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1984-04-23 - Resolution 1984-25 - ACCEPTING A PROPOSAL FOR NEGOTIATION SERVICES FOR PROPERTY ACQUISITION FOR THE BG RD (LAKE-COOK TO DUNDEE) STREET IMPROVEMENTITEM XII * (K) RESOLUTION NO. 84- 25 A RESOLUTION ACCEPTING A PROPOSAL FOR NEGOTIATION SERVICES FOR PROPERTY ACQUISITION FOR THE BUFFALO GROVE ROAD (LAKE-COOK ROAD TO DUNDEE ROAD) STREET I14PROVETlENT WHEREAS, the Village President and Board of Trustees of the Village of Buffalo Grove desire to have the Buffalo Grove Road (Lake-Cook Road to Dundee Road) Street Improvement implemented; and, WHEREAS, the approval of an agreement for property acquisition negotiating services is required in order to proceed with the implementation of the improvement; NOW, THEREF0RE, BE IT RES0LVED by the Village president and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Ijljnois that the agreement for negotiating services entitled, ,'proposal for Negotiation Services" is accepted and that the Village Manager is hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. 5 - Marienthal, Stone, Hartstein , Glover, Reid 0 - None AYES: NAYES: ABSENT: PASSED: 0 - None April 23 , 1984 APPROVED: ,]age Presi en t ATTEST: Vi 1\mX.!rd.{,!& C er / t /,,_"2- Routs FAU 265? Section 83-00033-00-EG Count LAKE Project f,ob No. No.m-6003 (2s4) R -9t -806-83 VILLAGE OF BUFFALO GROVE Proposal for Negotiation Ssrvicss 1. Proposal of _ Thorson and Assnciates - ulhose address 15 221 Ulooduard Avenis, Geneva, Illinois 60134 .hereinafter referled to as NEGOTIAT0R for the furnishing to the Ullle.16 Buffalo Grova ol the State ol Illinois, hersinafter referred to as h a Villaqe certain nsqotiation servicss for the acquisition of right of uay for the futur= construction of Buflalo Grovs Road from Dun e e Rnad tn 2. Sal.d Nagof,latlon accordance uiih the N Land Acquisi'-ioa PoIl of Transporta;ion. T foodr. Iodging, taleph the performanca of sa sat forth in Faragrap 3. Tha Villaqa descrip and agr tions, title reports or avidonce o eed that ths Villaga Services sha11 ba furnished parcels and at the rata of $ by NEG0TIAT0R on 800.00 the basis of par parcel ('r ) in egotlation SecLion 3.00 and Acquisition Section 4.00 of tha cias and Procedures ffianual of ths State ol lltinois; Dapartment hs abova par parcel fee shall includa all transportation, one or any other oparatinq exPensss incurred by NEG0TIAT0R in id ssrvices as herein set forth, €xcepting for those sarvicBs h 9. urill furnish NEG0TIAT0R parcsl platsr legal f ostensibla ournsrship. It is understood shall be considered to be the sole ounsr of all platsr lagal descri ptions, otrnership and occuPancy lecords, forms of deeds and easements, title raports, and any and aLl othar materlal furnlshed, prgparsd or obtainad by NEGOTIAT0R during the course of. providing his ssrvlcas for Bach parcal and shall ba naintained ln a separate parcel lila for each parcal assigned. Upon iermLnatlon of thl.s contract fo_q a1y _cause oi upon comPtetion of the scquisltion oi each parcel or upon raquest og the Villaqe urhen acqulsition is detarmined to ba by Emlnant Domain proceedings, the NEG0TIATOR parcal fila ghall be returned to the Villaqs . NEGOTIATORTS parcel files sha1l be avaLlable for inspaction or ravieu of its contants by tha Vi}laoe t Stats of Illinols Department of Transportation, or Fe parsonnel at any tima. In addition to furnishing tha Villaqe intended date of initiation of negotiation offaring of relocation assl.stance and paym el_multansously ruith lnltiation of nagotiat u,ithin seven (?) days follouring initiation deral Highuray Administration items set forth in Paragraph 3 abova the shalL also provide NEGOTIAT0R a copy of an approved uri th Appraisal Revieuerrs certifLcation. 