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1984-05-21 - Resolution 1984-37 - ACCEPTING THE "AGREEMENT FOR FEDERAL PROJECT IX-6003(243)" CONCERNING THE PHASED IMPROVEMENT OF BG RD FROM LAKE-COOK TO IL RT. 83I Carol Tenerel li , Deput-v ViIlaoe CIerk Greoory P. Boysen, Di rector of Publ i c l.lor"ks March 4, i985 BUFFALO GR0VE ROAD (LAKE-CO0K R0AD T0 IL.RT.83) Street ImDrovement TO FRO{: DATE: RE: I am transmittinorfor the Villaqe Clerk's filei'drfcrinal executed copy of the Aoreement which was adoDted by Resolution 84-46 which rlas provided to me by IDOT. If you have any further questions, please contact me. ry sen GP B/v k (4ito. , 4t"tt\ l,', o,u1 'o/ g Y'/( ft"(r/o6[o f1 s"cu1 9'l 4 Resol uti on No. 84- 37 A RESOLUTION ACCEPTING THE "AGREEMENT FOR FEDERAL PROJECT IX-6003(243),, CONCERNING THE PHASED IMPROVEMENT OF BUFFALO GROVE ROAD FROM LAKE-COOK ROAD TO IL.RT. 83 WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove desire to cause the phased improvement of the intersection of Buffalo Grove road and Il.Rt.83; and, WHEREAS, the approval of a joint agreement with the Illinois Department of Transportation and the County of Lake is necessary in order to proceed with the project; NOI,J, THEREFORE, BE IT RES0LVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the agreement entitled, "Agreement for Federal Proiect IX-6003(243)' is hereby approved and that the Village Manager is hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 4 - MarienEhal, Stone, Glover, Reid 0 - None 2 - OrRei11y, Hartsteln May 21, APPROVED: ge Pres i dent ATTEST: Tn. S""U"q" , 1984 , [ilIds? clerk FOR AEDEAAL PROJECT IX-U-6003 (243) )". hde TEIS AGREEI{ENT is entered into this , uYt, by and between the srArE ?* u^, o, A.D OF ILLINOIS, acting by and th DEPARI'!{ENT OF TnANSPORTATION, herei.nafter calLed the STATE, the COUNTY OF of the State of lllinois, hereinafter calj.ed the COt NTy, and the VTLIAGE OF BUFTAIO GROVE, ACtiNg IhrOUgh its PRESIDENT A}D BOAID OF TRUSTEES, hErEiNAftEr caLled the VILIAGE. IiITNESSETB A G R E E M E N T- WEEREAS, the STATE, the COt NTy and the VILIAGE, in order to facilitate the free flos of traffic and insure safety to the rctoring public, are desirous of improving the intersection of Buffalo crove (Old r,bgenry) Road (FAU Route 2557) and llundelein Road (Illinois Route 83) in the Village of Buffalo crove and unincorporated Vernon formship, Lake county, Illinois, VILLAGE secti.on 79-000I9-00-PV, COT NTY Section 79-00081-02+IR, STATE Section {{N-I(83), STATE Job No. C-91-808-83, Federal Project IX-t{-6003(243), by Daking the follding iaprove[ents 3 A. llidening and channelizing the existing two-lane roadrrays to provide one thru traffic lane and one Left-turn lane for each approach to the intersectioni B. Chstructing 4-toot shoulders (],-foot bituoinous, 3-foot aggregaEe) throughout and roadside drainage ditches to acconmdate the iDproveEenta i C. Installlng traffic signa).s; anai by perfornir. .11 other rork necessary to c\/te the inprovesent in accordance rith the approved plana rnd specificatlonE' hereinafter called the PRqTECT, rnd I{BEREAS, the SrATE, the COITNTY and the VILIAGE are de6iroua of aaid PnAIECT in that 6ane rrill be of imediate benefit to the VILIAGE I S residenta and P€rnanent in naturei and IIBEREAS, the VILIAGE has heretofore caused the Prelininary (Pha8e I) Engineering to be satisfactorily completed for the PRO.IECT and is in the process of comPleting the Design (Phase II) Engineering therelort and WBEREAS, the StATE, the COIJNTY and the VILIAGE entered into an agreenent on January 28, 1980 covering the Phase I and Phase II Engineering under Federal Project u-5003(485), and I{HEREAS, no