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2025-08-18 - Resolution 2025-23 - ADOPTING AN AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE ILLINOIS EMERGENCY MANAGEMENT AGENCY AND THE OFFICE OF HOMELAND SECURITY.-h' - BUFEALO GR9VE RESOLUTION 2025.23 A RESOLUTION ADOPTING AN AGREEMENT BYAND BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE ILLINOIS EMERGENCY MANAGEMENT AGENCY AND THE OFFICE OF HOMELAND SECURIW WHEREAS the Village of Buffalo Crove is a home rule unit pursuant to the lllinois Constitution of l97O; and WHEREAS the lllinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) has awarded the Village of Buffalo Crove funding in the amount of $228,533.00, of which $l7l,4OO.OO are federal funds, under the Federal Fiscal Year 2024 Emergency Operations Center (EOC) Crant Program; and WHEREAS the purpose of the grant is to support the enhancement and modernization of the Village's Emergency Operations Center to improve the Village's preparedness and response capabilities in alignment with federal and state homeland security objectives; and WHEREAS the Village has reviewed the terms and conditions of the proposed grant agreement, and finds them acceptable and in the best interests of the Village; and WHEREAS the Village Board desires to formally accept the grant award and authorize the execution of the associated agreement. NOW THEREFORE BE lT RESOLVED bythe President and Board of Trustees of the Village of Buffalo Crove, Cook and Lake Counties, lllinois, as follows: SECTION l. The foregoing recitals are hereby adopted and incorporated and made a part of this Resolution as if fully set forth herein. SECTTON 2. The attached agreement is hereby adopted and the Village Manager is hereby directed to execute the agreement by and on behalf of the Village of Buffalo Crove. SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval. Page I of 2 smart with heart. 50 Raupp Blvd, Buffalo Grove, lL 60089 \ 847-459-2500 , vbg.otg AYES: NAYES: ABSENT: PASSED: APPROVED: rds Cesa O - None O - None August .l8. 2025 Aug ust .l8. 2025 ATTEST:APPROVED 9,"^i1*^^, Jan Sirabian, Village Clerk E ric N. S mt age President Page 2 of 2 smart with heart. 50 Raupp Blvd, Buffalo Grove, tL 6OOa9 \ 847-459-2SOO, vbg.org ILLINOIS EMERGENCY MANAGEMENT AGENCY & OFFICE OF HOMELAND SECURITY GRANT COVER SHEET Contract Information Grantee Information State FY: 2026 Grantee: Village of Buffalo Grove Contract #: 24EOCBFGRV Contact: Andrea Larson Total Cost: $171,400.00 Remit Address: 50 Raupp BLVD, Buffalo Grove, IL 60089 Start Date: 9/1/2024 Phone: (847) 459-2523 End Date: 8/31/2027 FEIN: 36-2525051 Fiscal Data Cost Center: 58840-40200 Current FY Cost: Internal Order: 107034 Project Cost: Functional Area: 190000001PY000000 Project Mgmt. Cost: G/L Account: 5447000000 Fund: 0710900000 Product Category: 95000 Grant Justification The object of the FY 2024 EOC Grant program is to improve EOC operations though funding the EOC projects included in the Appendix A of this funding notice. These projects fund equipping, upgrading, and/or construction of emergency operations centers to provide dull capable facilities to ensure continuity of operations and continuity of government in major disasters and emergencies. Deliverables Invoices for expenses incurred by this organization. Grant Manager: Bob Evans Approvals Originator Date Chief Financial Officer Date Section Head Date Legal Counsel Date Division Chief Date Chief Accountability Officer Date Agreement No. ?4EOCBFGRV The parties to this Grant Agreement (Agreement) are the State of lllinois (State), acting through the undeEigned atency lllinois Emergency Management Agency and Office of Homeland Security (Grantor) and Village of Euffalo Grove (Grantee) {collectively, the "Parties" and individually, a "Party"). The Agreement, consisting of the signature page, the parts listed below, and any additional exhibits or attachments referenced in this Atreement, constitute the entire agreement between the Parties. No promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, are binding upon either Grantee or Grantor. PART ONE - The Uniform Terms Deflnhlons Aw.rd Informatlon Grantea Ccrtmc.tions and Rapres.nt tlons Payment Requlr!mGnts Scop! of Aw.rd Acttvhl.r/Puryosc of Award Budt.t Allowable Costs Lobbylnt Malnten.ncr and Accesslblllty of Rccords; Monitorlng Flnancl.l noportlng Rcquiremants Performance Reportlng Requlrcmcnts Audh RGquir.mcnts T!rminatlon; Suspcnslon; Non{omplianca Subcontr.cts/Sub.w.rds Notlco of Chante Structur.l Raog.nEatlon .nd Rcconstitutlon of Board Membershlp Confllct of lnt?rast Equlpment or Prop€rty Promotional M.terl.ls; Pdor Notiflcatlon lnsuranca Lrwsults .nd lndemnlllc.tion Mbcall.neous Projoct Descrlption Dellvar.bles or Mlbstones Cont.ct lntormation Pcrtormancc Maasures and Standards Sp.cmc Conditlons State of tllinois GRANT AGnEEMENT FFy 2024/ 2.79.2025 page 1 of 33 GRANT AGREEMEiIT BETWEEN THE STATE OF ILLINOIS, II.I.INOIS EMERGENCY MANAGEMENT AGENCY AND OFFICT OF HOMETAND SECURITY AND Vlllage ot Buffalo Grove Anlcb I Articl. ll Articl.lll Artlcl! lv Articl! V Artlcl. vl Artlcl. Vll Artlcl. Vlll Artlcle lX Article X Artlcle Xl Anld! Xll Anlcb x Anlcl! xtv Articl. XV Anlch XVI Anlcb XVll Article XVlll Anlclc XIX Articl! XX Artlcl! XXI Articl. XXll Exhibh A Exhiblt B E$lbft c Exhlbh D Exhibh E Agrecment No. 24EOCBFGRV PART ONE - THE UNIFORM TERMS ARTICLE I OEFINITIONS 1.1. Oefinitions. Capitalized words and phrases used in this Agreement have the meanings stated in 2 CFR 20O.1 unless otherwise stated below. "Allowable Costs" has the same meaning as in 44 tll. Admin. Code 7000.30. "Award" has the same meaning as in 44 lll. Admin. Code 7000.30. "Budget" has the same meaning as in 44 lll. Admin. Code 7000.30- "GtaloS of State Financial Assistance" or "6FA" has the same meanin8 as in 44 lll. Admin. Code 7OOO.3O "Close-out Reporf means a report from the Grantee allowing Grantor to determine whether all apPlicable administrative actions and required work have been completed, and therefore closeout actions can commence. 'Conflict of lnterest" has the same meaning as in 44 lll. Admin. Code 7q)0.30. "Cooperative Research and Development Agreement" has the same meaning as in 15 USC 3710a. "Direct Costs' has the same meaning as in 44 lll. Admin. Code 7000.30. "Financial Assistance" has the same meaning as in 44 tll. Admin. Code 7mO.30. "GATU" has the same meaning as in 44 lll. Admin. Code 7000.30. "Grant &reemenf has the same meaning as in 44 tll. Admin. Code 70@.30. "Grantee Compliance Enforcement System" has the same meaning as in 44 l. Admin. Code 7OOO.30. "Grant tunds" means the Financial Assistance made available to Grantee through this Agreement. "Grantee Portal" has the same meaning as in 44 . Admin. Code 7OOO.3O. "lndirect Costs" has the same meaning as in 44 l. Admin. Code 7OOO.3O. "lndirect Cost Rate" means a device for determining in a reasonable manner the proponion of lndirect Costs each Program should bear. tt is a ratio (expressed as a percentage) of the lndirect Costs to a Direct Cost base lf reimbursement of lndirect Costs is allowable under an Award, Grantor will not reimburse those lndirect costs unless Grantee has established an lndirect Cost Rate covering the applicable activities and period of time, unless lndirect Costs are reimbursed at a fixed rate. "lndirect Cost Rate Proposal" has the same meaning as in 44 lll. Admin. Code 7OOO.3O State of tllinois 6RANT AGRtEMEt{r FFy 20241 2.79.2025 Page 3 of 33 Agreement No. 24EOCBFGRV "Obligations" has the same meaning as in 44 lll. Admin. Code 7000.30 "Prior Approval" has the same meaning as in 44 lll. Admin. Code 7000.30. "Program" means the services to b€ provided pursuant to this Agreement. "Program" is used interchangeably with "Project." "Program Costs" means all Allowable Costs incurred by Grantee and the value of the contributions made by third parties in accomplishing the ob.iectives of the Award during the Term of this Agreement. "Related Parties" has the meaning set forth in Financial Accounting Standards Board (FASBlAccountin8 Standards Codification (ASC) 85G1G20. "sAM" has the seme meaning as in 44 lll. Admin. Code 7000.30 "stat+issued Award" means the assistance that a grantee receives directly from a state agency. The funding source of the State-issued Award can be federal pass-through, State or a combination thereof. "State- issued Award" does not include the following: . contracts issued pursuant to the lllinois Procurement Code that a state agency uses to buy goods or services from a contractor or a contract to operate State government-owned, contractor-operated facilities; . aSreements that meet the definition of "contract" under 2 cFR 200.1 and 2 cFR 200.331, which a state agency uses to procure goods or services but are exempt from the lllinois Procurement Code due to an exemption listed under 30 ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted by law; . amounts received for services rendered to an individual; . Cooperative Research and Development Atreements;. an agreement that provides only direct cash assistance to an individual; . a subsidy; o a loan; . a loan Suarantee; or . insurance. "lllinois stop Payment Lisf' has the same meaning as in 44 tll. Admin. Code 7OOO.30. "Unallowable Cost" has the same meaning as in 44 lll. Admin. Code 7OOO.30. "Unique Entity ldentifie/'or "UEt" has the same meaning as in 44 l. Admin. Code 70@.30 State of lllinois 6RANT A6REEMENT FFy 20241 2.79.2O2s page 4 of 33 "Period of Performance" has the same meaning as in /14 lll. Admin. Code 7000.30. "Profit" means an entity's total revenue less its operating expenses, interest paid, depreciation, and taxes. "Profif is synonymous with the term "net revenue." ARTICI.I II AWARD INFORMANON 2.7- Ig!!Q. This Agreement is effective on September 1, 2024, and expires on August 31, 2027 (the Term), unless terminated pursuant to this ASreement. 2.2. Amount of A(eement. Grant Funds (check one) X must not exceed or E are estimated to be SZl8.533.dl. of which SlZUpglE are federal funds. Grantee accepts Granto/s payment as specified in this ARTICLE. 