4 appraisal of each parcal together 5. lllhers the acquisition of, a parcel involves the displacement of an ounBr or tsnant occupant from a residencs or any personal' ths Villaqa property theraof, NEGOTIAT0R sha11 notify no less than I0 daYs prior to the for tha parcel in otder to coordinate the ents to each displaced ourner-occupant ions and to each displacod tonant-occupant oF negotiations for the parcel. *) rrEabh Parcs1lr shall consLst ol ona or nore basic parcels of land required as right of uray for highuay purposes to be acquired in fee simple title, and such other easemants (temporary or permanent) for uses incidgntal to construction ol the highlray but urhich are not considered as part of the highrlay right of uay, all of urhich are undBr the same ounarship involving a complete contiguous parcel. ( 2 6. NEGOTIAT0R shall make BVBry raasonablB tha acquisition ol aach parcal basad on the approvod by the Uillaqa afflort to negotiate settlaments lor approved appraisal amount, or an amount 7. Pursuant to Paragraph 3.05-9 ol thaPolicies and Proc€durBs manual no offersshall be made by NEG0TIATOR urithout prior Negotiations Chaptar oi the Land Acquisition in excess of the approved appraisal amount ulritten approval o f the UtIIaqs 8. In the event NEG0TIATOR, alter havinq madB evaly raasonabla elfort to negotiate rrrith tha oulnar ol a parcel, is unabla to obtain a settl.ement on the approvsd appraisal amount' NEGoTIAToR shall prepare and submit a urritten report summarizlng the progrsss of negotiations to date togethar uith a copy of tha Negotiatorrs Record Form completedto date uith the namss and addrBSSes of all interested parties. NEGOTIATORTS urrittanreport shall also include his rscommendation for further procedure Louards acquiringthe parcel. The Vlllaqe may elect to prspare and the ounar of the parcel and sedurss. fn any cass, said o raquira NEGoTIAToR to makeuntil the actual dat6 of foruard a Final 0ffEr Letter (urith copy to NEGOTIAT0R) to additional negotiation contacts urith the parcal olrnsr upfiling a petition to condemn the parcel. thereaftar proceed r:ri th preparation' ViIIaga 9. It is understood required in re Ia t ion that such appea rance In (u) lor condemnation prac rassrves the right t that appaarances in court and p!atrial conferances may be to the negotiation sarvices called for harein and it is agresd or appearancas shall be mada upon request or its trial counssl. of the UiIIage evsnt of such ser'vices being requestad they trill Rate gach half day or fraction thereof for t.ima conlerancas $ tnn. nn bs provided as flollou,s: spant in pratrial (b) Rate each half day or fraction lhereof for time epsnt in court I 100.00 L0. NEGOTIAToR u,i 1] containad tharein to the Villaqe not anY lurnish a copy of any appraisal or the findinge or rasults othar person or agancy unloss authorizsd by or upon court order. 