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2025-03-17 - Village Board Regular Meeting - Minutes13756 03/ l712025 MINUTES OF THE RECULAR MEETING OF THE VILLACE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO CROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS MONDAY, MARCH I7,2025 CALL TO ORDER hesident Smith called the meeting to order at 7:00 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith: Trustees Johnson. Cesario. Ottenheimer, Stein. Bocek. and Weidenfeld. Also present were: Dane Bragg, Village Manager; Patrick Brankin. Village Attorney: Chris Stilling. Deputy Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works: Tyler Grace. Assistant Village Manager/Administrative Services: Jim Warnstedt, Deputy Director of Public Works: Kyle Johnson, Deputy Public Works Director/Village Engineer: Brigel Schwab. Assistant Village Engineeri Tom Wisniewski, Buyer; Katie Golbach, Director of Human Resources; Chris Black. Director of Finance; Nicole Woods. Director of Community Developmenti Molly Gillespie. Communications Director: Deputy Fire Chief Collins; and Police Chief Budds. APPROVAL OF MINLTES Moved by Weidenfeld, seconded by Onenheimer, to approve the minutes ofthe February 18,2025, Regular Meeting. Upon roll call. Trustees voted as follows: AYES: 5 - Cesario. Ottenheimer. Stein. Bocek. Weidenfeld NAYS: 0 None ABSTAIN: I Johnson Motion declared carried. Moved by Ottenheimer, seconded by Johnson, to approve the minutes ofthe March 3, 2025, Committee ofthe Whole Meeting. Upon roll call. Trustees voted as follows: AYES: 6 - Johnson, Cesario, Ottenheimer. Stein. Bocek. Weidenfeld NAYS: 0 - None Motion declared carried. Mr. Black read Warrant #1379, after which he answered questions from the Board. Moved by Bocek, seconded by Weidenfeld, to approve Warrant #1379 in the amount ofS6.906.342.67 authorizing payment ofbills listed. Upon roll call, Trustees voted as follows: AYES: 6 Johnson. Cesario, Ottenheimer, Stein, Bocek. Weidenfeld NAYS: 0 - None Motion declared carried. President Smith commented on the recent property damage at the site ofour new Tesla dealership. noting that this is completely unacceptable. will not be tolerated in Buffalo Grove. and must be condemned in the strongest terms. This type ofaction tamishes the reputation ofour community, and the Buffalo Grove Police Department is committed to finding the perpetrators and bringing them tojustice. President Smith urged residents to remain WARRANT #I379 \.I LLAC E PRESIDENT'S REPORT 137 57 03^7120?5 vigilant and report suspicious activity to the Buffalo Grove Police Depanment. By working together, we can prevent future incidents and protect our local businesses. When businesses suffer fiom vandalism it affects our entire community, and he urged residents to realfirm our commitment to maintaining a safe, respectful and law- abiding community. Vandalism has no place in our community and we all must do everything in our power to stoP it. Deputy Chief Collins reviewed the credentials and accomplishments ofLieutenant Jay Huh. Board of Fire and Police Commission Chair McKee administered the Oath of Office to Lieutenant Huh. after which he had his badge pinned on by his wife as he was congratulated by the audience and the Board. Lieutenant Huh thanked the Buffalo Grove Fire Department for this honor. as well as the Board and his family and colleagues who are here with him tonight. CONSENT AGENDA President Smith explained the Consent Agenda, stating that any member ofthe audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief synopsis ofeach ofthe items on the Consent Agenda. Ordinance No. 2025-31- DeveloDment lmDrolement Agreemenl Motion to pass Ordinance No. 2025-3 I authorizing a Development Improvement Agreement with District 214 for the Athletic Field Renovations Phase 2. Motion to pass Ordinance No. 2025-35 authorizing a Contract with Denler. lnc. for the 2025 Parking Lot