2.3. !gy!Bg!!. Payment will be made as follows (see additional payment requirements in ARTtctE lV; additional payment provisions specific to this Award may be included in PART TWO or PSSMBEE): The Grantee shall receive an amount not to exceed 9U1,4OO.0O under this Agreement Such reimbursement by the Grantor is contingent on the receipt of timely, complete, and proper do€umentation from the Grantee in accordance with this Agreement. 2.4. Award ldentification Numbers. lf applicab'e, the Federal Award ldentification Number (FAIN) is EMC-2024-EO-050O8, the federal awardin g agency is Federal Emergency Management Agency, and the Federal Award date is Seotember 24. 2024. lf applicable, the Assistance Listing Program Title is Emergency Operations Center (EOC) Grant Program and Assistance ListinS Numberis97.052. The catalog of State Financial Assistance (CSFA) Number is 58840{453 and the CSFA Name is Emergency Operations Center (EOC) Grant Program)grant. lf applicable, the State Award ldentification Number (SAIN) is 24EOCBFGRV. ARTICLE III GRANTEE CERNFICATIONS ANO REPRESENTATIONS 3.1. Repistration Certification. Grantee cenifies that: (i) it is regi stered with SAM and WR U7823NY4 is Grantee's correct UEI; (ii) it is in good standing with the lllinois Secretary of State, if applicable; and (iii) Grantee has successfully completed the annual registration and prequalification through the Grantee portal. Grantee must remain current with these registrations and requirements. lf Grantee's status with regard to any of these requirements changes, or the certifications made in and information provided in the uniform grant application changes, Grantee must notify Grantor in accordance with ARTICLE XV. 3.2. Tax ldentification Certification. Grantee cenifies that: 362525{151 is Grantee's correct federal employer identification number (FEIN) or Social Security Number. Grantee further certifies, if applicable: (a) that Grantee is not subied to backup withholding because (i) Grantee is exempt from backup withholding, or (ii) Grantee has not been notified by the lnternal Revenue Service (lRS) that Grantee is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the lRs has notified Grantee that Grantee is no lonSer subiect to backup withholding; and (b) Grantee is a U.5. citizen or other U.S. person. Grantee is doing business as a Governmental Unit. lf Grantee has not received a payment from the State of lllinois in the last two years, Grantee must submit a W-9 tax form with this Agreement. 3.3. ComDliance \ rith Uniform Grant Rules. Grantee cenifies that it must adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which are State of lllinois GRANT AGREEMENT FFy 20241 2.79.202s pa8e 5 of 33 Ag reem e n t No. 24EOCBF G RV published in Title 2, Pan 20O of the Code of Federal Regulations (2 CFR Part 200) and are incorporated herein by reference. 44 lll- Admin. Code 7000.110(cX1)(A). The requirements of 2 CFR Part 20O appty to the Grant Funds awarded through this Agreement, regardless of whether the original source of the funds is State or federal, unless an exception is noted in federal or State statutes or regulations. 30 ltCS 708/5(b). 3.4 Reoresenta lon s and Use of Funds Grantee certifies under oath that (1)all representations made in this ASreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement must be used only for the purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false statements, misrepresentations, or material omissions will be the basis for immediate termination of this Agreement and repayment of all Grant Funds. 3.5. Soecific Cenifications. Grantee is responsible for compliance with the enumerated certifications in this Paragraph to the extent that the certifications apply to Grantee. (a) Brlb.ry. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of lllinois, nor made an admission of guilt of such conduct vvhich is a matter of record. (b) 8ld RlSdnt. Grantee cenifies that it has not been barred from contractint with a unit of State or local Sovernment as a result of a violation of Paragraph 33E-3 or 33E-O of the Criminal Code of 2012 (720 ltCS 5/338-3 or 720 ILcs 5/338*4, respectively). (c) D.bt to st t.. Grantee certifies that neither it, nor its affiliate(s), islare barred from receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the paymenl of any debt to the State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt. (d) lntematlonal Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is panicipating or will panicipate in an international boycon in violation ofthe provision of the Anti-Boycott Act of 2018, Part lt of the Expon Control Reform Act of 2018 (50 U5C 4841 through 4843), and the anti-boycott provisions set forth in Pan 7@ of the federal Export Administration Regulations (15 CFR Parts 730 through 774). (e) Olscdmln.tory Club Du.s o. Fc.s. Grantee certifies that it is not prohibited from receivinS an Award because it pays dues or fees on behalf of its employees or agents or subsidizes or otherwise reimburses employees or agents for payment of their dues or fees to any club which unlawfully discriminates (775 ILcs 25l2). (0 Pro{hlldr.n Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care, eady childhood development services, education, or library services to children under the ate of eighteen (18) (except such portions of the facilities which are used for inpatient substance abuse treatment) (20 usc 7181-7184). (8) Dru8-F Ge WorkPl.ce. lf Grantee is not an individual, Grantee certifies it will provide a drug free workplace pursuant to the Orug Free Workplace Act. 30 lLcs 580/3. lf Grantee is an individual and this Agreement is valued at more than S5,0OO, Grantee cenifies it will not engage in the unlaMul manufacture, distribution, dispensation, possession, or use of a controlled substance during theperformanceoftheAgreement.30lLCssso/ .Granteefurthercertifiesthatifitisarecipientoffederal State of linois GRANT A6REEMENT FF'I 20241 2.T9.2025 paSe G ot 33 Agreement No. 24EOCAFGRV Agrcement No. 24EOCBFGRV pass-through funds, it is in compliance with the government-wide requirements for a drug-free workplace as set forth in 41 USC 8103. (h) Motor Votor Law. Grantee certifies that it is in full compliance with the terms and provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seg.). (il Clean Alr Act .nd Cle.n Watar Act. Grantee certifies that it is in compliance with all applicable standards, orders or regulations issued pursuant to the Clean AirAct (42 USC 7401etseg.)and the FederalWater Pollution ControlAct, as amended (33 USC 1251etseg.). (j) Dabermcnt. Grantee certifies that it is not debarred, suspended, proposed for debarment or permanent inclusion on the lllinois Stop Payment List, declared aneligible, or voluntarily excluded from participation in this Agreement by any federal department or agency (2 CFR 200.205(a)), or by the State (30 ILCS 708/25{6XG)}. (k) Non-procur.ment D€b.rm.nt and Suspansion. Grantee cenifies that it is in compliance with Subpan C of 2 CFR Part 180 as supplemented by 2 CFR Part 375, Subpart C. (l) He.hh lnsur.ncG Port blllty.nd Account blllty Act. Grantee cenifies that it isin compliance with the Health lnsurance Portability and Accountability Act of 1996 (HIPAA) (Public law No. 104-191, 45 CFR Parts 160, 162 and 1 , and the Social Security Act, 42 USC 1320d-2 through 1320d-7), in that it may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. Grantee must maintain, for a minimum of six (6) years, all protected health information. (i) Neitherit nora manaterial agent ofGrantee (for non-governmental grantees only, this includes any officer, director or partner of Grantee) has been convicted of a felony under the Sarbanesoxley Act of 2002, nor a Class 3 or Class 2 felony under lllinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction; and (ii) lt must disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. Failure to disclose may result in remedial actions as stated in the Grant Accountability and Transparency Act. 30 ltCS 708/40. Additionally, if Grantee receives over 510 million in total federal Financial Assistance, during the period of this Award, Grantee must maintain the currency of information reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix X of 2 CFR Pan 2@, and 30 ILCS 70El40. (o) llllnols worls R.yiew pan.r. For Awards made for pubric works projects, as defined in the lllinois works Jobs Program Act, Grantee certifies that it and any contractor(s) or subcontractor(s) that performs work using funds from this Award, must, upon reasonable notice, appear before and respond to requests for information from the tllinois Works Review panel. 30 tLcs S59/20-25(d). state of lllinois GRANT AGREEMENT FFy 2024/ 2.t9.2025 pa8e 7 of 33 (m) Crlmln.l Convlctionr. Grantee certifies that: (n) F€dei.l Fundlnt Accourr.bllity .nd Tr.nsp.rency Act of 2qr6 (FFATAI. Grantee certifies that it is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal Awards treater than or equal to 530,000. A FFATA subaward report must be filed by the end of the month following the month in which the award was made- Agreem.nt No. ?4EOCBFGRV (p) Antl-Discdmln.tlon. Grantee certifies that its employees and subcontractors under subcontract made pursuanl to this Agreement, must comply with all applicable provisions of State and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: lllinois Human Rights Act (775 ltcs 5/1-101 et seg.), including, without limitation, 44 lll. Admin. Code 750- Appendix A, which is incorporated herein; Public Works Employment Discrimination Act (775 ILCS 7017 et seq.l; Civil Rights Act of 196,4 (as amended) (42 USC 2000a - 200Oh-6); Section 504 of the Rehabilitation Ad of 1973 (29 USC 794); Americans with 0isabilities Act of 1990 (as amended) (42 USC 12101 et seg. ); and the Age Oiscrimination Acr of 1975 (42 USC 6101 et seq.l. (q) lntamal Ravcnua Coda .nd llllnols lncomr Tar Act. Grantee certifies that it complies with all provisions of the federal lnternal Revenue Code (26 USC 1), the lllinois lncome Tar Act (35 ILCS 5), and all regulations and rules promulgated thereunder, including wilhholding provisions and timely deposits of employee taxes and unemployment insurance taxes. 4.1. Availabiliw of Aporopriation: Sufficiencv of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or funher payment beint required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be available for payment. Grantor mus! provide notice, in writing, to Grantee of any such funding failure and its election to terminate or suspend this Atreement as soon as practicable. Any suspension or termination pursuant to this Paragraph will be effective upon the date of the wrinen notice unless otherwise indicated. 4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authori2ed by Grantor in &hlblt A. PART TWO or PART THREE of this Agreement. lf they are authorized, pre-award costs must be charged to the initial Budget Period of the Award, unless otherwise specified by Grantor. 2 CFR 200.458. 4.3. Return of Grant Funds. Grantee must li quidate all Obligations incurred under the Award within forty-five (45) days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a lonSer period in PART TWO OR PART ItlREE. Grantee must retum to Grantor within forty-five (45) days of the end of the applicable time period as set forth in this ParaSraph all remaining Grant Funds that are not expended or legally obligated. 4.4. Cash Manasement lm Act of 1990 Unless notified otherwise in PART TWO or IAEJ MEE, Grantee must manage federal funds received under this Agreement in accordance with the cash Management lmprovement Act of 1990 (31 usc 6s01et seg.) and any other applicable federal laws or reSulations. 2 CFR 200.305;44 lll. Admin. Code 7000.120. 4.5- PaYments to Third Panies- Grantor will have no liability to Grantee when Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third pafty. Grantor will be deemed to have acted in good faith f,rhen it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or when so ordered by a coun of competent iurisdiction. State of tllinois GRANT AGREEMENT FF\ 2024/ 2.19.2025 pa8e 8 of 33 ARTICLE IV PAYMENT REQUIREMENTS Ag reement N o. 24E OCBF G RV 4.6.Modifications to Estimated Amount lf the Atreement amount is established on an estimated basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this Atreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor believes Grantee has used Grant Funds an a manner that was not authorized by this Agreement, (iii) suffacient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of any adiustment of the estimated amount of this Agreement, In the event of such reductaon, services provided by Grantee under ElhiEE.l! may be reduced accordingly. Grantor must pay Grantee for work satisfactorily performed prior to the date of the notice regarding adiustment. 2 CFR 2O0.30E. 4.7. lnterest (a) All interest earned on Grant Funds held by a Grantee or a subrecipient will be treated in accordance with 2 CFR 200.305(bX12), unless otherwise provided in EAEI{Q or PART THnEE. Grantee and its subrecipients must remit annually any amount due in accordance with 2 CFR 200.305(bX12) or to Grantor, as applicable. (b) Grant Funds must be placed in an insured account, whenever possible, that bears interest, unless exempted under 2 CFR 200.305(bX10), (b)(11). 4.8. Timelv Billins Reouired. Grantee must submit any payment request to Grantor within fifteen (15) days of the end of the quarter, unless another billing schedule is specified in ARTICI"E ll. PART TWO. or PART THREE. Failure to submit such payment req uest timely will render the amounts billed Unallowable Costs which Grantor cannot reimburse. ln the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notifo Grantor and may request an extension of time to submit the payment request. Granto/s approval of Grantee's request for an extension shall not be unreasonably withheld. 4.9. Certification. Pursuant to 2 CFR 200.415 , each invoice and report submitted by Grantee (or subrecipient) must contain the following certification by an official authorized to legally bind Grantee (or subrecipient): By signing this report lor payment request or both], I cenify to the best of my knowledge and belief that the repon [or payment requestl is true, complete, and accurate; that the expenditures, disbursements and cash receipts are for the purposes and obiectives set fonh in the terms and conditions of the State or federal pass-through award; and that supporting documentation has been submitted as required by the grant agreement. I acknowledge that approval for any other expenditure described herein is considered conditional subject to further review and verification in accordance with the monitoring and records retention provisions of the grant agreement. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise (U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812; 30 tLcs 708/120). State of tllinois GRANTAGRETMENT FW 2024/ 2.Ls.2O25 paSe 9 of 33 ARTICTE V Ag reement N o. 24EOCBF GRV scoPE oF AwaRD ACnVtTtES/PURPOSE OF AWARD 5.1. Scooe ofAward Activities/Puroose ofAward. Grantee must perform as described in this Agreement, including as described in E!h!!l!-A (Project Description), E!b!!t.lE (oeliverables or Milestones), and Crhlblt D (Performance Measures and Standards), as applicable. Grantee must further comply with all terms and conditions set forth in the Notice of State Award (tl4 lll. Admin. Code 7000.360) which is incorporated herein by reference. All Grantor-specific provisions and pro8rammatic reporting required under this Agreement are described in PAnT TWO (Grantor-Specific Terms). All Prorect-specific provisions and reponing required under this Agreement are described in PART THREE ( Project-Specific Terms) 5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is necessary for one or more of the reasons enumerated in 44 lll. Admin. Code 7000.370(bX2). All requests for scope revisions that require Grantor approval must be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed ifexpended before Grantor gives written approval. 2 CFR 200.308. 5.3. soecific Conditions. lf applicable, specific conditions required after a risk assessment are included in tuhlblt E. Grantee must adhere to the specific condilions listed therein. 44 lll. Admin. Code 7000.340(e). 6.1. Budpet. The BudSet submitted by Grantee at application, or a revised Budget subsequently submitted and approved by Grantor, is considered final and is incorporated herein by reference. 6.2. Budget Revisions. Grantee must obtain Prior Approval, whether mandated or discretionary, from Grantor whenever a Eudget revision is necessary for one or more of the reasons enumerated in 44 lll. Admin. Code 7000.370(b). All requests for Budget revisions that require Grantor approval must be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure offunds undera requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 6.3. Notification. Within thirty {30} calendar days from the date of receipt of the request for Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon which a decision will be reached. 44 lll. Admin. Code 7000.370(b)(7). ARTICI.E VI BUDGET ARTICTE VII ALI.OWABLE COSTS 7 .L. Allowabilitv of Costs:t Allocation Methods The allowability of costs and cost allocation methods for work performed under this Agreement will be determined in accordance with 2 CFR Part 2OO Subpart E and Appendices lll, lV, V, and Vlt. la) All grantees, except for Lo€al Education Agencies (as defined in 34 CFR 77.U, must make an lndirect cost Rate election in the Grantee ponal, even grantees that do not charge or expect to charge lndirect costs. 44 tll. Admin. code 7000.420(e). State of tllinois GRANT AGREEMEMT FFt 20241 2.79.2025 pa8e 10 of 33 7.2. lndirect Cost Rate Submission. Agrc.ment No. 24EOCAFGRV (i) Waived and de minimis lndirect Cost Rate elections will remaan in effect until Grantee elects a different option. (b) Grantee must submit an lndirect Cost Rate Proposal in accordance with federal and State regulations, in a format prescribed by Grantor. For grantees who have never negotiated an lndirect Cost Rate before, the lndirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For grantees who have previously negotiated an lndirect Cost Rate, the lndirect Cost Rate Proposal must be submitted for approval within 180 days of Grantee's fiscal year end, as dictated in the applicable appendices, such as:(i) Appendix Vll to 2 CFR Part 200 governs lndirect Cost Rate proposals for state and Local Governments and lndian Tribes,(ii) Appendix lll to 2 CFR Part 200 governs tndirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix lV to 2 CFR Part 2m governs lndirect (F&A) Costs tdentification and Assagnment, and Rate Determination for Nonprofit Organizations, and(iv) Appendix V to 2 CFR Part 2m governs state/Local Government-wide Central Service Cost Allocation Plans. (c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency must provide to Grantor a copy of its lndirect Cost Rate acceptance letter from the federal government and a copy of all documentation regardinS the allocation methodology for costs used to netotiate that rate, e.9., without limitation, the cost policy statement or disclosure narrative statement. Grantor will accept that lndirect Cost Rate, up to any statutory, rule-based or programmatic limit. (d) A grantee who does not have a current negotiated rate, may elect to charge a de minimis ,ale ug lo 15 percent of modified total direct costs, which may be used indefinitely. No documentation is required to justify the de minimis tndirect Cost Rate. 2 CFR 200.414(0. 7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or for other reasons, are unallowable. 2 CFR 200.451. (a) Accountlng Syrtlm. Grantee organizations must have an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state- and federally funded Program. Accountint records must contain information penaining to State and federal pass-through awards, authorizations, Obligations, unobligated balances, assets, outlays, and income. These records must be maintained on a current basis and balanced at least quarterly. Cash contributions to the Program from third panies must be accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. To comply with 2 cFR 200.305(bX9) and 30 tLcs 708/97, Grantee must use reasonable efforts to ensure that funding streams are delineated within Grantee,s accounting system. 2 CFR 200.302. State of tllinois GRANT AGREEMENT FFy 20241 2.79.2025 paSe 1l of 33 7-4. Commercial Orsanization Cost Princioles. The federal cost principles and procedures for cost analysis and the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Part 31. 7.5. Financial Manaqement Standards. The financial management systems of Grantee must meet the following standards: Agrcem.nt No. 24EOCBFGRV (b) SourcG Ooclrm.nl.tion. Accounting records must be supponed by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity repons, travel repons. contractual and consultant agreements, and subaward documentation. All supporting documentation must be clearly identified with the Award and general ledger accounts which are to be charged or credited. (c) lntomel Co]ltrol. Grantee must maintain effective control and accountability for all cash, real and personal property, and other assets. Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this Agreement. 2 CFR 200.303. (d) Bud36t Control. Grantee must maintain records of expenditures for each Award by the cost categories of the approved Budget (including lndirect Costs that are charged to the Award), and adual expenditures are to be compared with budgeted amounts at least quarterly. (e) Cash Managem.nt. Requests for advance payment must be limited to Grantee's immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 2OO.3OS. 7.6. e@lE!9. lt is not permitted for any pe6on or entity to eam a profit from an Award . See, e.g., z CFR 2m.4o0(g); see olso 30 ltCS 708/60(aX7). 7.7 - Management of Proqram lncome. Grantee is encouraged to earn income to defray Program Costs where appropriate, subject to 2 CFR 20O.307. ART|CTE V TOBBYING 8.1. lmDrooer I nfluence Grantee certifies that it will not use and has not used Grant Funds to influence or attempt to influence an officer or employee of any government agency or a member or employee of State ot lllinois GRANT AGREEMENT FFy 20241 2.19.2025 Pa8e 12 of 33 (i) The documentation standards for salary charges to Grants are prescribed by 2 CFR 2m.430, and in the cost principles applicable to the Grantee's organization.(ii) lf records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PAtrT TWO, PART THREE or E ftlbh E of the requirement to submit peBonnel activity reports. 2 CFR 200.430(gxg). Personnel activity reports must account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or pOects, vacation or sick leave, and administrative time, if applicable. The repons must be si8ned by the employee, approved by the appropriate official, and coincide urith a pay period. These time records must be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee.(iv) lf third party in-kind (non-cash) contributions are used for Award purposes, the valuation of these contributions must be supported with adequate documentation. Agrcem.nt No. 24EOCBFGRV the Slate or federal leSislature in connection with the awardinS of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, 8rant, loan or cooperative agreement. Additionally, Grantee certifies that it has filed the required certification under the Eyrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 8.2. Federal Form LLL. lf a ny federal funds, other than federally appropriated funds, were paid or will be paid to any peBon for influencing or attempting to influence any of the above persons in connection with this Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its instructions. 8.3. Lobbvine Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set fonh in 2 CFR 200.450. For any lndirect Costs associated with this Agreement, total lobbying costs must be separately identified in the Program Eudget, and thereafter treated as other Unallowable Costs. 8.4. Procurement Lobbvinr. Grantee warrants and certifies that it and, to the best of its knowledge, its subrecipients have complied and will complv with lllinois Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally prohibits Srantees and subcontractors from hiring the then-serving Governo/s family membe6 to lobby procurement activities of the State, or any other unit of government in lllinois including local governments, if that procurement may result in a contract valued at over S25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbyinS activity. 8.5. SgDqllallE. Grantee must include the languaSe of this ARTICLE in the award documents Ior any subawards mede pursuant to this Award at all tiers. All subrecipients are also subject to cenification and disclosure. Pursuant to Appendix ll(l) to 2 CFR Part 200, Grantee must forward all disclosures by contractors regarding this certification to Grantor. E.6. Cenification. This certification is a material representation of fact upon which reliance was placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the required certifications will be subject to a civil penalty of not less than 510,000, and not more than s100,000, for each such failure. ARTICTE IX MAINTENANCE AND ACCE5SIBILITV OF RECORDS; MONITORING 9.1. Records Retention. Grantee must maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supponing documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 2m.334, unless a different retention period is sp€cified in 2 CFR 2@.334, 44 lll. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. tf any litiSation, claim or audit as started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involvint the records have been resolved and final action taken. 9.2. AccessibilN of Records. Grantee, in compliance with 2 CFR 200.337 and 44 lll. Admin. code 7m0.430(f), must make books, records, related papers, supponint documentation and personnel relevant to this ASreement available to authorized Grantor representatives, the lllinois Auditor General, lllinois Anorney General, any Executive lnspector General, Granto/s lnspector General, federal authorities, any peBon identified in 2 CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the State of State of tllinois 6RANT AGRETMENT FFy 20241 2.79.2025 page t3 of 33 Ag r.c m c nt N o. Z4EOCAFGRV 9.3 Failure to Maintai n Books and Records Failure to maintain adequate books, records and supponinB documentation, as describ€d in this ARTICLE, will result in the disallowance of costs for which there is insufficient supporting documentation and also establishes a presumption in favor of the State for the recovery of any Grant Funds paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to suppon disbursement. 9.4 Monito n NP and Access to lnformation Grantee must monitor its activities to assure compliance with applicable state and federal requirements and to assure its performance exp€ctations are being achieved. Grantor will monitor the activities of Grantee to assure compliance with all requirements, including applicable programmatic rules, regulations, and guidelines that the Grantor promulSates or implements, and pertormance expectations of the Award. Grantee must timely submit all financial and performance repons, and must supply, upon Granto/s request, documents and information relevant to the Avyard. Grantor may make site visits as warranted by Program needs. 2 CFR 200.329; 200.332. Additional monitoring requirements may be in eASI TWO oT PANT THREE. ARTICTE X FINANCIAT REPORTING REqUIREMENTS 10.1. Reouired Periodic Financial Reoorts. Grantee must submit financial reports as requested and in the format required by Granlor no later than the dues date(s) specified in PAnT TWO or ?ABIMEE. Grantee must submit repons to Grantor describinB the expenditure(s) of the funds related thereto at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or PART THREE (approved as an exception by GATU) or on Exhiblt E pursuant to specific conditions. 2 CFR 20O.328(b). Any repon required by 30 ltCS 708/125 may be detailed in PAnT TWO or PART THREE. (a) Grantee must submit a financial Close-out Report, in the format required by Grantor. by the due date specified in PART TWO or PART THnEE, \ rhich must be no later than sixty (OO) calendar days following the end of the Period of Performance for this Atreement or Agreement termination. The format of this financial Close.out Report must follow a format prescribed by Grantor. 2 CFR 200.3114; rl4 lll. Admin. Code 7m0.440(b). (b) lf an audit or review of Grantee occurs and results in adjustments after Grantee submits a close-out Repon, Grantee must submit a new financial close-out Repon based on audit adjustments, and immediately submit a refund to Grantor, if applicable. 2 cFR 200.345; 44 fl. Admin. code 7ooo.45o. 10.3, Effect of Failure to comolv. Failure to comply with the reporting requirements in this Agreement may cause a delay or suspension of funding or require the return of improper payments or Unallowable Costs and will be considered a material breach of this Agreement. Grantee's failure to comply with ARTtctE x, ARTtcLE xl, or ARTICtE xvll will be considered prima facie evidence of a breach and may be admitted as such, without furtherproof, into evidence in an administrative proceeding before Gra ntor, or in any other legal proceeding. Grantee should refer to the State Grantee Compliance Enforcement System for policy and consequences for failure tocomply. 44 tll. Admin. code 7m0.80. State of tllinois GRANT AGREEMENT FN 20241 2.79.2025 page 14 of 33 lllinois or by federal statute- Grantee must cooperate fully in any such audit or inquiry. 10.2. Financial Close-out Report. Agreement No. 24EOCBFGRV 11.1. Reouired Periodic Performance Reoons. Grantee must submit performance repons as requested and in the format required by Grantor no later than the due date(s) specified in eAELnilQ or PAfiT THREE. 44 lll. Admin. Code 7000.410. Grantee must report to Grantor on the performance measures listed in Exhlblt D. PART TWO or PART THREE at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or ?AELTHREE (approved as an exception by GATU), or on E&!!LE pursuant to specific conditions. For cenain construction-related Awards, such repons may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329. 11.2. Performance Close-out Report. Grantee must submit a performance Close-out Report, in the format required by Grantor by the due date specified in PART TWO or PART THREE, which must be no later than 60calendardaysfollowinStheendofthePeriodofPerformanc€orAgreementtermination.2CFR2N.344;44 lll. Admin. Code 7000.440(b). 11.3. CoDlent of Performance ReOorts. Pursuant to 2 CFR 200.329 (b) and (c), all performance reports must relate the financial data and project or program accomplishments to the performance goals and obiectives of this Award and also include the following: a comparison of actual accomplishments to the objectives of the Award established for the reporting period (for example, comparing costs to units of accomplishment); computation of the cost and demonstration of cost effective practices {e.9., through unit cost data); performance trend data and analysis if required; the reasons why established goals were not met, if appropriate; and additional information, analysis, and explanation of any cost overruns or higher-than-expected unit costs. Additional content and format guidelines for the performance reports \ rill be determined by Grantor contingent on the Award's statutory, regulatory and administrative requirements, and are included in PART TWO or PAEJ THREE of this Agreement. 12.1. AU![!S. Grantee is subiect to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507), Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor's Office of Management and Budget. 30 |LCS 708/65(c); rl4 ttt. Admin. Code 7000.90. 12.2. Consolidated Year-End Financial Reoorts (CYEFR). All grantees must complete and submit a CYEFR through the Grantee Ponal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or PART THREE. TheCYEFR isa required schedule in Grantee's audit report if Grantee is required to complete and submit an audit report as set forth herean. (a) Grantee's CYEFR must coverthe same period as the audited financial statements, if required, and must be submitted in accordance with the audit schedule at 44 lll. Admin. Code 7000.90. lf Grantee is not required to complete audited financial statements, the CYEFR must cover Grantee,s fiscal year and must be submitted within 6 months of the Grantee,s fiscal year-end. (b) The CYEFR must incrude an in reration to opinion from the auditor of the financiar statements included in the audit. State of linois GRANT AGREEMENT FFY 2024/ 2.L9.2025 paSe 15 of 33 ARTICLE XI PERFORMANCE REPORTING REQUIREMENTS ARTtCt E X AUDIT REQUIREMENTS (c) The CYEFR must follow a format prescribed by Grantor. (a) This Paragraph applies to Grantees that are not "for-profif entities. (b) SinEle and Prosram-Soecific Audits. ll during its fiscal year, Grantee expends at least 51,000,000 in federalAwards (direct federal and federal pass-through awards combined), Grantee must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.S01 and other applicable sections of Subpart F of 2 CFR Pan 20O. The audit report packet must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit),44 tll. Admin. Code 7000.90(h)(1) and the current GATA audit manual and submitted lo the Federal Audit Clearinghouse, as required by 2 CFR 20O.512. The results of peer and external quality control reviews, management letters issued by the auditors and their respective corrective action plans if significant deficiencies or material weaknesses are identified, and the CYEFR(s) must be submined to the 6rantee Portal at the same tame the audit report packet is submitted to the Federal Audit Clearinghouse. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the audito/s report(s) or (ii) nine (9) months after the end of Grantee's audit period. (c) Financial Statement Audit. tf, during its fiscal year, Grantee expends less than S1,000,000 in federalAwards, Grantee is subiect to the following audit requirements: (i) lf, during its fiscal year, Grantee expends at least S75O,OOO in State-issued Awards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Government Auditing Standards (GAGAS). Grantee may be subiect to additional requirements in PART TWO. PAnT THREE or Exhlbh E based on Grantee's risk profile.(ii) lf, during its fiscal year, Grantee expends less than 57SO,OOO in State-issued Awards, but expends at least S500,00O in State-issued Avyards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Auditing Standards (GAAs). (iii) lf Grantee is a Local Education Atency (as defined in 34 CFR 77.1), Grantee must have a financial statement audit conducted in accordance with GAGAS, as required by 23 lll. Admin. Code 100.110, regardless of the dollar amount of expenditures of State-issued Awards.(iv) lf Grantee does not meet the requirements in subections 12.3(b) and 12.3(c)(i- iii) but is required to have a financial statement audit conducted based on other regulatory requirements, Grantee must submit those audits for review.(v) Grantee must submit its financial statement audit report packet, as set forth in 44 lll. Admin. Code 700O.90(hX2) and the current GATA audit manual, to the Grantee ponal within the earlier of (i) thirty (30) calendar days after receipt of the audito/s report(s) or (ii) six (6) months after the end of Grantee's audit period. 12.4. "Fot-P Entities (a) This Paragraph applies to Grantees that are .,for-profit,, entities State of minois GRANT AGREEMENT FF'I 20241 2.19.2025 page 16 of 33 (b) Prosram-soecific Audit. rf, during its fiscar year, Grantee expends at reast sl,ooo,ooo in federal pass-through funds from state-issued Awards, Grantee must have a program-specific audit conducted in accordance with 2 cFR 200.507. The auditor must audit federal pais-through programs with federal pass-through Awards expended that, in the aggregate, cover at reast 50 percent (0.50) of totar Agrc.ment No. 24EOCBFGRV 12.3. Entities That Are Not "For-Profit". Agrcemcnt No. 24EOCBFGRV federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR 2OO.507 (program-specific audit), 44 lll. Admin. Code 7000.90 and the current GATA audit manual and must be submined to the Grantee Ponal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the audito/s repon(s) or (ii) nine (9) months after the end of Grantee's audit period. (c) Financial Statement Audit. lf, during ats fiscalyear, Grantee expends less than S1,000,000 in federal pass-through funds from State-issued Awards, Grantee must follow all of the audit requirements in Paragraphs 12.3(cXi)-(v), above. (d)Publicly Traded Entities. lf Grantee is a publicly traded company, Grantee is not subject to the single audit or program-specific audit requirements but must submit its annual audit conducted in accordance with its regulatory requirements. 12.5. Performance of Audits. For those orSanizations required to submit an independent audit report, the audit must be conducted by the lllinois Auditor General (as required for cenain governmental entities only), or a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of lllinois or in accordance with Section 5.2of the lllinois Public Accounting Act {225 ILCS 450/5.2). For all audits required to be performed subiect to GAGAS or Generally Accepted Auditing Standards, Grantee must request and maintain on file a copy of the auditor's most recent peer review repon and acceptance letter. Grantee must follow procedures prescribed by Grantor for the preparation and submission of audit reports and any related documents. 12.6. Delinouent Reports. When audit reports or financial statements required under thas ARTICLE are prepared by the lllinois Auditor General, if they are not available by the above-specified due date, they must be provided toGrantorwithin thirty (30) days of becoming available. Grantee should refer to the State G rantee Compliance Enforcement System for the policy and consequences for late reporting. 44 lll. Admin. Code 7000.80. ART|CLE X TERMINATION; SUSPENSION; NON{OMPUANCE 13.1. Termination (a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days' prior written notice to the other Party. (b) lf terminated by the Grantee, Grantee must include the reasons for such termination, the eftective date, and, in the case of a partial termination, the portion to be terminated. lf Grantor determines in the case of a partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the A\ ard was made, Grantor may terminate the Agreement in its entirety. 2 ctR 200.3ao(ax3). (c) This A8reement may be terminated, in whole or in part, by Grantor: (i) Pu6uant to a funding failure under paragraph 4.1; (iil tf Grantee fails to comply with the terms and conditions of this or any Award, application or proposar, incrudint any appricabre rures or regurations, or has made a farse State of linois GRANT AGRETMENT FFy 2024/ 2.79.2025 paSe 17 of 33 Ag ree m2nt N o. 24 E OCBFG RV (iii) lf the Award no longer effectuates the Program goals or agency priorities and if this termination is permitted in the terms and conditions of the Award, which must be detailed in ExhIbIt A. PART TWO or PART THREE. 13.2. Susoension. Grantor may suspend this Agreement, in whole or in part, pursuant to a fundint failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. lf suspension is due to Grantee's failure to comply, Grantor may withhold further payment and prohibit Grantee from incurrinS additional ObliSations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow necessary and proper costs that Grantee could not reasonably avoid during the period of suspension. 13.3. Non-comDliance. lf Grantee fails tocomplywith the U.S. Constitution, applicable statutes, regulations or the terms and conditions of this or any Award, Grantor may impose additional conditions on Grantee, as described in 2 CFR 200.208. lf Grantor determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may take oneormore of the actions described in 2 CFR 200.339. The Panies must follow all Grantor policies and procedures regardin8 non-compliance, including, but not limited to, the procedures set fonh in the State Grantee Compliance Enforcement System. tl4 lll.Admin. Code 7000.80 and 7000.260. 13.4. Obiection. lf Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any other action in response to Grantee's non-compliance, Grantee may avail itself of any opportunities to ob.iect and challenge such suspension, termination or other action by Grantor in accordance with any applicable processes and procedures, includinS, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 2 CFR 200.342; 44 lll. Admin. Code 7000.80 and 7000.260. (b) Except as set forth in subparagraph (c), below, Grantee must not ancur any costs or Obligations that require the use of Grant Funds after the effective date of a suspension or termination and must cancel as many outstanding Obligations as possible. (c) Costs to Grantee resulting from Obligations incuned by Grantee during a suspension or after termination of the Agreement are not allowable unless Grantor expressly authorizes them in the notice of suspension or termination or subsequently. However, Grantor may allow costs durin8 a suspension or after termination if: (i) The costs result from Obligations properly incurred before the effective date of suspension or termination, are not in anticipation of the suspension or termination, and the costs would be allowable af the Atreement was not suspended or terminated prematurely. 2 CFR 200.343. 13.6- Close-out of Terminated Asreements. lf this Agreement is terminated, in whole or in part, the Parties must comply with all close-out and post-termination requirements of this Agreement. 2 cFR 2m.340(d). State of lllinois GRANT AGREEMENT FFy 2024/ 2.19.2025 page tB of 33 representation in €onnection with the receipt of thas or any Award; or 13.5. Effects of Susoension and Termination. (a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of a suspension or termination. Ag ree m.nt N o. 24EOCBFGR V ARNCLE XIV suEcoNTRACIS/SUBAWARDS 14.1. Subcontractindsubrecioients/Oeleeation. Grantee must not subcontract nor issue a subaward for any ponion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior Approval is satasfied if the subcontractor or subrecipient has been identified in the uniform grant application, such as, without limitation, a Proiect description, and Grantor has approved. Grantee must follow all applicable requirements set forth in 2 CFR 200.332. 14.2. Application ofTerms. lf Grantee enters into a subaward agreement with a subrecipient, Grantee must notify the subrecipienl of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement to the subaward agreement. The terms of this Agreement apply to all subawards authorized in accordance with Paragraph 14.1. 2 CFR 20O.101(b). 14.3. Liabiliw as Guaranw. Grantee will be liable as tuarantor for any Grant Funds it oblitates to a subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either misspent or are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to return the funds. 2 CFR 200.345; 30 ltCS 705/6; tl4 lll. Admin. Code 7000.450(a). ARTICTE XV NOTICE OF CHANGE 15.1. Notice of Change. Grantee must n otify Grantor if there is a change in Grantee's leSal status, FEIN, UEl, SAM registration status, Related Parties, senior management (for non-governmental trantees only) or address. lf the change is anticipated, Grantee must give thirty (30) days' prior written notice to Grantor. lfthe change is unanticipated, Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s). 15.2. Failure to Provide Notification. To the extent permitted by lllinois law (see Paragraph 21.2), Grantee must hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee's failure to notify Grantor as required by Paragraph 15.1. 15.3. Notice of lmpact. Grantee must notify Grantor in writing of any event, including, by not limited to, becoming a party to litigation, an investigation, or transaction that may have a material impact on Grantee's ability to perform under this ASreement. Grantee must provide notice to Grantor as soon as possible, but no later than five (5) days after Grantee becomes aware that the event may have a material impact. 15.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this ARTICLE is grounds for termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed. ARnCIE XVt STRUCTURAI, R€ORGANIZATION AND RECONSTITUTION OF BOARO MEMBERSHIP 16.1. Effect of Reorqanization. This Agreement is made by and between Grantor and Grantee, as Grantee is cutrently organized and constituted. Grantor does not agree to continue this Agreement, or any license State of lllinois GRANT AGREEMENT FFY 20241 2.I9,2025 Page 19 of 33 related thereto, should Grantee significantly reorganize or otherwise substantially change the character of its corporate structure, business structure or governance structure. Grantee must give Grantor prior notice of any such action or changes significantly affecting its overall structure or, for non-governmental grantees only, management makeup (for example, a merger or a corporate restructuring), and must provide all reasonable documentation necessary for Grantor to review the proposed transaction including financial records and corporate and shareholder minutes of any corporation which may be involved. Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board membership or governance structure, as applicable. Nevertheless, PART TWO or Z!8III8EE may impose further restrictions. Failure to comply with this ARTICLE constitutes a material breach of this Agreement. 1.7.1. Reouired Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of lnterest to Grantor. 2 CFR 200.112; 30 ltcs 708/35. 17.2. Prohibited Pavments. Payments made by Grantor under this Agreement must not be used by Grantee to compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a seat in the General Assembly. ln addition, where Grantee is!g!an instrumentality of the State of lllinois, as described in this Paragraph, Grantee must request permission from Grantor to compensate, directly or indirectly, any officer or any person employed by an office or agency of the State of lllinois. An instrumentality ofthe State of lllinois includes, without limatation, State depanments, agencies, boards, and State universities. An instrumentality ofthe State of lllinois does not include, without limitation, units of Local Government and related entities. ARTTCIE XV EQUIPMENT OR PROPERTY 18.1. Purchase of Eouioment. For any equipment purchased in whole or in part with Grant Funds, if Grantor determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will be disallowed. Grantor must notify Grantee in writing that the purchase of equipment is disallowed. State of tllinois GRANT AGREEMENT FFY 20241 2.79.2025 PaSe 20 of 33 Agrcement No. 24EOCBFGRV ART|CLE XVI CONFTICT OF INTEREST 17.3. Reouest for ExemDtion. Grantee may request written approval from Grantor for an exemption from Para8raph 17.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor may grant an such exemption subject to additional terms and conditions as Grantor may require. 18.2. Prohibition asainst Disoosition/Encumbrance. Any equipment, material, or real property that Grantee purchases or improves with Grant Funds must not be sold, transferred, encumbered (other than original financing) or otherwise disposed of durinS the Award Term without Prior Approval of Grantor unless a longer period is required in PAnT Two or PART THREE and permitted by 2 CFR Part 2OO Subpart D. Use or disposition of real property acquired or improved usingGrant Funds must comply with the requirements of 2 CFR 200.311. Real property, equipment, and intan8ible property that are acquired or improved in whole or in part using Grant Funds are subiect to the provisions of 2 CFR 200.315- Grantor may require the Grantee to record liensorother appropriate notices of record to indicate that personal or real property has been acquired or improved with this Award and that use, and disposition conditions apply to the property. Agrccmcnt No. 24EOCBFGRV 18.4. Eouipment lnsructions. Grantee must obtain disposition instructions from Grantor when equipment, purchased in whole or in part with Grant Funds, is no longer needed for their original purpose. Notwithstanding anything to the contrary contained in this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any reason, including, without limitation, if Grantor terminates the Award or Grantee no longer conducts Award activities. Grantee must properly maintain, track, use, store and insure the equipment according to applicable best practices, manufacture/s guidelines, federal and state laws or rules, and Grantor requirements stated herein. 18.5. Domestic Preferen€es for Procurements. ln accordance with 2 CFR 200.322, to the greatest extent pIacticable and consistent with law, Grantee must, under this Award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this Paragraph must be included in all subawards and in all contracts and purchase orders under this Award. 19.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for advertising or public relations costs in 2 CFR 200.421(e). To use Grant Funds in whole or in part to produce any written publications, announcements, reports, flyers, brochures or other written materials, these uses must be allowable under 2 CFR 200.421 and 2@.467 and Grantee must include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase "Funding provided in whole or in pan by the [Grantor]." 2 CFR 200.457. Exceptions to this requirement must be requested, in writin& from Grantor and will be considered authorized only upon written notice thereof to Grantee. 19.2. Prior Notification/Release of lnformation. Grantee must notiry Grantor ten (10) days prior to issuing public announcements or press releases concerning work performed pursuant to this Atreement or funded in whole or in part by this Agreement and must cooperate with Grantor in joint or coordinated releases of information. 20.1. Maintenance of lnsurance. Grantee must maintain in full force and effect during the Term of this Agreement casualty and bodily iniury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or personal property (including equipment), or both, purchased or othenrise acquired, or improved in whole or in pan, with funds disbursed pursuant to this Agreement. 2 cfR 2m.310. Additional State ot linois GRANT AGREEMET,TT FFy 20241 2.79.2025 page 2t of 33 insurance requirements may be detailed in PART TWO or PART TH REE, 18.3. Eouioment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 2OO.310-200.316 governing the management and disposition of property, the cost of which was supported by Grant Funds. Any waiver from such compliance must be granted by either the President's Office of Management and Budget, the Governo/s Office of Management and Budget, or both, depending on the source of the Grant Funds used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.3L7-2N.327 to establish procedures to use Grant Funds for the procurement of supplies and other exp€ndable property, equipment, real property and other services. ARnCtE XtX PROMOTIONAL MATERIALS; PRIOR NOTIFICATION ARTICLE XX INSURANCE Ag re.m.nt N o. 24E OCBFG RV 20.2. Claims. lf a claim is submitted for real or personal property, or both, purchased in whole with funds from this Agreement and such claim results in the recovery of money, such money recovered must be surrendered to Grantor. ARnCTE XXr TAWSUITS AND INDEMNIFICANON 21.1. lndeoendent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment rights with Grantor by virtue of this Agreement. Grantee must provide the agreed services and achieve the specified results free from the direction or control of Grantor as to the means and methods of performance. Grantee must provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee's use of such equipment or supplies provided by Grantor pursuant to this Agreement is strictly limited to official Grantor or State of lllinois business and not for any other purpose, including any personal benefit or gain. (a) Non{ovamment.l entltlGs. This subparagraph applies only ifGrantee is a non- governmental entity. Grantee must hold harmless Grantor against any and all liability, loss, damage, cost or expenses, including attorneys'fees, arising from the intentional torts, negligence or breach of contract of Grantee, with the exception of acts performed in conformance with an explicit, written directive ofGrantor. lndemnification by Grantor is governed by the State Employee lndemnification Act (5 ltCS 350/.01 et seg. ) as interpreted by the lllinois Attorney General. Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for indemnification under said Act. (b) GovGmmantal .ntitlcs. This subparagraph applies only if Grantee is a governmental unit as designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other party under this Agreement includinS, but not limited to, the netligent acts and omissions of the other Party's agents, employees or subcontractors in the performance of their duties as described under this Agreement, unless such liability is imposed by law. This Agreement is not construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against a third party. 22.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and Employees Ethics Act (5 tLCS 430/10-10) and tllinois Executive Order 15{9. 22.2. Assiqnment Prohibited. This Agreement must not be sold, assigned, or transferred in any manner by Grantee, to include an assignment o{ Grantee's rithts to receive payment hereunder, and any actual or attempted sale, assiSnmenl, or transfer by Grantee without the Prior Approval of Grantor in writing renders this Atreement null, void and of no further effect. 22.3. Cooies of Alre€ments uoon Reouest. Grantee must, upon request by Grantor, provide Grantor with copies of contracts or other agreements to which Grantee is a party with any other state agency. State of tllinois GRANTAGREEMENT FN 20241 2.79.2025 page 22 of 33 21.2. lndemnificationand Liabilitv. ARTICLE XXII MISCETTANEOUS Ag rcem. nt N o. 24EOCBFG Rv 22.4. Amendments. This Atreement may be modified or amended at any time during its Term by mutual consent of the Parties, expressed in writing and signed by the Parties. 22.5. Severabilitv. lf any provision of this Agreement is declared invalid, its other provisions will remain in effect. 22.6. No waiver. The failure of either Party to assert any ritht or remedy puGuant to this Agreement will not be construed as a waiver of either Pany's right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 22.7- Apolicable Law: Claims. This Agreement and all subsequent amendments thereto, if any, are governed and construed in accordance with the laws of the State of lllinois. Any claim against Grantor arising out of this Agreement must be filed exclusively with the lllinois Court of Claims. 705 ILcs 505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement. 22.8. Compliance with Law. Grantee is responsible for ensuring that Grantee's Obligations and services hereunder are performed in compliance with all applicable federal and State laws, including, without limitataon, federal regulations, State administrative rules, including but not limited to 44 lll. Admin. Code Part 7000, laws and rules which govern disclosure of confidential records or other information obtained by Grantee concerning persons served under this Agreement, and any license requirements or professional certification provisions. 22.9. Comoliance with F om of lnformation Act Upon request, Grantee must make available to Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of lnformation Act. 5 ILcs 14Ol7(2). (a) Except as set forth in subparagraph (b), below, the following rules of precedence are controllint for this Agreement: ln the event there is a conflict between this Agreement and any of the exhibits or attachments hereto, this Agreement controls. ln the event there is a conflict between PART ONE and PART TWO or IASI]IEEE of this Agreement, PART ONE controls. tn the event there is a conflict between PAnT TWO and PAnT THREE of this Agreement, PART TWO controls. tn the evenr there is a conflict between this Agreement and relevant statute(s) or rule(s), the relevant statute(s) or rule(s) controls- (b) Notwithstanding the provisions in subparagraph (a), above, if a rerevant federal or state statute(s) or rule(s) requires an exception to this Agreement,s provisions, or an exception to a requirement in this Agreement as granted by GATU, such exceptions must be noted in PART Two or PART THREC. and in such cases, those requirements control, 22.12. lllinois Grant Funds Recoverv Act- ln the event of a conflict between the lllinois Grant Funds Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act control. 30 _CS 708/80. State of tllinois GRANTAGRTEMENT FF t 2024/ 2.19.2025 page 23 of 33 22.10. Comoliance with Whistleblower Protections. Grantee must comply with the Whistleblower Act l740 ILCS 774/7 et seq. ) and the whistleblower protections set forth in 2 CFR 200.2U, including but not limited to, the requirement that Grantee and its subrecipients inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C 4712. 22.11. Precedence. Ag reement N o. 24EOCBF GRV 22.13. HeadinRs. Articles and other headings contained in this Agreement are for reference purposes only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof. 22.14. Counteroarts. This Agreement may be executed in one or more counterparts, each of which are considered to be one and the same agreement, binding on all Panies hereto, notwithstandinS that all Parties are not siSnatories to the same counterpan- Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document are deemed originalfor all purposes. 22.15. Anomev Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the terms of this Agreement, includint any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant Accountability and Transparency Act, Grantor has the right to recover reasonable attorneys' fees, costs and expenses associated with such proceedings. 22.16. Continuinr Resgonsibilities. The termination or exparation of this Agreement does not affect: (a ) the right of Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to return any funds due as a result of later refunds, corrections or other transactions, includin& without limitation, final lndirect Cost Rate adiustments and those funds obligated pursuant to ARTICLE xlv; (c) the CYEFR(s); (d) audit requirements established in 44 lll. Admin. Code 7000.90 and ARTICLE Xll ; (e) property management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVlll; or (f) records related requirements pursuant to ARTICLE lX. 44 lll. Admin. Code 7000.4/10. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANI(. State of tllinois GRANT AGREEMENT FFy 2024/ 2.19.2O2s page 24 of 33 Ag rcement N o. 24E OCBFG RV EXHIBIT A PRO.IECT OESCRIPTION The Grantor has been awarded funds from the Federal Emertency Manatement Agency (FEMA) under the FFY 2024 Emergency Operations Center Grant Program (EOC). The purpose of the FFY 2024 EOC grant program is to support state and local proiects which fund equipping, upgrading, and/or construction of emertency operations centers to provide fully capable facilities to ensure continuity of operations and continuity of government in maior disasters or emergencies. The Grante€ will utili2e the EOC grant funds in accordance with this purpose as outlined within the Grantee's approved FFY 2024 federal investment justification and approved state Application. Stale of lllinois GRANT AGSEEMENT FF\t 2024/ 2.19.2O2s page 25 of 33 Ag rec m e nt N o. 24EOCBFGR V EXHIBIT B DETIVERABTES OR MILESTONES Deliverables are directly related to the successful completion of the expenditures and projects listed in the Grantee's approved state Application. The approved state Application outlines the expenditures for which the Grantee will seek reimbursement. The Grantor will only reimburse those expenditures that are specifically listed on the approved state Application and incurr€d within the performance period. The Grantee is required to perform each of the following tasks: 1. Timely submission of quarterly reports that include both financial and performance-based information as set fonh in Exhibit E. State of linois GRANT AGREEMENT FFY 2024/ 2.79.2025 PaSe 25 of 33 Ag ree m ent N o. 24EOCBFGRV EXHIBIT C CONTACT INFORMATION CONTACT FOR NOTIFICATION: Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons listed below. GRANTOR CONTACT GRANTEE CONTACI Name: Title: Address: Phone: E-mail: Name: Title: Address: Bob E\rdns HSGP Grant Program Manager 2200 South Dirksen Parkway Springfield, lL 62703 277-5574788 Bob.P.Evans@illinois.eov Phone: E-ma il: Tyler Grace Assistant Villate Mana8er 50 Raupp BLVD Buffalo Grove, lL @089 