2025-07-21 - Ordinance 2025-088 - AUTHORIZING AN ENGINEERING SERVICES AGREEMENT WITH HAMPTON, LENZINI AND RENWICK, INC. FOR GENERAL ENGINEERING AND DEVELOPMENT REVIEW SERVICES,\-
BUFEAI.O
CROVE
oRDTNANCE 2025-088
AN ORDINANCE AUTHORIZING AN
ENGINEERING SERVICES AGREEMENT WITH
HAMPTON, LENZ!NI AND RENWICK, INC.
FOR GENERAL ENGINEERING AND
DEVELOPMENT REVIEW SERVICES
n
WHEREAS the Village of Buffalo Grove is a home rule unit pursuant to the
lllinois Constitution of 1970; and
WHEREAS the Village seeks to enter into an Engineering Services Agreement
with Hampton, Lenzini, and Renwick, lnc. for Ceneral Engineering and Development
Review Services.
NOW THEREFORE BE lT ORDAINED by the President a nd Boa rd of Trustees of the
Village of Buffalo Crove, Cook and Lake Counties, lllinois, as follows:
SECTION 2. The Village Manager is authorized to enter into an Engineering Services
Agreement attached herein with Hampton, Lenzini, and Renwick, lnc. for Ceneral
Engineering and Development Review Services at a total price not to exceed
$3OO,OOO, subject to review by the Village Attorney.
SECTION 3. lf any section, paragraph, clause or provision of this Ordinance shall be
held invalid, the invalidity thereof shall not affect any other provision of this
Ord ina nce.
SECTION 4. This Ordinance shall be in fullforce and effect from and after its passage
and approval and shall not be codified.
APPROVED
.8a#-*.
r(4. Siiabia-[ Village clerk Eric N. Smi llage PresideJanb
^.-=..-:r Page 'l of I
l.-:'r'
smatt with heart.
50 Raupp Blvd, Buffalo Crove, lL 60089 \ 847-459-2SOO t vbg.otg
SECT]ON l The foregoing recitals are hereby adopted and incorporated and made a
part of this Ordinance as if fully set forth herein.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
PUBLISHED:
6 - Johnson. Richards. Cesario. Ottenheimer. Bocek. Weidenfeld
O - None
O - None
July 2.l. 2025
Julv21.2C25
July23.2025
ATTEST;. . - --
VILLAGE OF BUFFALO CROVE
PROFESSIONAL SE RVICES AGREEMENT
General Engineering and Development Review Services
THIS AGREEMENT is dated as of the 2t'r dayof Jru< 20{ I'Agreement",l and is by and
between the VILIAGE OF BUFFATO GROVE, an lllinois home rule municipal corporation ("Villoge") and the
Consultant identified in Subsection 1A below.
lN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this
Agreement, and pursuant to the Village's statutory and home rule powers, the parties agree as follows:
SECTION 1. CONSULTANT.
A. Ensasement of Consultant. The Village desires to engage the Consultant identified below to provide all
necessary professional consulting services and to perform the work in connection with the pro.,ect identified
below:
Hampton, Lenzini and Renwick, lnc.
Address: 1707 N. Randall Road, Suite 100, Elgin, lL 60123
Attn: Randy Newkirk, PE, Municipal Manager
Phone: 847-697-6700
Email: rnewkirk@hlreng.com
B- Proiect DescriDtion. The Consultant shall provide General Engineering and Development Review Services
for the Village of Buffalo Grove as further described in Exhibit A and Exhibit B.
C. Representations of Consultant. The Consultant has submitted to the Village a description of the services
to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement ("Services"). The
Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently
experienced and competent to perform and complete the professional consulting services set forth in Exhibit
B in a manner consistent with the standards of professional practice by recognized consulting firms providing
services of a similar nature.
SECTION 2. SCOPE OF SERVICES.
A. Retention of the Consultant. The Vill aBe retains the Consultant to perform, and the Consultant agrees to
perform, the Services.
B. S€rvices. The Consultant shall provide the Services pu rsua nt to the terms a nd conditions of this Agreement
D. Reporting. The Consultant shall regularly report to the Village Engineer, or his/her designee, regarding the
progress of the Services during the term of this Agreement.
SECTION 3. COMPENSATION AND METHOD OF PAYMENT.
B. lnvoices and Pavment. The Firm shall submit invoices to the Village for all Services and subcontractor services
monthly. The lnvoices shall be in a Village approved and itemized format for those portions of the Services
performed and completed by the Firm. The amount billed in any such invoice shall be based on the method
of payment set forth in Exhibit A. The Village shall pay to the Firm the amount billed pursuant to the lllinois
Local Government Prompt Payment Act (50 ILCS 505/1 et seq.)
C. Records. The Consultant shall maintain records showing actual time devoted and costs incurred and shall
permit the authorized representative of the Village to inspect and audit all data and records of the Consultant
for work done under the Agreement. The records shall be made available to the Village at reasonable times
during the Agreement period, and for three years after the termination of the Agreement.
