1985-09-23 - Resolution 1985-48 - ACCEPTING THE AGREEMENT FOR PHASE 1 ENGINEERING SERVICES FOR THE IMPROVEMENT OF THE ARLINGTON HTS RD AND DUNDEE RD INTERSECTIONRESOLUTION NO. 85 - 48
AYES:
NAYES:
ABSENT:
PASSED:
5 - Marienthal, Glover, Reid, Shields, Kowalski
I - 0 rReilly
0 - None
September 23 ,1985
APPROVED:
ATTEST:
Ua4"nt@4ry
VlTTe{-ereFk
age res en
"A RESOLUTION ACCEPTING THE AGREEMENT FOR PHASE I ENGINEERING
SERVICES FOR THE IMPROVEI',IENT OF THE ARLINGTON HEIGHTS ROAD AND
DUNDEE ROAD INTERSECTION"
WHEREAS, the President and Board of Trustees of the
Village of Buffalo Grove desire to cause the implementation of
the Arlington Heights Road and Dundee Road Intersection Improvement
and;
WHEREAS, the approval of an agreement with a consulting
engineeris required in order to proceed with the necessary engineering
of the project;
NOI.I, THEREF0RE, BE IT RES0LVED by the President and Board
of Trustees of the Village of Buffalo Grove, Cook and Lake Counties,
Illinois that the Yillage Manager is hereby authorized and directed
to execute the "Agreenent for Consultant Services Between the
Village of Buffalo Grove and Midwest Consulting Engineers, Inc."
A copy of said agreement is attached hereto and made a part thereof.
1
/
STATE OF ILLINOIS
COUNTIES OF COOK AT,ID LAKE
I, JANET H. SIRABIAN, hereby certlfy that I am the
duly elected, qualifled and acting VILLAGE CLERK of the Village
of Buffalo Grove, Counties of Cook and Lake, lllinois, and the
keeper of lts seal and records.
I hereby further certify that the attached is a true
copy of Resolutlon 11q. t5-48 adopted on the H day of
Sep lember rl 15-, uy the Village Board of the Vil lage
of Buffalo Grove as s hovrn by the records in rry custody.
It{ tTITNESS 1,/HEREoF, I have hereunto set rry hand and
affixed the seal of the Village of Buffalo Grove aforesaid,
at said Village, in the County and State aforesaid, this 24th
day of September , re:.
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AGREEMENT FOR CONSULTANT' S SERVICES
between
VILLAGE OF BUTFAIO GROVE
and
IIIDWEST CONSULTING ENGINEERS, INC.
5151 North Harlem Avenue
Chicago, Illinois 50655
DESCRIPT ION
Phase I Engineering for the proposed improvementof the Arlington Heights Road and Dundee RoadIntersecti.on within the Village of Buffalo Grove,
Cook County I Illinois
AGREEMENT FOR CONSULTANT SERVTCES
Intersection of Arlington Heights Road and Dundee RoadROUTE:
PROJECT:
COUNTY:
SECTION:
JOB NO.:
Cook
This is an AGREEHENT between the Village of Buffalo
Grove, Cook County, acting through its president and Board of
Trustees, hereinafter referred to as the "VILLAGE',, and Midwest
Consulting Engj-neers, Inc. 5151 North Harlem Avenue, Chicago,
Illinois 60655, a firm of Consultants, hereinafter referred to
as the "CONSULTANTT'.
The VILLAGE does hereby engage the CONSULTANT, and..the
CONSULTANT hereby agrees to furnish certain professional phase I
engineering services, described in Section 2 and including the
preparation of a Project Deveiopment Report, in connection with
the proposed improvement of the Arlington Heights Road and Dundee
Road Intersection, in the Village of Buffalo Grove, Cook County,
Illinois, hereinafter referred. to as the "PROJECT',, based upon
the following terms and condj.tions:
MCEO 2 O -1-
1.INCORPORATION BY REFERENCE
The "Standard Agreement Provisions for Consultant Servicesr'
dated 1977, of the Department of Transportation of the State
of Illinois, hereinafter referred to as the 'STANDARD
PROVISIONS", are incorporated and made part of this AGREE-
MENT except as deleted or amended hereafter.
(STANDARD PROVISIONS section references shown in parenthe-
ses)
I 1 (SP1) Definitions,
shall be set forth
VISIONS, amended to
as they pertain to
in Section 1 of the
add the following:
the PROJECT,
STANDARD PRO-
1.r.1 IDOT - Department of Transportation, State of
Il linoi s
L.1.2 Chief of Envi,ronmental Science The Chief of
Environmental- Science of IDOT.
