1983-11-21 - Resolution 1983-45 - ACCEPTING THE AGREEMENT FOR PHASE 1-A ENGINEERING SERVICES FOR BG RD (LAKE COOK TO DUNDEE) STREET IMPROVEMENTRESOLUTION N0.83-45
A RESOLUTION ACCEPTING THE AGREEMENT FOR PHASE I-A ENGINEERING SERVICES FOR THE
BUFFALO GROVE ROAD (LAKE-COOK ROAD TO DUNDEE ROAD) STREET IMPROVEMENT
WHEREAS, the President and Board of Trustees of the Village of Buffalo
Grove desire to cause the implementation of the Buffalo Grove Road (Lake-cook
Road to Dundee Road) Street Improvement and;
WHEREAS, the approval of an agreement with a consulting engineer is
required in order to proceed with the necessary engineering of the project;
NOIJ, THEREFORE, BE IT RES0LVED by the President and Board of Trustees
of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the
President and Clerk be, and they are hereby authonized and directed to execute
the "Agreement for Consultant Services Between the Village of Buffalo Grove and
Midwest Consulting Engineers, Inc." A copy of said agreement js attached hereto
and made a part thereof.
! - Marienthal, 0'Reilly, Hartstein, Glover, Reid
0 - None
AYES:
NAYES:
ABSENT:
PASSED:
I - Stone
November 2l ,'l983
APPROVED:
ge resi dent
ATTEST:
\,
VillaW
iil.ln_ &*1";TIeif
:
AGREEMENT FOR CONSULTANT SERVICES
between the
VILLAGE OF BUFFATO GROVE
and
UIDWEST CONST'LTING ENGINEERS, INC.
5151 North Harlem Avenue
Chicago, Illinois 50656
DESCRIPT I ON
Phase 1 engineering for the proposed constructionof Buffalo Grove Road (F.AU 2657) from Dunilee Road(ItI. 68) to Lake-Cook Road, a distance of approx-
inately 1.04 niles in Cook County, Illinois.
I
Route:
Project:
County:
Section :
Job. No.:
AGREEIT,TENT TOR CONSULTANT SERVICES
Buffalo crove Road - Dundee Road to Lake/Cook
Road
Cook
This is an AGREEMENT between the VILLAGE OF BUrFAIO GROVE,
Cook County, acting through its president and Board of Trustees,
hereinafter referred to as the nVILLAGEi and MIDWEST CONSULTING
ENGINEERS, fNC., 5151 North Harlem AveDue, Chicago, Illinois; a
firm of Consultants, hereinafter referred to as the iCONSULTANTi.
The VILLAGE proposes to engage the CONSULTANT to furnish
certain professional services in connection rrith the preparatj.on
of a Project Development Report for the proposed construction of
Buffalo Grove Road from Dundee Road to Lake/Cook Road., a distance
of 1.04 miles in Cook County, I1linois, hereinafter referred to
as the iPROJECTT'.
In consideration of these premises, the parties hereto agree
as set forth in the following pages numbered 1 through 18 inclu-
sive.
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This AGREEMENT executed this 2lst 6u, o1 Novembe r
VILLAGE OF BUFFALO GROVE
8.r"!r;By:
1983.
Dated: November 21 , 1983
ATTEST:
Name - Title Vil I age P iden t
MIDTIEST CONSULTTNG ENGINEERS, INC.
