1986-11-03 - Resolution 1986-71 - APPROVING A REVISED JOINT VILLAGE-STATE AGREEMENT FOR PHASE 2 ENGINEERING AND RIGHT-OF-WAY ACQUISITION FOR THE ARLINGTON HTS RD AND DUNDEE RD INTERSECTION IMPROVEMENTt
RESOLUTION NO. 85- 71
A RESOLUTION APPROVING A REVISED JOINT VILLAGE-STATE AGREEMENT FOR PHASE II
ENGINEERING AND RIGHT-OF.I,IAY ACQUISITION FOR THE ARLINGTON HEIGHTS ROAD AND
DUNDEE ROAD INTERSECTION IMPROVEMENT
UHEREAS, the Village President and Board of Trustees desire to
proceed with the Arlington Heights Road and Dundee Road Intersection
Improvement; and,
WHEREAS, the ID0T staff has stated that a revised agreement with
the State of Illinois is necessary to insure State and Federal funding for
the Phase II engineering and right-of-way acquisition for the project;
NOI,J, THEREFORE, BE IT RESOLVED by the Village President and Board
of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois
as fol I ows :
l. The revised agreement entitled, "Local Agency Agreement for Federal
Participation (Phase II Engineering and R-0-l,l Acquisition)" is
hereby approved.
?. The Village President is authorized and directed to execute the
agreement for the Village. A copy of said agreement is attached
hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED:
6 - Marienthal, 0'Reilly, Glover, Reid, Shields' Kowalski
0 - None
0 - None
November 3 1986
APPROVE
age res en t'I
er
&rS,"^
ATTEST:
I ll inois Department of Tranqcortation
2300 South Dirksen Parkway / Springlield, lllinois/62764
November 14, I985
Buffalo Grove
Section 85-00039-00-CH
Project M-6003(564) - Right-of-Way
Job No. R-90-010-86
Project M-6003(562) - Preliminary Engineering
Job No. P-91-376-85
Arlington Heights Road at Dundee Road
Dear Ms. Sirabian:
The revised joint agreement for the subject section was executed
by the Department on November 13, 1986.
Your copy of the executed agreernent is being returned herewith.
Very truly yours ,
John I,l. McCree
Engi e f Local Roads and Streets
By:yd E. Dixon
Local Project Implementation Eng i neer
cc-
Gregory P. Boysen, Dir. of Pub. Wks.. Wehner Attn: R. M. Harris. Kehl Attn: Sandy Meyer
d G. Campbell Attn: Dan Erwin. Burns Attn: R. E. Stubbs
A. Janik Attn: Robert L. Plunk
R.0lds Attn: D. E. Henning
L
.c.J
avi
.E
ale
ohn
R
E
n
t.l
D
J
Ms. Janet M. Si rabian
Viilage Clerk
50 Raupp Blvd.
Buffalo Grove, I ll inois 60090
€,.b1---
REVISED AG
This ao,s6menl is made 6nd 6nler6d into botwe€n t
Transd(..1alion. hsr6inalter rsterrod to as'STATE".
lmDrovem€nl Shall be congtrucl6d in sccordance
!ndlor rgquired by lhs Uniled States Federal HiOhw
he .bove locll lggncy (LA) snd the Stlle ol lllinois, .cting by lnd th.ouoh ilr Dca.nmcnl ol
The STATE .nd LA joinlly propole to imp,ovo lhs darignated locatioo rs lhgwn balow. Thc
wilh plans apgroved by th€ STATE rnd tho STATE'8 lDllcios and p,ocoduros lpprovad
ey Administration hereinaflar rererrod to as FHWA.
Scctror 85-oOO39-OO-cH' Mut-palttv Buf falo Grove
FAUTown3hrp
Local flntraclStrte Contract Day Labor
TOCAL AGENCY AGREEMENT
FOR FEOERAT PARTICIPATION(Ph.II Enqineerinq &
R. O.w. Acquisition )
County cook
LOCATION
FAU 2626 Length MrlesNarneArl in n Hei hts Road RouteIntersecton @ Dundee Road.Terminr
PROJECT DESCRIPTION
All Design (Phase II) Engineering and Right-of-tlay Acquis
widen, channelize and otherwise improve the intersection.
