1987-04-27 - Resolution 1987-26 - APPROVING AN AGREEMENT FOR THE DESIGN OF THE BG RD (BUSCH RD TO APTAKISIC RD) STREET IMPROVEMENTRESOLUTION NO. 87- 26
A RESOLUTION APPROVING AN AGREEMENT FOR THE DESIGN OF THE BUFFAIO GROVE ROAD
(BUSCH ROAD TO APTAKISIC ROAD) STREET IMPROVE.TENT
WXEREAS, the Vlllage Board deslres to lnplenent the phased
constructlon of the Buffalo Crove Road (Busch Road to Aptaklslc Roed) Street
Improvement; and,
WHEREAS, an agreenent for englneerlng servLces 1s requlred ln order
to accompllsh the requlred deslgn;
NOW, THEREFoRE BE IT RESoLVED, By the Vlllsge Presldent and Board
of Trustee8 of the Vl11age of Buffalo Grove, Lake and Cook Countles, Illlnols
as follows:
1. The agreeEent entltled, rrAgreement for EnglneerLng ServJ.ces for
the Design of Buffalo crove Road (Busch Road to Aptaklslc Road)
Street Inprovementr' 1g hereby approved.
2, The Vlllage Presldent 1s hereby authorized and dlrected to execute
sald agreeroent, a copy of whlch ls attached hereto and Eade a part
hereof.
6 - Marienthal, Glover, Reid, Shields, Kowalski, ShifrinAYES :
NAYES :
ABSENT:
PASSED:
0 - None
Aptil 27 198 7
APPR
v 11 ag e Presldent
ATTEST:
vl Clerk""ltTY\ &-.[."*
0 - None
z7<
I
AGREEMENT FOR ENGINEERING SERVICES
FOR THE DESIGN OF BUFFFALO GROVE ROAD (BUSCH ROAD TO APTAKISIC ROAD)
STREET IMPROVEMENT
AGREEMENT FOR CONSULTANT SERVICES
between the
VILLAGE OF BUFFAIO GROVE
50 Raupp BoulevardBuffalo Grove, Illinois 60090
and
MIDWEST CONSULTING ENGINEERS, INC.
5151 North Harlem Avenue
Chicago, Illinois 60655
DESCRI PT ION
Phase 2 EngineeringBuffalo Grove Roadto Aptakisic Road,'imately 1.0 miles,
, I11i-nois.
for the improvement offrom south of Busch Roada net length of approx-located in Lake County,
)
AGREEI,,IENT FOR CONSULTANT SERVICES
Buffalo Grove Road
South of Busch Road to Aptakisic Road
Lake
(vi11age )
Route :
Proj ect :
County :
Secti.on:
The VILLAGE has retained the CONSUL?ANT to furnish certain
professj-onal services including the preparation of contract
plans, special provisions and cost estimates in connection with
the proposed i.mprovement of Buffalo Grove Road from south of
Busch Road to Aptakisic Road, hereinafter referred to as the
" PROJECT' .
In consideration of these premises, the parties hereto agree
as set forth in the following pages numbered 1 through !.L inclu-
sive.
MCEO 3 9 -1-
This is an AGREEi{ENT between the VILLAGE OF BUEFAIO GROVE,
50 Raupp Blvd., Buffalo Grove, Illinois, 50090, hereinafter
referred to as the I'VILLAGE", and MIDWEST CONSULTING ENGINEERS,
INC., 5151 North Harlem Avenue, Chicago, Il1inois, a firm of
Consultants, hereinafter referred. to as the 'CONSULTANTTT.
This AGREEMENT contains aI1 the terms and conditions of the
agreement between the VILLAGE and the CONSULTANT and any changes
in this AGREEMENT shall have no effect unless they are made in
writing, signed by both partie's and incorporated. as an amendment
to this AGREEI,IENT. No other wrj-tten or oral understandings,
representations or agreements, other than those herein, have been
made by and between the parties hereto.
This AGREEMENT executed, tln]-s Zt7ll day of -'r'Ptuu
1987.
