2025-02-18 - Ordinance 2025-030 - AUTHORIZING CHANGES TO A GRANT AGREEMENT WITH THE STATE OF ILLINOIS FOR GRANT FUNDING FOR WATER STATION 6h,\ r.| ", .D
BUFEAI.O
GROVE
WHEREAS the Village of Buffalo Crove is a home rule unit pursuant to the
lllinois Constitution of I97O; and
WHEREAS the Village has approved the agreement with the State of lllinois,
Department of Commerce and Economic Opportunity for $3OO,OOO.OO in capital
improvements to Water Station 6; and
WHEREASThe State of lllinois requires an amendment to the existing
agreement to disperse the funds; and
WHEREAS The Village of Buffalo Crove has determined the optimal means of
maximizing grant funds consistent with strategic priorities requires adjusting
funding categories.
NOW THEREFORE BE tT ORDAINED by the President and Board of Trustees of the
Village of Buffalo Crove, Cook and Lake Counties, lllinois, as follows:
SECTION l. The foregoing recitals are hereby adopted and incorporated and made a
part of this Ordinance as if fully set forth herein.
SECTION 3. lf any section, paragraph, clause or provision of this Ordinance shall be
held invalid, the invalidity thereof shall not affect any other provision of this
Ord ina nce.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
PUBLISHED
Page 1 of 2
smart with heart.
50 Raupp Blvd, Buffalo Crove, lL 60089 \ 847-459-2500 , vbg.org
oRDtNANCE 2025-030
AN ORDINANCE AUTHORIZING CHANGES
TO A GRANT AGREEMENT WITH THE STATE
OF ILLINOIS FOR GRANT FUNDING FOR
WATER STATION 6
SECTION 2. That the Village staff is authorized to execute revisions to the
lntergovernmental Agreement with the State of lllinois, Department of Commerce
and Economic Opportunity in substantially the same form as is attached hereto as
Exhibit A, subject to final review and approval by the Village Attorney.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage
and approval and shall not be codified.
5 - Cesario. Ottenheimer. Stein. Bocek. Weidenfeld
O - None
'| - lohnson
Februarv 18. 2025
Februarv .l8. 2025
Februarv .l9. 2025
.Sr-^AL..-
Jan . Sirabian, Village Clerk
APPROVED:
Eric N. Smit illage President
Page 2 of 2
smart with heart.
50 Raupp Blvd, Buffalo Grove, lL 60089 \ 847-459-250,0 t vbg.org
ATTEST:
I --.<^
.,s' -
BUFEAI-O
GROVE
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
March 12, 2025
Vitlage Manager Dane Bragg
Andrea Larson, Civit Engineer I
Grant Modif ication Affidavit
RECOMMENDATION
Request President Smith's notarized signature on the supplied subject form and letter with revised date.
BACKGROUND
The Village has an intergovernmental agreement with the State of lllinois' Department of Commerce and
Economic Opportunity (DCEO) which the Village intendlto extend for another year. Due to requirements
made by DCEO which were unknown at the time for staff, the requested time extension was not
processed within the State's timeframe. Therefore, DCEO has requested the attached affidavit be signed,
notarized, and returned attesting the acknowledgement of this.
There are still outstanding funds in the amount of 5259,350.47 available for reimbursement to the
Village which we can still claim with the attached form. Village Legal Council has already reviewed and
finds the document acceptable.
a. Records lntake Sheet
b. Grant Modification Affidavit (for signature and notarizing)
c. Revised request for extension letter by President Smith (for signature)
Page 1 of 1
smart with heart.
50 Raupp Boulevard, Buffalo C rove, lL 60089 \ 847-459-2500 vbg.org
ATTACHMENTS
VILLAGE OF
BUFFALO GROVE .lr_
BUFFAI.O
GROVE
smart., ith hea(
Grantee Name:
Grantee Address:
State of lllinois Departmert;
Address:
Grant Number:
GRANT MODIFICATION AFFIDAVIT
VITLAGE OF BUFFATO GROVE
50 RAUPP BTVD
BUFFATO GROVE, tt 60089-2139
COMMERCE AND ECONOMIC OPPORTUNITY
1011 S 2ND ST
SPRtNGFtELD, tL 62704-3004
21-203395
I,E ri. N thSm being duly sworn, solemnly swear and affirm that I am
the villase President of Villase of lo GroveB
Prior to its expiration, the above named parties agreed to modify the Brant for costs associated with the
design, renovations, and upgrades to the Pump House and Reservoir #5 located at 120 Horatio Blvd. in
the Village of Buffalo Grove, but the modification was not reduced to writing prior to the expiration of the
previous grant term because we were remiss in submitting the official paperwork to DCEO on time for
processing.
I am duly authorized to make this affidavit. I know and understand the contents of this affidavit, and all
statements herein are true and correct.