D cl aim ln Addition to Acreem ent Amount. if the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Village, the Consultant shall provide written notice to the
Village of such claim within 7 calendar days after occurrence of such action as provided by Subsection 8.0. of
this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this
Subsection. Any changes in this Agreement Amount shall be valid only upon written amendment pursuant to
Subsection 8.A. of this Agreement. Regardless of the decision of the Village relative to a claim submitted by
the Consultant, the Consultant shall proceed with all of the Services required to complete the proiect under
this Agreement as determined by the Village without interruption.
C. Commencement. Time of Performance. The Consultant shall commence the Services immediately upon
receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the
"Commencement Date"). The Consultant shall diligently and continuously prosecute the Services until the
completion of the Work.
A. Apreement Amount. The total amount billed for the Services during the term of this Agreement shall not
exceed the amount identified in the Schedule of Prices section in Exhibit B, unless amended pursuant to
Subsection 8A of this Agreement.
SECTION 3. COMPENSATION AND METHOD OF PAYMENT (cont.J
E. Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of
every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs,
royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted
equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claims or right to claim
additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees are hereby waived and released by consultant.
F. Final Acceptance. The Services , or, if the Services are to be performed in separate phases, each phase of the
Services, shall be considered complete on the date of final written acceptance by the Village of the Services or
each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or
delayed.
SECTION 4. PERSONNEL SUBCONTRACTORS.
A. Key Proiect Personnel. The Key Project Personnel identified in Exhibit A and B shall be primarily responsible for
carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be chanBed without
the Village's prior written approval.
B. Availabilitv of Personnel. The Consultant shall provide all personnel necessary to complete the Services
including, without limitation, any Key Proiect Personnel identified in this Agreement. The Consultant shall notify
the Village as soon as pradicable prior to terminating the employment of, reassigning, or receiving notice of
the resignation of, any Key Pro.iect Personnel. The Consultant shall have no claim for damages and shall not bill
the Village for additional time and materials charges as the result of any portion of the Services which must be
duplicated or redone due to such termination or for any delay or extension of the Time of Performance as a
result of any such termination, reassigning, or resignation.
SECTION 4. PERSONNEL SUBCONTRACTORS (cont.)
C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel and
under the management, supervision, and control of its own organization unless otherwise approved by the
Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and
approved in advance by, the Village. The Village's approval of any subcontractor or subcontract shall not relieve
the Consultant of full responsibility and liability for the provision, performance, and completion of the Services
as required by the Agreement. All Services performed under any subcontract shall be subject to all of the
provisions of this Agreement in the same manner as if performed by employees of the Consultant. tor purposes
of this Agreement, the term "Consultant" shall be deemed also to refer to all subcontractors of the Consultant,
and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors. lf an y personnel or subcontractor fails to perform the Services in a
manner satisfactory to the Village, the Consultant shall immediately upon notice from the VillaBe remove and
replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in
excess of the amount contained in this Agreement of for a delay or extension of the Time of Performance as a
result of any such removal or replacement. The Firm shall employ competent staff and shall discharge, at the
request of the Village Manager, any incompetent, unfaithful, abusive or disorderly staff or subcontractor in its
employ.
SECTION 5, CONFIDENTIAL INFORMATION.
A. Confidential lnformation. The term "Confidential lnformation" shall mean information in the possessron or
under the control of the Village relating to the technical, business or corporate affairs of the Village; Village
property; user information, including, without limitation, any information pertaining to usage of the Village's
computer system, including and without limitation, any information obtained from server logs or other records
of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement.
Village Confidential lnformation shall not include information that can be demonstrated: (i) to have been
rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure
of said information to the Consultant under this Agreement ("Time of 0isclosure"); (ii) to have been in the pu blic
domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of
Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this
Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after
the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain
such information in confidence.
B. No Disclosure of Confidential lnformation by the Consultant. The Consultant acknowled ges that it shall, in
performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed
to Confidential lnformation. The Consultant shall hold confidential all Confidential lnformation and shall not
disclose or use such Confidential lnformation without express prior written consent of the VillaBe. The
Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own
confidential information. Such measures shall include, without limitation, requiring employees and
subcontractors of the Consultant to execute a non-disclosure agreement before obtaining access to
Confidential lnformation.
SECTION 6. WARRANTY: INDEMNIFICATION; INSURANCE
A. Waarantv of S€rvices. The Consultant warrants that the Services shall be performed in accordance with the
highest standards of professional practice, care, and diligence practiced by recognized consulting firms in
performing services of a similar nature in existence at the Time of Performance, The warranty expressed shall
be in addition to any other warranties expressed in this Agreement, or expressed or implied by law, which are
hereby reserved unto the Village.