11. Invoices for negotiation servicas urill bs subnittad for payment urhon Bach tsn (fO) or morB Parcgls hava bean completed or upon completion ofl the contract uh€n the total number of parcals is less than tan (I0). Each invoice ulitl shour the route, construction section, city/county, job number, project number and parcel numbsr or numbars. Invoices for servicas in conriection urith pratrial confBranceg and court testimony uill shorLr the itams listad above and, in addition, uiII includa a state- mant of th6 nature of services performad and amount of time thereon. L2. NEG0TIATOR uJarrants that hg has not amployed or ratainad any company or parson, other than a bona fide employae ulorking soleJ-y .for him, to solicit or secura thlscontract, and that ha has not paid or agreed to pay any company or person, other thana bona fide employes uorking solely for him, any lee, commission, parcantage, brokerage fee, gift, or any other consideration, contingent upon or rssulting lrom the ar.uard or making of the contract. tha Vi11a9a shall For breach or violation of this urarrant, havs the right to annul this contract urithoutliability. 13. the NEGOTIATOR hereby ce r ti fies parcels subsequently assiqned conflict ol interssts arisas, rui 11 immediately infonm thethis proposal and return all that if any to him, he accepting to others. in any ol UllIaqe materialfurnished to him for reassignment dispute concerning a question ol fact arising underby the VilIa I L4. Any decided deci.sion this proposal shalL this proposal andshalL be final and conclusiva. accepting be SUCh -3- 15. Changes in the uork to be performed under this proposal may be madB at any tins in uriting by tha Vi llage . If such changes justifY an increase or decrease in the per parcel rate set forth harein, an Bquj.tabla ad justment shall be made and this contract shall be modified accordingly. Documentation urhich Ls considered inadequate uri}l be augmented and errors ulill be corrected upon request utithout additional cos t. L6.Tha V i 1la9e may terminata this proposal at any tima and NtG0TIAT0R. In the event of such terminat.ion, the sarvices ulhich have been completed. ompletion shall, be compensated for on an el data colLectad in connection uith them shall of tha Villaga Prouided, erminated solaly because the progress or quality of urork is unsatisfactory as determined by the Uillage accepting this proposal, then no paymant urill be made or demanded by NEG0TIATOR for any negotiaticn services uhich have not been completed and detivered to the Vi lla qe prior to the date of said termination. for any cause by a notice in urriting to payment uriLl- be rnade to NEGOTIAT0R for Parcel negoti.ations in the process of c equitable basis and all incomplete parc be turned sva: and becoine the proparty houever, that should this proposal be t 17. NEGOTIi;CP r:riL1 save harmless claims and riability du3 to activi tuill comply sith all FeCeraJ., Stat the Villaqa from aII ties of himself, his agents,and his ernpJ.oYees and e and local lau.,s and otdinances. 18.. LEG0TIATOi agrees that this contract or any part thereof tuill not be sublet or transferred uithout tha uritten consent of the Village 19. In the date it is a binding on !i be applicabl oved by TIATOR,llru nt this proposal is accepted, it shall constitute a contract as of tha and shaLl bethe Villa o e 4.1 his executors, administratots, successors or assigns, as may 'r on an hourly basis at tha rate of $2s .00 per hour. /__h I9Submltted thls / O day ol eal) THORSON ANO ASSOCIATES Accepted this a AaliLS'8819.