ATTEST:
By:
-
1...',,i-ri,
' a"'-^ "'
... -:
,..'!-: :.. ---
? '.. ...
v{rf.g..-c1"tk
By:By:
Se c re ta ry- Tre a s ure r Pres
\\
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CERTIT'ICATION BY CONSULTANT
I hereby certify that I am the Q.<2-,&,-<and
dury authorj-zed representative of the firm of MrDItEsr coNsurrrNc
ENGINEERS, INC., whose address is 5151 North Har1em Ave.,
Chicago, Illinois, 60626, and that neither I nor the above firm I
here represent has:
(b)
(c)
fnployed or retained for a corunission, percentage,brokerage, contingent fee or other conaideration,any firm or person (other than a bona fide employ-ee working solely for me or the above consuflant)to solici.t or secure this contracti
Agreed, as an express or impliedobtaining this contract, employservices of any firm or person incarrying out the contracti or
condition foror retai,n the
connection with
Paid, or agreed to pay, to any firm, organizationor person (other than a bona fide enployee vrorkingsolely for me or the above consultlntl any fee,contribution, donation or consideration of anykind, or j.n connection with, procuring carryin!our the contracti except as here expressly state;(if any) 3
I acknowledge that this certificate is to be furnished to
the lllinois Department of Transportation and the Federal Highway
Administration, U.S. Department of Transportation, in connection
with this contract involving participation of Federal-aid highway
fund.s, and is subject to applicable State and Federal laws, both
criminal and civil.
\\/ rr /a3
Date
-3-
Signatur
(a)
t.Incorporation b y Reference
The DEPARTT4ENT i S 'standard Agreement provisions for
Consultant Services'r, dated 1977 hereinafter referreal to as
the I'StANDARD PROVISIONS" are incorporated by reference and
are made part of this AGREET{ENT except as deleted or amended
hereinafter.
( STANDARD PROVISIONS section references shor,m in
parenthesis):
1.1 (SP 1) Definitions as they pertain to
PROJECT sha1l be as set forth in Section
the STANDARD PROVISIONS, amended to add
following:
the
1 of
the
1.1.1
L.L.2 Chief of Environmental Science The Chief of
EnvironmentaL Science of IDOT.
1.1.3 Environmental Statement -
containing an assessment
significant, beneficial
effects which the project
human environment.
A written statement
of the anticipated
and detrimental
may have upon the
1. 1.. 4 Categorical Exclusion - A written document in
support of a determination that, should the
proposed highway section improvement be
constructed, the action will not induce
significant, foreseeable alterations in lanil
use, planned growth, development patterns,
traffic volumes, travef patterns, or natural
or cultural resources.
IDOT - Department of Transportation, State of
I11inois.
-4-
1.1.5 Section 4 (F ) Land - An y land from a public
1.1.6 Environmental Assessment - An y action that is
not classified as a Categorical Exclusion and
for which the Environmental Studies and early
coordination indicate that the proposed
action will not have a significant impact on
the guality of human environment.
1.1.7 (SP 1.1.8) wherever the word DEPARTMENT is
used, it sha1l be constructed to mean the
VILLAGE, except the word DEPARTUENT shall
also include IDOT in Subsections 2.12, 2.24,
2.31 , 2.32, and Section 6 of the S?ANDARD
PROVISIONS, in its entirety.
1.1.8 Combined Report - Report that contains both
the Corridor Location Studies and the Design
Location Studies. A combined report is
prepared for projects in which only the
existing corridor is feasible.
1. .2
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park, recreation area, wildlife and leater
fowl refuge or historic site which a trans-
portation plan or project proposes to use
(From the Department of Transportation Act,
1966)
(S.P. 2.11) The following is added: For the
conduct of environmental studies and prepara-
tion of environmental reports, fully qual-
ified persons who are not registered in any
category may be employed in responsible
charge of elements of such work.
1.3 (S.P. 2.411 2.41 is deleted anct the following
inserted in its place: The CONSULTANT shall
invoice the VILLAGE.
2.0. Scope of Consultant Services
2.L Scope of Work - Phase 1
Upon receipt of vrritten authorization of notice to
proceed, the CONSULTAI{T sha11 provide the services for
environmental studies and reports. The studies and reports
for the PROJECT shall be completeal as set forth in applica-
b1e provisions of 3, 4,5, and 7 (revised) of the STANDARD
PROVISIONS and applicable provisions amended below.
