2014-14F.IIKN OR56*9 KOK44 KIM I a, i,
k u i EMU
NUNN
Municipal Code, 65 ILCS 511-1-1 et seq. (the "IN4C"); and
III W"
JVIS1011 01 Pu Y, ic
and
WHEREAS, in the performance of its general governmental responsibilities, the Village is constantly
evaluating and accessing information regarding t he physical and other attributes within the Village aill
adjacent to its boundaries; and
&10 2
IL CT OF
BUI_','FALO GROVE
VIUAGE 0
U
Cook County Assessor's Office
ATTN: Dominick Spalla
118 N. Clark Street
Room 301
Chicago, IL 60602
Re: Cover Letter
Inter- Agency Agreement between the Cook County Assessor's Office and
Village of Buffalo Grove ("Agency"), dated May 5 .20,14
Dear Chief Legal Counsel:
Please accept this letter and attachments in consideration of the Inter-Agency
Agreement between the Cook County Assessor's Office and the
Village of Buffalo Grove . The Village of Buffalo Grove is a local
government within Cook County which I have full authority to act on behalf on.
VILLM'J'E OF
BUFFALO GROVE
W111-A 6-PO-0
.1, J.
I want to ensure you that the use of this information is limited as required by the
county agreements. If you have any additional requirements or questions,
please call me at 847-459-2525 or contact me by email at
BGFinance(vvbq,orq
Name/Title
r. A."
x of d 'Y
J, xl
[-Vl41AGf;:'9iF'
A.
lr
Cook County Assessor's Office
ATTN- Dominick Spalla
118 N. Clark Street
Room 301
Chicago, IL 60602
Re: Agency Letter
Inter-Agency Agreement between the Cook County Assessor's Office and
Village of Buffalo Grove ("Agency"),
dated May 5 2014
Dear Chief Legal Counsel.
This letter concerns the agreement listed above (the "Agreement") and is a
request that either the Cook County Assessor's Office send Assessor Data (as
that term is defined in the Agreement) directly to the CIS Consortium,
("Consultant") or that Agency be allowed to forward Assessor Data to Consultant
directly or through one of its agents.
Agency hereby authorizes Consultant to act for Agency and in Agency's name
with respect to those certain Exhibits attached to the Agreement, including, N01
not limited to, the completion and execution of such Exhibits. Agency will at all
times remain liable under the Agreement and any Exhibits, including, but not
limited to, any Exhibits completed and executed by Agency and/or Consultant,
subject to the terms of the Agreement,
This letter is being written to induce the Cook County Assessors Office to deliver
Assessor Data to Consultant or to grant permission that Agency be allowed to
forward Assessor Data to Consultant,
M111%M "I
119,111-2
Fifty F Blvd
Buffaly-C,
Phone 847-459-2500
Fax 847-4S9-0332
Fund IT
VILLAGE OFJ
- I
-11tUll U11111,111M LIN I 111111111
M•t
21112111
Village Clerk
6iZV��
By Deputy Village Clerk
RESOLUTION NO, 2014-14
A RESOLUTION APPROVING AN AGREEMENT FOR
ACCESS TO GEOGRAPHIC INFORMATION SYSTEMS
WHEREAS, the Village of Buffalo Grove (the" Village") is a home rule municipal corporation acting
under and pursuant to the Illinois Constitution and the laws of the State of Illinois, including the Illinois
Municipal Code, 65 ILCS 511-1-1 et seq. (the "IMC"),- and
WHEREAS, pursuant to its home rule powers and the IMC, the Village is granted all powers necessary
to carry out its legislative purposes as to the general governance of the Village and its residents, including
the development and use of property, the establishment and maintenance of basic infrastructure such as
streets, water systems, sanitary and stormwater sewer systems, and the provision of public safety services,-
and
AYES- 6-- _Berin an, Trilling. Sussman. Terson_stein ottenheimer
mim
V, 1, side It
Village d,
AGREEMENT
,V,UJA
This AGREEMENT is entered into as of the 5 day of May 1 2014, by and between
Village of Buffalo Grove ("Agene ') and the Cook County Assessor's Office
(the "CCAO").