C. lnsurance. Contemporaneous with the Consultant's execution of this Agreement, the Consultant shall provide
certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at
least the minimum insurance coverages and limits as set forth in Exhibit C to this Agreement. For good cause
shown, the Village Manager may extend the time for submission of the required policies of insu rance upon such
terms, and with such assurances of complete and prompt performance, as the Director may impose in the
exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Village and from
companies with a general rating of A minus, and a financial size category of Class x or better, in Best's lnsurance
Guide. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance
shall become effective until the expiration of 30 calendar days after written notice thereof shall have been given
by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement,
maintain and keep in force, at the Consultant's expense, the insurance coverages provided above, including,
without limitation, at all times while correcting any failure to meet the warranty requirements of Subsection
6.A., Warranty of 5ervices, of this Agreement.
E. Kotecki Waiver. ln addition to the requirements set forth above, the Firm (and any subcontractor into whose
subcontract this clause is incorporated) agrees to assume the entire liability for all personal iniury claims
suffered by its own employees and waives any limitation of liability defense based upon the Worker's
Compensation Act and cases decided there under. Firm agrees to indemnify and defend the Village from and
against all such loss, expense, damage or iniury, including reasonable attorneys'fees, which the Village may
sustain as a result of personal injury claims by Firm's employees, except to the extent those claims arise as a
result of the Village's own negligence
B. lndemnification. The Consultant shall, without regard to the availability or unavailability of any insurance,
either of the Village or the Consultant, indemnify, save harmless, and defend the Village, and its officials,
employees, agents, and attorneys against any and all lawsuits, claims, demands, damages, liabilities, losses, and
expenses, including attorneys'fees and administrative expenses, that arise, or may be alleged to have arisen,
out of or in connection with, the Consultant's performance of, or failure to perform, the Services or any part
thereof, whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent
negligence or fault of the Consultant, except to the extent caused by the sole negligence of the Village.
D. No Personal Liabiliw. No elected or appointed official, agent, or employee of the Village shall be personally
liable, in law or in contract, to the Consultant as the result ofthe execution ofthis Agreement.
SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS.
A. Relationship of the Parties. The Consultant shall actasaninde pendent contractor in providing and performing
the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship
of principal and agent, employer and employee, partners, or joint ventures between the Village and Consultant;
or (ii) to create any relationship between the Village and any subcontractor of the Consultant.
B. Conflict of lnteiest. The Consultant represents and certifies that, to the best of its knowledge, (1) no Village
employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this
Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest
that would conflict in any manner or degree with the performance of the obligations under this Agreement;
and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time
during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree
with the performance of the obligations under this Agreement.
C. No Collusion. The Consultant re presents and certifies that the Consultant is not barred from contractinB with a
unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the
lllinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in
Sectionll-42.1-1 et seq. of the lllinois Municipal Code, 65 ILCS 5/ll-42.1-l et seq.; or (ii) a violation of either
Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961,72O ltCS 5/33E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals
are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made
without collusion with any other person, firm, or corporation. lf at any time it shall be found that the Consultant
has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant
shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the
Village's option, be null and void.
D. Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full
compliance with Section 2-105(A)(4) of the lllinois Human Rights Act, 775 ILCS 512-105(AX4)
E. Termination. Notwithstanding any other provision hereof, the Village may terminate this Agreement, without
cause, at any time upon 15 calendar days prior written notice to the Consultant. ln the event that this
Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable
expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as
determined as provided in Exhibit A and B.
F. Term. The term ofthis agreement shall be dictated by the requirements ofthe individual project
SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.)
Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-
governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with
Consultant's, or its subcontractors', performance of, or failure to perform, the Services or any part thereof.
Every provision of law required by law to be inserted into this Agreement shall be deemed to be inserted herein.
H. Default. if it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in
the prosecution of, the Services with diligence at a rate that assures completion of the Services in full
compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform
or satisfy the Services or any other requirement of this Agreement ("Event of Default"), and fails to cure any
such Event of Default within fourteen (14) calendar days after the Consultant's receipt of written notice of such
Event of Default from the Village, then the Village shall have the right, without preiudice to any other remedies
provided by law or equity, to pursue any one or more of the following remedies:
1. Cure bv Consultant. The Village may require the Consultant, within a reasonable time, to complete or
correct all or any part of the Services that are the subject of the Event of Default; and to take any or all
other action necessary to bring the Consultant and the Services into compliance with this ABreement.
2. Termination of Asreement bv VillaEe. The Village may terminate this Agreement without liability for
further payment of amounts due or to become due under this Agreement.
3. Withholdins of Pavment bv Mllase. The Village may withhold from any payment, whether or not
previously approved, or may recover from the Consultant, any and all costs, including attorneys'fees
and administrative expenses, incurred by the Village as the result of any Event of Default by the
Consultant or as a result of actions taken by the VillaBe in response to any Event of Default by the
Consultant.
G. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that
may be necessary to ensure that the Services are provided, performed, and completed in accordance with all
required governmental permits, licenses, or other approvals and authorizations that may be required in
connection with providin8, performing, and completing the services, and with all applicable statutes,
ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes
regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring
affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990,42 u.s.c. 9s 12101 et seq., and the
lllinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any
federal, state, or local grant received by Owner or Consultant with respect to this Agreement or the Services.
SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.l
No Additional Obliration. The Parties acknowledge and agree that the Village is under no obligation under this
Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the
Consultant or with any vendor solicited or recommended by the Consultant.
Villape Board Authoriw. Notwithstanding any provision of this Agreement, any negotiations, or agreements
with, or representations by the Consultant to vendors shall be subject to the approval of the Village Board of
Trustees. The Village shall not be liable to any vendor or other third party for any agreements made by the
Consultant, purportedly on behalf of the Village, without the knowledge and approval of the Village Board of
Trustees.
K. Mutual Cooperation. The Villa ge agrees to cooperate with the Consultant in the performance of the Services,
including meeting with the Consu ltant and providing the Consultant with such confidential and non-confidential
information that the Village may have that may be relevant and helpful to the Consultant's performance of the
Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete
the Work and with any other consultants engaged by the Village.
L. News Releases. The Consultant shall not issue an y news releases or other public statements regarding the
Services without prior approval from the Director. Nothing Herein shall limit the Firm's right to identify the
Village as a client of the Firm or from disclosing matters arising from the relationship between the Village and
the Firm that are subject to disclosure under the lllinois Freedom of lnformation Act, (5 ILCS 140, et seq)
M. Ownershio. Designs, drawings, plans, specifications, photos, reports, information, observations, records,
opinions, communications, digital files, calculations, notes, and any other documents, data, or information, in
any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be
performed under this Agreement ("Documents") shall be and remain the exclusive property of the Village. At
the Village's request, or upon termination of this Agreement, the Consultant shall cause the Documents to be
promptly delivered to the Village, in originalformat or a suitable facsimile acceptable to the Village
N. Favorable Terms. Consultant re presents that all of the benefits and terms granted by Firm herein are at least
as favorable as the benefits and terms granted by Firm to lllinois Home Rule Municipalities
Should consultant enter into any subsequent agreement with any lllinois Home Rule Municipalities, during the
term of this Agreement, which provides for benefits or terms more favorable than those contained in this
Agreement, including all exhibits to this Agreement, then this Agreement shall be deemed to be modified to
provide the Village with those more favorable benefits and terms.
Consultant shall notify the Village, in writing, promptly of the existence of such more favorable benefits and
terms and the Village shall have the right to receive the more favorable benefits and terms immediately. lf
requested in writing by the Village, consultant shall amend this Agreement to contain the more favorable terms
and conditions.
SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont..I
The Consultant and the other Village may negotiate such other and further terms and conditions to this
Agreement ("Other Terms") as individual projects may require. ln order to be effective, Other Terms shall
be reduced to writing and signed by a duly authorized representative of both the Consultant and the other
municipality.
The Consultant shall provide other Village with all documentation as required in the Request for
Qualifications, and as otherwise required by the Village including, but not limited to:
SECTION 8. GENERAL PROVISIONS,
A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such
amendment or modification is in writing, properly approved in accordance with applicable procedures, and
executed.
B. Assisnment. This Agreement may not be assigned by the Village or by the Consultant without the prior written
consent of the other party
C. Bindinq Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their
agents, successors, and assigns
O. loint Purchasins/Purchasinq Extension. The purchase of goods and services pursuant to the terms of this
Agreement shall also be offered for purchases to be made by other Village, as authorized by the
Governmenta I Joint Pu rchasing Act, 30 ILCS 52 5/0.01, et seq. (the "Act" ). All purchases and payments made
under the Act shall be made directly by and between each municipality and the Consultant, The Consultant
agrees that the Village shall not be responsible in any way for purchase orders or payments made by the
otherVillage. The Consulta nt fu rthe r agrees that allterms and conditions of this Agreement shall continue
in full force and effect as to other Village during the extended term of this Agreement.
certificate of insurance naming each additional municipality as an additional insured
D. Notice. Any notice o r com mu n ication requ ired o r permitted to be given u nder t his Agreement s ha ll be in writin8
and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail and deposited in
the U.S. Mail, postage prepaid, (iv) by facsimile, or (v) by electronic lnternet mail ("e-mail"). Facsimile notices
shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed
and (b) followed by delivery of actual notice in the manner described in either (i), (ii), or (iii) above within three
business days thereafter at the appropriate address set forth below. E-mail notices shall be deemed valid and
received by the addressee thereof when delivered by e-mail and (a) opened by the recipient on a business day
at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either
(i), (ii) or (iii) above within three business days thereafter at the appropriate address set forth below. Unless
otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual
receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c)
three business days following deposit in the U.S. mail. By notice complying with the requirements of this
Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices
and communications to such party, but no notice of a change of addressee or address shall be effective until
actually received. The provisions of this Section 8 D shall not control with respect to the manner of
communications utilized by the consultant in rendering the Services.
