attached agreement entitled "Preliminary Engineering Service
Agreement for Motor Fuel Tax Funds" is hereby approved.
Section 2: The Village President is authorized and directed to execute the
agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES: 4 - Marienthal, Braiman, Glover, Berman
NAYES: 0 - None
ABSENT: 1 - Hendricks
PASSED: August 7 , 2000
APPROVED: August 7 , 2000
APPROVED:
Villag ��l�
ATTEST:
q�f-A . i
Vill ge Clerk
G:\PWDIRGR-P\LHC\WEILRD\RESOOENG.DOC
Municipality
Illinois Department
Name
VILLAGE OF BUFFALO GROVE
L
of Transportation
CIVILTECH ENGINEERING, Inc.
O
C
-7
C
O
Township
A
N
Address
Vernon
L
Preliminary Engineering
S
500 Park Boulevard, Ste. 250
A
G
Service Agreement
For
Motor Fuel Tax Funds
U
L
T
County
City
Lake
E
A
Itasca
N
N
Section
C
T
State
Y
Illinois, 60143
THIS AGREEMENT is made and entered into this day of , 2000 between the above Local Agency (LA)
and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement
of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision
of the State Department of Transportation, hereinafter called the "DEPARTMENT', will be used entirely or in part to finance
ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name WEILAND ROAD Route CH73 Length 0.23 KM. (Structure No. )
Termini Adiacent to Aptakisic -Tripp Junior High School
Description:
The proposed improvement consists of minor widening of Weiland Road at the north entrance of the Junior High School,
traffic signal installation at the north entrance and interconnection with Deerfield Parkway as well as new pavement
markings and resurfacing of Weiland Road within the improvement limits.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with
the proposed improvement hereinbefore described, and checked below:
a.(x) Make such detailed surveys as are necessary for the planning and design of roadways and /or bridges and for
the preparation of detailed construction plans.
b.() Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the
preparation of detailed bridge plans.
c.(x) Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles
and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d.() Make or cause to be made such traffic studies and counts and special intersection studies as may be required
to furnish sufficient data for the design of the proposed improvement.
e.() Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch,
and /or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements.
f.() Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert
BLR 4301 (Rev. 5/97)
(Sheet 1 of 4)
types) and higher effects on roadway overflows and bridaproaches.
g.() Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish
the LA with five (5) copies of the plans, special provisions, proposals, and estimates. Additional copies of any
or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
Note: Four copies to be submitted to District Engineer
h.() Furnish the LA with survey and drafts in quadruplicate of all necessary right -of -way dedications, construction
easements, and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
i.(x) Assist the LA in the tabulation and interpretation of the contractors' proposals.
j.() Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT'S Bureau of Local Roads & Streets.
k.() Prepare the Project Development Report when required by the DEPARTMENT.
1.(x) The attached "Scopes of Services" dated July 21, 2000 and designated Exhibit B shall amend and supplement
the services designated and outlined above.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER, pursuant to this AGREEMENT,
will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood
that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and
the DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by the representatives of the LA or the
DEPARTMENT.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revision of the plans
are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final
payment has been received by him. He shall give immediate attention to these changes so there will be a minimum
delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost
and without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by
him and will show his professional seal where such is required by law.
The LA agrees,
(1) To pay for services stipulated in paragraphs 1 through 6 inclusive at actual cost of performing such work plus 165
percent to cover profit, overhead, and readiness to serve — "actual cost" being defined as actual payrolls.
subconsultant expense, traveling and other out -of- pocket expenses for additional services will be reimbursed to the
ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services
provided under the paragraphs cited above. The maximum "not -to- exceed" fee for this work shall be $100,820.00.
(See Exhibit A - Cost Estimate of Consultant Services)
The classifications of the employees used in the work should be consistent with the employee classifications for the
services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should
normally be performed by the lesser salaried personnel, the wage rate billed for such services shall be commensurate
with the work performed.
(2) That payments due the ENGINEER for services rendered in accordance with this agreement will be made as soon
practicable after the services have been performed, in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposal and estimate of cost - -being the work required
by paragraphs 1 a through 11 under THE ENGINEER AGREES -- to the satisfaction of the LA and their approval
BLR 4301 (Rev. 5197)
(Sheet 2 of 4)
by the DEPARTIVI0 100 percent of the total fee due under tOGREEMENT.
b. By mutual agreement, partial payments may be made from time to time as the work progresses. The frequency
of partial payments shall not exceed one per month.
(3) That should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1a through 11 and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual cost plus 165 percent plus reimburse the ENGINEER for any direct costs and /or
subconsultant expense incurred up to the time he is notified in writing of such abandonment — "actual cost" being
defined as in paragraph 1 above.