2.7.L (SP 3) Information shall be assembled in
accordance with Section 3.2. Sections 3.1,
3.3r 3.4,3.5, and 3.6 are not applicable
provisions of this AGREEMENT.
2.1.2 (SP 4.1) Section 4.1 of the STANDARD PRo-
VISIONS is deleted, since this is a combined
corridor antl design location study and
report .
(SP 4.2) Topographic base maps developed by
field survey methods will be provideil by the
Since this PROJECT reguires a Combined Corridor and
Design Location Report and a Cornbined Hearing and since the
Corridor aspects of the Report are limited, the Design
Locat:on Study wilI cover detailed variations over the
entj.re length of the pRoiIEcT. It is anticipated that one
design will be studied in detail and that variations to this
design in several locations will also be studied for the
entire length of the PROJECT.
2. L.3
-6-
2.t.5
2.L.6
CONSULTANT. The field survey wi1l be per-
formed in accordance yri.th Sections 6.21 and
6.22 Of thE STANDARD PROVISIONS. ACTiAI
mosaics or plans at a scale of l" = 5Or hrill
be inc1uded to show aLternate designs.
(SP 4.3) The first sentence of Section 4.3 of
the STANDARD PROVISIONS is changeil to read,nUsing the existing corridor and location,
study all feasible alternate designs to
elimj.nate all those which are not accept-
ab1e". Add to Section 4.30 b, "No action on
land protecteil by Section 4 (f) or requiring
an Environmental Impact Statement under the
Department of Transportation Act is known to
be included or required in this PROJECT. In
the event that a Section 4 (f) Statement or
Environmental Impact Statement is required,
it will be paid for as Additional Work.
(SP 4.32) A preliminary pavement evaluation
and report will be required. The work will
be completed in accordance with the
applicable portions of Sections G. 23 (c) ,
6.23 (d) and 6.23 (e) of the STANDARD
PROVISIONS. Cost for the work will be
included in the Prime Conpensation.
(SP 4.33(d)) Add: This work sha1l include
the evaluation of flood plain encroachments
in accorilance with FHPM 6-7-3-2.
(SP 4.35) The following is added to Section
4.35: "A11 watershed areas affecting the
proposed improvement sha1I be identified and
shown on a DraS.nage Map. This map will
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2.7.7
2.t.4
2.1.8
2. t.9
2.1.10
include the drainage area flood plains if
?.y, preliminary storm sewer design, and
required openings for all streams crossing
the proposed improvement. preliminary
applications to the IDOII Divisi.on of Water
Resources and Army Corps of Engineers will be
made. Final permits will be obtain during
the final design of the PROJECT. ',
(SP 4.61 & 4.62) The CONSUITANT shall furnish
ten copies of the Draft Report for review by
the VILLAGE, IDOT and FEDERAL HIGHWAY ADMfN-
ISTRATION. After approval , he sha1l furnish
15 copJ.es of the Final Report.
(SP 5.3) This section is modified to read,
'Study all feasible alternate designs in
sufficient detail to eliminate those which
are not acceptable. For the remaining
alternates, follow the same procedure as
outlined in Sections 4.3, 4.4, 4.5 and 4.6 as
modified and expanded in the AGREEMENT".
The CONSUITANT wiLl
addition to items
this AGREEMENT:
a)
b)
c)
provide the following
enumerated elsewhere
1n
1n
Intersection design studies;Reproducible and four prints ofeach acceptabe alternate inter-
secti.on.
Drainage Uapi the original and fourprints.
Public Hearing Brochures, ifrequired - 100 printed leaflets.
Plan exhibits (1" = 50r horizontal
showing right-of-Way) - Originals
d)
-8-
Exhibits depictingand other factors
and four pr j-nts.
soc io-economicone original
and four prints of all acceptablealternates.
e)
2.1.11 The CONSULTANT sha1l exclusively furnish to
the VILLAGE, all reports, data, or other
information prepared, obtained or assembled
by him under this AGRXEI4ENT, unless otherwise
directed by the VILLAGE.