Erlstino Str No N,/Aition requireil for a project to
TYPE OF WORK
Psrticip8ting Conslruction ..
Non-Panicipating Construclion
Pretminary Engineonng .. .
Const uction Enginoonng . ..
REht ol Way
Bailroads.
Utiliti€s ..
Sub Total
Oth€r Funding Not lncluded Above
Source ot Other Fuoding:
txvEoN of cosT
% STATE
t)$(l$()t()3()3(13()t
(SEE ADDENDI'}T)%LA(13
()3
t)$()$()3()3
(l$
TOTAL
$
s
s
$
$
$
$$
{
s
Total ProFct Cosl
NOTE: ihs abova costs and percsntages or€ approximate and subject lo change. The p€tc€ntago(s) rocorded e
STATE, will be used in the llnsldivlsion ol costs tor billings or reimbursemont.
ll lunding is lump sum and not a porcentags of the lolal, place an sslerlsk ln the apprgpriate spacs prgvided tor
Th€ Federalshara ol cgnstruction engineering may nol erceed IOA ol the Foderllshars ol the linal conatructio
nd maintained by ths
sntering percontag6s.
n cost.
LOCAT AGENCY APPROPRIATION N/R
The LA on
---
'! 9-. aPProPr
and wrll in the tuture approprlate additionai lund
rated, by separate resolution $-. To pav
s rl the arnouni approp.ratd p.oves lo b€ insutticEnl to cover
the LA's share ol the cost
the LA's share ot the cost
METHOO OF FINANCING (STATE CONTRACT WORK ONLY
METHOD A ---Lump Sum (95', ol LA Obl rgatron l(
METHOD 8
METHOD C LA's share $"fl,,8?u**'drvrded by estrmated lotal cost mulllplied by actual grogress paYment
(See page two lor detarls ol the Sbove rn€thods and the tinano.lg ol Day Labor and Local Contrac ts)
-Mo
ol $,-
ADDENDUMS
Addrrional rnlormation 3nd, or stip ulations. rf any. are hereby anached and dentilied below as being apart of this agre€trEnl
SEE PAGES 3,4&5Addendum
(lnserl NA, rl not aPPl rcable) (lns€rt addendum numbers or l€tters and pag€ numbers, rl applcable)
The LA lunhor agrees as a condrtEn of paYmenl, lhat tt accepls and w rll complv wrlh the apPlca ble provrsons sel lorlh on page two and all
arhibrts indtcated above
APPROVED APPROVED
D€PVerna L. CIaYton
STATE OF ILLINOIS
NT F TRANSPORTATION
Or?cro. oi tt9h*.YsTrtlevillage President
Consltuclron
tr,/ )./rvz
O3r.
FOR DEPARTMENT USE ONLY
Engro
cl Number Job Numb€rob lr,Jmber
County Bo.rd M.Yot
Job Number-
SEnalure
ro cl Number
M-6r'",31562)R-90-o10- I c tt- coot C*q)
Fund Type
STATE OF ILLINOIS
DEPI OF TRANSPORTATION
ls
)$
)$
)$
l$
)$
)$
3
Narne
B'qhr-Ot.Way-lt.,",tt'1" , -
P-cl1-t-e'-e:
AGREEMENT PROVISIONS
THE LOCAL AGENCY AGREES
(l) To acqurre rn ris narne aI r€hl ol way necessa.y for thls protecl ln accordancc wrlh the t"qurements ol Tltles ll ard ltl ol the Uoilorm
Retocatron Assrslance. and Real Prop€rty Acqursrton Pohc€s Act ol 197O. aod estabhshdd Stale pohccs and p.ocadures P.br to
advertsrng lor bds. the LA shall cerlrly lo the STATE thai all requlrem€nts ot Trtles ll and lll ol said Unrform Act haire bcen comphed
wrth and ihe drsposrlron ol encroachm€nls. rl any. wrll be cooparatNely determrned by representaivas of the LA, the STATE and lhe
12) To prov'de tor all utrlrty adtuslrnents. and to regulale the use ot the t€ht ol way ot lhls rmptovetrlent by utitlles. puHrc and pnv_ale, in
accordance wrth lhe current Ulrlrtv Accommod;lron Polrcy For Federal-Ad Work and MFT Constructon Prorects fo. CountY and Town-
shlp and Crty Streets rn lllnors,
(3) To provde for surveys and the preparatron ol plans tor the p.oposed rmp.ovenrnl and engrneefing supervrslon dufing conslructlon ol
lhe proposed rmprovement.