* .d s{_. ATTEST:-\) day of 19 accepting th1: proposal. 20. Upon complation of nagotiations, aII objections ln the Title Letter for each' ' complatsd paEcs1 must ba clearad to tha satLsfactlon of the State of llllnois. If requasted by tha Jllfegg_, IIgl:g!_L 3=99gig!99_ urill porform this servlcti - 21. - It ts understood and agraad that Appendic'es A and B shall be a PaDt of thls -l conttact and NEG0TIAT0R. agr6es to ba bound by tha terms and pDovLslons iontalnad therein. 22. This contract shall be valid if signed by the Villaga and negotiations can bB startad ulthln six (6) months of the date signed by Thorson and AssociatBs. 8L -4 -a ^ l'l'LNt)lx A l)uru1g lltc l|crfol|I.rllLc ol tl[s co trJcl, tlrc c(,Dlrir( ,.,r, for itrcl[, lts assignccs aod tuccctsori ln i||lcrctl (lt€rcxtrrtcrrcfctred lrt as llrc "Cutrl[rclur"), irBr(ct i,ls Ioll()ws: (l) Conrplilne wilh RctuLlionr: Tlrc cuntrrclor slrall corrrply with thc Rcgubtionr rcl.tivc lL.rorrdiscrirni,rll ior irr fcd er dly.rsrir tcd prt,granrsofihc Dcplrtrncnr of Trenrporrrilon. Tiiii fg. Coa. r:Fedcrrl Regulatiotrs, Part 21, irs llrey rrly bc arrrcrrdcd irrrm lirnc to llmc; (hcrcinri13f'icf cicd to ttRcgulirlions), whiclr lrc llcretn ircorporal€d by rcfercncc and lrudc a parl of ttlis conln;i: ' (2) Nottdiscrituirr.rlioo: lltc totrtrlclor. wtllr tcg.rrd to llrc wrJrk prrfirrrrrcd byrt during lh! contrtct, tlllllllul drrcriI tlJtc rrrr thc grourrrl rrf racc, crrlor, ur n,rtiutlal c,rrgrn in thc sclcsti(;n lnd rcltntion OtstlLl.(rll.itcl(,tt. tttelrrtltrtg proiurcrrrrls of nr!lcri.l! lrrd lcaser of cquiplusnl. Thc conftlclor shall n,rl I)dltltrpirlc citltcr drcclly.or rrrtlircclly in lhe dilclilllinalion prirhibircd by Scction 2t.5 of tl ,r Rugulalitrtts, irtiluJirtg crrrpluyrtrcrl pr,rclilcs wlrcrt llrc eontract ctvcr r proglrm rcl fotlh in Appcntlir B oi llre Rcgu l.r trols. (3) Solicilatioot for Sul.,cortt]acli, tncluding Procurcrlcrt of [talcrials rod Equipment: ln rll solicrtationscrlhcr by c()lr[]ctttirc birJding or lcg._,tiirlit,n rrrldc by Ihc .r,nrtrltr), for wLrl to bc pctfornred unttcr rsubc(,ntract, irrcludrng ptoc{rrcllcltt of ntutcti,rls ot lcascs uf cquiprrrcllt, rach polcnliil subconlrectur o, ;uppltcr rlrall be notificd by lhc lJoolractor of thc cuntractorrr tiUtrgtrionr u;dcr thit conlrrcl i,nd thaReBuldlions telrlivc lo nortdiscrir ninat ion on thc ground of racc, coloi or national oridn. (4) lnfonnaaioD and Rcporlr: 'fhc conlraclor shall providc rll rnfornration and rcportr rcquircd by rhc Regglations, or d-i,cctilcs issucd pursulot lhcrcto, ind shall pcrmit acccss lo itr bo6kr, lecoidr, gccountr olher sources of infornt,rtion, arrd rts facilitics as rtray bc determincd by tlrc Stirc or lhc Fcdcr.r,Higltway Adtrttrristtolion lo be pcrlrrcrt to its(drlrin iurnpliaocc with su;h Rcgulrrioni. orders zrrills(ruclioos. Whcre atty tnlotrtatttro rctluircd of r coolract;t ir in thc cxclusivc i r:scssion of lnoih.who fails or rcfuses to furrrish rhis irrfrornulion, the contraclo, rhrll ro ccrlify lo lhl Strlc or ihc Fc.'rr?Highway Adrnirrislrali(rn irs appropriatc, and drall scl forlh what cfforti it h1 m.dc ao obtlr .e ioforrrralion. (5) Surcli0ns for Nogconrpliance. ln tlrc cvcnt of thc cunlr.clor't noncornolirncc wllh rh. nurrJrtcrirrlinalrurt pipvtrtons uf llut Lonl,acl, thc Slalc slrall impoic such.cuotracl ia;ctions riit (,r :h, Fcderul llighway Adrrtinistrution rnry dclerminc to bc rppropriati, including, but