(4) That, should the LA require changes in any of the detailed plans, specifications, or estimates, exceptforthose required
pursuant to paragraph 4 of THE ENGINEER AGREES, after they have been approved by the DEPARTMENT, the
LA will pay the ENGINEER for such changes on the basis of actual cost plus 165 percent to cover profit, overhead,
and readiness to serve -- actual cost being defined as in paragraph 1 above plus direct expense and subconsultant
expenses. It is understood that "changes" used in this paragraph shall in no way relieve the ENGINEER of his
responsibility to prepare a complete and adequate set of plans and specifications.
It is Mutually Agreed,
(1) That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(2) This AGREEMENT may be terminated by the LA upon giving notice in writing to the engineer at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design and hydraulic report, drawings, specifications, partial and completed
estimates, and data if any from traffic studies and soil surveys and subsurface investigations with the understanding
that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and
any services partially completed in accordance with Section 3 of THE LA AGREES.
(3) That the ENGINEER warrants that he has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award
or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract
without liability.
BLR 4301 (Rev. 5/97)
(Sheet 3 of 4)
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each
of which shall be considered an original by their duly authorized officers.
Executed by the LA:
Village of Buffalo Grove of the
(Municipality/Township /County)
State of Illinois, acting by and through its
President & Village Board
ATTEST: /
By. �a K. �� - e��u By: .42 %21�
Village Clerk Village President
(Seal)
Executed by the ENGINEER:
ATTEST:
By:
Title: Secretary
(Seal)
Civiltech Engineering, Inc.
500 Park Boulevard, Ste. 250
Itasca, Illinois 60143
Title: President
BLR 4301 (Rev. 5/97)
(Sheet 4 of 4)
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• EXHIBIT B •
WEILAND ROAD PEDESTRIAN SIGNAL IMPROVEMENT AT
APTAKISIC -TRIPP JUNIOR HIGH SCHOOL
July 21, 2000
I. SCOPE OF SERVICES
Following is our anticipated scope of services for the project:
Part 1 - Contract Plans, Specifications and Estimate
1. Data Collection -Obtain existing roadway and signal plans from LCDOT and utility atlases from the Village and utility
companies. This work item also includes completion of a photolog and a field check of existing plans.
This item will also include obtaining a soil boring in the pavement widening area along with two (2) pavement cores.
2. Design Survey /Base Sheet Preparation -We will perform a detailed design survey of the project limits plus 200 feet
beyond each limit. We will prepare base sheets at a scale of 1" = 20' of the project including all known utility
information.
3. Pre -Final Contract Plans and Documents - We will prepare pre -final contract plans, specifications, cost estimate
and bid documents. The plans will be prepared in accordance with the Exhibit entitled "Proposed Traffic Signal &
Pavement Marking Modifications" dated May 23, 2000. The documents will be prepared in accordance with current
Lake County design standards and practices. The proposal booklet will be prepared in an MFT format. We anticipate
that the contract plans will contain the following drawings:
Title & Index of Sheets
General Notes /Summary of Quantities
Existing & Proposed Typical Sections /Details
Maintenance of Traffic Plan (2 sheets)
Plan & Profile /Drainage & Utility Plan (2 sheets)
Landscaping, Signing & Striping Plan
Erosion Control Plan
Traffic Signal /Interconnect Plans & Details (9 sheets)
These documents will be submitted concurrently to the Lake County Division of Transportation, the Village, the Illinois
Department of Transportation and the School District for review. We will also submit the contract plans to the utility
companies in the project area.
We will contact the local electric company and make the necessary arrangements to obtain electric service for the
traffic signal installation and assist in securing the necessary electrical agreements.
4. Submittals & Review -Once the contract documents have been reviewed by all the agencies we will meet with each
agency individually or collectively to go over their comments and concerns.
We will obtain the necessary permits form the Lake County Division of Transportation and the Lake County
Stormwater Management Commission.
5. Final Contract Plans and Documents - Once we have received all the comments from the various agencies we will
finalize the contract documents and distribute to all agencies involved forfinal approval. We will make any last minute
changes to the plans requested by the agencies and obtain the necessary construction permits.
6. Advertisement for Bidders and Contract Administration - We will furnish the Village fifteen (15) complete sets of
the contract documents for distribution to prospective bidders. We will attend the bid opening, review the bid
proposals, tabulate bids and furnish the Village a letter of recommendation for contract award. We will assist the
Village in the execution of contract and contract performance bond.
Part 2 - Construction Inspection
1. Pre - Construction Meeting /Shop Drawing Review- Attend pre- construction meeting. Review shop drawings and
equipment catalog cuts for conformance to specifications.
2. Construction Inspection and Layout - Attend construction meetings as required. Provide full -time inspection of
construction activities. Lay out locations of pavement widening, pavement markings, signal foundations and detector
EXHIBIT B 0
WEILAND ROAD PEDESTRIA IGNAL IMPROVEMENT AT
APTAKISIC -TRIPP JUNIOR HIGH SCHOOL
July 21, 2000
loops.
3. Measurement and Documentation - Measure and document quantities in accordance with plans and specifications.
4. Final Inspection - Attend final inspection and signal turn -on. Prepare final punch list. Prepare record drawings for
LCDOT.