Notices and communications to the Village shall be addressed to, and delivered at, the following
address:
Village of Buffalo Grove ("Village")
1650 Leider Lane
Buffalo Grove, lL 60089
Attn: Briget Schwab, PE, Village Engineer
Email: bfschwab@vbg.org
With a copy to
Law Firm: Shain Banks
70 W Madison Street, Suite 5400
Chicago, lL 60602
Attention: Patrick T. Brankin, Partner
Email: pbrankin@schainbanks.com
Hampton, Lenzini and Renwick, lnc ("Consultant")
1707 N. Randall Road, Suite 100
Elgin, lL 60123
Attention: Randy Newkirk, PE, Municipal Manager
Email: rnewkirk@hlreng.com
SECTION 8. GENERAL PROVISIONS (contl
Notices and communications to the Consultant shall be addressed to, and delivered at, the following address:
SECTION 8. GENERAL PROVISIONS fcont)
E. Third ParW Beneficiarv. No claim as a third-party beneficiary under this Agreement by any person, firm, or
corporation other than the Consultant shall be made or be valid against the Village.
F. Provisions Severable. lf an y term, covenant, condition, or provision of this Agreement is held by a court of
competent iurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full
force and effect and shall in no way be affected, impaired or invalidated.
G. I!!Ug. Time is of the essence in the performance of this Agreement
H. Governinq Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws
rules, of the State of lllinois. Venueshall be in CookCounty, lllinois
l. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any
and all previous or contemporaneous oral or written agreements and negotiations between the Village and the
Consultant with respect to the Request for Proposal.
!4q!ygIl No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other
provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a
continuing waiver unless otherwise expressly provided in this Agreement.
K. Exhibit. Exhibit A, Exhibit B, and Exhibit C are attached hereto, and by this reference incorporated in and
made a part of this Agreement. ln the event of a conflict between the Exhibit and the text of this Agreement,
the text of this Agreement shall control.
L. Riqhts Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the
rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any
other such riBhts, remedies, and benefits allowed by law
N. Calendar Davs and Time. Unless otherr/vise provided in this Contract, any reference in this Contract to "day"
or "days" shall mean calendar days and not business days. lf the date for giving of any notice required to be
given, or the performance of any obligation, under this Contract falls on a Saturday, Sunday or federal holiday,
then the notice or obligation may be given or performed on the next business day after that Saturday, Sunday
or federal holiday.
O. No Waiver of Tort lmmunitv. Nothin I contained in this Agreement shall constitute a waiver by the Village of
any right, privilege or defense available to the Village under statutory or common law, including, but not limited
to, the lllinois Governmental and Governmental Employees Tort lmmunity Act, 745 |LCS 10/1-101 et seq., as
amended.
M. Counteroart Execution. This Agreement may be executed in several counterparts, each of which, when
executed, shall be deemed to be an original, but all of which together shall constitute one and the same
instrument.
SECTION 8. GENERAL PROVISIONS (cont)
P. Freedom of lnformation. The Firm agrees to furnish all documentation related to the Contract, the Work and
any documentation related to the Village required under an lllinois Freedom of lnformation Act (ILCS 140/1 et.
seq.) ("FOIA") request within five (5) calendar days after the Village issues Notice of such request to the Firm.
The Firm agrees to defend, indemnify and hold harmless th€ Village, and agrees to pay all reasonable costs
connected therewith (including, but not limited to attorney's and witness fees, filing fees and any other
expenses) for the Village to defend any and all causes, actions, causes of action, disputes, prosecutions, or
conflicts arising from Firm's actual or alleged violation of FOIA or the Firm's failure to furnish all documentation
related to a FOIA request within five (5) calendar days after Notice from the Village for the same. Furthermore,
should the Firm request that the Village utilize a lawful exemption under FOIA in relation to any FOIA request
thereby denying that request, Firm agrees to pay ali costs connected th€rewith (such as attorneys' and witness
fees, filing fees a nd any other expenses ) to defen d the denial ofthe request. This defense shall include, butnot
be limited to, any challenged or appealed denials of FOIA requests to either the lllinois Attorney General or a
court of compete nt .iurisd iction.
Acknowledsement.
The undersigned hereby represent and acknowledge that they have read the foregoing Agreement, that they
know its contents, and that in executing this Agreement they have recerved legal advice regardin8 the legal
rights of the party on whose behalf they are executing this Agreement, and that they are executing this
Agreement as a free and voluntary act and on behalf of the named parties.
lN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below
VITIAGE OF EUFFALO GROVI
By
Oane Bratg,anager
Date:o7 02,l'
Firm
?/8y:
Ran I G. Newkirk, Vice President/Corporate Secretary
Tille:v? I c..".9-..(*.--
o,r., ? l2s lz--s
Z
Exhibit A. and Exhibit B.