2.1.12
?he CONSULTANT shal1 cormence work on phase 1 within five
calenclar days after date of authority to proceed. The work
r^rill be completed within the following periods:
Phase I - Authority to proceed is estimated to be received
by December 1, 1983. On this basis, phase 1 is
scheduled to be completecl by April 15, 1984 14\
calendar months) .
4. Prime Compensat j.on
Subject to an Upper Limit of Compensatj.on of
$51,548, the CONSUITANT shalI receive, as ful1
payment for completing the Phase 1 work required
of him under this AGREEMENT, reimbursement of his
eligible actual costs in accordance with Section
2.45 of the STANDARD PROVISIONS, plus a Fixed
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The CONSULTANT shall assist the 1ega1 counsel
of the VILLAGE in the review of project-
related documents as necessary.
3. Project Schedule
4.1 Phase 1
5.2
5.3
Arnount of$s,792 (see Exhibit D). The retainage
provisions contained in Section 2.42 of the
STANDARD PROVISIONS shalI not apply to Direct
Non-SaIary Costs.
The Prime Compensation may be increased or
decreased by subsequent agreement between the
contractual and approving parties if there is a
major change in the scope, character or cornplexity
of the work. Prime Compensation may be adjusted
by Phase in accordance with Section 2.21 of the
STANDARD PROVISIONS if the duration of the work in
any phase extends more than six months beyond the
date of completion stated in Section 4 of this
AGREEMENT dUE tO NO fAUlt Of thE CONSUTTANT.
In all j,nstances where the VILLAGE sha11 request
specific services of the CONSULTANT, the
CONSUITANT sha1l indicate to the VILLAGE whether
the work shall be considered 'Extra Workn. When
reguested by the VILLAGE, the CONSULTANT shal1
prepared and submit a cost estimate for such extra
work. fn the event the CONSULTANT, upon \rritten
order from the VILLAGE, is reguired to perform
Extra t{ork, he shall, in addition to the prime
Compensation, receive payment for such Extra Work
on the following basis:
Subject to a pre-agreed Upper Limit of
Compensation for each item of Extra Work, the
CONSULTANI shaIl be paid at the specified
hourly rates of pay for each class of
employee as listed in Exhibit nA" for the
actual time the CONSULTANT directly utilized
each such employee on the Extra Work, plus
the CONSULTAIiIT i s payroll burden and overhead
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costs as listed in Exhibit B and C, plus
actual expenses for transportation,
subsistence, and electronic computer service
incidental to the Extra Work. Any other
expenses incurred incidental to the Extra
Work shall be considered to be overhead
costs -
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Route FNJ 2657
S€clion GT ESTI}Gf,T CE' @NSULTENI'S SEMTCESphase I ErgineeringBuffalo Grorre noai Irq>rovsnent
Drndee Rcd (II1. GB) to fake{o* Road
Village of Buffalo Grove
@Inty Cook
Job No.