additional right of ray is reguired to complete the PROJECT in accordance with the approved design. lilot{, TEERESORE, in consideratlon of the nutual covenants contained hereinr the parties bereto agree that upon satisfactory completion of the PhaEe II Engineering tor the PROJECA: 1. The VI LIAGE shall furnish the resident engineer together yith the conslruction engineering, proportioning of naterials and inspec- tion during Lhe construction of the iEprovenent, provide acce[F tance sanpling and testing of materialB in accordance uith the specifications, Project Procedures Guide and nethodE prescribed by Ehe STAIE, and cause the PIOJECT to be built in accordance wiEh the approved plans, specifications and contract (the STATE, the COT NTY and the Federal Bighray Adninistration shall reinburse the VILIAGE for a portion of these coat8, as hereinafter stipulated). 2. The STATE Bhall provide lndep€ndent aaaurance aaopllng, and furnish otf-site laterlal inepectlon .nd teating, rt aources -2- ea 3 nornau visited by STATE inspectora, cv,teel, cetent, asphalt, aggregates, serrer and drainage plp€, structural steel, and other naterials custonarlly teated by the STATE. The STATE, after approving tbe plans, shall recelve bids and arard the contract subject to the concurrence of the COUNIy and The VILI,AGE. 4. The COINTY, on , L98!._, appropriated, by separate resolution, 0 lA0,0ce. .oo to pay its share of the cost of the PROaIECT and the VIIJLAGE, on May 21, 1984 appro- priated, by separate resoluti.on, $I3,931.00 to pay its share thereof. Each agency will in the future pass a supplemental resolutj,on to provide additional funds for its share if the amount appropriated proves to be insufficient to cover said coat. The VILLAGE shall have in effect prior to the STATE advertising for the work to be perforned hereunder an ordinance requiring that parking be prohibited within the linits of the PRq]ECT. The VILLAGE shaI1 have in eflect prior to the STATE advertising for the york to be perforned hereunder an ordinance prohibiting the discharge of sanitary andlor industrial raste rater into any storr0 serrer conatructed as a part of the PROiIECT. The COT NTY and the VILIAGE agree not to autborize or pernit any operation, practice or encroach.Dent rhich rill change, inpede or inlerrupt the orderly fLor of vehicular traffic on the c@pleted PROIECT, and to enforce such traffic regulationa and }ocal ordinances that aflect Eraffic operations thereon. The disposition of encroachnents shall be cooperatively deterDi,ned by representativea of the STATB, the cot IY and the VILIAGE. 5 6 7 8 -3- I 9 The COL and the VILIAGE shall provi.dq rior to the STATE\.J/ - v advertiEing for the rork to be perforned hereunder, approva.l. by resolution or letter of the plans and specificationa as prepared. The VILIAGE agrees not to pernit driveray entrance openings to be nade in the curb aE constructed on Buffalo Grove Road eithout the written consent of the CIUNTY, and as constructed on Illinois Route 83 rrithout the written consent of the STATE. The VILIAGE shall exercise its franchise ri.ght to cause utilities to be relocated at no expense to the COUNTY or the STATE. The VILIAGE further agrees to regulate or cause to be regulated on a continuing basis the use of highuay rights of rray by utilities in Ehe manner set forth in the current State16 UEiIity AccomDodation Policy applicable to the highxay systen involved. The STATE shal!., upon completion of the PROiIECT and so long as llundelein Road (Illinois Route 83) is used as a State Bighway, maintain on said route Lhe thru traffic Lanes, turning lanes, shoulders, and pavenent markings h,itbin the limits of the