(4) To marntarn. orcausetobe marntarned lhe completed rmprovement aM. wt€n on a fede.al-ad roule. to malnlain. or caus€ to t€ maln_
tarned. the compleied rmprovemenl rn a manner satrslaclory lo lh€ STATE and lhe FHWA,
(5) To comply wrth aI app[cable €recutrve O.ders and FederalX€hways Acls pu,suant to the EqualEmployrnent Opporlunrty and Non-dls-
crrm,nai,on Regulatrons requrred by lhe U S DepartrrEnl ol Transfrortalpn
16) To preserve and produce upon request of responsrble STATE or FHWA oltlcials allrecords lor thrs ptorect ror lhe purpose ot an audit
for a penod ot three years aller lhe FHWA payrnent of the trnal voucher.
(7) Provrsions wrll be made. rf requrred. lor the rmprovement o( any railroad-h€hway gtade crossrng and rarl crossrng ptoleclion wrthrn the
hmrts of the proposed rmprovemenl.
(8) That tarlure ot theLA to compty wrth Federal requrremenrs ,rEy result rn th€ ktss (parltalor totall ol F€deral partrcDatDn as determrned
by the FHWA.
(9) (STATE Contracts Onlyl That the melhod of payrnenl des€nated on page one wrll be as lollows
Method A- Lump Sum Payment Upon award ol the conlract lor lhrs rmprovement. the LA wrll pay to the SIATE, m a lump sum,
an amount equal to 95 ol the LA's estrmated obhgaton rncurred under thrs Agreement. and will pay lo lhe STATE the
remarnder of tlte LA's obfugatron (rncludrng any nonparlopatrng cosls) rn a lump sum, upon completron of the proiect
based upon frnal costs
Method B- Monthty Paymenls Upon award ol the contracl for thrs rmprovement. the LA wrll pay tO the STATE, a specllEd
amount each month for an estrmated pelod ol months. or untrl95 ol the LA s estrmaled obhgatron undet lhe provisrons
ot the Agreement has been pard, and wrtl pay to the STATE the rema'nder of the LA's obhgatron (rncludrng any nonpar-
lrcrpatrng cost) rn a lump sum. upon complelpn ot lh€ proiect based upon frnal costs
Method C- Prqgress P3yments Upon recerpt ot the contractor's lrrst and subsequent progresSrve brlls lor thrs rmptovement, the
LA wrll pay to lhe SlATE, an amounl equal to the LA s share ol the constructon cost drvrded by the estrmaled lotalcosl
mi.rtttpl|ed by lhe actuai progress payrrEnl (apFoptBtely adrusled for nonparlrcrpatrng costs) made lo lhe contracto, unlil
the entrre obl€alron rncurred uncler thrs Agreernenl has been pad
OI (DaV Labor or Locat Contracts Only) To provrde or cause lo be provded all ol lhe rnrlral lundrng, work. labor, marcrlal and servrces
necessary lo construcl the complete prolect
(t l) (Pretininary Engingering Only) That ih event righl-of-way scquisilion or rclual construction ot tho proiecl lor which thg-proliminary ongi-' ' iiriiiig ii'un-Oe-rraxin -wttt, ieOerar participation is nof staried within livr years.following the-d!te o, approval lnd autho.irelion to
proc6€?. the LA will repsy the STATE 8nv FEdsr.l funds rsceaved under the terms ol this aCrgemonl
THE STAI E AGREES
{1) To provrde such gurdance. assrstance and supervrsron and lo mon or and perlorm audlts lo extenl neLessary to assure valldlty ol lhe
LA's certricatlon ol complance wrth T rtles ll and lll requrernents
(2) (STATE Conlracts Onlv) To recerve b'ds lor the construclon of lhe p.oposed rmprovemenl when the plans have been approved by
the STA'r E (and FHWA. rf requrredl,
(3) ISTATE Conlracr Only) To award a contract tor constructon of lhe proposed rmprovemenl. alter recerpt ol a satrslactorY bd and
alter concurence rn the aw-ard has been recerved from ttE LA (and FHWA rl requred).