Consultant: llldwest Consultlng Englneers, Inc.Date:11719793
Ihllars ($)lfullbej
of
l.{an
Hoirs
(A)
Pa)rroL[
(B)
Orerhead
rrLse
Benefits
(c)
Sub..rlbtrl
(E)
l{et Fee
(r)
(a)
SenrLces
By Otnerg
(c)
lbtal
(H)
tof
&ard
Total
(1)(
l.Early Coord & Eta Colleetio oaI 1,060 1,3L7 385 318 3 ,080 6.0
2.Field $rrvey 4,646 5,77t 150 1o,567 t,394 11,951 23.2
3,Traffic Analysis
368
153 2,177 2,622 4,733 633 5,366 10.4
4.Prelimirary Design Sbrdies 136 2,420 4,368 584 4,9s2 9.6
5. Pavqrent Evaltraticn & Rept.22
1,948
322 400 722 97 (1)
I .427 2.246 4.3
6 .Iocaticn Drainage Staldy 1,796 2,2t9 4,005 536 4,gl 8.8
7 . Ervi-rorrnertal Studies 48 658 817 797 L,572 3.2
8. Draft PrDject Report 792 2,424 3,011 100 5, s35 727 6,262 t2.l
g.R€port Revie$, & Processing 1,026 1,274 2,300 2,604
10-Pub1ic Involvsrslt 118 1,870 2,323 4,493 551 5,054
5.0
e.;1
11.firtal Project Report.1,458 1,811 200 3 t469 437 7,61083,906
lrotals t423 19 ,309 23,98s 1, 135 44,429 5,792 1,427 100.0
I
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r'---Tiptlsr of Seryices :(1) pavemerrt Evaluation atrd Report E<hi-bit DSheet 1 of 4
It€rn
In-House
Direct
Costs
(D)
2,752
724
L,475
72 308
300
s1,648
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AVERAGE HOURLY PROJECT RATES
Phase I Engineeriry
Brffalo Grove Road Tjrpro\rglsrt
Dmdee Road (I11. 68) to Iake{ook Road
Field Srrvey Traffic ArElysis
PrelimJrary
Design SbraliesCLASSIFICATIOII
Early Coordination
& Data collectionSALARY
t PART ilGT. RATE T PARI IIGT. RATE T PART I{GT. RATE
Princlpal Engineer 5 1.250
Project Iqanager 17. 50 5 0. 875 1. 750
Project EngiJleer 10 1. 450 25 3,625
Designr Eq j-neer 5.200 5.200 40 5.200
S!r^1€1, Glief 25
Surve], Technician 5. 400 6. 000
Draftsmn/Teclrrician 25 3.L25 2.500 20 2. 500
Clerical Word Pr@essor
AVEMGE PAYROLL MTE 100 t2.925 100 12.62s 13 .800 100 L4.32s
,xmrfirdr.ilril
II
I
II
I
III
IIIIIIIIIIII
ITIIII
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II
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Bhibir D
Sheet 2 of 4
1.750
30 4 .350
13.00 40
100
L
9.50
2012.50
ILso4512. 00
3.50014.00
40
3o14 .50
io-10
25.00
AVERAGE HOURLY PROJECT RATES
Phase I Elgineering
Buffalo Grove Road Irprov€nEnt
Drnalee Road (I11. 68) to lake{od< Roacl
Lcaticn
Drairage Strrdy
Ervirornental
SU:dies Draft Project ReportCLASSIFICATION
Soil Bori-ngs
and AnalysisSALARY
T PART IJGT . RATE 1 PARI T PART
Principal Engi-neer 25.00 5
Project Manager 20 3. 500 20 3. 500 5 0.875 10 1.750
Project Ergijleer 14. 50 50 7.250 5.8 00 35 5.075 20 2.900
Design Btg jneer 13. 00 30
40
203.900 2.600 50 6 .500 30 3.900
Srrvey Gtief 14 .00
Survey Technician 12. 00
Draftsran/Technician 20 2.500 !.250 25 3.125
clerical lrbrd Processor 9. 50 10 0.950
AYERAGE PAYROLL MTE 100 14 .650 100 14.400 100 13. 700 100 12.625
IIIII
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III
I
Ffr:ffI[HfiEff
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D<hibit D
Sheet 3 of 4
}IGT. RATE UGT. RATE
