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1990 Police Pension Funds Actuarial Report ITEM XI. (E) TO: William R. Balling FROM: William H. Brimm DATE: September 5, 1990 SUBJECT: Actuarial Reports Fire and Police Pension Funds Attached, please find the final independent actuarial reports prepared for the Village's Police and Fire Pension funds as of April 30, 1989, the most recent valuation period available for analysis. As stated in the report introduction, the purpose of the study is to present to the Village the current status of funding of plan benefits and funding requirements for the plan year ended April 30, 1989. The analysis leads to the development of a tax recommendation for both funds that must be levied in 1990, with the local performance used to establish a levy that is statistically sound versus other recommendations received. Annually, the Village receives from the Illinois Department of Insurance a levy recommendation using the same set of actuarial assumptions that is used for all other police and firefighter pension funds valued. From this type of valuation, there is no consideration given to the relative funded position of the local fund(s) . The alternative study was prepared using the relative well-funded position of both plans and only deviates from Department of Insurance actuarial assumptions by increasing the investment return from 7.00% to 7.50% and reducing salary growth assumptions from 5.50% to 5.00%. The investment yield is indicative of the actual returns while the salary trending matches true wage progression, especially in a more mature work force. The following is the actuary's tax levy recommendations for 1990 (1991 collection) compared to the 1989 levy and Department of Insurance proposals: 1990 Levy State Recommendation Percent Change 1989 Levy Police $150,857 $291,114 (48.17) $132,205 Fire 79,951 139,899 (74.98) 85,192 Total $230,808 $431,013 (46.44) $217,397 From 1989 to 1990, the total levy for these pension purposes has increased by $13,411 or 6.16%. It should be noted that while the requirement for police pension purposes increased by 14.10%, the firefighters pension requirement actually decreased by 6.15%. Upon acceptance of the reports by the Village Board, they will be forwarded to the pension board membership for their review and comment. It should be noted that the Pension Code permits the acceptance by the corporate authority of an independent actuarial study for the firefighter's pension fund for tax levy purposes, while the concurrence of the police pension board is required. The Police Pension Fund Board has always accepted the results in the post and their further acceptance will be sought at the next scheduled meeting in October. (AOL.44,/ (IbUtAltA/M‘ William H. Brimm /rf Actuarial Report Village of Buffalo Grove Police Pension Fund As of April 30, 1989 Hewitt Associates Ar ^ 4 ' CC CSC CCIC CCC CCtuses specL61, 1, the er,HC)VCO bCnCtl: CCCCIpCCSC. on r ar,_ Lac.r An J OiCrVt SCICO Mart 'ie e 4'4" 'a--• Pc A, c^ St Aoetns Srcr.a, I a era Sa ca SectsSece Snoence.S T'? c _ • aeeFsaa PREPARATION OF THIS ACTUARIAL VALUATION AS OF APRIL 30, 1989 VILLAGE OF BUFFALO GROVE POLICE PENSION FUND This material has been prepared primarily to present to management the current status of funding of plan benefits and funding requirements for the plan year ended April 30, 1989 . In conducting the valuation, we have used personnel and asset information supplied by the Village of Buffalo Grove as of the valuation date, and the actuarial assumptions and method described in the Actuarial Assumptions section of this Report . The valuation has been conducted in accordance with generally accepted actuarial principles and practices. In our opinion, the assumptions used represent reasonable expectations of anticipated plan experience. HEWITT ASSOCIATES /eicht-t Q G>,1./3 o Richard W. Davids Enrolled Actuary August 1990 mate,,a, rihden;a[property of Hewitt Associates,furnished for dvvr use By c ceptinr thIs material you agree that it wili not nducFr 'Or or tisdosed To others Hewitt Associates CONTENTS OF THIS REPORT Each year, in