1987-03-16 - Resolution 1987-11 - ADOPTING THE FISCAL 1987-1988 PROGRAM BUDGET FOR THE VILLAGE OF BUFFALO GROVERESOLUTION NO. 87 - 11
A RESOLUTION ADOPTING TIIE FISCAL 1987-1988 PROGRAU
BUDGET I'OR THE VILLACE OF BUFFAI,O GROVE
WHEREAS, the Flscal 1987-1988 Progran Budget has been prepared and
subEltted for the revlew and conslderatlon by the President and Board of
Trustees of the Vlllage of Buffalo Grovel and
I.IIIEREAS, the revlew and conslderatlon of the document occurred on
llarch 2, 1987, at a publlc workshop neetlngs; and
WBEREAS, pendlng any changes to and reports on varlous segEents of the
Program Budget content, the docunent can be con8Ldered for adoptlon.
NOW, TIIEREFORE, BE IT RESOLVED BY TIIE PRESIDENT AND BOARD OF TRUSTEES OF
TIiE VILLAGE OF BUTFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS thAt:
SECTION l. The FY 1987-1988 Progran Budget for the Vlllage of
Buffalo Grove be adopted after conslderatlon of any changes and reports as
requested by the Prestdent and Board of Trustees up to March f6, 1987.
SECTIoN 2. Upon adoptlon of the Prograxn Budget authorlty be
glven to the Vlllage Manager to place the document ln flnal form for
dlstrlbutlon by March 23, 1987.
SECTION 3. The proper nottce of aval1ablllty as requlred under
Revenue Sharlng leglslatlon be publlshed and Posted lrlthln thlrty (30)
days after adoptlon.
AYES: 4 - MarienthaT, cTover, Reid, Kowalski
NAYES: O - None
ABSENT: 2 - O'Reilltt, siie1ds
PASSED: tfiarch 16 , 1987.
, 1987.APPROVXD: Mar 16
Verna L. Clayton, Village esldent
ATTEST:
,,tt
v111 e Clerk
C\./L
ITEM XII. (E)
T03
FROM 3
DATE:
SUBJECT :
Wl11lan R. Bal1lng
Wllllan H. Brlm
March 5, 19 87
FY 1987- 1988 Budget Adoptlon
Attached, please flnd a Resolution for conslderatlon by the PresLdent and
Board of Trustees that fornally adopts the Vlllagers FY 1987-1988 Ptogram
Budget. Thls doctrnent recelved lts fornal revl.ew on March 2, 1987 at a
workshop conducted by the Board and staff. At thls tlme, the documert ls
golng through 1ts f hal changes to brlng to a completed state and will be
dlstrlbuted no later than March 23, 1987.
The renaining steps ln the budget cycle are as follows:
Harch 15, 1987 Conduct Revenue Sharlng Use llearlng
Aprl1 10, 198 7 Publish requlred notice on availablllty
of budget for pubJ-ic inspectlon
April 10, 1987 Publlsh legaI notlce re: Publ1c Ilearlng on
Appropriatlon fron 0rdlnance
Aprll 20, 1987
l,lay 4, 198 7
Approprlatlon Ordl-nance Public llearlng
Adopt tr'Y 1987-1988 Approprlatlor OrdLnance
u- U.t t
Wi111an H. Br1rur/rt
RESOLUTION /f 87-12
A RESOLUTION APPROVING AN AGREEMENT FOR DESIGN
ENGINEERING SERVICES FOR THE 'I987 VILLAGEWIDE CONTRACTUAL
STREET MAINTENANCE PROJECT
WHEREAS, the President and Board of Trustees of the
Village of Buffalo Grove desire to cause the design of the
.l987 Villagevride Contractual Street I'laintenance Projecti
and,
WHEREAS, the approva) of an agreement with a consult-
ing engineer is required in order to proceed with the
necessary engineering of the project.
NOI^I, THEREFORE, BE IT RES0LVED by the President and
Board of Trustees of the Village of Buffaio Grove, Lake
and Cook Counties, Illinois, that the President and CIerk
be, and they are hereby authorized and directed to
execute the "Village of Buffalo Grove Street Improvements,
Section 87-000 43-00-EG Engineering Services Agreement,"
A copy of said contract is attached hereto and made a part
thereof.
AYES: 5 - Marienthal, OrRei1ly, Glover, Reid, Kowalskl
NAYES: 0 - None
ABSENT:
PASSED:
1- Shields
April 6
APPR0VED: April 6
, 1987
, 1987
ATTEST:
"i,S.^"^i*",^
APPROVED:
/Qz
(/
x
VILLAGE OF BUEFALO GROVE
STREET IMPROVEMENTS SECTION 87-OOO4 3- O O-EG
ENGINEERING SERVICES AGREEMEN'f
THIS AGREEMENT is made as of the 6th day of April ,1987, lry and between the Villaqe of Buffalo crove, IocaEed tn !he
Counties of Cook and Lake, of the State of I]linois, hereinaftercalled the VILLAGE, and Baxter & Woodman, Inc., Environmental Engi-
neers, an IIIinois corporation, hereinafter called the ENGINEERS, for
engineering services in connection with the Dogwood Avenue and Hazel-
wood Avenue Street Improvements designated as Section 87-00043-00-EG,hereinafter referred to as the PROJECT, which will be financedentirely or in part with Motor FueI Tax funds allotted to the VILLAGEby the State of IIIinois and constructed under the general supervi-sion of the IlIinois Department of Transportation, Division of High-
ways, hereinafter caIIed t.he DIVISION CE HIGHWAYS.
WITNESSETH Tha Tafter set forth, the
SECTION I.the per formance
in consideration of the mutual covenants herein-parties hereto agree as follows:
The ENGINEERS agree to perform or be responsible forof the following engineering services for the PROJECT:
1.1 Make field surveys necessary for the preparation of plans.
1.2 Make or cause to be made subsurface investigations andanalyses thereof required for the design of the proposed PBOJECT inaccordance with the current requiremenEs of the DIVISION OF HIGHWAYS.