17. 50
12.50 10
I
T
Repor-E
Revi*r & Preessiag
Public
IrrvolvelrEnt
FiJlal
Project ReportCLASSIFICATIOI{SALARY
t PART IIGT. RATE I PART ilGT I PART I.IGT. RATE I PART I{GT. RATE
Prhcipa.I Brgi-neer 10
Project l,larager 20 3. 500 30 5.250 1 .750
Project egineer 14.50 4.350 30 4 .350
10
4 .350
Design Btgineer 3 .900 5. 200
$rnery Chief 14.00
Sur:.,qr, Tect!'lician 12. 00
D raf tsrEn/ Tectin ician 2. 500 3. 750 1.250
Clerica1 llord Preessor 0 .950
30
AVERAGE PAYROLL MTE 100 14.250 100 15.850 100 13. 500
I
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III
II II
II
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Edribit D
Sheet 4 of 4
At,ERAGI HOURLY,PROJECT RATES
Plu se I Engircering
Buffalo Grove Ro:rd Ilrq)ro\/ellEnt
Du'tdee Road (ill. 68) to lake{od( Road
17.50
30 30
9. 50 10
'20
9. 50
lto12.50
13 .00
I
4030
30
2. 5oO25. OO
EXHIBIT A
HOURLY RATE RANGE
CONSULTANT .S REGULAR STAFF
CLAS S IF I CATI ON
Principal Engineer
Project Manager
Resident Engineer
Structural dngineer
Survey Chief
Project Engineer
Design Engineer
Construction Engineer
Techn ic ian /survey & Construction
Senior Dra f tsman /Techn ic ian
Drafters
Clerical /$lordl Plocessor
FROM TO
s2s.00
18.00
16.00
17.00
15.00
15.00
14. 00
14.00
12. s0
13.00
11.00
10.50
$15.00
13.00
10.50
10.00
10.00
10.00
9 .00
10.00
6 .00
10. 00
6.00
5 .00
I
Date: t{arch I,1983
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E}I}IIBXI B
PAYROLL BIRIEI t rIIr'lGE @SIS
Fed&a1 arsurare C.;artri.blticrts .Bct...........
btate tlr',arpf oyr.etrt ccrpen-tior
Federal t nerptoJ,trEnt Corpen-ticn. .-....-
l{orlglenr e Carpellsati-ot Insuran€....
Paid Holidays, Vacatidt, Sick Ieave...
Bcnus lId Inertive Payenls.....
Orafified Dejerred RetjrerErrt B€tEfits. . - - -
Grc.q) Insuratr
TC'IBL PIKtr.iL Bt'RtrEI & ERI}TGE GIS
Ssrrce: Fiscal Year Enditr€t 5/31182
IEI Audit 5/3/83
t of Direct
Eo&rctive
parrzoll
8.90
2.L6
0.s7
0.89
12.80
3.57
.9.24
6.{1
44.64r
I -77-
Strte IDcsrE faxes......
BrsireSs lLsurane, includjig accident,
liEbiftry ard valuable fEpers.
DeP,rectaticn.
Irdirect Salaries - A&rdnist:ative,
Secret:iial, thssengEr ' Ccntracts, . llegotS.atiots,
Prqnsals, Llnassigrnable Staff firE, andl kofessioal
Edrrcatist.
Reproa.rtiot and Prirting &sts...,....
Off!.e $4pfies
Data PlcssirE
Professisrat Senrices ItEldi.rtg I€9a1 sd
lornting.-.
Erplqees lta\rel., Br:siress t'beting dd B:sitEss
E elc[rErt bpenses....
feleptre ard PostrF..
necruitbg and Relocatlg Dpense.. - -- -
Trainirq ard Edhrcational Ncn-salarlu DPenses" " '
Fees, dcerrses, DEs, Publicatiss, (tednical ad
professiutal)
fftilities ard l{aintenarre
offic€ Reltt..
Brplcyee Felalists. .
O..j,er SPenses. ..... -
TCTE1L O\BHEAD
t of Dilect,
kothrcLive
Payroll
{-01
5.08
1.26
37.32
1.19
1.n
0.95
1.38
8.0?
1.91
0.5r
0.08
0.88
1.32
7.41
0.89
0.12
I
S(r.rre:FiscaL Year EnairB 5/3fl82IEr Autlit 5/3,/83
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79 .588
EGIIBIT C
OVER}IEAD A}D DTDIXDCT OGIS