accordance with the Illinois Pension Code, the pension division of the State of Illinois Department of Insurance performs a valuation study for the Village of Buffalo Grove Police Pension Fund. The most recent study was prepared for the plan year ending April 30, 1989. The State's valuation study uses the same set of actuarial assumptions as is used for all other police and firefighters ' pension funds valued, and does not take into consideration the relative funded position of the Village of Buffalo Grove Police Pension Fund. Thus, the State's valuation study tends to use conservative actuarial assumptions, given the State objective of producing reasonable tax levies for all funds valued. This valuation report compares the results of the most recent State of Illinois valuation study to an alternative valuation study based on less conservative actuarial assumptions. The alternative study has been prepared using reasonable actuarial assumptions after considering the relative well-funded position of this plan. The alternative uses the same actuarial assumptions and method as the State study except that 7 . 5% investment return and 5.0% salary increase assumptions are used (versus 7.0% and 5.5% assumptions respectively in the State ' s study) . The alternative assumptions would be considered neither aggressive nor conservative within Hewitt Associates ' range of reasonable assumptions and reasonable actuarial practice. The contents of this report are as follows: Page Summary of Results 1 Tax Levy Requirements 2 Accounting Information 3 Personnel Inventory 4 Plan Provisions 7 Actuarial Assumptions and Methods 10 V-4215 P 8/90 SUMMARY OF RESULTS AS OF APRIL 30, 1989 State Alternative Assumptions Assumptions Tax Levy Requirements Accrued Liability $ 5,360, 615 $ 4 , 556 , 750 Assets (4,603, 704) ( 4 ,603 , 704 ) Unfunded Accrued Liability $ 756,911 $ ( 46, 954 ) Employer Normal Cost $ 230, 521 $ 154, 533 Percent of Payroll 14 . 1% 9 . 4% Tax Levy $ 291, 114 $ 150, 857 Percent of Payroll 17. 8% 9 . 2% Rate of Funding (Assets + Accrued Liability) 85.9% 101 . 0% Accounting Projected Benefit Obligation $ 5,293, 139 $ 3,690 , 350 Assets ( 4,603 ,704) ( 4 , 603 , 704 ) Unfunded Projected Benefit Obligation $ 689,435 $ ( 913 , 354 ) Rate of Funding (Assets + PBO) 87 .0% 124 . 7% Personnel Plan Participants Active - 48 Inactive - 1 Total - 49 Payroll $ 1,637 ,934 $ 1 , 637 , 913 V-4215 P 8/90 -1- TAX LEVY REQUIREMENTS The results of the actuarial valuation performed as of April 30 , 1989, are shown below: State Alternative Assumptions Assumptions (1) Accrued Liability for Inactive Participants $ 290,669 $ 124, 548 ( 2) Accrued Liability for Active Participants 5,069, 946 4 , 432, 202 (3) Total Accrued Liability, (1)+(2) $ 5,360,615 $ 4, 556, 750 (4) Assets ( 4,603,704) ( 4 ,603 , 704) ( 5) Unfunded Accrued Liability, ( 3)-(4) (a) $ 756 , 911 $ ( 46 , 954 ) (6) Total Normal Cost(b) $ 377,935 $ 301 , 945 (7) Estimated Employee Contributions for Year Ended April 30, 1989, 9.0% x payroll (147, 414 ) ( 147 , 412 ) (8) Normal Cost to Be Paid by the Village of Buffalo Grove, (6)-(7) $ 230, 521 $ 154 , 533 (9) Amortization of Unf>�nded Accrued Liability((c 60, 593 ( 3 ,676 ) ( 10) Total Tax Levy(d) ' (8)+(9) $ 291, 114 $ 150 , 857 Notes: (a) *This is the excess of accrued liabilities over assets. (b) This is the cost assigned to the current year, compiled as a level percentage of pay, such that the accumulated value at the expected retirement age is sufficient to provide expected retirement benefits. (c) Amount necessary to amortize the unfunded accrued liability over the perm.d period beginning April 30, 1989 and ending January 1, 2020, as contemplated by Section 3-125 of the Illinois Pension Code. (d) Amount necessary to arrive at the annual requirement of the Village of Buffalo Grove Police Pension Fund as contemplated by Section 3-125 of the Illinois Pension Code. V-4215 P 8/90 -2- ' ACCOUNTING INFORMATION Funding Status and Progress The amount shown below as the "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases and step-rate benefits, estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is