PROTECT. The VILIAGE shall, upon completion of the PRGIECT, naintain or cause to be maintained, on l{undelein Road, all portions of the PROJr,CT not specified to be naintained by the STATE in Iten 12 ot this Agreement. The COtiNTy shall, upon completion of the PROTECT, retain jurj.B- diction, naintenance and control of Buffalo Grove Road rrithin the linita of the PRqrFcT. Upon acceptance by Lhe STATE of the ner traffic signal installa- tion, the financiaL responsibility for naintenance and electrical energy for the operation of the signals ahall be proportioned as follors : 10. II, L2. 13. ]4. 15. -{- Interaection III. Rte. 83 e Buffalo crove Road L€vel of I'tainLenance II lLinte-!nce Electri.cal Energy STATE SHARE VI LI,AGE SITARE r00.00r ------s t 16. I?. 18, 100.00r It is nutuaLly agreed that the actuaL signal naintenance rrill be perforned by the STATE, either uith lts orn forceB or through an ongoing contractual agreenent. It i.s further agreed that the signals BhaII be maj,ntained to at least the I€veI of liaintenance 6honn above. Upon acceptance by the SIATE of the nel, traffic signal installa- t.ion included herein, the responsibiliEy for maintenance and energy outlined above shall becoEe a part of the Uaster Agreeeent executed by the STATE and the VILIAGE on February 9, L982. The VILLAGE shall nake arrangenents with a local porrer company to furnish the required el.ectrical energy and to bill the VILLAGE directly. The estinated construction cost of the PRqrECt is as folloss: Contract Construction Crsts $ 505,500.00 Construction Engineering Costs $42 500.00 TOTAT, $ 649,000.00 The division of costs shall be as shorrn on Page 5A of this A9 reenent . The VILIAGE agrees to pay the total cost of Construction (Phase fII) Engineering, an aeount estinated to be $42,500.00, aubject -5- CONTRACT CONSTRUCTION RoadYay 6 Drainage trrTraffic signal,s Energ.Veh. Pre-emption Cost t 7 .50 3 8,5 46 18.90 DIVISION OF CONSTRUCTION COSTS (SEE ITEM I?, PAGE 5) FEDERAL STATE STATE IX Cost 96,107 (1) 116,755 l2l 2t4,492 (3)42,500 508,500 !. L.67 29.79 r,500 2,383 L,479 ,a't, 008 3. 33 N/A 6.95 3,000 N/A 2,954 102,061 10.00 N/A 19. 35 76,500 N/A N,/A u9, 0oo 90,000 8, 000 42,500 549,000 9 ,000 N/A I ,228r 133, 983 N/A 70.2L 70.2L N/A 5 ,6L7 8s.00 N/A CONSTRUCTION ENGINEERING 3.48 TOTAI-S -39rgf9'* 249 ,9 48 13' N/A (1) l2'r. (3) l,laximun I.936t of final participating conStruction coat. Maxinun 7.02It of final participating conatruction cost.tlot including Erergency Vehicle Pre-enption. Difference betrreen total arcunt and sum of VILLAGE, @UNfy and Federal shares. Difference between 249.948 and sum of FAU ahares of Energency vehlcte Pre-emption and crnstruction Engi.neering. Fixed Atrount.( Cost !Cost VILI.AGE !. COUNTY IDCAL FAU t Cost 10TAL ( to par,_.1 reiDbursenent cjf Baid coat b:Vre COUr|lty, the STATE and the Fedelal Eighuay MDini.6trati,on, through the STATE, aa hereinaf ter stipulated. A. The CO[NTy|S share of tbia coat i6 5.95t thereof, an .rmount estiDated to b€ $2,919.00. Upon copletlon of the PRqTECT the COUNty ahall reinburse the VILIAGE for the COUNTY I S ahare of conatruction engineering coats uiEhin thirty (30) days of receipt ot an invoice therefor fron the VILIAGE. B. The STATETS share of this cost is I9.36t thereof and the Federal ahare is ?0.213 thereof. The SIATE riII reinburEe the VILIAGE for the STATE and Federal sharea of conBtruction engj.neering on the basis of periodic billing6, provided each bill contains evidence of palaent by the VILIAGE. the Federal share shall cone from FAU funds allotted to the Lake Urbanized R€gion CATS council (subject to an upper }init of said funds, as hereinafter stipulated). (I) The