Improvements Project. Motion to pass Ordinance No. 2025-36 amending Title l0 ofthe Village Code to Prohibit Parking on Raupp Boulevard at the Temporary Fire Station. Ordinance N 2025-37 - 2025 Pavins Ma rkins Proiect VI LLA(i[, MANA(;ER'S REPORT TRI. STE E RT:PORTS The Village Clerk reminded residents that our Consolidated Election takes place on April l. 2025, noting that this election directly deals with our daily lives and isjust as important as state and national elections. Early voting began today. and there are municipal. park. library and township positions on the ballot. Ordinance No. 202$.32 - Certiricate of lnitial Acceptance Motion to pass Ordinance No. 2025-32 authorizing the Certificate of Initial Acceptance for Driven Car Wash. Ordinance No. 202$33 - Certificate of lnitial Acceptance Motion to pass Ordinance No. 2025-33 authorizing the Certificate of Initial Acceptance for Lazy Dog. Ordinance No.202+34 - 2025 Crscksealinq Proiect Motion to pass Ordinance No.2025-34 authorizing a contract with SKC Construction, lnc for the 2025 Cracksealing Project. Ordinance No. 202$35 - 2025 Parkinq Lot Imorovements Proiect Ordinance No. 2025-36 - Temrroran Fire Station 13758 03/t7/2025 Motion to pass Ordinance No. 2025-37 authorizing a cutract with Highstar Traffic for the 2025 Paving Marking Project- Ordinance \o. 2025-.18 - Disposal of Surplus Propert! Motion to pass Ordinance No. 2025-38 authorizing the Disposal of Surplus Property. Ordinrrcc No. 202$39 - Child Home Daycare Motion to pass Ordinance No. 2025-39 approving a Special Use for a Child Home Daycare at 456 Chicory. Ordirsncc No. 202440 - Fire Strtiotr 25 Motion to pass Ordinance No. 2025-40 accepting a bid and aurhorizing Fredrick Quinn Corporation to execute a contract with Break Through Enterprises for the Demolition ofthe existing Fire Station 25. Ordinance \o.202S{l - 2021 Il nois Eoers] ( onservation Code Motion to pass Ordinance No. 2025-41 amending Chapter 15.14 ofthe Village Code as it relates to adopting the 2021 lllinois Ener$/ Conservation Code. Ordinance \o. 2025-{2 - Disposal and Sale of SurDlus ProDertv Motion to pass Ordinance No. 2025-42 authorizing the Disposal and Sale ofSurplus Property. Ordinroce No. 2025-13 - 2025 Sidewalk Cuttios Proicct Motion to pass Ordinance No. l0l5-43 authorizing a contract with ASTI Sawing. lnc. for the 2025 Sidewalk Cufting projecl. Ordinance \o. 2025-{{ - 2025 Pa\ement Reiu}enation Proiect Motion to pass Ordinance No. 1025-4.1 authorizing a contract with Corrective Asphalt \laterials for the 2015 Pavement Rejuvenation Project. Moved by Cesario, seconded by Ottenheimer, to approve the Consent Agenda as presented. Upon roll call. Trustees voted as follows: AYES: 6 Johnson. Cesario. Ottenheimer. Stein. Bocek, Weidenfeld NAYS: 0 None Motion declared carried. Moved by Bocek seconded by Cesario. to pass Ordinance No. 2025-45 providing for the issuance of approximately $26,000.000.00 General Obligation Bonds. Series 2025, ofthe Village ofBuffalo Crove, Lake and Cook Counties, Illinois, to finance capital improvements in and for the Village including but not limited to construction ofnew 6re stations and street improvements. providing for the levy and collection ofa direct annual ta\ sufficient to pay the principal and interest on said bonds, and authorizing the sale ofsaid bonds to the purchaser thereof. At the request ofhis employer. Trustee Stein recused himself from participation in the proposed ordinance. Mr. Black reviewed the proposed ordinance. details ofwhich are contained in his memo of \'larch 17.2015. to oRDt\A\CE \O. 2025-t5 GUIERAI-OBLI(;..