(4) lDay Labor or LocalContracts Onty| Io autholze the LA lo proceed or concur In lhe award fot th€ conslructpn ol the rmptovenrent
when Agreed-Unn Pnces are approved or salrsfactorY brds are recerved lor Local Conlracts
(5) (Dav Labor or Locat ConlractsOnly) T o rermburse the LA .lo'r lhat port'on ot lhe cost payabte f rom Federal-aid lunds and lhe STATE'S
sr,ire uaseo on lhe Agreed Untt Prrces and Engrnsqr'5 PaYmenl Estrmates rn accordance wrlh the Orvrsrcn ol Cost on page one
IT IS MU'I UATL Y AGREED
{1)That rhrs agreern€nt shalt be nult and vord rn the event thal rhe FHWA do€s not approve the proposed rmprovetnenet lo! Federal-ad
partro9at,on and rn lhe erent tr,e cont.act-cover,ng the constructron work contempialed herern rs nol awarded wllhln three Years ot the
dale ol ereculron ol thrs agreemenl
Ihrs agreemenl shall be brndrnq upon lhe pa'lres. lherr Successors and assrgns
histhepolicyof theUS Depaament ol Transportation thal mrnonty business ents.pns6, as delimd in 49 CFR P.rt 23. shall havc thG
marrmum opportunrty to partrcrpate , tri d"xo.-"*" of cgltracts tmanced in whol€ ot in parl with Fedetal lunds under this
agreement ionsequently, rhe MBE reqrJrrements ol 49ClRPan23applYiolhrsagreemonl
The STATE LA aorses lo snsure that mrnonly busrness enl?rpnses. as d€fined rn 49 CFR Pan 23, have lh€ maximum opportunily to p8t-
;;1;;;;. ;,,;;;";"i"" oirtt" ig.""-enr tn rtrts regard ihe STATE,'LA shalt tlte all nrcesslry aod rrasonablc stGps in sccordancG
,,rit-n aS Cfn p;rt Z3 . to cnsure that m,nor,ty bus,ness ;nterprises have the maximum opponunity to compete tot and pcrlorm portions
oiionir""t",no subconlracts financed 'n *'rtote ot 'n
paa wilh Federal lunds grovided undcr this agrcem€nt The STATE/LA shall not
i"""ai"ii" on tf,e oas,s ot .ace. coior. natronal ongrn, or set rn the selectron and retentio,i ot cont-ractor ot subconlractoG. including
procuremenl of matetrals and leases ol gqurpment
The LA shall 'nclude the provrsrons of thrs "Polcv ,r eveiy contrac: rn'' r ' : o'ocuremenl ol maienals and leases ot €qulpment
FallUlelocarrvoUltherequl'ementssellon,e'
agrsemeit or such re.rady as deerhed aporop'
12l
(3)
I
ADDENDUM
"DlVtStON OF COSTS":
A. The Division of Costs sha1l be as follows:
AN ADDE M TO TIIE JOIIiT VILLAGE-STATE A.. JI.{ENT
FoR pRo\t/crs M-5003(562) AND M-6003(562,)Yu rnu
VILLAGE OF BUFFALO GROVE, COOK COUNTY, ILL1NOIS
FBWA z-
4r,430 (70.22)
()
25,280 (70.2?)