1.1.3 Environmental Statement A written statement
of the anticipated
and detrimental
may have upon the
1.1.4 Categorical Exclusion - A written document in
support of a determination that, should the
proposed highway section improvement be
constructed, the action r^rill not induce
significant, foreseeable alterations in land
use, planned grovrth, development patterns,
traffic volunes, travel patterns, or natural
or cultural resources -
containing an asse ssment
iignificant, beneficial
effects which the PROJECT
human environment.
MCEO 2O -2-
1.1.5 Section 4 (f) Land - An y land from a public
park, recreation area, wildlife and $rater
fowl refuge or historic site which a trans-
portation plan or project proposes to use
(from the Department of Transportation Act,
1966).
1.1.6 Environmental Assessment - An y action that is
not classified as a Categorical Exclusion and
for r+hich the Environmental Studies and early
coordination indicate that the proposed
action will not have a significant impact on
the quality of human environment.
L.2 (SP 1.18) Wherever the word DEPARTMENT is used, it
shal1 be construed to mean the VILLAGE, except the word
DEPARTIT{ENT shall also include IDOT in Subsections 2.12,
2.24, 2.31 ,2.32 and Section 6, in its entirety, of the
STANDARD PROVISIONS.
1.3 (SP 2.41) The CONSULTANT sha1l invoice the VILLAGE, not
the Liaison Engineer, as provided in Section 2.4L of
said STANDARD PROVISIONS in a format mutually agreed to
by the VTI,LAGE and the CONSULTANT.
MCE0 2 0 -3-
2. Scope of Work
Since this PROJECT reguires a Combined Corridor and Design
Iocation Report and a Combined Hearing, and since the
Corridor aspects of the Report are limited, the Design
Iocation Study wiIl cover detailed variations over the
entire length of the PRoJECT. It is .anticipated that one
design will be studied in detail, and that variations to
this design in several locati.ons will also be studied for
the entire length of the PROJECT.
Upon receipt of written authorization of notice to proceed,
the CONSULTANT shal-I provide the services for environmental
studies and reports. The studies and reports for the
PROJECT sha1l be completed as set forth in applicable
provisions of 3, 4t 5 and 7 (revised) of. the STANDARD
PROVISIONS and applicable provisions amended as follows:
2.7 (SP 3.2) Information shall be assembled in accord.ance
with Section 3.2. Sections 3.1,3.3,3.5, and 3.5 are
not applicable provisions of this AGREEMENT.
2.2 (SP 4.1) Section 4.1 of the STANDARD PROVISIONS is
de Ieted .
2.3 (SP 4.2) Available aerial mosaics or plans at
of In = 50' will be used for this PROJECT.
a scaLe
2 4 (SP 4.3) The first sentence of Section 4.3 of the
STANDARD PROVTSIONS is changed to read, "Using the
existing corridor, study all feasible alternate designs
to eliminate all those which are not acceptable".
MCE0 20 -4-
2
2.5 (SP 4.35) The following is added to Section 4.35: 'AlI
$ratershed areas affecting the proposed improvement
shall be identified and shown on a Drainage l,lap. This
map will include the drainage area, flood plains, if
any, and preliminary storm sewer design.'
6 (sP 4.37) Right-of-way requirements will be defined on
the ln = 50t scale mosaic showing the preferred plan of
improvement .
2.7 (SP 4.61 & 4.621 The CONSULTANT sha11 furnish ten
copies of the Draft Report for review by the VILLAGE,
IDOT and FEDERAL HIGHWAY ADI"IINISTRATION, After ap-
proval , he shall furnish 15 copies of the Final Report.
2.8 (SP 5.3) This section is modified to read, nStudy all
feasible alternate designs in sufficient detail to
eliminate thos€ which are not acceptable. For the
remaining alternates, follow the same procedure as
outlined in Sections 4.3, 4.4, 4.5 and 4.6 as modified
and expanded in the AGREEMENT'.
2.9 The CONSULTANT vrill provide the following in addition
to items enumerated elsewhere in this AGREEMENT:
a)Intersection Design
four prints of the
improvement.
Studies; Reproducible and
recommended intersection
b) Drainage Map; the original and four prints.
Public Informational Meeting Eandouts
copie s .