Oescription of Wolk and Agreed Upon Pricing Structure
Potential Review ltems for Development Proiects
The following is a comprehensive, though not exhaustive, list of potential review items that will be
examined for development proiects within the Village of Buffalo Grove.
l. Site Development
. General Site Plan Review:
.r Verification of property lines, easements, and rights-of-way.
c Review of building setbacks and overallsite layout for compliance with zoning regulations.
Description of Work
The consulting engineer will be responsible for the detailed review and evaluation of all civil
engineering aspects of proposed development proiects. This includes, but is not limited to,
commercial, residential, industrial, and mixed-use developments. The review process will encompass
the entire project lifeclcle, from conceptual planning and preliminary engineering to final design and
construction.
Key Responsibilities:
. Plan Review: Conduct comprehensive reviews of all submitted engineering plans, specifications,
reports, and calculations. This includes providing written comments and recommendations to the
applicant and the Village, ensuring that all design elements meet the requirements of the Village
of Buffalo Grove Municipal Code, engineering standards, and other applicable local, state, and
federal regulations.
. Coordination: Liaise with Village staff, including the Engineering Services, Community
Development, Public Work, and Fire Departments, to ensure a coordinated and efficient review
process. The consultant will also communicate directly with the applicant's design professionals
to clarify review comments and facilitate necessary revisions.
. Compliance Verification: Verify that the proposed designs for site layout, Srading, paving, utilities,
stormwater management, and other infrastructure components are in conformance with
established engineering principles and Village standards.
. Permit Review Support: Assist the Village in the review of applications for various permits,
including but not limited to, land development, right-of-way, and utility permits. This includes
reviewing required supporting documentation for technical adequacy.
. Meetings and Presentations: Attend pre-application, staff review, and other proiect-related
meetings as required. The consultant may also be called upon to provide expert testimony or
presentations at public meetinBs, such as those of the Planning and Zoning Commission or the
Village Board.
. Construction Observation and As-Built Review: While the primary focus is on pre-construction
review, the scope may be extended to include periodic construction observation to ensure that
the proiect is being built in accordance with the approved plans. The consultant will also review
as-built drawings to confirm that the completed infrastructure meets Village requirements for
acceptance and dedication.
o Evaluation of site grading and drainage patterns.
o Assessment of erosion and sediment control plans, including compliance with the
National Pollutant Discharge Elimination System (NPDES) requirements.
o Review of tree preservation and landscaping plans in coordination with the Village
Forester.
o Verification of dimensions and materials for all proposed site features.
ll. Roadway and Pavement Design
. Geometric Design:
o Review of horizontal and vertical alignment of proposed public and private roadways.
o Verification of lane widths, cross-slopes, and superelevation.
c Assessment of intersection design, including turning radii and sight distance analysis.
. Pavement Structure:
o Review of geotechnical reports and pavement design calculations for proposed roadways
and parking lots.
o Verification of pavement material specifications (e.9., asphalt, concrete).
o Assessment of subgrade preparation and compaction requirements.
. Traffic Control:
o Review of proposed signage and pavement markings for compliance with the Manual on
Uniform Traffic Control Devices (MUTCD).
o Evaluation of traffic calming measures where applicable.
lll. Pedestrian and Bicycle Facilities
. Sidewalks and Pathways:
o Verification of sidewalk and multi-use path locations, widths, and cross-slopes.
o Review of connectivity to existing and proposed pedestrian networks.
. ADA Compliance:
c Thorough review ofall pedestrian facilities to ensure full compliance with the Americans
with Disabilities Act (ADA), including curb ramps, detectable warnings, and accessible
routes.
. Crosswalks and lntersections:
o Evaluation of proposed crosswalk markings, signage, and any associated traffic signal
modifications.
lV. Stormwater Management
. StormwaterManagementOrdinances
c Review developments in accordance with Lake County Watershed Development
Ordinance and amendments approved by the Village
. Provide accreditation for fully certified community including wetlands.
. Hydrologic and Hydraulic Analysis:
. Review of stormwater management reports, including drainage calculations for runoff
rates and volumes.
o Verification of design storms and methodologies used in the analysis.
. Detention and Retention:
o Assessment ofthe design and capacity of proposed detention/retention basins.
o Review of outlet control structures and release rates.
. Storm Sewer System:
o Evaluation of the proposed storm sewer layout, pipe sizes, materials, and slopes.
o Review of inlet and manhole spacing and design.
. Water Ouality:
o Assessment of best management practices (BMPS) for improving stormwater quality,
such as vegetated swales, permeable pavements, and other sustainable design features.
V. Utilities
. Water Main:
o Review of proposed water main layouts, sizes, and materials for compliance with Villa8e
and lllinois Environmental Protection Agency (IEPA) standards.
o Verification of fire hydrant and valve locations and spacing.
o Assessment of connections to the existing public water supply system.
