1984-11-19 - Resolution 1984-74 - AUTHORIZING THE EXECUTION OF A CONTRACT BTWN VBG AND THE US DEPT. OF COMMERCE - BUREAU OF THE CENSUS TO CONDUCT A SPECIAL CENSUSRESOLUTION NO. 84 _ 74
A RESOI,UTION AUTHORIZING THE EXECUTION OI' A CONTRACT BETWEEN
TIiE VILLAGE OF BUFFALO GROVE AND THE TJNITED STATES DEPARIMENT
OF COMMERCE - BUREAU OF TI1E CENSUS TO CONDUCT A SPECIAL CENSUS
WHEREAS, the Village of Buffalo Grove considers that it is 1n its
best interest to conduct a special census in order to deterEine its
current population base; and
I.IHERIAS, the influx of grolrth since the last census enumeration dated
April 1, 1980 has produced an estiuated population base as of April 30, 1984
of 25,488 or 14.677" over the current posted official population; and
WIIEREAS, si.nce both Illinois Motor fuel and Income Taxes are state
shared revenues distributed on a per capiEa basis, there is an economic
incentive to local planning to seek the greatest 1ocal return for these revenue
sources; and
WIiEREAS, it has been determined that based on annualized per capita
distribution of these taxes through the year ending October 31, 1984, that
in excess of $125,000 in additional revenue could be realized for Village
programs and services I and
h'IiEREAS, in addltion to revenue base enhancements, certain denographic
data will be obtained that will assisE staff efforts in overall Village
planning efforts.
NOW, TIiEREIORE, BE IT RESOLVED BY It{E PRESIDENT AND BOARD OF TRUSTEES
OF THE VILIAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS thAt:
SECTION 1. The Village President is hereby authorized to execute
the contract between the Village of Buffalo Grove and the United States
Department of Comrerce, Bureau of the Census, to conduct the special census
on May l, 1985 for an estimated cost of $30,335.
SECTIoN 2. The Vl11a ge Clerk is hereby authorized to return the executed
copies of thl-s agreement to the Bureau of the Census along with a paynen! of
$7,650.00 as required in Section B (6) of the contract. in order to inltj.ate
the census work.
DATED this 19th day of Novenber, 1984.
Village Pres iden t
ATTEST:
,h'+11.9""e4-Ellage flark
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CONTRACT NO
Ltuffa l o Groye. Illlnols
ANO
THE UNITED STATES OF AMERICA
DEPARTMENT OF COMMERCE
BUBEAU OF THE CENSUS
Agreement belween the United States of America, Bureau ol the Census, Department of Commerce, (hereinafter referred to as the Government) and the
Yillage of Buffalo 6rove, Cook and Lake Countles, Illlnols
NT
signing by the Contractor.
The Contraclor has requested lhal a special population census b6 taken under the authoriry oI title 13, United States Code, section 196.
The agreement o, the parties is as follows:
A. (1 ) The Government shall dosignate one or more expedenced employees to direct th€ taking ol the census.
l2l Tho Governmeat emplovee shall oversee all Ieatures ol the enumeration including the traioiog o, enumeratora, crew l€ado.6, and others locally
employed by lhe Conlractor to take the special populalion census. The Government employee shall not be interfered wilh in any way by the
Contractor or by any representative of the Contracror.
(3) The fees outlined in 8.{6) below shall include (a) adminisrrative and lechnical work performed by headquarters and regional personnel; (bl
enumeration schedules and related materials; (c) m6p preparation; (d) tabulation expensesj and le) other incidental expenses incurred by the
Government in completing tho special population census.
B. ll) The Contracto. shall have available suflicienl applicanls for enumerators, crew leaders, and other positions as may be needed to complete the
special population census who shall be selected tor employment and separation unde. standards established by the Government, and who shall
lake an oath or aflirmalion as required to protect the confidentiality of the information collected by them. The Contractor shallcomply with all
federal, state, and local laws, orders, rules and regulations and shali complete and tile any and all .equired reports including, but not limited to,
those pe.taining to Equal Employment Opportunhy applicable to these employees.
(a) ln the event that sufficient suilable applicanls ar€ not lurnished by the Conlraclor tor the necessary positions and the Governmont must
expend tunds to obtain applicants to rill the remaining positions, the Coniractor agrees to reimburs. ihe Government tor those additional
expenses. This will increase the costs estimat€d in B.(4).
(2) The Contractor shall supply, free of charge, proper olfice quarters equipped with telsphonels), office lurniture, adding machine(s,, and
typewrite(s) as determinod necessary and proper by the Government.
