1986-03-17 - Resolution 1986-24 - APPROVING A LETTER AGREEMENT FOR ENGINEERING RELATED TO DEVELOPING AN ADDENDUM FOR STREET MAINTENANCE WORK TO BE PERFORMED AS PART OF THE 1986 SANITARY SEWER REHABILITATION AND RELIEF SEWER PROJECTRESOLUTION NO. 86 - 24
A RESOLUTION APPROVING A LETTER AGREEMENT FOR ENGINEERING RELATED TO DEVELOP-
ING AN ADDENDUII FOR STREET I'IAINTENANCE lllORK TO BE PERFORMED AS PART OF THE
1986 SANITARY SEWER REHABILITATION AND RELIEF SEUER PROJECT
ITHEREAS, the Village desires to coordinate street and sanitary sewer
work which will occur on certain streets in order to economically achieve a
high quality construction performed with as little disruption of neighborhoods
as possible; and,
IIHEREAS, engineering work to develop a construction contract
addendum is required to achieve the desired coordination;
N0l,l, THEREF0RE, BE IT RES0LVED b.v the Village President and Board
of Trustees of the Village of Buffalo Grove, Illinois as follows:
'I . The December 20, 1985 letter agreement proposal from Donohue
and Associates, Inc. to the Village of Buffalo Grove is hereby
approved.
2. The Villaqe President is hereby authorized and directed to execute
the letter agreement, a copy of which is attached hereto and
made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED:
6 - Marlenthal, OrReilly, Glover, Reld, Shields, Kowalski
0 - None
0 - None
March 17 , 1986
APPROVED:
age res l en
ATTEST:
&4&jt\'8^^'I-Vill6gd Clerk
UE
Decenber 20, 1985
Vlllage of Buffalo Grove
50 Raupp Boulevard
Buffalo crove, IL 60089
Attu: Mr. Greg Boyseu, P.E.
Dllector of Publlc Works
Re Letter Agreeaent
Addendun Preparatlon for Street
Constructlon Selrer Rehabllltatlon
Donohue ProJect No. 13332.000
Dear Greg i
We are pleased to submit thls letter agreement for englneerlng servlces
requLred Eo plepare an addendun to the plaDs and speclflcations for the
Sanltary Sewer Rehabllltatlon aDd Trunk Sewer Prolect. The addendr:o n"111
lucorporate the deslgn of street reconstructlon and repalr prepared by
Baxter and Woodran and provlded to Donohue by the Vl11age. The bl.d forms
and speclflcatlons v111 be revlsed to show the cosEs for addLtlonal street
vork as separate and lnel1g1b1e b1d lters.
These gervlces vl-lL be performed ou a per dlem basle, based on' the hourly
tates currently ln effect. [Je eatLDate that our fees for thls work I,"111
not exceed $3,200. The servlces w"llL be petformed ln accordaDce n-lth the
attached ceneral Terns and Condltlons. ThLs work rl11 begln upon lecelptof your authorlzatlon and 11111 be completed Ln approximately two weeks.
We are pLeased to subolt thls proposal and look forward to servlng theVlllage. If you have any questlons about the servlces belng proposed,
please do nor hesLtate to call De.
Slncerely,Authorized by:
VIII.AGE OF BUTFALO GROVEDONOHUE & ASSOCIATES INC .
belt c. Parsons,P.E.
Assoclate
Enc: As noted
V,,.A<r'f Rts,oeart
_/a
B
Tltle
3/ tt /8e
RCP : ed
Donohue & Assoclates, lnc
250 East Devon, Suite t SO
Itasca, lllinois 60143
Englnecrr & Archlbclr
312-773-8210
Date
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GENERAL TETI.IS AXD CONDIT]ONS Effectlve Novehber l. I985
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Donohue !,ill bltl lhe olrner Donthly lrlth net payIent due in Ehlrty (30) days. Past due balances shall be subject toa aervlce charge at a rate of l,ot per ronth, In addirion, Donohue ray, after glvlng seven (7) days rrrltten notlce,
susPenal servlce unaler any agreerent untll the Oener has paid in full all auounls due for servlces rendered andexPenses lncurred, lncluding a servlce charge on past due 1nvo1ces.
the stated fees and scope of servlces constltute our best esti[ate of lhe fees and tasks requlred to perforE theservlces as deflned. Thls alrr€eDent, upon execution by both partles hereto, can be aEended only by r,rltteninstruoent signed by bolh parties. For those projects lnvolvlng conceptual or process developoent servlces,actlvitles often cannot be fully deflned dlrrlng lnltlal plannlng. As the project pro{lresses, facts uncovered iayreveal a change in dlrec!1on lrhlch Day alter the scope. Donohue !,ll1 probptly lnforr the orrner 1n l,rritlng of suchsltuatlons so that changes tn thts agreeEent can be renegotlated as required,
Costs and schedule coDilleents shal1 be subject to renegotlatlon for delays caused by the Oqmer's fallure to provlcte
BPecifled facllltles or lnforoatlon or for delays caused by unpredlctalle occurrences lncludtng, rrlthout liDltatlon,fires. floods, rlots, strlkes, uaavallabillty of Labor or raterlals, delays or defaul.ts by suppllers of naterlals oraervlces, process shutdoims. acts of God or the pulIlc eneiy, or acts or regulatlons of any governnental, agency.
Tenporary delays of services causeal by any of the above ehich resulls 1n addltlonal cosis beyond those outltned rayrequire renegottation of thls agreeient.
Donohue l,111 aalntain lnsurance coverage for: ,torker'sAvlrtlon, and Professionar Llabllity. Donohue wl1l provlde
coverages or 1lDlts 1n addltlon !o those ln effect as
lnsurance shall be pald by the oener.
Corpensation, General Llab1I1ty, Aulonolile Llab1l1ty,specllic l1mlts upon request. If lhe Or^,ner requlresof Lhe date of lhe agreeient, prernluds for addltlonal
Donohue anal the Orrner aqree that the overall liablliEy for the actual, a11eqeal, or threalened dlscharge, dlspersal,release, or escapeDent of pollutants, anal the respohslblllty for lhe oL,nershlp and Eaintenance of any torlc,
hazardous, or asbestos Daterlals relatlng to the project, reEain I,lth the Ormer, Donohue and the orrrer acknorrledqethat Donobue's profesclonal 1iab111ty pollcy aloes not apply to clalEs arlslnq out of lhe actual, alleged, orlhreatened discharge, dlspersal, release, or escaperent of pollutants. Iherefore, the Olrner agrees not to bring aclah agalnst Donohue relating to the unlnsured l1abil1ty referenced above. Furtherrore, the Oirner agrees tolnalernlf, antl hold harnless Donohue for clains agalnst Donohue by a thlrd party for the uninsured llabtlttyreferenced above. Donohue agrees to PerforD the servlces to the norEa] accepted stanalard of cer€, and to assuEe the1iabl]lty resulting froD a findtng of gross negllgence.
When Donohue, 3ubs€quent to execution of an agreetrent, finds rhat speciallzed equipE€nt rust be purcha5eil to provldespeclal services outslde the scope of servlces, the co6t of such equlp[ent anal/or special services e1L1 not be aalaledto the agreed fees unt1l the O\rner has been notlfled and agrees.
the ormer agrees to provlde such legal,
Proiect.
accountlnq, and lnsurance counseling services as !!at be required for the
Termlnatlon of ihls aqreenent by the Ot"mer or Donohue shal1 be effectlve upon seven (7) days' rrritten notlce to theotber party. the srltten notice shall lnclude lhe reasons and deiails ror lerhlnatlon. Donohue !r1I1 prepare afinal tnvolce shoelng all charges incurred through the date of terDinallon; payBent ls alue as stated in paragriph 1.If the or'ner vlolales any of the agreeDents entered lnto betoeen Donohue and the Olrner or if the onner iatts tocarry out any of tbe alu!1es contalned 1n ttrese lerns anal conditions, Donohue tsay, upon seven (7) deys' ertttennotlce. susPend services elthout further obllgatlon or liabj.l.lty to the osner unless, withln such seven (7) dayperiod, lhe O!.mer re[edles such vloletlon to the reasonable satisfaction of Donohue.
Reuse of any docurents pertalnlng ro lhis project by the ol.mer on ertensiongshall be at the orrher's rlsk. fhe olmer agrees to defend, indernlfy, analdalages, and erpenses lnc1udlng attorney's fees arislng out of such reuse ofacting through the ordter.
of this project or on any other projecthold harDle!s Donohue fron all clalDs,the docurent! by the orner or by otherB
10. Donohue i,tl1I Provlde afI servlces 1n accordance l,ith generalty accepted professional practlces. Ilonohue !.r1I1 not
Provide or offer to provide services lnconslstent silh or contrary !o Buch practices nor |nake any irarranty orgualante€, erPressed or lbplled. nor to have any aqreeDen! or contract for services slrbject to the provlslons of anyunlforD coDDerciat code. S1liilarly, Donohue L,111 not accept those lertrs and conditiona offereal by the Orrner in lt;
Purchase order. requisltlon, or notice of authorlzation to proceed, except as set forth herei,n or expressly accepted1n 9,rltlng. l{rilten acknoeledgerent of receipt, or tbe actuat perfornance of services subsequent to- recelit of;uchpurchase oraler. requlsition, or notlce of authorizatlon to proceed is speclfically d'eered not to ;onstltuteacceptance of any terrs or conditlons conlrary to ttlose set forth herein.
11. Donotlue lntends to serve as lhe ouner's professlonal representatlve for those servlces as defined in this agreerentand to provlde advice and consultatlon to the ormer as a professional. Any oplnlons of proba-ble project costs,apProvals, and other decislons llade by Donohue for ttre oirner are rendered on the basls of erperlence andquallflcatlons anal represent our profesElonal Judglent.
t2 this agreeoent 3ha11 not be construed as giving Donohue the responsibillty or authorlty t.o dlrect or superviseconstructlon [eans, Eethods, technlques, sequence? or procedures of constructlon selecied by contractorE ors\ibcontractors or the safety precautlons and prograDs lncldent to the rork of the contractorg or sulcontractors.
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13. Donoh\re ls an afflrDatlve actlon enployer and operates under Erecutive Order 1lZ4E.
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