. Sanitary Sewer:
c Evaluation of proposed sanitary sewer layouts, pipe sizes, slop€s, and materials.
c Review of manhole design and locations.
o Assessment of connections to the existing public sanitary sewer system.
. Other Utilities:
o Coordination with and review of plans for private utilities, including but not limited to
natural gas, electricity, and telecommunications, to identify and mitigate potential
conflicts with public infrastructure.
Vl. Other Necessary Permits and Submittals
The consulting engineer will also verify that the applicant has obtained or applied for all other
necessary permits, which may include but are not limited to:
. Village of Buffalo Grove Permits:
. Land Development Permit
c Right-of-Way Occupancy Permit
c Utility Permits
. Metropolitan Water Reclamation District of Greater Chicago (MWRDGC):
c Watershed ManaBement Ordinance (WMO) Permit for stormwater management and
flood control.
r lllinois Environmental Protection Agency (IEPA):
o Permit to Construct for public water main extensions.
:. NPDES Permit for Stormwater Discharges from Construction Activities.
. lllinois Department of Transportation (IDOT):
o Permits for any work within the state right-of-way.
. U.S. Army Corps of Engineers:
D Permits for any impacts to wetlands or waters of the United States.
ln addition to the development review services detailed herein, Hampton, Lenzini and Renwick, lnc. (HLR)
is pleased to offer our full spectrum of professional services to the Village of Buffalo Grove under this
same co ntractual framework. This provides the Village with a streamlined and efficient process to leverage
our extensive capabilities for other pro.iects and tasks as needed. Our comprehensive services include, but
are not limited to, construction engineering and observation, land and route surveying, structural
engineering for bridges and buildings, environmental sciences and permitting, traffic services, and the
design ofcapital improvement projects. HLR is prepared to act as a versatile and responsive partner, ready
to support the diverse engineering needs of the Village of Buffalo Grove.
5taff:
Amy McKenna, PE, CFM - Lead Reviewer and Village's Main Point of Contact
Chris Olcott, PE, CFM, CPESC - Stormwater Reviewer
l-illian Prince, PE, CFM - Stormwater Reviewer
Troy Strange, PE - Site/Civil Reviewer
Alex Riegler, PE - Site/Civil Reviewer
Conor McGarvey, EIT - Staff Reviewer
Drew Donohue, EIT - Staff Reviewer
Dan Streit- Building Official/ Plan Reviewer
Pat Hickey, PWs, CwS, CPESC, CA - Wetland Review Specialist
Eric Haglund, P[S - Plat Reviewer
For engineering services we will be compensated at the following hourly rates which will be
considered payment in full to Hampton, Lenzini and Renwick, lnc. for actual employee time utilized
to provide the required services, said rates include overhead and burden costs plus profit. Other out-
of-pocket expenses will be reimbursed at our actual cost.
Employee
Classification
2025 Rates Employee
PRINCIPAL s 240.00
ENGIN EER 5 5 220.00 Randy Newkirk, Chris
Olcott
ENGIN EER 5 s 200.00 Troy Strange
ENGIN EER 4 Amy McKenna, Alex
Riegler, Lillian Prince
ENGINEER 3 s 175.00
ENGIN EER 2 s 145.00 Conor McGa rvey, Drew
Donohue
s r.90.00
ENGIN EER I.s 130.00
STRUCTURAL 2 s 240.00
STRUCTU RAL 1 s 200.00
TECHNICIAN 3 s 170.00 Dan Streit
TECHNICIAN 2 s 140.00
TFCH N ICIAN 1 s 115.00
INTERN/TEMPORARY s 70.00
LAND ACQUISITION s 180.00
SURVEY 2 s 180.00 Eric Haglund
SURVEY 1 s 130.00
ENVIRONMENTAL 3 5190.00 Pat Hickey
ENVIRONMENTAL 2 5140.00
ENVIRONMENTAL 1 s 11s.00
ADMINISTRATION 2 s 1ss.00
ADMINISTRATION 1 s 100.00
These rates will remain in effect throuBh December 31, 2025. ln the event our services are required
after that date, we will submit revised rates to be utilized through December 31, 2026
Consultant shall procure and maintain, for the duration of the Contract and any maintenance period,
insurance against claims for injuries to persons or damages to property, which may arise from or in
connection with the performance of the work hereunder by the Consultant, his agents, representatives,
employees or subcontractors.
A. Minimum Sco lnsurance:Coverage shall be at least as broad as
lnsurance Services Office Commercial General Liability occurrence form CG 0001with the Village
of Buffalo Grove named as additional insured on a primary and non-contributory basis. This
primary, non-contributory additional insured coverage shall be confirmed through the following
required policy endorsements: l5O Additional lnsured Endorsement cG 20 10 or CG 20 26 and CG
20 01 04 13
1. lnsurance Services Office Commercial General Liability occurrence form CG 0001 with the Village
named as additional insured, on a form at least as broad as the ISO Additional lnsured
Endorsement CG 2010 and CG 2026
2. lnsurance Service Office Business Auto Liability coverage form number CA 0001, Symbol0l "Any
Auto."