not limitcd to: (a) witlJroldrnB of payn'ents lu lhc conlrrctor unrlcr thc cont..ct until lhc conlraclor conrph,:., and/ot(b) canccllation, ternrinauoo or suspcnsion of lhc conlracl, in wholc ot io p.rl. (6) locorPo..tion of ProvisioDs: Tlre contr.ctor shatl iD,sludc thc provisionr of Peragraph (l) ahrough (6) rnevery subconlract, including procurcrncnlr of matcrirls rnd lcrso of cquipmcni, unl"isixcmpi Uy itr.Rcgulalionr, or direclives issued pursuanl thcrclo. ThG contraclo. shrll'taic such rc$on wlth icspjcr , . any subconlracl ot Procuremcnl as thc Statc of thc Fcdcral Highwry Adminislration may dirccr as aIrcaos of cnfolcinS such provisiotrs including senclions for nonc6mpliencc: Providcd, how'cvcr, thrr ',lhc cvent I conlracl(,r becrrrrrs tnvolvcd in, or is lhrcrtcncd wtrh, litigerion with i gbconlnctor , supplicr ar r rcsult of suth drccltun, lho conlracto, mry tcquctl tlrc Stttilo cntcr lnto tuch titigettoo .c Prolecl llrc intcresls of ahe Stale, aod, in addrlion, thc iuntirclor rn.y ,cqucrt thc Unilcd Slatca ro cnrc,into such litigation to protcct tlrc lllicrcst5 of ]hc Unitcd Srarcs. J. ,\t't'LNt)t\ tJ Eqt,AL t.itl'l Ot'ltltNl ()l'l()la I l,N!!Y 1!-4!lU rc,lutrcd by llrr llltrr,,rr lr.rrr lirrpl,,yrrrcrrr l,ra!tte(t ('o11rr!'r,l rt r rtrldrtJl lcrrrt r,l .rll l)lrbli! colltr.l!ts. TQUAL tlll'lI)YMl:Nl Ol'l'ol(f tlNll Y. lrr tlrc cvdrt o, tlrc e r)rtr.r!tur'r rrorrc.rrrl,lrrrrce wrllr rny p,()vrsion ofthll Equrl l rrrphryrrrr'ttt Oplxrlurtly ( l.rrrsr, tlrr lllurorr ljarr l:rrrployrrr<rrl Pr.rl!ei Act (rr thc tt.i; E,nplrry,,,cniPrrctlccl Currrrtrtrrturr's Rulcr arrr.l Rcg,rrlaltr.rrrr lor l'ut-rlrc (orrtraeti, tirc r.ntrarrrrr rr,ry t,c dcclareJ n.rnrclgxrnrrblcrlld.thcrcf(r,c tttcltgrblc ftrr fulurc rorlrrcts or subuonlrdcls walh rl'c St.le of lllrnorr or fnr;f iii-'p"l,il..lsrbrltvirioor or nturtreipol cotp.)taliolr. !nd llrc. (trrtracl rray bc carecll.d ot rvoitlcd in whoktt'in pelt, rnd rucholhcl l{rrcllollt ot P(rallici rruy bc imposcd and rcrrrcdics irrvulcd rr providcd by Stalutc or rcgulrtion. Durillg thc pctfurnrartcc of tlris c(]nlrJct (Agrccrrclll), lhc roolr!.-lur ((-()fi!ullrnt) agrccs rr firllowt: (l) Th.rl il will llol disr ll'lIJtc ru.rt rt.jlly clltpl,ry€-c or apl)l[atrt for crnPloymcnl bccrusc ofracc, colqrrcltgtrrrr, scx, rrJliorrrl (,rBrr ur drk(slry, irrtl ftrrtlrci ilral tt wtll ciaminc all job ilissificrtioru rudelc'ttrttrtc if tltrtu,rrlly Icr\olls or *r,,,"n ir" uldcrutilizcd .rnd wrll raLc lPpropriarc'rffilmrtivc action torrrt ify a0y such urrrlcrutilrratiUD. (2) Ihat tf tl lrtrcs arltltlt.,rr;rl .errrl,loycrs rrr ordcr to pcrrollll thtr c(rnl.acl, or sny porlioo hctcof, ll w,lld(lerrrtlrrc llrc avrrlJbrlrly (trt ateorrlaucc with tlic Corrrrrrrssi,rn's Rulcr .rrJ'd.gul. ns foipubtr.co,tra(rt) .f rrrirrrrirics .rrrrl w,,rrrn ur trrc arca(s) fr.rn which ir rn"y ,"rrun.itv li'"iuir rnd it wiI h*cfor cach job -cl.rssifiea I t,n fot wlrtch crrrployccr iri hircd in ,uch a .i.y it "'i-111ii iilti"i'-o wonpo.,ctxrl ruldcrutililcd. (3) That, in aU solicitations ur arlvcrti*rrrents fr.rr orrployecr placcd by il or on ils bcltalf, il will stalc thli a.apPlicanls will bc afforrled cqui,l opp()rtunity without discrirninalioo bccausc of recc, color, rciigon s€x, national origin or alcestry. (4) Thal it will rcnd to each lab,rr trrg.rrrtr.rtron or reprctcnralivc of worlsrs with which il hrr or is bound b\a collcctivc