L1111191
WHEREAS, the CCAO has developed a Geographic Information System (the "GIS") consisting of
cadustral data, planimetric data, assessment data, property images, digital orthophotography (aerial
photos) and other data (collectively, such images, photos and data, "Assessor Data");
WHEREAS, portions of the GIS, and the related data dictionary, are copyrighted materials of the
CCAO and/or Cook County of the State of Illinois ("Cook County")-
WHEREAS, some of the Assessor Data in the GIS is only available to the pubhe and to commercial
users for a fee, as permitted by law,
WHEREAS, Agency has requested access to and license to use the GIS for use in performing its
official functions (as set forth below),
WHEREAS, the CCAO mi the spirit of cooperation desires to make the GIS available, efficiently and
without charge, to Agency for use 'in performing its official functions-, and
VIOW, TAEREFORE, in consideration of the mutual promises and covenants and the terms and
conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
The foregoing recitals are incorporated into and made a part o f t his Agreement as if fully set forth
herein.
For purposes of this Agreement, Agency represents and warrants as its official purpose for access to the
GlS and Assessor Data as stated in Exhibit ■ and incorporated herein. Agency agrees that access to the
The CCAO agrees to provide Agency access to the GIS and Assessor Data only upon the conditions
and based upon the representations and warranties set forth in this Agreement. In order to obtain
specific Assessor Data, Agency must request Assessor Data by filing the attached exhibits with the
[Wepartment of Automation of the CCAO (each such request, an "Information RegLigst"). Each
Infonnation Request is subject to approval of the CCAO.
i
1�11 OEM 8 [8112
This Agreement is for one year, effective from the date of execution. It will be extended annually for
terms of one year each, unless, at least 30 days prior to the expiration of any term, either party notifies
the other 'in writing of its intent not to renew the Agreement.
I I ,
N
PURPOSE Agency acknowledges and accepts the limitations of the GIS and the Assessor Data,
including the fact that the GIS and Assessor Data are dynamic and are in a constant state of
maintenance, correction and update.
I
.R�Hii I �� 111 ll I I 111!li I � 111] !111' 11,11 Jiij;�
KI
SECTION 11. MISCELLANEOUS.
(a) This Agreement constitutes the entire agreement between the parties and supersedes all prior
agreements, understandings, negotiations and discussions, whether oral or written, in relation to
the matters dealt with herein. There are no representations, warranties, collateral agreements or
conditions to this Agreement, except as expressly stated in this Agreement.
(b) The section headings are for reference and information purposes only, and shall not affect in any
way the meaning or interpretation of this Agreement. References to singular shall include the
plural and to plural shall include the singular. References to a person shall include a corporate
or government body. Words such as "including" and similar expressions shall not be read as
words of limitation,
IN WITNESS WHEREOF, the parties have executed this Agreement by their respective authorized
representatives as oft e date first written above.
Chief Deputy Assessor
Cook Countv.4,s-,eqqor's--*--iA'jc�.-
51
Agency Name:
Village of Buffalo Grove
Telephone Number:
847-459-2525
Exhibit A: Statement of Official Purpose
Our community's CS|S system holds over 3OD feature classes, many Of which are
supported by county GIS data. This request for county GIS data helps keep our data
current, supports our processes of creating and viewing maps, selecting and querying
database iOfOr0atiOO, analyzing geographic data, using directly with other community
data, deriving additional information, and displaying in community applications.