1.3 Review and analyze traffic studies and counts to befurnished by the VILLAGE for those streets requiring a structuralpavenent. des ig n.
sECTroN 2. The VTLLAGE agrees to appoint a project Manager whoshalr be in responsible charge and direct- contror of the pioi".t utarr t.imes. The project Manager wirr make avairabre to thl eilcrunnnsa-I1 available reports, maps, traf f i.c counts, and data pertaining tothe proposed irnprovements.
I
1.4 Prepare plans, special provisions, and estimates ofcost. Five (5) copies of the plans, special provisions, proposals,
and estimate of cost shatl be furnished to the VILLAGE. Additionalcopies of any or aII documents, if required, shall be furnished tothe VTLLAGE by the ENGTNEERS at their actuar cost for reproduction.
I.5 Attend conferences to be held at. the request of theVILLAGE for review and evaluation of proposed improvements.
1.6 Provide documents for bidding, assist in bid receiving,evaluate bids, nake recommendation to thA vTLLAGE and prepare finircontract docunents for approvar by the vTLLAGE and orvisroN op HrcH-WAYS.
SECTION 3. The VILLAGE agrees to pay the
ENGINEERS agree to accept as fuII compensation
described in Section I, as follows:
3.I A lump sum of $I,398.00 for profit only.
ENGINEERS, and the
for the services,
3.3 Reimbursement for overhead and/or indirect costs incurred
in fulfilling the terms of this Agreenent.
3.4 Reinbursement for payroll burden and fringe costs, and
direct non-salary costs incurred in fulfilling the terms of this
Agreement.
3.5 The maximum amount of Ehe Eotal fee paymen! under this
Agreement as determined in Subsections 3.L,3.2r 3.3 and 3.4, and in
Exhibits A and B, shall be $16,940.00 unless there is a substanEial
change in the scope, complexity, or character of the work.
3.6 Payment by the VILLAGE shall be nade to the ENGINEERS as
soon as practical each nonth, in Lhe amount of 908 of the fee earned(invoiced). Monthl-y progress payments of the lunp sum for profit,
S ubsec t iondate. The
upon plan a
3.r
I0r
nd
, shall be prorated based on the fee payment earned to
reEainage plus any balance due shall be paid in fullspecification approval by the DIVISION CF HIGHWAYS.
3.7 Travel and other out-of-pocket expenses wiII
bursed to the ENGINEERS at their actual cost.
be rein-
SECTION 4. The parties hereto further mutually agree:
4.I The ENGINEERS shall proceed vrith the services under this
Agreement promptly after receiving DIVISION OP HIGHWAYS approval andthe VILLAGETS authorization to proceed. This Agreenent wiII be ineffect through December, 1987, or until such time as terminated under
SubsecEion 4.16 hereof .
4.2 AIl reports, plans, p1ats, and special provisions to befurnished by the ENGINEERS pursuanE to this Agreement will be in
accordance with the current standard specifications and policies ofthe DIVISION OF HIGHWAYS, it being understood that all such reports,plats, plans and drafts, shall before being finally accepted, be sub-ject to approval by the VILLAGE and said DIVISICN OF HIGHWAYS.
4.3 The basic survey notes and sketches, charts, computations
and other data prepared or obtained by the ENGINEERS pursuant to this
Agreement will be made available, upon request, to the VILLAGE or Ehe
DIVISION C[' HIGHWAYS without cost and without restriction or limita-tions as to their use.
2
3-2 Reimbursement for all costs related to the direct
salaries of employees for time chargeable to the PROJECT necessary to
fulfill the terms of this AgreemenE.
4.4 A11 plans and other documents furnished bypursuant to this Agreement will be endorsed by them andtheir professional seal where such is required by Iaw.
the ENGINEERS
will show
4.3 The ENGINEERS will submit, upon request by the VILLAGE orthe DMSION OF HIGHWAYS, a Iist of the personnel and the equipmentthey propose to use in fulfilling the requirements of this Agreement.
4.6 A schedule of the ENGINEERS, regular hourly sa).ary rangefor each classification of employee expected to be productively
engaged in work necessary to fulfill the terms of this Agreement, is
sho!,rn on Exhibit C of this Agreement.
4.7 Cverhead and indirect costs shown on Exhibit D of thisAgreement, as a percent of direct payroll cost, are the ENGINEERS'actual overhead and indirect costs based on the ENGINEERS' recordsfor the past one year prior to the effective date of this Agreement.
4.8 Payroll burden and fringe benefit costs shown on ExhibitE of this Agreement as a percent of direct payroll cost are the
ENGINEERST actual payroll and fringe benefits cost based on the
ENGTNEERS' records for the past one year prior to the effective dateof this AgreemenE.
tionsto bycost tparty
4.9 The ENGINEERS agree that services stipulated in Subsec-1.2 and 1.3 of this Agreement, if required and mutually agreedthe VILLAGE and the ENGINEERS, shall be paid for at thL actualo the ENGINEERS, t.o be verified by copies of invoices from thedoing the work, subject to Section 3.5 above.
4.I0 The ENGINEERS warrant that they have not employed orretained any company or person, other t.han a bona fide emprilyee work-ing solely for the ENGINEERS, to solicit or secure this Alreement,and that they have not paid or agreed to pay any company or person,other than a bona fide emproyee working sorely ior uhe illctHirns, anyfee, commission, percentage, brokerage fee, gifts, or any other con_sideration, contingent upon or resulting from the award 6r making ofthis Agreement. For breach or vioration of this warranty, the vrL-LAGE sharl have the right to annur this Agreement without'riabirit.y,or in its discretion to deduct from the Agreement price or considera-tion, or otherwise recover, the ful1 amorit of suc'h fee, commission,percentage brokerage fee, gift, or contingent fee.