3. Workers' Compensation as required by the Labor Code of the State of lllinois and Employers'
Liability insurance.
1. commercial General Liability: S1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage. The general aggregate shall be twice the required
occurrence limit. Minimum General Aggregate shall be no less than 52,000,000 or a
proiect/contract specific aggregate of S1,000,000.
2. Business Automobile Liability: S1,000,000 combined single limit per accident for bodily iniury and
property damage.
3. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with
statutory limits and Employers' Liability limits of S500,000 per accident.
C. Deductibles and Self-lnsured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the Village. At
the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-
insured retentions as it respects the Village, its officials, agents, employees and volunteers; or the
Consultant shall procure a bond guaranteeing payment of losses and related investigation, claim
administration and defense expenses.
o t
EXHIBIT C. lnsurance
B. Minimum Limits of lnsurance: Consultant shall maintain limits no less than:
D. Other lnsurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages:
a. The Village, its officials, agents, employees and volunteers are to be covered as insureds
as respects: liability arising out of activities performed by or on behalf of the Consultant;
products and completed operations of the Consultant; premises owned, leased or used
by the Consultanu or automobiles owned, leased, hired or borrowed by the Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to
the Village, its officials, agents, employees and volunteers.
2. The Consultant's insurance coverage shall be primary and non-contributory as respects the
Village, its officials, agents, employees and volunteers. Any insurance or self-insurance
maintained by the Village, its officials, agents, employees and volunteers shall be excess of
Consultant's insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the Village, its officials, agents, employees and volunteers.
4. The Consultant's insurance shall contain a Severability of lnterests/Cross Liability clause or
language stating that Consultant's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5. lf any commercial general liability insurance is being provided under an excess or umbrella liability
policy that does not "follow form," then the Consultant shall be required to name the Village, its
officials, employees, agents and volunteers as additional insureds
5. All general liability coverages shall be provided on an occurrence policl form. Claims-made
general liability policies will not be accepted.
7. The Consultant and all subcontractors hereby aBree to waive any limitation as to the amount of
contribution recoverable against them by the Village. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recove,able in contribution such as Kotecki v.
Cyclops Welding
E. All Coverages:
1. No Waiver. Under no circumstances shall the Village be deemed to have waived any of the
insurance requirements of this Contract by any act or omission, including, but not limited to:
a. Allowing work by Consultant or any subcontractor to start before receipt of Certificates
of lnsurance and Additional lnsured Endorsements.
b. Failure to examine, or to demand correction of any deficiency, of any Certificate of
lnsurance and Additional lnsured Endorsement received,
2. Each insurance policy required shall have the Village expressly endorsed onto the policy as a
Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date
thereof, notice will be delivered in accordance with the policy provisions.
F. AcceptabiliW of lnsurers
lnsurance is to be placed with insurers with a Best's rating of no less than A-, Vll and licensed to
do business in the State of lllinois.
Consultant shall furnish the Villate with certificates of insurance namint the Villate, its officials,
atents, employees, and volunteers as additional insured's and with oriqinal endorsements,
affectint coverage required herein. The certificates and endorsements for each insurance policy
are to be signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be received and approved by the Village before any work
commences. The Village reserves the right to request full certified copies of the insu rance policies
and endorsements.
The Certificate of lnsurance shall state the Village of Buffalo Grove has been endorsed as an
"additional insured" by the Vendor's insurance carrier. Specifically, this Certificate must include
the following language; 'The Village of Buffalo Grove, and it's respective elected and appointed
officials, employees, agents, consultants, attorneys and representatives, are, and have been
endorsed, as an additional insured under the above reference policy number_ on a
primary and non-contributory basis for general liability and automobile liability coverage for
the duration of the atreement term."
Consultant shall include allsubcontractors as insured's under its policies or shallfurnish separate
certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be
subject to all of the requirements stated herein.
l. Assumption of Liability
The Consultant assumes liability for all injury to or death of any person or persons including
employees of the Consultant, any subcontractor, any supplier or any other person and assumes
liability for all damage to property sustained by any person or persons occasioned by or in any
way arising out of any work performed pursuant to the Contract.
The insurer shall agree to waive all rights of subrogation against the Village of Buffalo Grove, its
officials, employees, agents and volunteers for losses arising from work performed by Consultant
for the municipality.
ln the event the Consultant fails to obtain or maintain any insurance coverage's required under this
contract, The Village may purchase such insurance coverage's and charge the expense thereof to
the Consultant.
G. Verification of Coveraqe
H. Subcontractors
J. Workers' Compensation and Emoloyers' Liabilitv Coverape
K. Failure to Complv