bargaining or ollrct i!,rcc.rrcrl or undcrstrndrrrg, a noticc adviriot such hbo, otta;lz;iiun;rteprctcnlalivc of lhc cuttlr,ri-l,,rt's ('blrB:rtions undcr lhe Illinors Fair Enrploy-ment Prtcliccr Acl and thcColutnlssiun-i Rules and Regulations fol Public CoDlracls. lf any sirch labor organizarion ..tcprc$ntatiYc fails or rc[ures to cuopcrrtc witll thc conlraclor in irs cffoirs lo comply witli ruch Act ar . Rulcs and Rcgu-lations, the cotrtraitor will prornptly so notify rhc lllinois Frir liriploymcnt Pr..ti.r,Comnission.nd thc contt.rctang agcncy rnd'will icciuir ernployccs from othcr *ur[ii'*h"n o"""t..,nto fulfl[ iti oblrgations rhercundcr. (5) That it will subrnit rePorls ls tcquired by tlrc tllinois Farr Ernpluyrrrcnl Pncticcs Commissrpn's Rulcrand Regulalions for Plblre Conlracts, fuirrish atl relcvant infoirnition as may from titnc to ltmr or Legucsled by thc Conrilission or thc runtracling rgency, and in all rerpccts complv lvith lhe llhno)s fa.Employrncrrt Placliccs Acl and tlrc Corrurrissionts {ulcirnrl Reguhriois for Public'Contrircts. (6) That il will pcrorit access lo all .clcvant books, rccordr, accounts and work silcs by oclrrrnnel ol r ,eonltaclinS, agcncy rnd rhc lllinois Fair Ernployment Pncticcr Cornnrision for purpoici of inycstrtalr,,.lo ssccrlrin conlpl.iancc with lhc llhrurr Frir Employment Practicas Act and'thi Commission'sitr, . &nd Rcgul.tions for Public Contracts. (7) That il will includc vcrbatim or by refcrencc tlrc provisions r.rf Paragraphr I through ? of this claurc rrevcry pcrfotnrancc 5ubcooltacl as defirted in Seclion 2.lqb) of lhc Lionrmission's R'ulcs rnd Regglatir-rnsfor Public Conl.acls so ahat such provirions will bc bindiirj upon cvcry such suLiontrrctor; a;d tlur , willal$soincludctheprovrsionrufplragraphsl.5,6anrJTincvcry-supplysubcontttclrsdclirrco,, S€c.llon .2. I q.) of thc Comrnrssroo'l Rutcl rird Rcguilrions ror Publi; Co;ir;cis - r't riiuctr pr.,rir,",will bc biDding uPon cvcry such subcorrtr.clor. li thc ranr rnloncr tr with olhc] proyisions of tluconltacl, lhc conlrlclor -will bc hrblc for cornpliancc^ with applicrblc piovirionr of thir chu;j by e1 ir .tubconlr.ctors; end furthcr il wilt prornptly nolify thc clntlectirig.gency 8nd tt" tUl,r"ir f"',Ernployrncnt Practtccs Commirsron io'lhc cvcnt rny ;ubconrr.ctur frits-or ic fuier ioiompty rhc,cw.rt,ln .ddilion, no conll.clo, wtll utrhzc any suLconl.rcror dcclarcd Uv rf,i C".ri""on to brtonrcsponsiblc rnd thcrcforc ilclrgtblc for contrrcls ot iubcoolrrcts with t6c Strtc of lllinois or any u.its polilical iubdivisioos or municipal corporatiom. X':.l-::f::l tp ,1h: l:" -rl?"1gf rubront racrs rcfcrcd ro^ulde I p ulsraph 7 of rhe Equat Emptoyrncnr Oppor runrr vulault aDove' louowult ls an exccrPl ol Seclion 2 of lhr FEPC'I Rulcs and Regulatrorri for PuLIic Contracts: Scction 2.10. ThG lclm "Subcr')nllacl" rtcdns ary rEreerrrcnl, a,rJntemcIll o] undctslendint, wri erothcrwisc. belwccn . cooltaclot aod any pe.sou (in ;hic-h llr prrtics ,ti nor sruno-in iti rciiiii,,rtup ,r ,,,,cnrployer and an crnploycc): (a) for thc furnrslrlrg of supplirs uI tc,vrccs or for the ulc of rcal ur pcrsonll p,opcrty, including hr,(llranBerncnli, wluch, in whule or in Parl, is utiltzcd in tlrc pelforrnance of an'y onc o, ino.a "Jrrir",r:,r,(b). under which any purliun of thc conlldclor's obligalion under arry r)ne o. rnore contrrcls is pcrfo,nrcd.undcataken or lstunrcd. t-*,qr-a/