4.1I The ENGINEERS represent that they have, or will secureat their ovrn expense, all personnel requirea in periorming t.heservices under this Agreement. such personnel slrar1 not 5e employeesof or have any contractuar relationship with the VTLLAGE. Arr. of theservices required hereunder sharl be performed by the ENGTNEERS orunder their supervision, and ar1 personner engaqed in the work sharr.be qualified and authorized under state and t5ci:- taw to peiiorm suchservices.
3
4.12 The ENGINEERS shal-I not be responsible for any delays inthe performance of services hereunder caused by strikes, action ofthe elements, acts of any government, civil disturbances, delays ofthe VILLAGE in supplying information or in approving documents sub-mitted by the ENGINEERS, or any.other other cause beyond their
reasonable control or for the expenses or direct or indirect costs or
consequences arising from such de1.ay.
4.13 The VILLAGE may, from time to tirne, require changes inthe scope of the services of the ENGINEERS to be performed here-under. Such changes, including any increase or decrease in the
amount of the ENGINEERST compensat.ion, which are nutually agreed uponby and between the VILLAGE and the ENGINEERS, shall be incorporatedin writEen amendments to this Agreement.
4.14 The ENGINEERS will not discriminate against any employeeor applicant for enployment because of race, color, religion, sex, ornational origin. The ENGINEERS shall take affirmative acEion to
ensure that applicants are employed and Ehat employees are treated
during employment without regard to their race, color, religion, sex,or national origin. Such actions shall include, but not be timitedto, the following: employment, upgrading, demotions, or transfers,recruitment or recruitment advertising; Iayoffs or terminationsirates of pay or other forms of compensation; selection for trainingincluding apprenticeship; and participation in recreational andeducational activities. The ENGINEERS agree to post, in conspicuousplaces available to employees and applicants for employment, noticesto be provi.ded setting forth the provisions of this non-discrimina-tion clause. The ENGINEERS wiII in aII solicitations or advertise-nents for employees placed by or on behalf of the ENGINEERS, statethat aII qualified applicants will receive consideration for employ-nent lrithout regard to race, color, religion sex or national origin.
The ENGINEERS will cause the foregoing provisions to be inserted inalL subcontracEs for any work covered by this Agreement so that suchprovisions wiII be binding upon each subcontractor provided that theforegoing provisions shall not apply to contracts or subcontracts forstandard commercial supplies or raw materials.
4.15 If the ENGINEERS are of t.he opinion that any work theyhave been directed to perform is beyond the scope of the AgreemenEand constitutes exEra work, they shall promptry notify the VTLLAGE ofthat fact in writing before proceeding. No exlra wor-k shall beerigibre for payment unless it is authorized in writing in advance bythe VTLLAGE. rn the event the vrtLAGE determines that such lvork doesconstitute extra work, it shall provide extra compensation to theENGINEERS upon a fair and equitable basis.
. 4.16 This Agreement may be terminated, in whole or in part,in writinq by either.party if either of the other parties substan-t.ialry faits to fuLfi11 iLs obrigations under Ehis'Agreem"nt' tn.ougtno faurt of the terninating party; or the VTLLAGE na! terminate thisAgreement, in whole or in part, in writing, for its ionvenience.However, no duch termination may be effected unless the teiminating
4
IN WITNESS WHEREOF Ehe VILLAGE has caused the execution of
Agreement to be made by its President and aEtested by its Clerkpursuant to a resolution passed by the Board of Trustees, whichresolution is considered to be part of this Agreement the samethough it were written herein, and the ENGINEERS have hereuntotheir hand and seal as of the day and year first above writt.en.
VILLAGE OE BUFFALC GROVE, ILLINCIS
( SEAL )
By ,a'*''>
P resl dent
ATTEST:
this
as
set
"Y\ 8"d,.- ,
i1 age Clerk
( sEAL)
BAXTER & WOODMAN, INC.
ENVI RCNMENTAL EI.JGINEERS
By
P res dentATTEST:
A*rZa
Deputy Sec tary
parEy gives the other party (l) not less than ten (I0) calendar dayswritten notice (delivered by certified mail, return receipt request-ed) of intent to terminate, and (2) an opportunity for a meeting withthe terminating party before termination. If this Agreement isterninated by Ehe VILLAGE for default, the ENGINEERS shall be paidfor services performed to the effective date of termination, includ-ing reimbursable expenses. If this Agreement is terminated by eitherthe ENGINEERS for default or by the VILLAGE for convenience, the
ENGINEERS shall be paid for services performed to the ef fect.ive dateof termination, including reimbursable expenses plus five percent(5t) of the total compensation earned to the effective date ofternination as extra compensation for the ENGINEERST rescheduling
adjustments, reassignment of personnel, and related costs incurred
due to ternination. If, after termination by the VILLAGE for failureof the ENGINEERS to fulfill contractual obligations under this Agree-
ment, it is determined that the ENGINEERS had not so failed, thetermination shall be deemed to have been effected for t.he convenienceof the VILLAGE, and the ENGINEERS shall be paid accordingly.
X
Meet i n s
Admin. &Field
Surve Evaluation & Des i n
Prel. Est.
Draftin P
Final
S. r E
Bid
Rece i viPersonnel
n alar
t l,lg t .
te P
t
rt.t
t
t
wgt.