847-4s9-2s06 tgrace@vbg.orq State of tllinois 6RANT AGREEMENT FFY 20241 2.I9.2025 paSe 27 of 33 Ag reement N o. 2 4E OCBFG R V EXHIB]T D PERFORMANCE MEASURES AND STANDARIX The Grantee shall submit to the Grantor a quarterly claims reimbursement form and associated documentation in accordance with the schedule set out below. The Grantee shall use the quarterly form to provide reports on the EOC proSrammatic and financial activities of the Grantee during ea€h quarter and to claim reimbursement for those EOC grant activities. The Grantee shall submit vendor invoices, payroll records, and any existing documentation for each item for which the Grantee is requestinB reimbursement to prove expenses are in compliance with the approved grant application. The G rantee shall also use the form to detail work completed toward each Task described in Exhibit B durinS that reporting period, with the specific content as detailed in section 11.3 of this Agreement. The quartedy reporting schedule is as follows: Quarter 1: September 1, 2024-Septembet 30, 2024: Due October 30, 2024 Quarter 2: October 1, 2o24-December 31, 2024: Due lanuary 30, 2025 Quaner 3: January 1, 2025-March 31, 2025: Due April 30, 2025 Quarter 4: April 1, 2025-.,une 30, 2025: Oue July 30, 2025 Quarter 5: July 1, 2025-September 30, 2025: Due October 30, 2025 Quarter 5: October 1, 2025-December 31, 2025: Due January 30, 2026 Quarter 7: January 1, 202&March 31, 2026: Due April 30, 2026 Quarter 8: April 1, 202GJune 30, 2026: Due.July 30, 2025 Quarter 9: .,uly 1, 2026-September 30, 2026: Due October 30, 2026 Quarter 10: October 1, 2025- December 31, 2025: Due January 30, 2027 Quaner 11:ranuary 1,2027-March 31,2027: Oue April 30, 2027 Quaner 12: April 1, 2026-June 31, 2025: Due July 30, 2026 Quarter t3: July 1, 2027-August 31, 2027: Due September 20, 2027 The Grantee must submit a final quarterly repon to the Grantor within 30 days after the expiration of the Agreement, or at the completion of all proiects described within this agreement. 1. Appropriate use of grant funds in accordance with the approved scope of work and budget outlined in Section 2.3, and the terms outlined in this Agreement. 2. The timely submattal of required documentation, as defined in this Agreement. 3. Adequate results from grant monitoring conducted by the Grantor. Stete of lllinois GRANT AGREEMENT FFy 20241 2.79.2025 PaEe 28 of 33 Performance standards include: Agrc.ment No, 24EOCBFGRV EXHIBIT E SPECtFTC CONDTTTONS The Grantee agrees to comply with any special conditions contained in the Notice of State Award (NOSA) that have been imposed as a r€sult of the Grantee's protrammatic, financial and administrative internal control questionnaires, Grantor may remove (or reduce) a Specific Condition included in this Exhibit by providing written notice to the Grantee, in accordance with established procedures for removing a Specific Condition. State of tllinois GRANT AGREIMET{I FFY 20241 2.L9.2O25 Pase 29 of 33 Ag rc.mcnt N o. 24EOCBFG RV PART TWO - THE GRANTOR-SPECIFIC TERMS ln addition to the uniform requirements in EAEL]9!E the Grantor has the following additional requirements for its Grantee: The Grantee agrees to comply with any special conditions contained in the Notice of State Award (NOSA) that have been imposed as a result of the Grantee's programmatic, financial and administrative internal control questionnaires. 1. lf not submitted as part of the application, within 90 days after complete execution of the grant agreement, the subrecipient shall provide the following to IEMA: A. A Nondiscrimination Policy Statement referencing: i. Title vl of thecivil RightsAct of 1964 ii. Section 504 ofthe Rehabilitation Act of 1972 iii. Tirle lX of the Education Amendments Act of 1972 iY. Age Discrimination Act of 1975 v. U.5. Department of Homeland Security region 6 C.F.R. Part 9 B. List of designated staff to coordinate and carry out responsibilities related to compliance with the civil rights laws, including a description of the responsibilities; C. Procedures for accepting and responding to discrimination complaints; 0. Alanguateaccess policy and plan; and a disability access policy and reasonable accommodations procedure 2. Pursuant to section 889(bXU of the lohn S. Mccoin Notionol Delense Authoizotion Ad lor Fiscol Yeot 2019 (FY 2019 NOAAT, Pub. L. No. 115-232 (2018), grantee may not use any funds under this grant award to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system as defined herein; ii. Enter into, extend, or renew a contrad to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as pan of any system as defined herein. State of lllinois GRANT AGREEMENT FF\ 20241 2.L9.2025 page 30 of 33 Ag rcem.nt No. I4EOCBFG RV Definitions Covered telecommunications equipment or services means: i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation {or any subsidiary or affiliate of such entities); ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National lntelligence or the Director of the Federal Bureau of lnvestigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China State of lllinois GRANT AGRTEMEMT FFY 20241 2.79.2025 paSe 31of 33 1 Agreement No. 24EOCBFGRV PART THREE - THE PROJECT.SPECIFIC TERMS ln addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PART TWO. the Grantot has the following additional requirements for this Project: All allocations and use of funds by the Grantee shall be in accordance with the applicable notice of funding opportunity and the requirements set forth therein. The Grantee shall comply with all applicable federal and state statutes, regulations, executive orders, and other policies and requirements in carrying out any pro.iect supponed by these funds. The Grantee recognizes that laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect proiect implementation. The Grantee agrees that the most recent requirements will apply during the performance period of this Agreement. The Grantee is required to maintain adoption and implementation of the National lncident Management System. The Grantee will provide all necessary financial and managerial resources to meet the terms and conditions of this Atreement. Funds under this award may supplement, but shall not supplant. state or local funds budgeted for the same purposes. The Grantee may be required to demonstrate and document that a reduction in non- federal resources occurred for reasons other than the receipt or expected receipt of federal funds. The Grantee shall not undertake any project having the potential to impact EHP resources or initiate procurement without the praor approval of FEMA, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities. The EHP review process involves the submission of a detailed proiect description along with supporting documentation, so that FEMA may determine whether the proposed proiect has the potential to impact environmental resources and/or historic properties. ln some cases, DHS/FEMA is also required to consult with other regulatory agencies and the public to complete the review process. The EHP review process must be completed and approved before costs are incured to carry out the proposed project. The Grantee must comply with all conditions placed on the proiect as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. lf ground-disturbing activities occur during project implementation, the Grantee must ensure monitoring of ground disturbance, and it any potential archeolo8ical resources are discovered, the Grantee will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office- Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA funding. The Grantee shall affix the applicable copyright notice of 17 usc /ro1 or 402 and an acknowledgement of u.s. Government sponsorship (including the award number) to any wort first produced under this grant. The Grantee shall acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in pan with federal funds. State of tllinois GRANT A6REEMENT FFt 20241 2.L9.2O25 page 32 ot 33 6 2 4 5 1 All subawards issued by the Grantee to this Agreement in excess of 525,000.00 must be pre-approved by IEMA-OHS. 8. 9 Ag rec ment No. 24EOCBF GRv The Grantee shall use, manage, and dispose of equipment acquired under this Agreement in accordance with federaland state laws, procedures, and policies. Allequipment purchased with funding received throuth this Atreement shall be used for the entire useful life of the equipment in accordance with the purpose stated in Anachment A to the proiect submission document. When original or replacement equipment under this trant is no longer needed for the original projed or programs, the Grantee shall request disposition instructions from the Grantor pursuant to 2 CFR 200.313. 10.lf the Grantee collects Pll, the Grantee is required to have a publicly available privacy policy that describes what Pll it collects, how it uses Pll, whether al shares Pll with third panies, and how individuals may have their Pll corrected \ryhere appropriate. 11.The Grantee must oblain the approval of oHS prior to using a DHS or United States Coast Guard seal, logo, crest, or reproduction of flags or likenesses of OHS aSency or Coast Guard officials. 72.lf fundint will be used to purchase emergency communications equipment or to fund related activities, the Grantee shall comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 13.Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. lf Sround disturbinS activities occur during construction, applicant will monitor ground disturbance and if any potential archeological resources are discovered, will immediately cease construction in that area and notify the State and FEMA. Replacement safety windows facing Walnut Street will match the existing in size, materials, color, and finish. Special care will be taken to assure that replacement windows that mimic original vehicular doors match the existing window treatments in materials and finish. State of lllinois GRANT AGREEMENT Fty 20241 2.79.2025 page 33 of 33 14 15 16 This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. Failure to obtain all appropriate federal, state, and local environmental permits and clearances may ieopardize federal funding.