1989-06-05 - Resolution 1989-32 - APPROVING AN AGREEMENT FOR THE DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE BG RD / APTAKISIC RD TRAFFIC SIGNAL INSTALLATIONRESOLUTION 89- 32
A RESOLUTION APPROVING AN AGREEMENT FOR TIIE
DESIGN AND CONSTRUCTION ENGINEERING SERVICES
FOR TIIE BUFFAI,O GROVE ROAD/A?TAKISIC ROAD
TRATFIC SIGNAL INSTALLATION.
WHEREAS, the Pr€sident and Board of Trustees of the Vlllage
of Buffalo Grove deslre to cause the de61gn and construction of the BuffaLo
Grove/Aptaklslc Road trafflc slgnall and,
I.IHEREAS, the approval of an agreeuent wlth a eonsulting englneer
ls requlred in order to proceed rrlth the necessary englneerlng of the
project.
NOW, TIIEREPORE, BE IT RESOLVED by the President and Board of
Truateea of the VlUage of Buffalo Grove, Lake and Cook Counties, I111nois,
that the Presldent and Clerk be, and they are hereby authorized and
dlrected to execute the 'rBuffalo Grove Road/Aptaklslc Road Trafflc Slgnal
Installation Agreement," A copy of eald Agreernent ls attached hereto and
made a part thereof.
AYES :5 - Marienthal. Glover. Reid.Shi fr^l n - Mathias- OrMal'lev
NAYES:0 - None
ABSENT:0 - None
PASSED:June 5 198 9
APPROVED: June 5 1989
APPROVED :
V Iage PresldentATTEST:
Qe^t.fn . ig.-*
Vrrii[e7cr-rt
ORD88 /Re solut ion2
THIS AGREEMENT. nade this -!-g!r day of June , 7989 , by and
between the VILLAGE OF BUFFAITO GROVE (hereinafter referred to
as the "vi1lage"), and crvILTEcH ENGINEERING. fNc.,(hereinafter referred to as the "Engineer"), with regard to
certain professional engineering services in connection with
the BUFFALO GROVE RoAD/APTAKISIC RoAD TRAFFIC SIGNAL,
INSTAL,L,ATIoN (hereinafter referred to as the "Project").
NOw THEREFoRE. the -Village and the Engineer, in
consideration of the tnutual covenanEs hereinafter set torth,
agree to as follows:
BASIC AGREEUEI{TS OF THE ENGINEER
2. The Engineer will serve as the Village'sprotessional engi.neerinq representatj,ve in those phases of
the Project to which this Agreernent applies. and will give
consul,tatj-on and advice to the Village during the performance
of his services.
3. The engineering services to be performed under the
contract are listed in the SCOPE OF SERVICES TO BE PROVTDED
contained in Exhibit shaI1 commence within five (5)
days of receiving written authorization to proceed from the
Vi11age. Under this Agreement. all the engineering services
are to be completed according to the schedule contained in
Exhibit "B".
4. The Engineer vrarrants that he has in effect such
insurance as will protect him fron claims under the worker's
Compensation Act and from claims for bodily injury, death, orproperty damage which nay arise from the perforrnance of his
services under this Agreement.
5. The Village and the Engineer each binds hinself and
his partners. successors. executors, administrators and
assigns to the other party of this Agreement and to thepartners. successors. executors, administrators and assigns
of such other party, in respect to all covenants of this
Agreenent; neither the Village nor the Engineer sha11 assign,
sublet or transfer his interest in thj,s Agreenent without the
written consent of the other. Nothing herein sha1l be
construed as creating any personal J.iability on the part of
any officer or agent of any public body which nay be a party
hereto, nor sha1l it be construed as giving any rights or
benetits hereunder to anyone other than the village and the
Engineer.
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AGREEUENT FOR ENGINEERING SERVTCES
1. The Engineer agrees to perform professional services
in connectj.on vrith the project hereinafter stated.
6. The Engineer agrees that the basic survey notes and
sketches, conputations and other data prepared or obtained by
the Engineer pursuant to this agreenent rdiLl be nade
available, upon request. to the village without cost and
without restriction or limitations as to their use and will
becorne the village's property.
7. The Engineer rrarrants that he has complied with aLl
federal, state and loca1 laws and knolrs ot no violations
thereof, and such warranty shal1 survive until the time of
conpletion of the Project.
the
do
8. The Engineer will attend conferences and will visit
site of the work at any reasonable tine ivhen requested to
so by the Vil1age.
9. The Engineer shal1 not be held responsible for any
damages to property of persons arising out of an error,
omission and/or negligent act resulting from any data,
information and/or engj-neering work that has been partially
completed or completed in its entirety as turnished by the
Vi.11age and/or their representatives as described below:
Existing Roadway Plans
Right-of -way Inf ormation
Utility Atlases
The Engineer shall be responsible for any and all
danages to property or persons arising out of an error,
ornission and/or negligent act in the prosecution of his work
as described in the ScoPE oF SERVICES To BE PRoVIDED, as
stated in Exhibit "A", and shal,l indemnify and save hartnless
the vi11age, its officers. agents and employees from all
suits, clairns, actions or darnages of any nature whatsoever
resulting therefrom, except ldherein above stated. The
Engineer shall assume aI1 restitution and repair costs
arisinq out of an error, omission and/or negligence, except
wherein above stated.
BASIC AGREEUEMTS OF THE VTLLAGE
1.
Ri chard
The Vj.J.1age representative for this project is Mr.
Kuenkler or his authorized designee.
a The Village agrees to provide the Engineer with
all design information stated in this Agreement
in a prompt and timely nanner so as not to delay
the Engi.neer's progress in meeting his schedule.
The Viltage agrees to review each and every
phase of the Project in a timely manner so as
not to delay the Engineer's progress in rneeting
his schedule as specified in Exhibit "8".
b
a.
b.
2. The Village vrill- pay the Engineer for the
perfornance of the contract as follows:
a Uonthly payments based on actual work completed.
The fee will be computed on the basis of 2.5378
times direct labor costs which includes a net
fee for profit. Direct expenses will be
reimbursed for their actual cost. Invoices
shal1 be substantiated by copies of payrolls and
bi11s for direct expenses.
The upper limit of compensation sha1l not exceed
S9.095 and j-s a result of the Cost Est.imate of
consultant's Services attached as Table 4.
The upper linit of conpensation tnay be increased
or decreased by subsequent agreement between the
contractual and approving parties if there is a
major change in the scope, character or
complexity of the work.
GENERAT CONDITIONS
1. This contract shal1 constitute the entire agreement
and understanding by and betlreen the parties hereto, and it
shalL not be considered modified, altered, changed or arnended
in any respect unless done so in writing with signatures by
both the village and the Engineer.
2. This Agreement may be terminated by either party
upon 30 days written notice in the event of substantialfailure by the other party to perform in accordance with the
terms hereof through no fault of the terninating party. In
case the Engineer shall fail to perform his agreement to the
satisfaction of the Vi1lage, the Vi.llage may, at itselection, declare such contract terminated and at an end,
reserving the right to maintain an action to recover damagesarisinq out of said breach. This Agreenent may be terrninatedby the Village upon 30 days written notice whenever theVi.llage shal1 determine that terrnination is in its bestinterests.
3. The VilLage agrees that, should the project be
abandoned at any time after the Engineer has performed anypart of the services provided for in this Agreement, andprior to the completion of such services, the Village shallreimburse the Engineer for his costs, incurred up to the timehe is noti.tied in writing of such abandonment, in accordancewith paragraph 2a under "BASIC AGREEMENTS OF THE VILLAGE..
4. That all field notes, reports and reproducible :nylarplans shall be turned over to and become the property ot theVillage and that during the perfornance of the engineering
b
-3-
IN WITNESS
Agreement to be
services herein provided for. the Engineer shall be
responsible for any loss or damage to the documents
enumerated while they are in his possession and any
or damage shal1 be restored at his expense.
her e in
such loss
5. This contract shall be binding upon
heirs, successors. executors, administrators
all the parties hereto.
the
and
partners,
assigns of
WHEREOF, the parties
executed on the date
have causedfirst above
thi s
written.
VI LL G EOFB UFF AI,O G R ovE
By:
Title: Villagepresldenr
ATTEST:
SJ.^
Title: V111age Clerk
CIVILTECH EN GTNEERTNG INC.
Z-/
Pres ident
Secre ary
-4-
6. The undersigned contractor does hereby certify that
it is not barred from enterinq into this contract as a result
of a violation of either Sec.33E-3 or 338-4 of Chapter 38,
Ilinois Revised statutes.