VILLAGE OE BUFFAIO GROVE
By:
By:
Dated:
ATTEST:
"fn B-"9,^"-By:
Village Clerk
Se tary-Trea surer
Name - Title
MIDWEST CONSULTING ENGINEERS, INC.
By:
Pres i nt
I
MCEO39 -2-,
t-,
Incorporation by Reference
The "Standard Agreement Provisions for Consultant
Servicest', dated L977, of the Department of Transportation
of the State of IlJ.inois, hereinafter referred to as the
" STANDARD PROVISIONS", are incorporated and made part of
this AGREEMENT except as deleted or amend.ed hereafter.
(References to section in the STANDARD PROVISIONS are shown
in parenthesis. ) :
1
1.1 (SP 1) Definitions as they pertain to
shall be as set forth in Section 1of
PROVISIONS, amended to add the following:
the
the
PROJECT,
STANDARD
1.1.1 IDOT - Department of Transportation, State of
I1linois.
t.r.2 (SP 1.1.8) Wherever the word DEPARTMENT is
used, it shall be construed to mean the
VILLAGE, except the word DEPARTI\,IENT shall
also include IDOT in Subsections 2.L2, 2.24,
2.31 , 2.32, and Section 6 in its entirety, of
the STANDARD PROVISIONS,
2 l,SP 2.4L1 The CONSULTANT shall invoice the VILLAGE,
not the Liasion Engineer, as provided in Section 2.41
of said STANDARD PROVISfONS. Invoicing shall be in a
format mutually agreed to by the VfLLAGE and the
CONSULTANT.
2. Scope of Work - phase 2 Engi nee r in q
Phase 2 of the work to be
1
proieEt shal
PROVISIONS,
1be as set forth
:Scope of Services
done by the CONSULTANT on the
in Section 6 of the STANDARD
for Design and preparation of
MCEO39 -3:
' Contract Plans, amend.ed as follows (References to sections
in the STANDARD PROVISIONS are shown in parentheses) :
2.L (SP 2.31b) Delete the words ior wrongful".
2 (SP 6.201 The work in this section wilI include
reviewing the approved Environmental Assessment and
Combined Report for the PROJECT.
3 (SP 6.21) The CONSULTANT shall use conventional ground
survey methods to obtain topographic information for
design of the PROJECT.
2 4 (SP 6.221 The work outlined in Sections 6.22a, b,
and e wil-1 not be performed for this PROJECT.
2.5 (SP 6.23) The work outlined in Sections 6.22b, and c
will not be performed for the PROJECT. Supplemental
structural borings will be obtained at the Aptakisic
Creek culvert.
2
2
2 6 (sP 6. 24) Delete
will be completed
becomes necessary.
this item; a centerline
in Phase 3 engineering
s urvey
if the
p lat
work
2 7 (SP 6.31) The work outlined in Section 6.31 will be
performed for the culvert on Aptakisic Creek at Buffalo
Grove Road.
I (SP 6.32) Delete 6.32 and insert the following in itsplace: The CONSULTANT will contact the utility com_
panies and coordj.nate the required utility adjustments.
The design and plans for utility adjustments will beprepared by the respecti.ve utility companies.
(SP 6.42) Structure plans willi.Aptakisic Creek cqlvert.
)a be preqared .for the
2.10 (SP 5.45) The last sentence of this section is mod-
ified to read "The CONSULTANT will enter unit prices
and accumulate costs ".
2.11 (SP 6.47) The work outlined in Section 6.47 will not
be performed by the CONSULTANT.
2.12 (SP 6.48)
legaIs for
Letters.
CONSULTANT shall
(5) parcels and
prepare pl-ats and
sha1l obtain Ti-tle
The
five
2.13 (SP 6.49) This work will not be performed in Phase 2
engineeringi rather, staking of right-of-way will occur
as part of Phase 3 - ConstructiOn Engineering.