MCE0 2 0
c)
-5-
100
d)Plan exhibits (1" = 50' scale
of-way) - Originals and four
acceptable alternates.
showing right-
prints of all
e)Exhibits depicting socio-economic and other
factors - one original and four prints.
2. 10 The CONSULTANT shall exclusively furnish to the VIL-
LAGE, all reports, data or other information prepared,
obtained or assembled by him under this AGREEMENT,
unless otherwise directed by the VILLAGE.
3. The VU,LAGE agrees to furnish the following items:
3.1 A11 presently available survey data' and information
incJ-uding standard details and btandard specifications
adopted by the VILLAGE, and other available data useful
to the work being done by the CONSULTANT.
4. PROJECT SCHEDULE
The CONSULTANT shall commence work on phase I within five
(5) calendar days after date of authority to proceed. The
work will be completed and delivered to the VILLAGE within
the foLlowing period:
Phase I - Authorization to proceed is anticipated to be
received by October 4, 1985. On that basj,s,
Phase I is scheduled to be completed by
January 24, 1986.
MCEO 2 O -5-
5. PRI}IE COMPENSATION
1 Phase I - Combined Corridor and Design Location Study.
Subject to an Upper Limit of Compensation of $23,718.00
the CONSULTANT shall receive as full payment for
completing the Phase I work required of him under this
AGREEMENT, reimbursement of his eligible actual costs
in accordance with Section 2.45 of the STANDARD PRO-
VISfONS, ,p1us a Fixed Amount of $2,491.00 and are a
result of the attached Exhibit D, Cost Estimate of
Consultantrs Services. The retainage provisions
contained in section 2.42'of the STANDARD PROVISIONS
shall not apply to Direct Non-Salary Costs. The
attached Exhibits A, B, and C are to be used as set
forth in Section 2.42 of the STANDARD PROVISIONS.
Invoices shall be prepared in accordance with Section
2.41.
2 The Prime Compensation may be .increased or decreased by
subseguent aqreement between the contractual and
approving parties if there is a major change in ..thescope, character or complexity of the Work. Prime
Compensation and Specific Rates for Extra Work may be
adjusted in accordance with Section 2.Zl of the STAlil-
DARD PROVISIONS, if the duration of the work in any
phase extends more than six months beyond the date of
completion stated in Section 4 of this AGREEMXNT, due
to no fault of the CONSULTANT.
3 In all instances where the VILLAGE shall request
specific services of the CONSULTANT, the CONSULTANT
shalI indicate to the VILLAGE whether the work shaI1 be
considered "extra v/ork". When reguested by the VIL-
LAGE, the CONSULTANT shal.I prepare and submit a cost
estimate for such extra work. In the event the CONSUL-
5
5
5
MCEO2O -7-
TANT, upon lrritten orCer from the VILLAGE, is requj-red
to perform Extra Work, he shaIl, in addition to the
Prime Compensation. receive payment for such Extra Work
on the following basis:
Subject to a pre-agreed Upper timit of Compensation for
each item of Extra h-ork, the CONSULTANT shal] be paid
at the specified hourly rate of pay for each class of
employee as listed in Exhibit ,'An for the actual time
the CoNSULTANT dj-rectly utilizes each such employee on
the Extra Work, plus the CONSULTANT's payroll burden
and overhead costs as listed in Exhibits B and C, plus
actual expenses for transportation, subsistence, and
electronj.c computer service incidental to the Extra
Work. Any other expenses incurred incidental to the
Extra Work sha11 be considered to be overhead costs.
I'ICE 0 2 0 -8-
In consideration of these premises, the parties
as set forth in these pages numbered 1 through 13
This AGREEMENT executed this 23td d.y of Sep tember
VILLAGE OF BUFFALO GROVE
he re to
inc Iu-a9ree
sive.
198s.
ATTEST:
BY gr"U..^..
TITLE:Vlllage Clerk
ATTEST :
BY:
Se cre t -Tre asure r
BY:
TITLE: Village Predldent
MIDWEST CONSULTING ENGINEERS, INC.