Pa
s
I R t
!,19 t wgt.
ate
Principle $23. 00 6'7 15.4r 11 2. s3 l2 2.76
Sr. Eng r.18. 00 33 5.9 4 30 5.40 9 t. 62 29
Eng ineer r5.20 20 3.04 40 6. 08 30
Jr. Eng ioeer 13.80 50 6.90 20 2."16 3.45
Enqr. Tecb.12. 50 30 20 3.75 34 4 .25 9 1.12
13.30 33 4.38Dra ft sman
Draftsnan 11. 80 33
Ave rage
SaIary Rate 100 21.35 100 13.69 100 L5.22 I00
tErrIIIIEI
EEE EE EEE
E@IrE
HEil HI
I @E
EXHIBIT A
AVERAGE PAYROLL RATE
ligt.t
30 6.90
4.56
EXHIBIT B
COST ESTIMATE OF CONSULTANT SERVICES
I tem PayroIl
Fr i nge
Benefits Overbead Subtota I Profit
Di r ect
Cos t Tota I
Cos t
t
Adninistration
and MeeEings 35 $ 486 $ 994 s 2 ,227 $ 20*$ 2 ,47r 14.6
Evaluation
'70 9 59 288 75*3,22O 19.0
358 239 489 1,096 I10 20*L,226 7.3
Prelinina ry Esti-
mate and Design
Dra ft i ng
Final Plans,
Spec i f icat ions
and Est inate
60 913
626
59 3 L ,2t4
833
2,720 274 1, 500**4,494 26 .5
50 407 1,866 I88 2 ,0s4 I2.L
35 572 372 16t 1,705 L72 20*1,897 ll.2
Bid Receiving 475 3 09 632 1,4r6 t42 20*1, 578
Totals 295 $4. 660 $3,029 $6,198 $13,887 $1,398 $1.6ss $16,940 100.0
(
(
*VebicIe Expensei *Pavement Borings and IBR's
Hours
$ '147 $ 224
FieId Surveys 623 2 ,457
20
9.3
EXHIBIT C
HOURLY RATE RANGE - ENGINEERIS REGULAR SCALE
ClassificaEion
Pr incipal Eng ineer
Senior Eng ineer
Eng i nee r
Junior Eng ineer
Dra ftsman/Techn ic i an
Cler ical
E rom
$22.00
16. 60
14. 50
12.50
7.00
6. 30
$33. s0
2t.90
16. 50
14.40
15. 30
13.30
To
EXHIBIT D
OVERHEAD AND INDIRECT COSTS
Administrative, unassignable staff time,recruiting, training and education, severance,negotiating new business, and office account-
ing, clerical and secretar ial wages and salaries
Utilit ies r Telephone, Electric, cas
RentaI of business space and equipment
Dues, meetings, seminars, conventions, and
P. E. I icenses
Deprec iat ion
Business insurance, including acc ident ,liability, and valuable paper s
Taxes except Federal fncome
Maintenance and repairs
Office suppl ies
Professional services including specialists,Iegal, auditing, etc.
Enployeesr travel expenses not assigned to
cl ient
Miscellaneous expenses
TOTAL OVERHEAD
Percent of
P roduc t. ive
D irectPayrolI
83. 6
3.4
8.3
r.5
6.0
8.7
r.9
4.r
))
Use
II.2
r.1
0.8
132.8
l_3 3
EXHIBIT E
PAYROLL BURDEN AND FRINGE COSTS
Percent of Direct
Productive PayroII
Federal Insurance Contribution Act
Federal and State Unenployment Compensation
Workmen's Compensation I nsur ance
Paid HoIidays, vacation, Sick Leave
Pens ion
Group Insur ance
TOTAL PAYROLL BURDEN AND FRINGE COSTS
II.I
r.t
l-. 7
15. 0
30. 7
5.7
Use
65.3
65
lllinois Department of Tranqrortation
Olvision of Hlghways/Oistrict 1
201 West C€nter Court/Schaumburg, llllnois/6O1 96-1 096
LOCAI ROADS AND STREETS
CITY MT'T
Buffalo Grove
Sec!ion: 87-00043-00-EG
Cook County
Engineering Agreement
May 12, 1987
50 Raupp Boulevard
Buffalo Grove, IL
fZ4//"1 c'</24.,Y(-
Ralph C. Wehner
District Engineer
AC/k1s
cc: John W. McCree w/encl.
Baxter & Woodman-Consult ing Engineer w/encl'
Richard Kuenkler-Vi llage Engineer w/encl'
Dear Madam:
The agreement for engineering services dated April 6, 1987'
becweln the Village of Buffalo Grove and Baxter and Wooduan
Consulting Engine-rs, for engineering services Eo be performed
in conneclion with Ehe villagets moLor fuel Eax construction
improvement designated as SecEion 87-00043-00-EG was approved
by rhis DeparEment Eoday. The VilLagers file copy of the
agreenent is being returned herewith'
Very truly )Durs,
RECEIVED
MAY t 5 1987
60090
Janet !1. Sirabian
Village Clerk
VILLAGE OF
BUFFALO GROYE
\u
srATE oF tlLtNots )
)
couNTtEs oF cooK eHo unxe )
l, JANET lt. SIRABIAN, hereby certlfy that I am the
duly elected, quallfled and actlng VILLAGE CLERK of the Vlllage
of Buffalo Grove, Countles of Cook and Lake, llllnois, and the
keeper of lts seal and records.
I hereby further certify that the attached ls a true
copy of Resolutlon No. 87-12 adopted q6 ghg 5th 63y 66
Apr1l _, l9_9, by the Vl I lage Board of the Vll lage
of Buffalo Grove as shovrn by the records ln nry custody.
lN ITITNESS I/HEREOF, I have hereunto set rry hand and
afflxed the seal of the Vlllage of Buffalo Grove aforesald,
at sald Vlllage, ln the County and State aforesald, thls 7rh
dav of APrtl ,o 87
a9e e
By A"ilcr4 2.-r,^.12
Deputy Clerk
RESOLUTION #87 -12
A RESOLUTION APPROVING AN AGREEHENT FOR DESIGN
ENGINEERING SERVICES FOR THE 1987 VILLAGEI'JIDE CONTRACTUAL
STREET MAINTENANCE PROJECT
WHEREAS, the President and Board of Trustees of the
VilIage of Buffalo Grove desire to cause the design of the
1987 Villagewide Contractual Street Maintenance project;
and,
I{HEREAS, the approval of an agreement with a consult-
ing engineer is required in order to proceed with the
necessary engineering of the project.