2.14 The CONSULTANT shall furnish the VILLAGE, for transmi.t-
tal" to IDOT, the following documents r plans and copies
thereo f :
a) Preliminary Roadway Plans:. 4 sets of prints
b)Fina1 Contract Plans: Mylar Reproducibles (36" x
22"1 and 20 sets each of prints
c)Contract Documents: Originals typed on forms
furnished by the DEPARTI{ENT, and 20 copies
d)Estimate of Time: Original typed on forms fur-
nished by the DEPARTMENT
e)Estimate of Cost:
forms (8!" x 11,,)
Original with prices typed on
furnished by the DEPARTMENT.
The VILLAGE will be furnished
above items for their records.
M E039
two (21 copies of the
-5-
3. The VILLAGE agrees to furnish the following items:
A1I presently available survey data and information, includ-
ing standard details and standard specifications adopted by
the VILLAGE, and other available data useful to the v/ork
being done by the CONSULTANT.
4. Project Schedule
The CONSULTANT sha1l commence work on Phase 2 within five
(5) calendar days after date of authority to proceed. It is
the intent and objective of the VITLAGE and the CONSUL?ANT
that the work hrill be completed according to the following
schedule :
Notice To Proceed April 28, L987Plans & Documents (to ViIIage) JuIy 17, 1987Bid Opening August I0, 1987
Begin Construction On or about 09/01/87
5. Prime Compensation
5 1 Phase 2 - Design and Preparation of Contract plans:
Subject to an Upper Limit of Compensation of
$86,867.00, the CoNSULTANT shal1 receive as full
payment for completing the Phase 2 work required of him
under this AGREEMENT reinbursement of his eligible
actual costs in accordance with Section 2.45 of the
STANDARD PROVISIONS, plus a Fixed Amount of 99,990.00.
The Upper Limit of Compensation is a result of the Cost
Estimate of Consultant's Services, attached as Exhibit
D. The retainage provisions contai.ned in Section 2.42
of the STANDARD PROVISIONS shall not apply to Direct
Non-Salary Costs. The attached Exhibits A, B, and C
are to be used as set forth in Section 2.42 of the
STANDARD PROVISIONS. Invoices shal1 be prepared in
accordance with Section 2.4L.
2 The Prj.me Compensation may be increased or decreased by
subsequent agreement. between the contractual and
5
MCEO39 -6-
approving parties if there J-s a major change in the
scope, character or complexity of the work. Prime
Compensation and Specific Rates for Extra Work may be
adjusted -in accordance with Section 2.21 of the STAN-
DARD PROVISIONS, if the duration of the work in any
phase extends more than six months beyond the date of
completion stated in Section 4 of this AGREEMENT, due
to no fault of the CONSULTANT.
In all instances where the VILLAGE shall request
specific servj.ces of the CONSULTANT, the CONSULTANT
prj.or to commitment sha1l indicate to the VILLAGE
whether the work shall be considered "extra t/ork".
When requested by the VILLAGE, the CONSULTANT sha11
prepare and submj.t a cost estimate for such extia work.
In the event the CONSULTANT, upon' written order from
the VILLAGE, is required to perform Extra Work, he
shall, in addition to the Prime Compensatj.on, recej.ve
payment for such Extra V{ork on the following basis:
Subject to a pre-agreed Upper Limit of
Compensation for each item of Extra
Work, the CONSULTANT sha11 be paid at
the specified hourly rates of pay for
each class of employee as listed in
Exhibit rrAn for the actual time the
CONSULTANT directly utilized each such
employee on the Extra Work, plus the
CONSULTANT I S payroll burden, overhead
costs as listed in Exhibits B and c,
plus actual expenses for transportation,
subsistence, and electronic computer
service incidental to the Extra Work.
Any other expenseb incurred incidental
to the Extra Work shall be considered to
be overhead costs.