3,546 (70.22)
.$ 70,256
srArE z_
s 8,785 (14.89) $
()
()
752 ( 14.89)
$ 9,537
LA Z TOTAL
8,785 ( 14.89) $ 59,oooPhase II Engineering. . ' .$
Right-Of-Way:
* Acquisition Costs-Dundee .$
Acquisition costs-Ar1.Hts. $
Appraisals/Negotiation . .$
Totel (2 Projecls)
* Dedicated
1r.
A Itens
I tems
(1)
t
$
$
$()
S ro, 720 .Q9.78)
i tsz ( 14.89)
52o,257
$
$ 36,ooo
$_-tq!-g
$1oo, o50
B
CHANGES IN "AGREEMENT PROVISIONS"
UNdEr .'T}IE.LOCAL AGENCY AGREES'':
(2), (4), (7), (9) and (10) are deleted'
(1) and (3) are revised to read as follows:
To acquire all riBht of way (including teoPorary and Permanent
easeoen!s) necessary for this Project in accordance rith the
following requirements :
(a) Said right of vay shall be acquired in accordance
with Land Acquisition Policies and Procedures of
the STATE, in the name of the STATE, on standard
SEate forms which will be provided for that
PurPose.
(b) No award of a contract shall be made to cover con-
struction of this project, or any Part Ehereof,
without there first having been made a title
approval by lhe Attorney General of Illinois on
each individual parcel of said right of way' the
consideration for vhich exceeds $2,500.00, i.n-
cluded within such conslruction. A title approval
shall be nade by the STATE on each individual par-
cel of said right of wa
derarion is $2,500.00 o
sition of said right of
Ehen such action must b
cquired where the cons r-
ess. ln the event acqul-
y is by condeBnation,
roug'nt in the name of Ehe
ya
rl
wa
eb
State by the Attorney General and an Assistant
Attorrr"y General appointed by him' The STATE vill
obtain, for the LA, Ehe Assistan! Attorney General
from the Attorney General. The LA will deal
directly vith the Assistant Attorney General in
all condennation cases, and will be responsible
for paying all costs incurred by him'
-3-
(c) Th ost of said right of vay rhall :lude the
putulase price thereof as nell aB th>t/cos! of
negotietors, Special Assistrnt Attorncy6 General,
sppraiBal6, title evidence, relocetion raaistlnce
and payEents, property EanageDent, end such legal
service as nay be necesssry to acquire gaid right
of vay.
(d) All parties engaged in the acquieition of eqid
right of yay 6hall be approved in sdvance by the
STATE.
(e) Appraisals shall be reviened anC a uegotiating
figure approved by the STATE in advance of negotia-
tions for the purchase of said right of uay.
(f)Any phase of the Staters Rel,ocatioo Aasistence Pro-
cedures to be perforned by any qualified agency
other then Ehe state shall be covered by separste
contractual agreeEent or agreeDents uith said
agency, end are subject to prior approval of the
Division Aduinistrator of the Federal Highvay
-AdEin i s t !et ion.
(A) The la shall furnish the sTArfE's District Engineer
the original conveyance instruu€nts and righr of
r.ay plat, includi.ng any leEporary or perDanent
esseDents, rmediately af ler such docuEnts are
properly recorded.
To make the surveys and provide, either sith its ovl forces or
through the 6ervices of e coEpelent coosultiDt engineering firn
approved by the STATE anci rhe FltllA, for the preParation of the
contract plans, specificati,ons and estiEaEes for the ProPosed
project or projects (Phase I1 Engineering).
folloving iteu is added:
To pay all approved costs uhich are deteruined to be ineliSible
for Federal parlicipation. The itetu that result in any such
co6ts ehich are to be paid by the lA thall be approved, uith the
invol.ved costs specifically denoted in uriting, by the lA's
VilIage Hanager.