independent of the funding method used to determine contributions to the pension fund. The Pension Benefit Obligation (PBO) as of April 30, 1989 follows : Retirees and beneficiaries currently receiving benefit and terminated participants not yet receiving benefits $ 124 , 548 Active participants Accumulated employee contributions 930, 934 Employer-financed benefits* 2, 634, 868 Total Pension Benefit Obligation $ 3 , 690, 350 Net Assets Available for Benefits ( 4 , 603 , 704 ) Unfunded Pension benefit Obligation $ ( 913, 354 ) *The concept of vesting is not clearly defined in Illinois State Statutes. Benefit accrual rates are delineated, but they do not assist in definitely determining vesting status. As such, no detailed allocation can be determined. Trend Information The following information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. (1) (2) (3) (4) (5) (6) Unfunded Pension Benefit Unfunded Obligation as Net Pension a Percentage Assets Pension Percentage Benefit Annual or Covered Fiscal Available Benefit Funded Obligation Covered Payroll Year for Benefits Obligation (1) : (2) (2) - (1) Payroll (4i (5) 1989 $4,603,704 13,690,350 124.7% $(913,354) 11,637,913 (55.81) 1988 $3,850,022 $3,678,148 104.7% $(171,874) $1,509,709 (11 .4%) 1987 $3,334,170 $3,130,251 106.5% $(203,919) $1,258,262 (16.2%) V-4215 P 8/90 -3- PERSONNEL INVENTORY The chart below shows how the plan population changed from April 30, 1987 to April 30, 1989. The last full actuarial valuation was performed as of April 30, 1987 . Change in Number of Participants Deferred Widows/ Active Disabled Annuitants Retired Parents Total Participants as of April 30, 1987 41 0 0 0 0 4l Terminations (retained contribution) (1) -- 1 -- -- 0 Terminations (refunded contribution) (1) -- -- -- -- (1) Disablements 0 0 0 0 -- 0 Retirements 0 0 0 0 -- 0 Widows/Parents 0 -- -- -- 0 0 New Actives 9 _ _ _ _. 9 Participants as of April 30, 1989 48 0 1 0 0 49 V-4215 P 8/90 -4- PERSONNEL INVENTORY (Continued) Personnel Data The actuarial valuation was based on personnel information from the Village of Buffalo Grove records. The following table presents a summary of the total eligible employee group as of April 30, 1989. Number of Participants Active 48 Inactive 1 Total 49 Personnel Characteristics The following statistics are derived for the funded active participants on April 30, 1989, based on age and service measured in completed years and months. Average Number of Average Average Age at Employees Age Service Hire Male 46 35.2 9 . 3 25 .9 Female 2 33. 3 5. 5 27 . 8 Total 48 35.1 9.1 26 . 0 Average compensation for this group is $34 , 123 . Distribution of Personnel The following page displays the employees by age, sex and completed years of service (based on service from hire) as of April 30, 1989. A diagonal line traces an employee through his career so that all employees hired at the same age lie along the same line. V-4215 P 8/90 -5- YEARS OF SERVICE O 5 10 15 20 25 30 35 40+ M F T 1 iiia•' 1 DISTRIBUTION OF PERSONNEL 5 W :,�;, BY AGE AND YEARS OF SERVICE W ;::: ACTIVE PARTICIPANTS a :::::: - VILLAGE OF BUFFALO GROVE F k 2ri:>x' 2 O POLICE PENSION FUND o •••-•� • THIS DISTRIBUTION SHOWS PERSONNEL BY AGE LAST 1 "" 1 1 ti••- BIRTHDAY AND COMPLETED YEARS OF SERVICE AS OF 1 I 1 ' 06/01/69. FOR INSTANCE, THE CELL AT AGE 27 AND 1 "` 1 1 :;:,: 1 YEAR OF SERVICE CONTAINS 2 EMPLOYEES. 2 kw:; 1 1 5 2 :�: 1 1 • K:.. • INDIYIDUAI CAREERS PROGRESS ALONG A DIAGONAL 7 el. 1 (STAIR—STEP) LINE; E.G., ALL EMPLOYEES HIRED 5 5 a'N 1 AT AGE 25 APPEAR ON THE DIAGONAL WHICH STARTS 1 1 2 1 AT AGE 25 WITH 0 SERVICE AND RUNS THROUGH 3 3 :.,.. 0 1 26 AND 1, 27 AND 2, ETC. 1 10 41/4 4 1 2 n.., ••.- 1 .r.:err • THE AVERAGE AGE OF THIS GROUP IS 35.1 1 2 3 3 AND THE AVERAGE SERVICE IS 9.1. ::::� 1 1 ::: 1 ..... 2 2 • 1 1 1 1 1 ...a 2i 2 4 1 .:.1 r.::: 2 4 O 1 1 10 k::: 1 1 2 1 3 1 2 1 ..a 1 4.. A 1 1 1 w, * is :: 4:::::: .. : 1 1 1 .... 3 3 4 5 :: 5 1 , 1 1 1 1 1 6 1 :.... 1 1 05 0 :fv:: r 6 5 smr tiYM r •::iif: ..... • , 6 6 5 5 M 5 3 4 5 2 1 1 3 4 2 4 1 1 2I 3 2l 2 1 42 F 1 1, I 2 T 51 4 4 51 2. 