\TlO\ BO:\.'DS Mr. Bragg. after which he answered questions fiom the Board today's Bond Sale. 137 59 034'7 t2025 A representative liom Speer Financial reviewed Upon roll call, Trustees voted as follows AYES: 5 - Johnson. Cesario, Ottenheimer, Bocek, Weidenfeld NAYS: 0 - None RECUSED: I - Stein Motion declared canied. RESOLUTION NO. 2025-I3 _ DECLARATION OF TRUST Moved by Bocek. seconded by Weidenfeld, to pass Resolution No. 2025- l3 approving the Declaration of Trust ofthe Illinois Trust and authorizing the execution thereofand authorizing certain officials to act on behalfofthe Village of Buffalo Grove. AYES: 6 Johnson, Cesario, Ottenheimer, Stein, Bocek, WeidenfeldNAYS: 0 None Motion declared canied. Moved by Weidenfeld, seconded by Johnson. to pass Ordinance No. 2025-46 authorizing a contract with Wallace Robert & Todd, LLC for Clove Park Concept Design Services in accordance with materials contained in Board packets and Village Anomey approval where required. Ms. Woods reviewed the proposed ordinance. details of which are contained in her memo to Mr. Bragg of January 30, 2025, after which she answered questions ftom the Board. A resident spoke. raising her concern about the cost ofthe proposed park with taxes being so high at this time. Several Trustees responded to her concems. noting that the Board carefully reviews how every tar dollar is spent and emphasizing the positive aspects that this park will have for all ofour residents. Upon roll call. Trustees voted as follows: AYES: 6 - Johnson, Cesario, Ottenheimer, Stein, Bocek, WeidenfeldNAYS: 0 - None Motion declared carried. Moved by Stein, seconded by Weidenfeld, to pass Ordinance No.2025-47 authorizing a contract with Builders Paving. LLC for the 2025 Pavement Patching project in accordance with materials contained in Board packets and pending final review by the Village Anomey. Mr. Johnson reviewed the proposed ordinance, details ofwhich are contained in the Agenda ltem Summary that he prepared. Mr. Black reviewed the proposed resolution, details of which are contained in his memo of March I l, 2025, to Mr. Bragg, after which he answered questions fiom the Board. Upon roll call, Trustees voted as follows: ORDINANCE NO.2025-{6 CLOVE PARK ORDINANCE NO. 2025-.17 _ PAVEMENT PATCHINC 137 60 03 ^'t /2025 Upon roll call, Trustees voted as follows; AYES: 6 - Johnson. Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 None Motion declared carried. ORDINANCE NO. 2025.{8 SIDEWALK REPLACEMENT Moved by Stein, seconded by Ottenheimer, to pass Ordinance No.202548 authorizing the execution ofa contract with Clobe Construction, Inc. for the 2025 Sidewalk Replacement project at a price not to exceed S342.903.00 with a contingency fund to be created and controlled by the Village in the amount of $3 l.174.00 ( l0% ofthe project cost) in accordance with materials contained in Board packets and pending review and approval of the Village Attomey. Ms. Schwab reviewed the proposed ordinance. details of which are contained in the Agenda Item Summary that she prepared. Upon roll call. Trustees voted as follows AYES: 6 Johnson. Cesario. Ottenheimer. Stein. Bocek. Weidenfeld NAYS: 0 None Motion declared carried. ORDINANCE NO. 2025-{9 _ STREETLIGHT MAINTENANCE Moved by Stein, seconded by Johnson. to pass Ordinance No.2025-49 authorizing the execution ofa contract with Integral Power Atlantic. LLC for streetlight maintenance in an amount not to exceed 530E,208.05 per year pending review and approval ofthe Village Attomey. Mr. Wamstedt reviewed the proposed ordinance. details of which are contained in the Agenda Item Summary thal he prepared. Upon roll call, Trustees voted as follows: AYES: 6 Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 None Motion declared carried. Moved by Stein, seconded by Cesario. to pass Ordinance No. 2025-50 authorizing the purchase ofone 2025 Peterbih 567 Dump Truck ftom JX Truck Center in an amount not to exceed $23 1.413.14 in accordance with materials contained in Board packets and subject to final review and approval by the Village Aftomey. Mr. Wamstedt reviewed the proposed ordinance, details ofwhich are contained in the Agenda Item Summary that he prepared. Upon roll call. Trustees voted as follows AYES: 6 - Johnson. Cesario, Ottenheimer, Stein. Bocek. WeidenfeldNAYS: 0 None Motion declared carried. ORDINANCE NO. 2025-50 _ FLEET VEHICLE 1376t 03n't /2025 ORDINANCE NO.2O2+5T _ FLEET VEHICLE Moved by Stein. seconded by Johnson. to pass Ordinance No. 2025-51 authorizing the purchase ofone 2025 Ford F-600 Dump Truck from Bonnell lndustries. Inc. in an amount not to exceed $ 197.376.05 in accordance with materials contained in Board packets and subject to final review and approval by the Village Attomey. Mr. Wamstedl reviewed the proposed ordinance. details of which are contained in the Agenda Item Summary that he prepared, after which he answered questions from the Board. Upon roll call, Trustees voted as follows AYES: 6 - Johnson, Cesario, Ottenheimer, Stein. Bocek, Weidenfeld NAYS: 0 - None Motion declared carried. Moved by Stein, seconded by Weidenfeld. to pass Ordinance No. 2025-52 authorizing the Village Manager to enter into a Water Purchase and Sale Contract $'ith the Village of Long Grove in accordance with materials contained in Board packets and subject to final review and approval by the Village Anorney. Mr. Skibbe reviewed the proposed ordinance. delails of which are contained in the Agenda Item Summary that he prepared, after which he answered questions ftom the Board. Upon roll call, Trustees voted as follows AYES: 6 - Johnson, Cesario, Ottenheimer, Stein. Bocek. Weidenfeld NAYS: 0 - None Motion declared carried. Ms. Woods introduced the pre-application discussion for Dream Clean Car Wash Development at 1355 W. Dundee Road, details of which are contained in the memo that she and Ms. Purvis sent to Mr. Bragg on March 17, 2025. Referring to a PowerPoint presentation. Craig S. Krandel, anorney representing Dream Car Wash. presented an overview ofthe project and their goal to be an asset to our community. Mitch Zaveduk - Director of Development, Dream Clean Car Wash. reviewed the site plan. the aesthetics and the traffic flow ofthe site. Edward F. Kurzeja. Vice President, ARCHAMERICA. lnc.. reviewed the water reclamation aspect ofthe project. All three gentlemen then answered questions ftom the Board. Moved by Cesario. seconded by Onenheimer. to refer the Dream Clean Car Wash Development at 1355 W, Dundee Road to the Planning & Zoning Commission for review. Upon roll call. Trustees voted as follows: AYES: 6 Johnson, Cesario, Ottenheimer, Stein. Bocek, Weidenfeld NAYS: 0 None Motion declared carried. PUIILIC CoMMENT ORDINANCE NO. 2025-52 _ WATER PURCHASE \ E\I BT]S I \ ESS president Smith reviewed the parameters to be followed by speakers and asked ifthere were any questions fiom the audience on items not on tonight's agenda. 13762 03/17/2025 A resident. who is a senior citizen. commented on her water and tax bills; she asked how long the Fixed Facility Fee will be on her water bill; she also commented on the size of Stevenson High School and how much that facility costs. Mr, Bragg reviewed the reasons for the Fixed Facility Fee and how it is needed to maintain our water infiastructure to ensure a safe water supply. President Smith explained that. although the school districts are an integral part ofour community. they are a completely different entity than the Village and that her concems should be directed to the school boards. as they are the ones that control that portion ofthe tax bill. Board members assured her that Buffalo Crove does everything possible to be sure that resident tax dollars are spent prudently, and that the Village portion ofthe tax bill has had a oYo increase over the past six years. A D.IoURN M ENT Moved by Cesario. seconded by Johnson. to adjoum the meeting. Upon roll call. Trustees voted as follows AYES: 6 Johnson, Cesario, Onenheimer. Stein. Bocek. Weidenfeld NAYS: 0 - None Motion declared carried. The meeting was adjoumed at 8:43 P.M. a]$+}v1.3"^"&..,- (J}ret tvt. Sirabian. Village Clerk APPROVED BY ME THIS 2I(DAY OF April 2025 Village President