5.3
MCEO 3 9 -7-
ECIIBIT A
HCTJRLY RTlgE RAI\rcE
CCbISULTAM t S REqJIAR STAEF
GASSIEICATICSI
kincipal Ergineer
Ploject l,tarager
Resident Eqine--r
Structural Eqineer
Suwey Ctdef
Senior Project &gineer
Plo ject Eqireer
Design Dngireer
ConstJuction Egjneer
Itechn-ician/Survey & ConstnrsLion
Senior Draftsnan,/lbchnician
D:afters
C]ericalfi{crd Plocessor
Source:
Date:December 1, 1986
FRCT'1 TO
$25.00
18.50
11.50
15.00
11.00
16. 00
14.00
11. 00
11.00
8. 00
11.00
5. 50
6.00
$3s.00
30. 00
20.00
24.50
16. 00
23. 00
17.00
15.50
18. 50
14. 50
15. 50
13.50
12.50
TCIIBIT B
PEBCT.L BURDEN & FRI}IGE C6T5
Federal Insurance Contri.butions Act...........
State tlnerplolment Corpensation.
Federal Une$plo]lllent Conpensation.
llcrkrenr s Cong=nsation Insurance. . . .
Paid Hclidays, Vacation, Sick leave...
Bonus and Incentive Pa].EEnts.
qraufied DefeEed Retirerent Benefits. . . .
Group Insurance
TOIAL PAJMOLL B[]FDE{ & ERI}GE COSTS
t of Di-recE.
Productive
Pavroll
53. 18r
Sor:rce: Fisca1 Year Ending 05/31,lg6
ID0I Ardit, Ll/26/96
9.80
3. 45
0. 68
0.51
11.64
6.97
L2.65
7.41
,rrte Bu ffalo 6rove Road
:ction
,-oject
,unty Iake
,b t'lo.
COST ESTI},IATE OE CONSI'LTAIVI ' S SffVTCES
PHASE II BIGINffiI}IG
h:ffalo Grove Iioad
Brsch Road to Aptakisic bad
Consu ltant:ltidrpest Consult neers, Inc.Detez 0l/12/87
Dollars ($)
Dluunber
of
l,lan
Iiours
(A)
1yrolPa
Overhead
&
Fri-nge
Bene fits
In-House
Direct
Costs
Srb-lbtaI
(E)
t'let Fee
(F)
(a)
Services
by
Others '
(c)
r(
Gra),-
lbtal
(r). Rev
Item
1el.,t,A B
& tlase PIot 47t
P Deve . Criter 1a 70
(B)C)
TlotaI
(H)D)
800
1, 300. Pre . Contract PtI& flev 1e1.'
&P anIPans
s,t, & Est.
Docunents
&
7 200
,250
.F 160
796
20. R0{
, ). I'bet
rtals 2 39,560 ,150
:r) Description of Services: Itqn 3 - S+plerEntal Structural Borings
77 9 1 300 7
rE039
trHIBIT C
OVMHEAD A}iD INDIRECT COSTS
State Incc[re Ib.yes. . . .
Busirtess Insurance, i-rrcJ.uding accident, Iiabilie' and
valuable papers. . .. .
nahrMi.{.i^n
Indirect Salaries - .A&ninistrative, Secretarial,
l€ssenger, Contracts, llegotiations, koposals,
IJnassignable Staff TinE, and Professional Education,...
Reproductj.on ard Pri-nti-ng Costs. ..
Office Supp1ies........
Data kocessing
kofessional Sewices includilg Legal and
Acountiag...
DtplcYees 1Yave1, Business l€eti-ngs, ard. Pre{ontrasl
Source: Fiscal Yea! frrdj:rg 05/31185.IDoI Ardit, tt/26/86
* of Direct
P::oductive
Payroll
0. 28
13. 28
4.t7
23.34
0.99
4. 95
0.82
2.t4
8.53
L.L7
0.24
0.11
0. 54
1.51
4.6?
0. 73
0.24
57.81r
Telepircne and Postage. .
Recruiting and Relocation E<pense.
ltainfug and Educational l{cn-Sa1ar1, Dpense..
Fees, Licenses, DJ.es, Rrblications , (Tedrr-ical and
kofessional)
Utilities and l.lai-ntenance
^Ffi
aa Dar+
nrployee Selations. . . .
Otlrer E<penses..........
TOIAT OUBI{EAD
I