1 1_ 44 4 2 4 _ 1 1 Z 3 2 2 1 - 1 4B O SERVICE 5 10 15 20 25 30 35 40+ V-4215 P 8/90 -6- PLAN PROVISIONS History of the Plan On January 23, 1987, the 1985 Illinois Pension Code was amended. The following items were changed: (a) Police officers retiring after January 1 , 1986, will receive pension benefit increases of 3% per year beginning at the later of age 55 or 1 year of payment status. (For retirements prior to January 1 , 1986, the age requirement is 60. ) (b) Police officers retiring after January 1 , 1986, shall receive at the later of age 55 or 1 year of payment status a one-time pension increase equal to 3% of the original pension per full year of payment status . (d) As of January 1, 1987, police officers must contribute 9% of salary to the pension fund. (Prior to January 1, 1987, the percentage was 8.50%. ) On December 2, 1987, the 1985 Illinois Pension Code was further amended to extend the benefit increases described above to police officers retiring between January 1, 1977 and January 1, 1986 , inclusive (but excluding years for which an increase was received under the 1985 code) . V-4215 P 8/90 -7- PLAN PROVISIONS (Continued) The following is a summary of the plan provisions that were valued as of April 30, 1989. Participants All police officers of the Village of Buffalo Grove who contribute as required to the fund. Retirement Eligibility Age 50 and 20 years of service. Pension 50% of salary plus 2% of salary for each year of service greater than 20 years but less than 30 years , plus 1% of salary for each year of service over 30 years, up to a maximum of 75% of salary. Deferred Retirement Eligibility 8 to 20 years of service. Pension Payable at age 60, an amount equal to a 2.5% of salary per year of service. Disability, Line of Duty Eligibility Participation in the Police Pension Fund. Pension 65% of salary, payable immediately. Preretirement Death Benefit Eligibility Participation in the Police Pension Fund. Pension The pension earned by the police officer as of the date of death. V-4215 P 8/90 -8- PLAN PROVISIONS (Continued) Terminations Eligibility Less than 8 years of service. Pension Lump sum refund of police officer ' s contributions. Increase in Pensions Eligibility Retirement on or A police officer currently before January 1, 1977 receiving a pension and having attained the later of age 60 and the first anniversary of payment status . Retirement after A police officer currently receiving January 1, 1977 a pension and having attained the later of age 55 and the first anniversary of payment status . Amount of Increase Retirement on or Upon eligibility, 3% of the Before January 1, 1977 original pension; and then, on each subsequent January 1 thereafter , 3% of the original pension amount . Retirement after Upon eligibility, 3% per full year January 1, 1977 of payment status; and then, on each subsequent January 1 thereafter , 3% of the original pension amount . Normal Form of Pension 100% Joint and Survivor annuity for married participants or participants with children under age 18, or dependent parents; life annuity for other participants. Salary Salary attached to the rank held by the police officer during the year prior to retirement , excluding overtime pay, holiday pay, bonus pay, or merit pay. Service Time served as a police officer . Police Officers ' 9 .0% of Salary. Contributions V-4215 P 8/90 -9- ACTUARIAL ASSUMPTIONS AND METHODS The actuarial assumptions shown below are those used in calculating the tax levy requirements and the projected benefit obligation as of April 30, 1989 except where otherwise indicated. Retirement Rates See Table A. Mortality 1971 Group Annuity Mortality Table. Withdrawal Before See Table B. Retirement Disability, See Table C. Line of Duty Investment Return State 7.0% per year. Alternative 7.5% per year . Future Compensation Increases State 5.5% per year . Alternative 5.0% per year . Percent Married 80%. Valuation of Net Present Value. Investments Employees Included All participants as of valuation in Funding date. Calculation Date April 30, 1989. Actuarial Method Tax Levy Requirements The Entry Age (Level Percent of Pay ) Cost Method. Projected Benefit The Projected Unit Credit Obligation (Service Prorate) Cost Method. V-4215 P 8/90 -10- TABLE A Retirement Rates Age Rate Age Rate 50 .400 60 . 