VILLAGE I S aitention i6 called to the fact that current regulations prohibit the STATE and the Eederal Eighray Adniniatration troo participating in construction engineering in exceag of ten Percent (I0t) of conatruction coats. Therefore, the naxiDum STATE share of construction engineering for this PBOJECT i8 1.936t (19.361 of IOt) of the final Federal participating construction cost, and the loaxinun Federal share is 7.0211 (?0.2I1 of IOI) of s.id final' cost. Any coEts in exceaa of that alount shall be borne by the VILI,AGE ' -6- .r9.The ST.._, agrees to pay the total contr.V conEtruction cost, subject to partial reinbursement of srid cost by the VILIAGa, the @Ulrll and the Federal Bighray Adninistration, aa hereinafter Btipul.ted. A. The VILIAGE I S share is 7.601 of Che roadyay and drainage cost6, an aroount estirated to be $38,6{6.00, plus 29.791 of the coat of the hergency Vehicle Pre-eEption feature of the traffic 6i9nal8, an aDount eatinated to be 02,383.00, plus I.57t of the retoaining traffic signal coats, an anount esti- mated to be 11,500.00, for a total estinated arcunt of $42r529.00. Upon receipt of the first and subsequent pro- gresaive bills from the contracEor constructing the PRATECT, the VILIAGE r,ill pay to the STATE, fron any funds all.otted to the VILLAGE, an aDunt equal to the VILIAGE I S estinated share (${2r529.00), divided by the estinated total construc- tion cost ($606,500.00), roultiplied by the actual progress palment (appropliately adjusted for non-pa r tic ipating costs for Bederal-Aj.d projects) made to the contractor, unLil the entire obligaLi.on for contract construction costa incurred under this AgreeDent has been paid. B. The COINIYTS share is 18.901 of the roadray and drainage costs, an anount estinated to be $961107.00, plus 3.33t of the cost of the traffic si.gnals (rith the exception of the hergency vehicle Pre-eDption feature), an arnount e6tiDated to be $3,000.00, for a Eotal estinated amount of $99,I0?.00. Upon receipt of the first and aubseguent Progre8sive brlls fron the contractor constructing the PIIOTECT, the @t NTY vill pay to the STATE, fron any tunds allotted to the COUNTy, an anount equal to the COUNTy 15 estiDated ahare (i99,107.00), divided by the estirated total construction - r- c- ($505,500.001 , rultiplied by v actual progrea6 payoen! (.pproprlately adjusted for non-part ic ipating costa for federal-Aid project6, Dade to the contractor, until the entire obligation for contract conatruction costs incurred under thi6 AgreeDent ha6 b€en paid. The porLion of the Federal ghare yhich 6hall cone froD FAU funds allotted to the Inke Urbanized Region CATS Counc il, (subject to an upper linit of said funds, as hereinafter stipulated) is 70.21t of the cost of the Eoergency Vehicle Pre-enption leature of the traffic signals, an amount estiEated to be $51617.00, plus the difference betreen i249,948.00 and the sun of the FAU shares of the Energency Vehicle Pre-emption and Construc- tion Engineering, an anount estiDated to be a2L4'492.00, for a tolal estinated anount of $220r109.00. The portlon of the Federal share h,hich shall coDe froD Ix funds allotted to the sTArE is 85.00t of the co6t of the traffic signals (rrith the excepti.on of the Ehergency vehicte Pre-enption feature) r aD ErDount estj.rnated to be $76,500.00, plus $'12,500.00, for a lotar e6tiDated arcunL of $119,000.00. said Pederal ahare ahall be rei.nbur8ed to the STATE in accordance uith current billing Procedures establi6hed for Federat-Aid Projects. It is understood and agreed by aII Parties hereto thaE the naxiaun amount of Lake Urbanized Council FAU tunds available for the construction and con6truction engineering portion of the PROJECT is 12'19,9{8.00. Al,I co6t8 rhich are ineligible for STATE and Pederal- Aid particiPation, and uhich are approved for -8- D E 20. 2t. 22. c. iruction by the @UNTy and VILUT, shall be borne 100t by th€ COUiTY and/or the VILIAGE, d€pending upon the location of the uork involved. fhe VILLAGE agrees Eo conpLy rith all applicable Executive Oroer6, State and Federal Laws and Regulations relatj.ve to Equal &ploy- nent Opportunity and Nondiscr iminat ion. The STATE agrees to provide contract construction administration and general supervision of the resident engineer. The VILIAGE agrees to maj,ntain all PROJECT records and to make then available for review and,/or audit by STAI'E and Federal personnel during the PROJECT consLruction stage, and to retain said records for a period of three (3) years after final accep- tance of the PROJECT. The VILIAGE further agrees to furnish the constructi,on records to the STATE for documentation revieH ano retention for Eederal audit purposes until the close ot the calendar year during which construction is conpleteo, aE rhlch time the records eiII be returneo to lhe VILLAGE for conpletion of the period of retention. The parties hereto rnutually agree that failure on the part of the VILIAGE or the COtiNTy to fulfiLl their own responsibi Ii t ies covered in Items 5, 6, 7,I1, 13, 1{, 15, 20 and 22 of this Agreement niII render the VILIAGE and,/or the COIiNTY ineligible for Federal-Aid participation in future highway projects for uhich they have sinilar responsibil i t ies for as long as such failures renain uncorrected. This Ag reenent null and void and the covenants contained herei,n shal,l becoEe in the event the contract covering the conslruction tJork contemplated herein is not auarded prior to JuIy I, 1987. 24. -9- 25.This e$/ement EhaII be binding upon an!-(nure to the benefits of the partles hereto, their successors and assigns. ATTEST:VILLAGE OA BUFFAIP GROVE V ] LL,I!GD-c SEAI, SEAL &i+t+;tstaal/a// Date COUNTY OF ,rg4 Ls(* I ATTEST: i COUNTY CEAIR'qAN,BOARD Date STATE OT ILLIIIOIS, DEPAP.TI'IENT OF TRANSPORTATION B DIRECTOR OE tsI YS Date 1Mt^t*'7 , rr-4 -10- | '.' 'l STATE OF ILL INO IS COUNTIES OF COOK AND LAKE I, JANET H. SIRABIAN, hereby certlfy that I am the duly elected, qualifled and acting VILLAGE CLERK of the Village of Buffalo Grove, Counties of Cook and Lake, lllinois, and the keeper of its seal and records. I hereby further certify that the attached is a true copy of Resolut ion No. 94 4/L adopted on the )rt4. day of l9E!L, by the Villase Board of the Vit lase of Buffalo Grove as s hovrn by the records ln rry custody. lN \.rlTNESS I/HEREoF, I have hereunto set rry hand and affixed the seal of the Village of Buffalo Grove aforesaid, at said Village, in the County and State aforesaid, this 6tiu day of r9,'\. ) ) ) a9e e Fp*t7n S-"Sn^ _D t-:- RXSoLUTION NO. 84- 46 A RBSOLUIION ACCEPTINC TgBIiACREN{NN FOR FEDERAI, TROJECT 1x-}{-6003(243)tr CONCERNINC TEE PIASED IUPROYEI{ENT OF BUFFAIO GROVE ROAD FROH I.AKE-COO( ROAI) To IL.RT.83 UXERIAS, thc Pr€sldent snd Eosrd of Trueteea of the Vlllete of luffelo Crove deslre to cause tbe phased bDroveaent of the Latersectloo of Buffelo Crove Roed end I1.Rt.83; aad, IIEERBAS, the epplovel of a lolnt s8reeDent tlth the Illlnols DepertEent of lrensportatlon and the County of LsLe ls oeceaaary ln order to proceed slth the project; aEd, llflERElS, th€ Il1l.nol6 Dep.ttEeat of ?raraportatr.oa has lnforled tbe VLllege that the a8leelreot rhlch was prevlouBly 6upp1l.ed to the Vl11age end edopted by Resolutlon No. E4-37 had sD error in lti NOT, TEEnEPoRE, BE IT RESoLVED by the Pre6td€Er and Board of lruateea of the vlllate of Buffalo Gtove, Cook and Leke Couaties, Illloois as fo116uB: ReBolutlon No. 84-37 18 hereby revoked. The atreeDent etrtltled, rrAgreeDent for Pedetal ?rolect IX-H-6003(243)" ls hereby approved end the Vllla8e Uene8er 1s hereby authorlzed aod dlrected to execute the a8leeEent. A copy of Beld atreemelt ls ettached hEreto aDd eade e part h€reof. 1 2 A'ES: TAYES: A}SETT: ?ASSED: 5 Itarlenthal.Stone 0'Re11ly. Harts teln. Reid 0 t Clover July 2.,1984 A?PROVM: ATTEST: t*F VllIege CLerk 8.