BY:
Presi
MCEO 2 O -9-
I
EfilBIT A
HCURLY RAAE RAI,iCE
CO'ISI]LTAI.rI'S RmJLAR SIAFF
G,ASSEICATICII
Prhcipal.Ergheer
Project !4arlager
Resident Egjneer
StructuJal Engheer
Srwey Ctrief
Ploject fgineer
Design Egineer
ConstnrcLion nryi-neer
fedmician/Survery & Const:uction
Senior Draf Esnan,/ltechnician
Drafters
C[ericalA^Icrd Prscessor
Date: I'hy 1, 1985
FRCM
$18.00
17.00
11.00
ls.00
10.00
11.00
9.00
9. 00
7.00
11.00
6. 00
6.00
$35.00
21.50
19. 00
21.50
16. 00
17.50
15. s0
17. s0
14.00
15.50
13.00
11.50
TO
srxc2 -10-
ECIEIT B
PAYROLL BURDEN & FRI}iE C6TS
Federal Insurance Contri-butions Act
State Unslplol,lrent Co -rDensation. . .. ..
Federal Unsrployrent Ccr -rDensation.
Horlgren's Cqrtrensation Ire;urance
Paid tiolidal.s, Vacation, Sick leave.
Bonus aryi Incentive PalarEnts........
Qualified Deferred Reti-rerent Benefits.
Group fnsuraoce
TOTAL PArcLL BURDBI & ERII.EE CCSTS
Source: Fiscal year ftrd-i::g O5l31/g4
t of DiiecE.
PrciucLive
ParrroIl
e.?6
3.70
_0.73
0.72
12.84
6.62
10. 54
7.97
53. 08t
-11-
Efi]BII C
CIIRHEAD N.ID INDIREC1 CC TS
State InccIrE Ta-Yes
Irdi-rect Salaries - Adnjrr-istrative, Secretarial,
[essenger, Crntrac+-s, ]bgotiations, Ptcposals,
Unassigiable Staff Tjrre, arri Professional EducaLion....
Reproduction an<i Prirrting Costs. .
Office Stpplies.....
Data ProcessiJrg
hrsjless Insurance, irrcludirrg acci<ient, Iiabi.Iity arrd
valuable papers.
t of Direct.
Pr.oductive
Payroll
0.14
4. 85
3. 38
52.00
1. 53
2.78
0. 73
2.23
14. 17
1.43
0.90
0. 12
Depreciation.
Professional Services iacludi:rg I€gal and
AccounLirrg.
@loyees Ilavel, h:siress lleetjlgs, arri Pre-Contract
Deenses.
lblephone and Postage.
RecrrritiJrg and Relocation Dpense.
trainjrg and Educational l{cn-Selary D<pense -
Fees, Licenses, Dres, h:blications, (Technical and
Professional)
Ut.ilities ard !,lafuternnce
Office Rert.
Eployee Relalions. .
Other Ecperses.......
TOTAL O\EHEAD
So:rce: Fiscal Year Eodhg 05/31/84
0. 8s
1.44
6. 10
0. 93
0.62
SEC2 -t2-
94.20*
Foute C1)6T ESTII.INTE CE' CCNSTJLTANII S SEITCES
P}IASE I BGINMIIiG
. Intersection of
ArJ.hgton Heiglrts Road and q:rdee Road
Section
Pro'j ect.
County Cook
Job No.
Oonsultant: Midrrest Consul rneers Inc Date:09/17185
Dollars ($)
l{unber
of
Man
Hours
(A)
O;erhead (a)
Services
by
Others
(G)
(tor
Grard
lbta1
(r)
Payroll i
&
Fri-nge
Benefits
(c)
In-House
Direct
Costs
(D)
Sub-Tbta1 Itret Pee
IrotaI
(H)Itsn
. Ea-r & Data co r.
. Pre E e
3.IYaf ic Ana
4 . Prel rm.
5 .I-oca on Dra].na SL
.hr V1 rorrnenta Stud l-es
40
64
L0
(B)
61
03
28
925
247
3B
50
30
o
1,553
01
(r)
188
254
86
1
8
F
3 0 2 23t o
2,379 10.
489 18. 9
4.2
41 .3
2
0
Des ST ES
113:1
B
2
6
1 1
925
239 49 450T.Draft Pro ect 130 2 102 3, 096 80 5 278 63r
57 lBB
746
I Publ IC Invo v€rnent
Lna I Pro ect rt 40 625
309.F 485 :
921 30
75 1
5,909 : 24.9
1,764 7 4t,420 : 6.0
I
I
r'rEo20
$26s $20,'t87 :$2,49L
DfiIBIT D
TotaIs 539 : $8,299 $r2,223 s44o : S23rrt:100.o
(a) Description of Services: (1.) Aerial ibsaics (1" = gQr)