N0l,l, THEREF0RE, BE IT RES0LVED by the president and
Board of Trustees of the Viilage of Buffalo Grove, Lake
and Cook Counties, Illinois, that the president and Clerk
be, and they are hereby authorized and directed to
execute the "Village of Buffaio Grove Street Improvements,
Section 87-000 43-00,EG Engineering Services Agreement.,,
A copy of said contract is attached hereto and made a part
thereof.
AYES: 5 - Martenthal, 0'Reilly , Glover, Reld, Koaralskl
fi[f[$; 0 - None
1- Shlelds
April 6 , I9B7
, .|987AppROVED: April 6
ATTEST:
Jxrir
APPROVED:
ABSENT:
PASSE D:
VILLAGE OF BUFTALO GROVE
STREET IMPROVEMENTS SECTION 87-OOO43-OO-EG
ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made as of the 6th 66y 66
1987, by and between the ViIIaqe of euTT;T6-rove, I
ApriI
ocated in the
Count,ies of Cook and Lake, of the State of IlIinois, hereinafter
called the VILLAGE, and Baxter & Woodman, Inc., Environmental Engi-
neers, an Illinois corporation, hereinafler called the ENGINEERS, for
engineering services in connection with the Dogwood Avenue and HazeI-
wood Avenue Street Improvements designated as Section 87-00043-00-EG,
hereinafter referred to as the PROJECT, which wil-I be financedentirely or in part with Motor FueI Tax funds allotEed to the VILLAGE
by the State of Illinois and constructed under the general supervi-
sion of the IIlinois Department of Transportation, Division of High-
ways, hereinafter caIled t.he DIVISION CF HIGHWAYS.
WITNESSETH that in consideration of the mutual covenants hereln-after set forth, the parties hereto agree as follows:
1.1 !4ake field surveys necessary for the preparation of plans.
1.2 Make or cause t.o be made subsurface investigations and
analyses thereof required for the design of the proposed PROJECT in
accordance with the current requirement.s of the DIVISION OF HIGHWAYS.
1.3 Review and analyze traffic studies and counts to be
furnished by the VITLAGE for those streets requiring a structural
pavenent design.
1.4 Prepare plans, special provisions, and estimates of
cost. five (5) copies of the plans, special provisions, proposals,
and estimate of cost shall be furnished to the VILLAGE. Additional
copies of any or aII documents, if required, shall be furnished to
the VILLAGE by the ENGINEERS at their actual cost for reproduction.
I.5 At.tend conferences to be held at the request of the
VILLAGE for review and evaluation of proposed improvements.
SECTTON I.
the per formance
I
evaluate
contract
WAYS .
The ENGINEERS agree to perforn or be responsible for
of the following engineering services for the PROJECT:
6 Provide documents for bidding, assist in bid receiving,
bids, make recommendation Eo the VILLAGE and prepare final
documents for approval by the VILLAGE and DIVISION OE HIGH-
SECTION 2. The VILLAGE agrees to appoint a Project Manager who
shall be in responsible charge and direcE control of the project at
all times. The Project Manager wil-I make available to the ENGINEERS
alI available reports, maps, traffic counts, and data pertaining to
the proposed'improvements.
I
SECTION 3. The VILLAGE agrees to pay the
ENGINEERS agree to accept as fuII compensation
described in Section l, as follows:
ENGINEERS, and the
for the se r v ices,
3.I A lump sum of $Ir398.00 for profit only.
3.2 Reimbursement for all costs rel,ated to the direct
salaries of employees for time chargeable to the PROJECT necessary to
fu1fi1l the terms of this Agreement.
3.3 Reimbursement for overhead and/or indirect costs incurred
in fulfilling the terms of this Agreement.
3.4 Reimbursement for payroll burden and fringe cosEs, anddirect non-salary costs incurred in fulfilling the terms of this
Agreement.
3.5 The maximum amount of the total fee payment under this
Agreement as determined in Subsections 3.1, 3.2,3.3 and 3.4, and in
Exhibits A and B, shall be $16,940.00 unless there is a substantial
change in the scope, complexity, or character of the work.
3.6 Payment by the VILLAGE shall be made to the ENGINEERS as
soon as practical each month, in the amount of 90t of the fee earned(invoiced). Monthly progress payments of the lump sum for profit,
Subsection 3.I, shall be prorated based on Ehe fee payment earned to
date. The 10* retainage plus any balance due shall be paid in fuII
upon plan and specification approval by t.he DIVISION CE HIGHWAYS.
3.7 Travel" and other out.-of-pocket expenses
bursed to the ENGINEERS at their actual cost.
will be rein-
SECTION 4. The parEies hereto further mutually agree:
4.2 AlI reports, p1ans, plats, and special provisions to be
furnished by the ENGINEERS pursuant to this Agreement wiII be in
accordance with the current standard specifications and policies of
the DMSION CF HIGHWAYS, it being undersEood that aII such rePorts 'plats, plans and drafts, shall before being finally accepted, be sub-ject to approval by the VILLAGE and said DIVISICN OF HIGHWAYS.
4.3 The basic survey notes and sketches, charts, comPutations
and other dala prepared or obtained by the ENGINEERS Pursuant to this
Agreement will be made available, upon request, to the VILLAGE or the
DiVISION OF HIGHWAYS without cost and withouE restriction or Iimita-
tions as to their use.