1rt.UndeT '.THE STATE AGREES.':
A. ltems (2), (3), (4) and (5) are deleted'
B. lten (I) is revised to read a5 follo'6:
c
(3)
The
(r2)
(l) To provide such guidance, assi6tence and supervision,
and perforn audits, !o lhe extenl necessary to assure
.o.pii"r,." irith the STATE'S Land Acquisition Policies
cedures.
and roon itor
the tA|s
and Pro-
-4-
f oI loe\, iteos are added:
To request Fedlral participation in the cost of the Design (Phase
Il) Engineering and Ri,ght Of lley Acquieition for the proposed
project or proiects, and to notify the LA to proceed t.hen the
FHt'lA Jurhorizea. eaid engineeriog or acquiaitioo.
To reioburse '31i1 le for the STATE and Federal shares of Design
(Phase ll) Engioeering rnd Bight Of tJay Acquiaition'on the brsis
of periodic billings, provided seid billings contain sufficient
cost inforoation and includes evidence of payuent by the LA.
IV. Under "lT lS MUTUALLY AGREED":
A. ltens (l) and (3) .are deleted.
B The
(4)
fol loning itero is added:
Thar treE (1I) under "TuE locAL AGENCY AGREES" shall nor apply
if the delay in underteking right of uay acguisition or actual
coqstruction of the project is caused by the unavailability of
Federal, STATE and/or Cook CouEty funds, and i8 not che fault of
the LA.
c The
(6)
(7)
-5-
o
(_:-.
O
.],,it
\
1+\
STATE 0F tLLtNots )
)
COUNTIES OF COOK AND LAKE )
I, JANET H, SIRABIAN, hereby certlfy that I am the
duly elected, qual ified and acting VILLAGE CLERK of the Village
of Buffalo Grove, Counties of Cook and Lake, lllinois, and the
keeper of lts seal and records.
I hereby further certify that the attached is a true
copy of Resolution no, fr/--Z/ adopted on the EZd: day of
in ' -r/^-l --, D-% by the v i I I age Board of the vi I lage
of Buffalo Grove as s hovrn by the records ln nry custody.
lN \,rlTNESS IJHERE0F, I have hereunto set my hand and
affixed the seal of the Village of Buffalo Grove aforesaid,
at said Vl I lage, in the County and State aforesaid, this !p!
day of ,B-{4.
C era9e
t,l:ld 0l l\oNg!
RESOLUTION NO. 86- 71
A RESOLUTION APPROVING A REVISED JOINT VILLAGE.STATE AGREEMENT FO
ENGINEERING AND RIGHT-OF-I,{AY ACQUISITION FOR THE ARLINGTON HEIGHT
DUNDEE ROAD INTERSECTION IMPROVEMENT
RP
SR
IIHEREAS, the Village President and Board of Trustees desire to
proceed with the Arlington Heights Road and Dundee Road Intersection
Improvement; and,
WHEREAS, the IDoT staff has stated that a revised agreement with
the State of Illinois is necessary to insure State and Federal funding for
the Phase II engineering and right-of-way acquisition for the project;
N0!,l, THEREF0RE, Bt IT RES0LVED by the Viltage president and Board
of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois
as fol I ows:
l. The revised agreement entitled, "Local Agency Agreement for Federal
Participation (Phase II Engineering and R-0-W Acquisition),, is
hereby a pproved.
2. The Village President is authorized and directed to execute the
agreement for the Village. A copy of said agreement is attached
hereto and made a part hereof.
HASE II
OAD AND
, 1986
AYES:
NAYES:
ABSENT:
PASSED:
6 - Marlenthal, 0rRei1ly, Glover, Reid, Shields, Kowalski
0 - None
November 3
APPROVE
age res t en
ct*d,Tt/l B"*$-4
VilTa@TTer[
0 - None
ATTEST: