1987-07-06 - Resolution 1987-33 - APPROVING A LETTER AGREEMENT FOR ENGINEERING SERVICES RELATED TO THE PREPARATION OF AN ICAP REPORTRESOLUTION NO. 87- 33
A RXSOLUTION APPROVING A LETTER AGREEMENT FOR ENGINEERING SERVICES REI"A,TED
TO THE PREPARATION OF AN ICAP REPORT
WEEREAS, the Vlllage of Buffalo Grove desires to conply l,ith the
regulatlons of the Metropolltan Sanltary Distrlct of Greater Chlcago; and,
WIIEREAS, the preparatlon of an ICAP report is the Dost econoolcal
alternatlve ava1lab1e to the Vll1age of Buffalo Grove for complylng ldth
}ISD regulatlons;
NOW, THEREFORE, BE IT RESoLVED by the presldent and Board of
Truatees of the Vlllage of Buffalo Grove, Cook and Lake Countles, Ill1nols
aa followa:
1. The letter agreement prepared by Donohue and Assoclates, Inc. dated
June 3, 1987 re: rrl.ISD ICAP Report preparatlon" is hereby approved.
2. The Vll1age Manager ls hereby authorlzed and dlrected to execute
the letter agreement. A copy of sald letter agreeEent ls attached
hereto and Dade a part hereof.
AYES :
NAYES :
ABSENT:
PAS SED :
5 - Glover, Reid, Shields, Kovalski, Shifrin
0 - None
Ma ri nthal
July 6 t987
l
APPROVED :
Vl1lage Presldent
ATTEST:
v111 C erk
--!11,lt^.l_Tn &^".t',"*
DonohuE
June 3, r9A7
Attn: Gregory Boysen, Director of public Works
Re: MSD IcAp Report preparation
Dear Mr. Bal l ing:
Engineers & Architects
312-773-8210
As we discussed with the Viltage on May 2A, LgA7, Donohue witlpleased to prepare the ICAP Sewer System Evaluation Reportquested of the Village by MSD.
Donohue shaIl prepare the rcAp report in accordance with lrsDGuidance Memoranda dated March 24, 1986 and Decenber 5, 1,986.The report will be prepared in the format of the SSES Reviewchecklist as contained in the MsD December 5, 1986 nemorandurn.sevrer defect data sharr inctude arr defects discovered as part ofthe l-981 ssEs, but not incruded in the selrer rehabilitati-on pro-gram currently being constructed by the village. Defect i10wrates, repair costs, and r/r transport/treatmen{. costs shar,r beupdated to conform to USD|s current iequirements.
ror compretion of the rcAp Report the village sharl furnish flow-metering data, ser,rer diarnetei/length data and water use data.This information sha11 be corrected in conformance with MsD re-quirernents. The virlage is currentry conductint u ii",rrn"l"ri"gprogram to access the perfornance oi the sewei rehabiritatioiwork already completed. Data form this assessment may be used inthe ICAP Report as long as the metering prograrn conforns to MSDrequirements. Following is a sunnary 6t [ne more sijniricantminimum requirements:
L. 85 percent of.tributary population rnonitored.2. Automated rnonitoring eguiprnent used.3. one inch rainfall in zs h-ours monitored.
!. Monitoring 7 days past one inch rainfa11.5. Continuous recoiding rainage in the conrnunity.
There are also other__rnetering requirements. The Village shouldthoroushlv review MsD suiaaice--n'..".i"J"-'t"-";";;i;'Inl. ra"metering effort conforns to uso g"iJ;iii"=.
Donohue & Associates. lnc
250 East Devon. Suite i50
PO. Box 9
Itasca, lllinois 60143
bere-
Mr. Willian BallingVillage ManagerVillage of Buffalo crove
51 Raupp Boulevard
Buffalo crove, Illinois
Donolrue-
J . Thomas Ror^rlett , P. ESenior CiviL Engineer
The Village shall furnish water consurnption data for the flow-metering period or for a period representative of the flowmeter-ing period. This data sha1l be divided into residential andcommercial/ industrial fractions. The data shall also indicatethe number of customers in each of those categories and to whichflowmeter locations those custorners are tributary.
Donohue will begin work on the fCAp Report immediately uponreceipt of the data being provided by the ViIIage and-shiIIcomplete the Report within 30 calendar days. Since the Villagehas agreed to subrnit a report to I.{SD by July 31, L987, aI1 datarnust be transnitted to Donohue no later than Juty L, LggT to meetthat deadline.
The services heretofore described shal-I be performed as addi-tional services j-n accordance with Article 6 af the Bidding andConstructj,on Phase Services Agreenent dated March l-7, 1986 be-tereen the Village and Donohue. we estirnate that the cost forthose additional- services to be $12,000. At this tirne, otherphases of the project are somethat beLo$, estirnated expenditures.Therefore, we cannot ascertain whether these additionll serviceswill cause the ceiling price of our agreement to be exceeded.We wil-L inforrn you of the occurrence of any circurnstances whichadversely irnpact project budget.
The village shall furnish a tabulation of sewer lengths by pipediameter for atl sewers within the Cook County portion of itsservice area. This tabulation sha1l provide a separate total forthose se$rers sol-e1y serving comnercial industrial devetopment.The tabulation shall also include private commercial/ industrialservice lines.
Cord ial Iy ,Accepted by:
VILLAGE OF BUFFAIO GROVE
David I.uen nn, P.E I,\,|Vice President Authorized signature
(r),/t\
DONOHUE & ASSOCIATES INC .
VrrtA('€ghA^A6efL
Title
TR/L/FBL
Mr. w j.l- l- i arn BallingJune 3
Page 2
1 b b
L9a7
Date
TO
ITEM XI. (B)
Wllllarn R. Balllng
Vlllage Manager
FROM:Gregory P. Boygen
Dlrector of Publlc Works
DATE: June 30, 198 7
SUBJECT: MSD ICAP Report Preparatlon
In order to coEply wlth the MSD ICAP ( Inf lltrat lon/ Inflow Control Actlon
Program) subnlttal requlrements, I reconmend that the attached resolutlon
entltled; rrA Resolutlon Approvlng a Letter Agree!0ent for Englneerlng
Servlces Related to Preparatlon of an ICAP Reportrr be approved at the next
regular meetLng of the Vlllage Board scheduled for Monday, July 5, 1987.
This report is needed slnce MSD regulatlons are not the same as the U.S.
and ILllnole EPA crlterla that the current Sewer Rehabllltatlon project naa
developed under.
I anticlpate that the ICAP report w111 be able to conflrn0 for the MSD that
no further sever rehabllltation work rrould be cost effectlve.
The subnlttaL of thls report by August lst ls requlred by the MSD to avoldtheir proceedlng wlth a vlolatlon enforcement actLon agalnst the ViLlage.
If you have any questlon concernlng thls matter, please let ne know.
sen
GPB:1c
attachnent
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