Specifically the data iS used inthe community for:
'C}vvDer information for local mailings used with existing community data
-Owner information for public safety infOnn@UOn
-Tax code information for taxing districts
-TGn COd8 information fOrT|FS and other incentive districts
-Tax code information todetermine municipal incorporation
-Building improvement information for classifying building types
-Identify properties that have basements and their types for Fire Prevention and First
Responders
-Building code information to find garage characteristics for Fire Prevention and First
Responders
-Check number of floors in building to assist in Fire Accreditation processes
-Help identify city owned properties
-Distinguish exempt taxing properties
-Perform property value change analysis with previous year's data
-Perform 8 building age analysis
-Generate EAV related maps and lists for neighborhoods Or project aree
-Generate E/PVcomparisons over time and over geography
-Analyze how much of the total tax a neighborhood iGpaying
-Owner name cross reference information for utility billing auditing
-[lxxn8r name to identify coincidental property ownership
-Assessment Value Analysis for residential development
The data will b@ used inthe G|S Consortium 0o feed G|S applications owned h«the
consortium and for regional analysis similar to the site examples provided above. The
current members of the GIS Consortium are the Village of Buffalo Grove, the City of
Park Ridge. the Village of Deerfield, the City OfDes Plaines, the Elk Grove Village, the
Village of Glencoe, the Village Of Glenview, the Village Df Glen Ellyn, the City of
Highland Fz8rh' the City OfLake Foreo1, the Village OfLincolnshire, the Village of
Lincolnwood, the Village of Morton Grove, the Village of Mundelein, the Village Of
yNOrridge. The Village of Northbrook, the Village Df Oak Brook, the Village OfRiverside,
the Village Of Skokie, the Village of Tinley Park, the Village of Wheeling, the Village of
VViOOetka. and the Village ofWoodridge.
5
- ("Agenc hereby requests access to assessment data in
May 5 2014 , between Agency and the Cook County
The CCAO has developed a file of assessment data, which is maintained on the Cook County
Mainframe. The CCAO will make the file of assessment data available to Agency, subject to the terms
and restrictions and limitations as set forth in the Agreement. A data dictionary is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
Requested b
Name: Jeffrey S. Braii
Signature:
Date: may 5 ;gq
M
rol
Exhibit C: PE2pSrty Images
accordance with the Agreement, dated
Assessor's Office
_ ("Agenc hereby requests access to property images in
May 5 2014. between Agency and the Cook County
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
JM
Signature:
Date: May -Am
0
Imm
Village of Buffalo Grove ("Agene ") hereby requests access to digital
orthophotography (aerial photos) in accordance with the Agreement, datedmay 5 2014
between Agency and the Cook County Assessor's Office
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
■ Municipality: Not Requestei
jpmafflmm��
RKc nestgA
Signature:
Vate: May 5 2014
rr
Exhibit E: Planimetric data
("Agenc ") hereby requests access to planimetric data in
May 5 2014
___, between Agency and the Cook County
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
Permanent Index Number range: Attach additional sheet if necessary
Requested by
Name: Jeffrey S. Braiman
Signature:
Date: May 5
W
E
Exhibit F: Cadastral data
- ("Agene hereby requests access to cadastral data in
May 5 2014 between Agency and the Cook County
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
Reauested by
Name: Jeffrey S. Braiman
Signature:
Date: may 5
9M
IM
JDmM1MKM
in accordance with the Agreement,
Assessor's Office (the "CCAO"),
— ("Agency") hereby requests access to digital terrain data
-dated �-y 5' 2014, between Agency and the Cook County
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes digital terrain data. The CCAO will make the computerized database of
digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth
in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
IM Municipalit : Not Requested
Re_quested by
Name: Jeffrey S. Braiman
2014
IM
Exhibit H: Lidar data
Village of Buffalo Grove ("Ageno ") hereby requests access to 11 data in
accordance with the Agreement, dated mmay 5 -- 2014 -, between Agency and the Cook County
Assessor's Office (the "CCAO"),
The CCAO has developed a computerized database of geographic information system (G IS). This
computerized database includes holar data, The CCAO will make the computerized database of digital
terrain data available to Agency, subject to the to and restrictions and limitations as set forth in the
Agency Agreement,
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
M
Reguested
Signature:
Date: may 51
W
FM
Exhibit 1: Obligue Aerial IMIgen
Village of Buffalo Grove — ("AgenL ") hereby requests access to oblique aerial
imagery in accordance with the Agreement, dated May 5 2014, between Agency and the Cook
County Assessor's Office (the "CC O ").
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes Oblique Aerial Imagery data. The CCAO win make the computerized
database of Oblique Aerial Imagery data available to Agency, subject to the terms and restrictions and
limitations as set forth in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
■
A
Signature:
Date: may 5 2014
AMWZ=
IN