2
4.I The ENGINEERS shall proceed with the services under this
Agreement pronptly after receiving DIVISION oF HIGHWAYS approval and
the VILtAGE's authorization to proceed. This Agreement will be in
effect through December , 1987, or until such tine as terninated under
Subsection 4.15 hereof .
4.4 A11 plans and other documents furnished bypursuant to this Agreement will be endorsed by then andtheir professional seal where such is required by law.
t ionsto by
cos t
party
Ihe ENGINEERS
wiIl show
4.5 The ENGINEERS wiII submiE, upon request by the VILLAGE orthe DIVISION OF HIGHWAYS, a Iist of the personnel and the equipmentthey propose to use in fulfilling the requirements of this Agreement.
4.6 A schedule of the ENGINEERS' regular hourty salary rangefor each classification of employee expected to be productively
engaged in work necessary to fulfifl the Eerms of this Agreement, is
shovrn on Exhibit C of this Agreement.
4.7 Cverhead and indirect costs shown on Exhibit D of thisAgreement, as a percent of direct payroll cost, are the ENGINEERS'actual overhead and indirect costs based on the ENGINEERS, recordsfor the past one year prior to the effective date of this Agreement.
4.8 Payroll- burden and fringe benefit costs shown on ExhibitE of this Agreement as a percent of direct payroll cost are the
ENGINEERS' actual payroll and fringe benefits cost based on the
ENGINEERS' records for the past one year prior to the effective dateof this Agreement.
4.9 The ENGINEERS agree that services sEipulated in Subsec-1.2 and I.3 of this Agreement, if requiqed and mutually agreedthe VILLAGE and the ENGINEERS, shall be paid for at the actualto the ENGINEERS, to be verified by copies of invoices from thedoing the vrork, subject t.o Section 3.5 above.
4.I0 The ENGINEERS warrant that they have not employed orretained any company or person, oEher than a bona fide employee work-ing solely for the ENGINEERS, to solicit or secure this Agreement,
and that they have not paid or agreed to pay any company or person,other than a bona fide employee working solely for the ENGINEERS, anyfee, commission, percentage, brokerage fee, gifts, or any other con-sideration, contingent upon or resulting from the award or making ofthis Agreement. For breach or violation of Ehis h,arranty, the VIL-
LAGE shall have the right to annul this Agreement wiEhout Iiability,or in its discretion to deduct from the Agreement price or considera-tion, or otherwise recover, the full amount of such fee, commission,percentage brokerage fee, gift, or contingent fee.
4.11 The ENGINEERS represent that they have, or will secureat their own expense, aII personnel requi.red in performing theservices under this Agreement.. Such personnel shall not be employeesof or have any contractual relationship wiEh the VILLAGE. A11 of the
services required hereunder shalI be performed by the ENGINEERS or
under Eheir supervision, and aII personnel engaged in the vrork shall
be qualified and authorized under State and locaI law to perform such
services.
3
4.12 The ENGINEERS shall not be responsible for any delays inthe performance of services hereunder caused by strikes, action ofthe elements, acts of any government, c j.viI disturbances, delays ofthe VILLAGE in supplying information or in approving documents sub-mitted by the ENGINEERS, or any.other other cause beyond their
reasonable control or for the expenses or direct or indirec! costs or
consequences arising from such delay.
4.13 The VILLAGE may, from time to time, require changes inthe scope of the services of the ENGINEERS to be performed here-under. Such changes, including any increase or decrease in the
amount of the ENGINEERST compensation, which are mutually agreed uponby and between the VILLAGE and the ENGINEERS, shalI be incorporatedin written amendments to this Agreement.
4.14 The ENGINEERS will not discriminate against any employeeor applicant for employment because of race, color, religion, sex, ornational origin. The ENGINEERS shaII take affirmative action toensure that applicants are employed and that employees are t.reatedduring employment without regard to their race, color, religion, sex,or national origin. Such actions shalI include, but not be limitedto, the following: employment, upgradinq, demotions, or transfers,recruitment or recruitment advertising; Iayoffs or terminationsirates of pay or other forms of compensationi selection for Erainingincluding apprenticeship; and participation in recreational andeducational activities. The ENGINEERS agree to post, in conspicuousplaces available t.o employees and applicints for- empioyment, noticesto be provided setting forth the provisions of this non-discrimina-tion clause. The ENGINEERS will in all solicitations or advertise-ments for employees placed by or on behalf of the ENGINEERS, statethat alI qualified applicants wilI receive consideration for employ-ment without regard to race, color, religion sex or national origin.
The ENGINEERS will cause the foregoing provisions to be inserted ina1l subcontracts for any work covered by this Agreement. so that suchprovisions wilI be binding upon each subcontractor provided that theforegoing provisions shall not apply Lo contracts or subcontracts for
standard commercial supplies or raw materials.
4.I5 If the ENGINEERS are of the opinion that any work they
have been directed to perform is beyond the scope of the Agreement
and constitutes extra work, they shaII promptly notify the VILLAGE ofthat fact in writing before proceeding. No extra work shall beeligible for payment unless it is authorized in writing in advance bythe VILLAGE. In the event the VILLAGE determines that such work doesconstitut.e extra work, it shall provide extra compensation to the
ENGINEERS upon a fair and equitable basis.
4.16 This Agreement may be terminated, in whole or in part,
in writing by either party if either of the other parties substan-lial1y fails to fulfiII its obligations under this Agreement through
no fauft of the terminating party, or the VILLAGE nay terminate this
Agreement, in whole or in part, in writing, for its convenience.
Hoh,ever, no such termination may be effected unless the terminating
4
party gives the other party (1) not less than ten (I0) calendar days
written notice (delivered by certified mail, return receipt request-
ed) of intent to terminate, and (2) an opportunity for a meeting with
t.he terminating party before terminat.ion. If this Agreement is
terminated by the VILLAGE for default, the ENGINEERS shall be paid
for services performed to the effective date of EerminaEion, includ-
ing reimbursable expenses. If this Agreement is terminated by either
the ENGINEERS for default or by the VILLAGE for convenience, the
ENGINEERS shall be paid for services performed to Ehe effective date
of termination, including reimbursable expenses plus five percent(5t) of the total compensation earned to the effective date of
termination as extra compensation for the ENGINEERST rescheduling
adjustments, reassignmenE of personnel, and related costs incurred
due to termination. If, after termination by the VILLAGE for failure
of the ENGINEERS to fu1fi11 contractual obligations under this Agree-
ment, iE is determined that the ENGINEERS had not so failed, the
termination shall be deemed Lo have been effected for the convenienceof the VILLAGE, and the ENGINEERS shall be paid accordingly.
IN WITNESS WHEREOI' the VILLAGE has caused the execution of
Agreement to be made by its President and aEtested by its C1erk
pursuant to a resolution passed by the Board of Trustees, whichresolution is considered to be part of this Agreement the sane
though it were written herein, and the ENGINEERS have hereunto
their hand and seal as of the day and year first above written.
VILLAGE OE BUFFALC GROVE, ILLINCIS
(SEAL)
this
AS
set
By /?,'24L*-*.
ATTEST:
q""^LT( &-*
village Clerk
( SEAL)
&z*22 2-.
FaeElaent Z
BAXTER & WOODMAN, INC.
ENVIRONMENTAL ENGINEERS
By
P rESI ent
nAY 12 1987
c
ATTDST :
Deputy s retary
PPROVED
OISTRICA ENOINEER
Personnel
c la ss i f icat ion Sa 1a rv
Admin. &
Meet i nq s
FieId
Surveys Eva luation
Prel. Est.
& Design Drafting P
FinaIs. t E
Bid
Receiving
c
Part.
wgt.
Ra te
t
Part.
wgt.
Ra te
t
Part.
wgt.
Rate
t
Part.
wgt.
Rate
t
Pa rt.
wgt.
Ra te
t
Part.
w9t
Ra te
I
t
wgt.
Ra te
Principle $23. 00 67 15. 4r 6.90 2. s3 L2 2.7 6 20 4. 60
18. 00 33 5.9 4 30 5.40 9 L. 62 29 80 14.40
Eng i n eer 15.20 20 3.04 6.08 30 4.56 25 3.80
Jr . Eng i,nee r 13.80 50 6.90 20 2.7 6 25 3.45
Engr. Tecb.12.50 30 3.75 20 34 4 .25 9
Dra f t snan 13.30 33 4.38
Draftsman 3.89
Average
Salary Rate 100 21 .35 r00 r3.69 100 18.38 100 L5.22 100 L2.52 100 16.35 t 00
EXHIBIT A
AVEFAGE PAYROLL RATE
30 1I
Sr. EDg r.
40
L. \2
t1.80
19- 00
I tem Hou rs Payrol l
Fr inge
Benefits Overbead Subtota l-Prof it
Di r ect
Cost Tota I
Cos t
t
Admi n ist r at ion
and Meet ings $ 747 $ 486 $ 9 94 $ 2,227 $ 224 $ 2 0.$ 2,471 t4-6
Fiel.d Surveys 10 959 623 7,27s 2 ,857 284 '15*3 ,22O 19.0
Evaluation 20 368 239 489 1,096 I IO 20,| ,226 7.3
Prel inina ry Est i-
mate and Design
Drafti.ng
9r3 593 | ,2L4
83 3
2,120 274 1,500**26 .5
50 626 407 1.866 r88 2,O54 t2. t
Final Plans,
Spec if icat. ioos
and Est ima te 35 572 372 761 1,70s L72 20*t,s91
Bid Receiving 25 475 309 632 1,416 L42 20*l, 578 9.3
Totals 295 $4,660 $3,029 $6.198 $r3,887 $1, 398 $r.655 $16,940 100.0
*Vebicle Expense
r*Pavernent Borings and IBRr s
EXHIBIT B
COST ESTIMATE OF CONSTJITANT SERVICES
60 4,494
1r.2
EXHIBIT C
HOURLY RATE RANG E - ENGINEERI S REGULAR SCALE
C lass i fication
Pr incipal Eng ineer
Senior Eng ineer
Eng i nee r
Junior Eng ineer
D r aftsman/Techn ic ian
Cler ical
E rom
$22.00
l_5.60
14.50
r2. 50
7.00
6. 30
$33. 50
21.90
16. 50
14.40
15. 30
13. 30
To
EXHIBIT D
OVERHEAD AND INDIRECT COSTS
Administrative, unassignable staff time,recruiting, training and education, severance,
negotiating new business, and office account-ing, clerical and secretarial wages and salaries
Utilities, Telephone, Electric, Gas
Rental of business space and equipmenE
Dues, rneetings, seminars, conventions, and
P.E. l icenses
Deprec iation
Business insurance, including accident,Iiability, and valuable papers
Taxes except Federal I ncome
Maintenance and repa irs
Office suppl ies
Professional services including specialists,legal, auditing, e tc.
Employeesr travel expenses not assigned toclient
Miscellaneous expenses
TOTAL OVERHEAD
Percent of DirectProductive PayroII
83.6
3.4
8.3
1.5
6.0
8.7
r.9
4.1
))
Use
11. 2
I.I
r32.8
r33
0.8
EXHIBIT E
PAYROLL BURDEN AND FRINGE COSTS
Percent
Produc ti D irec t
PavrolI
of
ve
Federal Insurance Contribution Act
Federal and State Unemployment Compensation
Workmen's Cornpensation Insurance
Paid Holidays, vacation, Sick Leave
Pens ion
Group Insur ance
TOTAL PAYROLL BURDEN AND FRINGE COSTS
r1.1
1.1
I.7
r5.0
30.7
5.7
Use
65. 3
65
1 St.t. ol llllnols
DEPARN4ENT OF IM}ISPORTAT I ON
ln lddltlon to all othr l.b6 roqulrquts set lortfi ln thls progos.l cnd ln the Stlnd.rd
SPccltlcrtlons tor Road rnd 8rldg6 Constructlon, ldoptod by th€ D€partr!9nt of Tronsport.flon, durlng
tha parfontrnc. of lhls contract, tho contractr ta ltsolt, lts asslgneos, cnd succsssors ln lnterest(har.lnlltor rolerr€d io .s th6 ncootractorn) lgrces 6 lol lds:
r.SELECTtOiltrt80R
Tha cooirrctor shlll ooqly rlth .ll llllnols statutls portalnlng to tho solectlon ol lrbor.
I l. EQTJAL OPLorl{€fi oPFORIUil trY
ourlng tho p€rlorrEnco of thls contract, ths controctor agro€s cs follods:
(l) Thrt lt rlll nol dlscrlolnafa.galost any qtploy€ q appllcant fq stlp loynent becaus€ ofrrcr, coloi, rollglon, sox, nltlonal orlgln, rncestry, ago, marrltal status, physlc.t or iE'ltct
hrndlcap oi unflYpl".bla dlschargo troi rl llt.ry servlcs, and turthor thot lt rlll ox.nlne cll job
cllssltlcltlons to d€terml ne It mlnorlty porsoos o. loman crs unders llz€d and ylll takeapproprlrt. ltllriltlta cc?lon io rectlly cny such underut I I I z.t lofl.
(2, Th!t, lt lt hlrcs.ddlflonal q'p loyoos ln ordor to p€rlorh thls conirrct or any portlonharcol, lt rlll d€larnlo. tho av!llrblllty of nlnoi1116 and tqrEr| ln the !ree(s) frorrhlch lti5y rlcsonably rocrult and lt rlll hlro lor 6ach job clrsslflcatlon tor rhlch qrployo€s ar6 hlr6dln sucfi ! ray thot irloorltlc and loiEt lrs nqt underutlllzed.
SPEC tAL PROV I S t0
RN
Ef,tONEXT PRACTIC€S
(5) That, ln all sol lclflflons or .dvort lsqionts for 6ip loy€€s placod by lt or on lts bahalt, lfrlll st tr thet all .99llc.nts rlll ba rttord€d €qurl opportunlty rlthout dlsc.lmln.tldr b€causoof ruco, color, rcllgloo, scx, nltlonal orlgln, ancestry, !gs, r,.a.ltal st.tus, physlcat or menta Ihandlclp or untavcrabl€ dlsch.rge frqtt rllltary servlce.
(tl) Thlt lt rlll slnd to €och l.bor orgenlz.tloo (r r€prosentatlv6 of rcrkors rith rhlch lt has o.ls bosnd by a colloctlva bargrlnr,E r othr agreqrEnt f und.rstandlng, a no ca advrsing suchlrbor cgrnlrltlon or reprossntltlve of fhe contractorrs obr lgaflons u;der the ll nols HJmanRlghls Act 6nd ths ocpcrtmon s Rur6 lnd R.gulatrons. rf any such r.bq o.ganiz.flon orrlprcsentatlvo falls 6 relusos to @op6rate rlth th€ co,rtractor ln lls efforts to codp ly ,ilh
such Act cnd Rul€s rnd R.gulatloos, tho cqttr.ctor rlll gro.tptly so notlty the llllnols DeparfnEntot Hu.En Rlghtg and rho contractlng rgcncy lnd rlll rscrult ",p roye6 fro orher sourc€s lhennccasscry ?o tultlll lts obllgctlons theround6..
(r) Ihat lt rlll subdlt reports.s roqulred by tho O6part e.lt of Hulnln Rlghts Rut6s andRogulatlons, turnlsh cll r€lovlnt lnlontEflcn as iEy frcri tln, to iE bo ;equested by the
f?".rpl r th€ co.rtractr.g .gency, .nd rn .r r r*pects co.,pry rrth the U llnors Human RlghtsAct lnd thc oopcriEntrs Rul6 and Rogu l.tlois.
(6, fhrt lt rlll pernlt acclss to oll rolayaot b@ks, records, ac@unts and ro.k sltes bypersoonal ot tho cootrcctrng ag€ncy and th€ llnors ooparti€nt of HurEn Rrghts fc. purpoies otlnvostlgrtlon to lscortaln colllpllonce rlth tho llllnols Humao Rlghts,tct and ttre Oepartm€ntrsRul6 aod Rogu t.tlons.
(71 rhet rt rl|| rncrudo vo.baflh or by r6foreocs th. provrsr.ns of thrs crauss rn .ve.ysubco.ltrcst so th.t sudt provlslons rlll b blndlng upo.t every sqcfi subclntractor. ln th6 sdms
'iann6r as rlth sther p.ovrsrons or thrs contr.ct, itre ehtracior rllr bo abro to. a'or,,p ti"na.rlth rPpllclblq p.ovlslons of fhls clru5€ by all lts subcontr.c?g.s; and,urthr lt rlll prolrpttynotlfy tho conirrcilng cgoocy and tho llllnols Dopcrtooot ol Hu&on Rlghts ln the event ony3ubcqrtrrclq lalls f rgfusos to conp ly tho.orlth. lo .ddltloo, th6 Contractor rlll nol uflllzecny Subcoitrlctor dcler.d by th: llllnols Hum.n Rlghts Co.-lsslo,, to bo lnellglbt€ lor confrocts6 subco'rtrccts rrth th6 st.t ot ,tnors 6
"ny oi rf" portrc.r subdrvrsrorJ c- mlntcipatcqporrtloos.
LR I20
( r0-85)