,,
ATTEST:
f-
Exhibit A
SCOPE OT SERVICES TO BE PROVIDED
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PreparatioD of Contract
1. Data co lection
Plans and Specifications
This item wil.l- include the
following:
a. Obtain existing roadway pIans, municipal utility
atlases and right-of-way data from the viI1age.
b. obtain utility atlases trorn utility companies.
c. Perform site inspection.
2. Pre-FinaI contract Plans and Docunents - This i templanswill include preparation of pre-final contract
and documents for the new traffic signal
installation.
a The contract plans shaIl consist ot the
following:
b Prepare Special Provisions, cost Esti'mate and
bid docunents.
Submit pre-final p1ans, specifications, cost
estj.mate and bid documents to the Village and
county for review.
Furnish utility companies with copies of the
pre-finaI p1ans.
e. Obtain el ec tr ic service
and Bid
installation agreement.
3. Final Contract Plans Do cumen t s This work
activities:item shall consi.st of the following work
Meet with the Villaqe and the Lake county
Division of Transportation to discuss plan
review and resolve review comments.
C
d
-5-
SCOPE OF SERVICES TO BE PROVIDED
- Title and Index SheeE
- Traffic control Signal Plan sheet
- Cable PIan and Sunmary of Quantities
- Sequence of operations with Emergency Vehicle
Preenption Sequence
- Traffic Signal Notes and Detector Detail
- tltast Arn ltounted Street Narne Signs
- Details of Conbination Steel Mast Arm
Assembly and PoLe
b Revise plans and specifications in accordance
with review comments.
4. Advertisenent for Bidders and contract
Adninistration - This work iten shaLl consist of the
once finaL plans are approved:following ac tivi ti es
Notify prospective electrical contractors of the
availability of plans for bidding.
b. Attend bid opening.
Review bid proposals. tabulate bids and
recornmend lowest responsi.ble bidder.
c
c
d
e
Adninister execution of contract and contract
performance bond -
Attend preconstruction neeting.
B construction Iaspection
1. Shop Drawing Review - This
of condui t
handhol, es
review of equipment catalog
2. Construction coordination and Layout - This work
iten will include attendj.ng a field uti.lity meeting
and field layout of all foundations. handhoLes and
vehicle detector 1oops.
3. Inspection
item shaIl consist ofcuts and shop drawings.
- This itern shal1 consist of inspection
trenches and pushes, foundations,
and equiprnent installations.
4. Measurement and Documentation - This work i-tern sha11consist of measurement of siqnal quantities and
documentation for contractor pay estimates.
5. Final Inspection - This item shaI1 consist ofattending the final inspection and turn-on of the
completed installation and preparation of theinspection punch Iist as erelt as resolution of punchlist iterns.
Sub:nit final plans and specifications to the
Village and County aLong with one set each of
rnylar reproducible plan sheets for their
records.
a.
Exhibit B
COMPENSATION AND SCHEDULE
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C OMPENSAT ION
lle propose to perform the work on the basis of cost plus a
fixed fee. with a Dot-to-exceed maximum. The fee will
include reimbursement of direct labor costs (Table 1) ,
overhead, fringe benefit and salary burden costs (Tables 2
and 3), plus a net fee for profit. Direct expenses will be
reirnbursed at their actual cost. The maximun upper linit of
compensation is $9,095 and is a result of the cost Estinate
of Consultant's Services (Tab1e 4).
S CHEDULE
Ife propose that this project be completed according to the
schedule shown on Figure 1.
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CLass1fication
Principal Engineer
Senior Project Manager
Project Manager
Project Engineer
Senior Enqineer
Engi neer
Chief Dr a f t sman /Techni. ci an
senlor Draf ter
Drafter
senior Technician
Techn i ci an
Land surveyor
chief of survey
survey Technician
Structural Engineer
Adninistrative Secretary
Secretary
TABI.,E 1
IIOURI,Y RATE RANGE
CONSUI,TANT' S REGI]LAR STAFF
Salary Range
From To
s25
s20
S18
s16
s14
S12
s15
s10
s6
s12
s8
s18
s11
S8
s18
s8
s8
s30
S2s
s20
s18
S16
S14
s20
S15
s10
s16
S12
e,
s18
s14
s2s
S15
s12
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TABLE 2
PAYROLI., BURDEN & FRINGE COSTS
Federal Insurance Contributions Act
state Unemploytnent Compensation.. , .. . . .