(31 The Contractor shall p8y directly to the enumerators, crew leaders, and others hired locally to conduct tho actual enumeration at rates of pay
lixed by the Govemment. The compensalion of such enumerators, crew leaders, and others shall be paid to them by the Contractor upon
approval by the Government employee. The Contractor shall withhold Irom lhe compensation paid to the enumerators, ciew leaders, aod otherlocally employed such amounts as may be necessary for Social Security, federal, state. and local income tax, or other sums required to be
withheld tL federal, state, or local laws lrom employ€e's compensalion. Th€ amount necessary to cover these expenses is estimatod to b€
S JoryZO-. The Contractor agrees that these tunds will be available tor disbursement upon approvalof the Government employee.
(hereinalter referred to as lhe Contractor). This agreement shall be effective as oI the date of
(4) The Contra ctor shall also reimburse the Governmenl tor the actual cost ol the Government employee's salary, allowances for subsistence at tho
standard f ederal rate F)6r day, traveling expenses, other reasonable and necessary expenses, and overhead and olher charges applicable to
these costs. This part of the cost will b; charged on an aclual cost basis w ith billing being made as soon as possible alter complelion ot rhe field
operations. This amount is estimated to be S t 7A(
l6) The Government and lhe Co ntractor agree thal based on an estimate ol the population
A. (3)is $ 7 f,aA A payment oI that amounl will be Iurnishedperro.meo.-[lIffient is lor Government costs only and excludes costs as set forth in B. (31 and B.l4) above
(7) Payment to the Gove.nment, in Iull. for the services provided in 8. (4) and B. { 5) above is due 30 days from the date of the invoice. A late charge
shall be imposed on the overdue amount for each 30-day period or ponion thereof during which the remitanc€ is due- The late charge willb€
based on a percenlage rale equal to the current value of funds to the U.S- Treasury in accordance with Treasury fiscal requirements.
C. The individual information collected by the enumeralors on the special population census questionnaires shall be regarded as strictly conridontialpursuani lo the prov!sions of t itle | 3 , U niled States Code , and the questionn a ires s hall be returned d irectly to the a uihorized representative ol the
Government. All such population census questionnaires and all other papers relating to the special population census are the property of the Govern,
ment and under the law may be made available to, and examined by, Government officials and enumerators only.
D. The Government shall provide to the Contractor the official population count derived Irom the special census al the earliesl practicable date atter
complelion oI lhe enufteralion and the processing required to produce the statistical results. This count, which sh6ll be as of the dale of the spocial
census, will be provided an writing and signed by an appropriate Government official.
The Government will not guaranteo delivery of the final count by any specified date and shall nol be held responsible for any loss or damages suf,
fered by the Contractor due to the data not being avaalable by a specific dale. The Contractor accepts that resionse to a special census is v6luntary
and that, in order to oblain as complete a total count as possible, lt may be necessary to us€ secondary sources and administrative records, which
may nol include allol the d€tailed informstion. The Government will also make the couht available to the public in the Fodoral Register and in Bur€au
of the Census publications. The detailed statistical results will be made available to the Contractor. subject to limitations impo:ed by the need toprotect confidentiality and by such statistical requtements as deemed necessary by the Eureau of the Census- The Governmeni will also provide
these statistical results to government olticials and individuals upon written requast; and, insofar as the Government deems the resutts to beof suf-ficient public interest, make lhem generally available in publications oI the Eureau of the Census. The Conlracto. shall accept as final the olficialpopulation counl and other statistical results when provided by the Government.
E . This agreement may be cancelled by the Conlractor before the enumeration begans. Once the enumeralion has commenced, it will be carried to com-pletion. ln the event of cancellalion of the agreement, the Government will be reimbursed by the Cont.actor for costs incurred or obligaled prio. to
the dale of cancellation. Once lhe enumeration has been compleled, the tabulation ot the stataslical results willbe carried to completion-.
F. Any misunderstandings or disputes concerning any matters, expenses, and methods o, taking the special populstion consus, or any question of lact
arising under this contract, shall be decided by the Government in accordance with the Contrict Disputes Aci of 1 978 (41 U. S. C. 60 1 -61 3)-
G. No membe. of or delogste to Congress or Resident Commissioner shall be admilted to any share or part of this contract or to any benefit that may
arise theretrom; but this provision shall nol be construed to extend to this contract il made with a corporation for its general benefit.
(5) The Comracror shall pay, in advance, lhe fee applicable to the estimated size ol lhe place in accord wiih the fee schedule. ln the event that the
completed census places the Contractor in a higher or lower classification than estimated, an adjustment in the fee portion shall be made, either
bY a refund.by the Government or by an additional payment by the Contractor. lf the Contracto;'s actual population is greaterthan 5O,OOO, the
advance will be adjusted to the aclualcosts and billing or refund fiade as appropriate.
ot 211688
to the Gove.nment belore
the fee for items oullined in
any work on lhe census is
i?,^+ru^:"><a*FOR THE GOVERNMENT
BY: n
,JJ w
TITLE
DATE
November 19, 1984
FOFM SC 3A 15.7 A2)
DATE
Associate Director
Bureau of the Census
-p"
TITLE:
V1L1age Presldent