^.lpo-c vllLa8e Presidert County Clerk County Board Director of FLnance Treasurer Highway (6) certifled STATE OF ILLINOIS ) )SS COUNTYOFLAKE) C:::jji;.' 1 : l.,. r, 11 . . ^.-1.. 11l i:.r.. ;is .Jj: L:,_ ". i -. .1).:^r,:: ;1,)(..;,j j.".it-::r ...{ COI]NTY BOARD, COI'NTY OF LAKE, II,LINOIS ADJOURNED REGI'LAR J1JNE MEETING, A.D. 1984 TUESDAY, JULY 17, 1984 MR. CHAIRMAN AND UT}.IBERS OF THE COI]NTY BOARD: Your Public Servlce Conrnlttee and Financial and Adninls- trative Comittee present herewith the attached Joint resolution providing for the execution of a joint agreement with the State of Illinois for the ir0provement of the intersection of Illinois Rte. g3 and Buffalo Grove Road (County Highway 16) designated as Section 7 9-00081-02-l.IR. The estlnared cost of the enrire improvement is $649,000.00, the Counryrs porrlon being 9102,000.00. Thls resolurion also appropriates the anounr of $120,000.00 fron the County Motor Fuel- Tax Budget, for the Countyrs portlon of the cost. We RECoMMEND adoption of this Resolution. Respec!fu submiEted'-- Chai.rman Chai I / (trr<lo €' Public Service CorErittee Financial & AdmlnisErative Comrittee \ I,0IIEP.EAS, the free flow of traffic al.ong Illlnols Route g3 and Buffalo crove Road (county lllghray 16 aod FAU Route 2557) ls beneflclal to the safety and welfare of the State of Illlnols and to the Countv as a wholel and WITEREAS, the Counry of Lake, the Village of Buffalo Grove and the StaEe of l11lnols, actlng through its Departnent of Transportation, feel that lt would be beneficlal to Ehe safety and welfare of the motoring public lf the intersection of lllj.nois Route 83 and Buffalo Grove Road would be lnproved by wldenlng and channelizLng the exlstlng trro-lane roadr.rays to provide one thru-trafflc lane and one left-turn lane for each approach to lhe intersection and by constructing 4-foot shoulders and dralnage lmproveoents, together o,.ith the installatlon of slgnals at sald lntersectlon and by performing all other lrork necessary to conplete the improvement ln accordance with the approved plans and specificationsl and WHEREAS, rhe County, the Village of Buffalo Grove, and Ehe Stare of rllinols are deslrous of enterlng into an agreenent for the above-proposed lr0proveEent, said agreement attached hereto and setting forth the terns and obligations to each agency, NOliI, TIiEREFORE, BE IT RESOLVED thar the Chairoan of the County Board and the County Clerk of rhe Couory of Lake, State of Illinois be, and they are hereby authorlzed. to execute an agreement pertalnlng to the flnanclng of the above-named improvement, provlding in the opinion of the public service connittee sald agreement in its final form substantially conforns to the draft attached hereto. BE IT FIJRTITER PdSoLVED rhat there is hereby appropriated the amount of $120,000.00 froo the current county Motor Fuel Tax budget, for the counry's portion of this leprovemenr, designated as Seerlon 79-00081-02-WR. BE IT FURIHER RESoLVED thar coples of thls agreement when executed in its flnal form be subnitted to the rllinois Department of rransportatlon for thelr approval and final processing, Dated at Waukegan, Illinois, this 17th day of July 1984. \ RESOLUTION