Federal Unemploynent Compensation......
Workmen's Conpensation Ingurance . . . . . . .
Paid Holidalrs, Vacation, sick Leave. . . .
Bonus and Incentive Paynents
Qualified Deterred Retirement Benefits.
Group Insurance..
Other Payroll Expense
TOTAL PAYROLL BURDEN & FRINGE COSTS
I of Direct
Productive
P ayro1l
10.16
L.47
2 .87
o.77
L2.91
q QJ
3.73
11.9s
0.00
49.80
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State Income Taxes
Business Insurance, including accident, liabil1ty
valuable papers
Depreciat ion
t of Direct
Productive
Pa!'ro1L
0.00
lndi.rect s al ari es
Expens e s
Telephone and Postage
10.76
2 .50
27 .L6
0. 57
9.9J
2.04
Reproduction and Printing Costs
office Suppli,es
Data Processinq..
Professional services lncludj.ng Leqal and
Accounti.ng.
Emplol,ees Travel, Business Meetings and Pre-contract
1.89
5.78
1.82
0.65
0.05
Recruj.tlnq and Relocation E:<pense
Training and Educational Non-Sa1arl' Espense
Fees, Licenses. Dues Publications (Technical &
Profess ional
Utilities and Maintenance. .
Office Rent . .
Employee Re 1a t ions
Other Expenses. . .
TOTAL OVERHEAD AND TNDIRECT COSTS
TOTAL EXHIBIT B AND EXHTBIT C
t.26
0.65
7.31
0.70
73.98
L23 .7I
0.87
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TABLE 3
OVERIIEAD AND INDIRECT COSTS
Date: 5-2{-89
cos! Esrulls 0t colsuttllc sERvIcrs
Design and Colstructiol Itspectios
lutfalo Grove load and lptaiisic load
?raf f ic SignaI Installation
Colsulta!t: Civil tech Eogineeriug, Inc.
{a) Descriptioa of Direct Costs
iter 12 - Prirtirg Cost
Ite! ll - lrintirg Cost
Iter 82 - Vehicie B,(perse
Iter ll - Vehicle Exgeose
{bl Description oi Services by 0tters:
Ite! lJ - Coucrete Cllindet lesting
itE!{
lur!er
oI
Ia!
flours
{l)
tof
6r ald
Iolal
lr)
P aJro11
{!)
0verhead
l
lringe
lerefi ts
{c)
(a)
I!-Xouse
Direcl
Costs
(D)
Sub-Tota1 llet lee
tb)
S ervices
br
0thers
{c}
lotal
{i)
l. Plars I Slecs.
1. Data Colleclioo
2. !re-!iral Plans
3. tiDal llals
{. Bid ldrin.
Subtotal
8. Const, lnspeclioD
1. Shop Drq. lev.:. Coost. tralort
J, Inspectior{. Docurertation
5. lilai Inspectioo
Subtotal
l
55
l8
l5
102
x
4
{
6I
8
4
1:15
151
4C0
c 1
50
252
612
188
1 {,l
1 J 4 6
cr
L) t,
, t
0t
312
755
355
178
166{
50
100
i5lJ
50
100
150
168
2 814
885
8-c5
t162
I1/
51{
145S
5,14
l 2 2
115 0
1 l
1 1
5
0
519
15
?6
18{
85
tl
-0-
1 5 0
150
191
318 5
990
1015
5381
5 90
1802
730
355
l?14
2.1
3 5.0
10. 9
11.2
l.{
7.5
19.8
0.0
{.0
I01A!S 126 3,t 0 ?1215 100 101I 1023 150 9095 100
TABLE 4
{r)
1 ,t0,1
ESTIMATED PROJECT SCHEDULE
Buffalo Grove Road and Aptakisic Road
Traffic Signal Installation
(
I
I
(
ITEM JUNE JULY AUG.SEPT.ocr.NOV.DEC.
l, Authorization to Proceed ()
2. Data Collection tl tt
3. Pre-Final Plans tI tl
4. Village/County Review
5. Final Plans
6. Authori z e Bidding
'l . Bid Opening
8. Begin Construction
9. Construction Inspection
10. Final Inspection
ttt
rtt It
tt
l'1 2 )J e
(/e
I
)
(titt
II llltll
I
lt II I II It I II ll tll I
I
11
FIGURE 1
I I
I .I
2/