526 51 .053 61 . 579 52 .105 62 . 632 53 .158 63 . 684 54 .211 64 .737 55 .263 65 .789 56 .316 66 .842 57 .368 67 .895 58 .421 68 . 947 59 .474 69 1 .000 V-4215 P 8/90 -11- -4= TABLE B Withdrawal Rates Age Rate Age Rate 18 .0600 34 . 0430 19 .0600 35 .0410 20 .0600 36 .0390 21 .0600 37 . 0360 22 .0600 38 . 0344 23 .0600 39 . 0313 24 .0600 40 . 0285 25 .0600 41 .0260 26 .0600 42 .0236 27 .0600 43 . 0214 28 .0570 44 . 0194 29 .0540 45 . 0174 30 .0510 46 . 0155 31 .0490 47 . 0137 32 .0470 48 . 0119 33 .0450 49 .0102 V-4215 P 8/90 -12- `. TABLE C Disability Rates - Line of Duty Age Rate Ace Rate Age Rate 18 .0007 36 .0015 54 . 0086 19 .0007 37 .0016 55 .0099 20 .0007 38 .0017 56 .0113 21 .0007 39 .0018 57 . 0128 22 .0008 40 .0020 58 .0143 23 .0008 41 .0022 59 .0158 24 .0008 42 .0024 60 . 0174 25 .0008 43 .0026 61 . 0191 26 .0009 44 .0028 62 . 0211 27 .0009 45 .0031 63 . 0233 28 .0010 46 .0034 64 . 0258 29 .0010 47 .0038 65 . 0285 30 .0010 48 .0042 66 .0314 31 .0011 49 .0047 67 .0343 32 .0011 50 .0052 68 . 0372 33 .0012 51 .0058 69 . 0401 34 .0013 52 .0066 35 .0014 53 .0075 V-4215 P 8/90 -13- - ; DISCUSSION OF ACTUARIAL ASSUMPTIONS AND METHODS Ultimate Cost The ultimate cost of a pension plan can be measured only when the obligation to all participants has been fully discharged. The cost will then be: The benefits paid from the plan plus administrative expenses less investment gains plus investment losses. The actuarial process assigns pension costs to the current year by estimating, based on both current and future service, the benefits to be paid to current plan participants. These esti- mates are determined through an actuarial valuation which uses three basic elements to project payments from the plan: • benefit provisions of the plan • data on the present work force, terminated vested, and retired employees • certain predictions (actuarial assumptions) about the future as it applies to this work force Actuarial Assumptions The first step in the actuarial process is to determine the magnitude of the pension liability by determining the benefits expected to be paid. To determine how many employees will become eligible for benefits, what benefits will be paid, and how long benefits will be paid, it is necessary to make some economic and demographic predictions (usually called actuarial assumptions) such as: • An assumed retirement age predicting when employees will begin to receive retirement benefits • A mortality rate predicting the number of employees who will die before retirement and the duration of benefit payments after retirement • A withdrawal rate predicting the number of employees who will leave the work force before retirement (Sometimes certain kinds of withdrawal such as disabilities are predicted separately. ) V-4215 P 8/90 -14- ACTUARIAL ASSUMPTIONS AND METHODS (Continued) • If the benefits are based on compensation, an assumed rate of pay increases predicting employees ' compensation in future years These assumptions are applied to the data for each employee to predict the amount of benefit expected to be paid each year in the future. The total future benefit payments in each year are then discounted at a selected interest rate to determine the current amount which with future investment return, will be sufficient to pay the expected benefits as they become payable. The discounted payments are usually called the present value of future benefits. ITotal Future Benefit Payments I Future Investment Present Value of Future Benefits Return Actuarial Method The actuarial method is the mathematical process which determines the contributions required to pay for the present value of future benefits, by allocating costs to the years of an employee ' s career . Some costs are allocated to future years in an employee ' s career ( future service liability) and the other costs are allocated to past years (past service liability) . ITotal Future Benefit Payments I Future Investment Present Value of Future Benefits - - Return I Future Service Liability I Past Service Liability There is a fair amount of flexibility in this allocation of costs between future and past. Some methods assign relatively little cost to past years in an employee' s career; others assign a more significant portion to the past. All methods produce allocations of contributions which will accumulate to an amount sufficient to provide the benefits at retirement. However, the various methods produce widely different allocation of contributions to past and future employment. v-4215 P 8/90 -15- ACTUARIAL ASSUMPTIONS AND METHODS (Continued) Many actuarial methods are acceptable under the Employee Retirement Income Security Act of 1974 (ERISA) . However , once an actuarial method has been selected and filed for minimum funding purposes, a change in method may be made only if approved by the Secretary of the Treasury or his delegate. The Secretary has granted automatic approval for some changes in actuarial method. Usual terminology refers to the future allocation as the present value of future normal costs and the past allocation as the accrued liability. The portion of the accrued liability which is not covered by the assets of the plan is called the unfunded accrued liability . The value of the assets used in the actuarial process under ERISA must take into account fair market value, but this may be done in a way which eliminates much of the short-term fluctuation of market value from one valuation to the next. ITotal Future Benefit Payments --I I Future Investment Present Value of Future Benefits —) Returns I Future Service Liability Past Service Liability ( Present Value of I Unfunded Accrued Assets Future Normal Costs l Liability For the current year, the method produces a normal cost . Payment of the normal cost each year would eventually discharge all future service liability. V-4215 P 8/90 -16- T, ACTUARIAL ASSUMPTIONS AND METHODS (Continued) The unfunded accrued liability must also be discharged, and this is done by an amortization payment. The amortization payment is flexible, and may be increased or decreased within certain allowable bounds. The sum of both the normal cost and the amortization payment is the current year 's pension cost . ITotal Future Benefit Payments I Future Investment I Present Value of Future Benefits Returns I Future Service Liability Past Service Liability ( Present Value of Unfunded Accrued Assets Future Normal Costs Liability Normal Amortization Cost I Payment Current Year's Contribution d V-4215 P 8/90 -17- ACTUARIAL ASSUMPTIONS AND METHODS (Continued) Valuations to determine contributions to the ongoing plan use the Entry Age (Level Percent of Pay) Cost Method. Under this actuarial method, an allocation to past service and future service is made by spreading the costs over an employee ' s career as a level percentage of pay. This is accomplished as follows: • The expected pension benefit (based on past and future service) at the assumed retirement age is determined for each employee. • The normal cost is computed for each employee as a level percentage of pay, assuming that such percentage of pay is paid from the employee's entry age into employment to normal retirement date. This normal cost is determined so that the accumulated value at normal retirement is sufficient to provide the expected pension benefits. (The sum of the normal costs for all employees determines the normal cost for the plan. ) • The present value of future payments of normal cost is determined for each employee, based on the number of expected years with the company to the assumed retirement age. • The sum of such values for all employees determines the present value of future normal costs. The portion of the present value of future benefits which is not covered by future normal costs is called- the accrued liability. It is the amount to which past normal costs would have accumu- lated had they been paid each year in the employee's career and had all assumptions been realized. The unfunded accrued liability is the amount by which the accrued liability exceeds the valuation assets. V-4215 P 8/90 -18 AOk - i u '.'zs oc-[ate6