Signature of A e
Eric N. Smith, Village President
Print Name and Title
Subscribed and sworn before ^. tni, l6lL //a"chday of 20 2u
(seal),Jr* A^cn- g,7,,-
OFFICIAL SEAL
JESSIE REBECCA BROWN
NOTARY PUBLIC. STATE OF ILLINOIS
coMMrssroN No 99535S
MY COMMTSSION EXPIRES Augu6l 15, 2028
My commission expires 0l-t5- ZozP
Fifty Raupp Blvd
Buffalo Crove, lL 60089
Fax 847 -159-7906
Notary Public
VILLAGE OF
BUFFALO GROVE .Jr-
BUFFAI.O
GROVE
smaat .! th hean
Fifty Raupp Blvd
Buffalo Crove, lL 60089
Fax 84'7 -459-7906
Eric smith
Village President
847 -459-2525
February 28, 2025
Claudette Davis
lnterim Manager, Grant Administration
lllinois Department of Commerce & Economic Opportunity
507 E. Adams, 3rd floor
Springfield, lL 62701
RE: DCEO Grant #21-203395: Grant Term Extension
Due to unforeseen circumstances, we require additional time in which to complete the Grant-funded
activities for the subject grant. We are hereby requesting an end date extension to February 28, 2026. On
behalf of the Village of Buffalo Grove, I affirm that all Grant funds for DCEO 27-203777 have been legally
obligated durinB the existing grant period for activities covered by the Grant.
Sincerely,
Eric N. Smith
Village President
Village of Buffalo Grove
Dear Ms. Davis,
b,\++ =
BUFEALO
GRPVE
MEMORANDUM
Aprit 10, 2025
Viltage Manager Dane Bragg
Andrea Larson, Civil Engineer I
Grant Agreement Amendment Execution
BACKGROUND
The Village has an intergovernmental agreement with the State of lllinois' Department of Commerce and
Economic Opportunity (DCEO) which the Village intends to extend for another year. DCEO staff has now
processed the Villages request as approved by the Board and has sent the extension paperwork for
execution.
There are still outstanding funds in the amount of 5 259,360.47 available for reimbursement to the
Village which we can still claim with the attached form. Village Legal Council has already reviewed and
finds the document acceptable.
a. Records lntake Sheet
b. Grant Agreement Amendment for signature
Page 1 of 1
smart. with heart.
50 Raupp Boulevard, Buffalo Crove, tL GOOgg \ e+Z_eS9_25OO a vbg.org
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
Request President Smith's signature on the supplied grant extension modification.
ATTACHMENTS
Amendment No. 0O2
Agreement No. 21-203395
AMENDMENT TO THE GRANT AGREEMENT
BETWEEN
THE STATE OF ItLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
AND
Village of Buffalo Grove
The State of lllinois (State), acting through the undersigned agency (Grantor) and Village of Buffalo Grove
(Grantee) (collectively, the "Parties" and individually, a "Party") agree that this Amendment (Amendment) will
amend the Grant Agreement (Agreement) referenced herein. All terms and conditions set forth in the original
Agreement and any subsequent amendment, but not amended herein, shall remain in full force and effect as
written. ln the event ofconflict, the terms ofthis Amendment shall prevail.
The Parties or their duly authorized representatives hereby execute this Amendment,
II.LINOIS DEPARTMENT OF COMMERCE AND
ECONOMIC OPPORTUNITY
Village of Buffalo Grove
By BY
Signature of Kristin A. Richards, Director Signature of A ti e tive
Date Date:
Printed Name A/, Srrr;fA
8y
Signature of Designee Villaae, Presi{ent
<J
Date E mail BG.or
Printed Name:
Designee
By By
signature of second Grantor Approver, if applicable signature of second Grantee Approver, if applicable
Date: Date:
Printed Name Printed Name:
Printed Title
Second Grantor Approver
State of lllinois
AMENDMENT IO THE GRANT AGREEMENT FISCAL YEAR 2025
Page 1 of 4
L.
Printed Title:
Printed Title:
Printed Title:
Second Grantee Approver
(optional at Grantee's discretion)
Date
Printed Name:
Printed Title
By
Signature of Third Grantor Approver, if applicable
Third Grantor Approver
THE REMAINDER OF THIS PAGE IS INT€NTIONAttY I.EFT BLANK.
Amendment No. OO2
Agreement No. 21-203395
State of lllinois
AMENDMENT TO THE GRANT AGREEMENT FISCAL YEAR 2025
Page 2 ol 4
Amendment No. O02
Agreement No. 21-203395
ARTICLE I
AWARD AND AMENDMENT INFORMATION AND CERTIFICATION
1.1. Orisinal Asreement. The Agreement, numbered 21-203395, hasan original term from 03/01/2022 to
o212912024.
1.2. Prior Amendments. Below is the list of all prior amendments to the Agreement (mark N/A if none):
Amendment Number Effective Date ( MM/DD/YYYY)
001 07/24/2024
1.3. Current Asreement Term. The Agreement expires on 02/28/2025, unless terminated pursuant to the
Agreement.
1.4. ltem(s) Altered. ldentify which of the following Agreement elements are amended herein (checkallthat
applv):
! Exhibit A (Project Description)
tr Exhibit B (Deliverables/Milestones)
n Exhibit C (Contact lnformation)
n Exhibit O (Performance Measures/Stds.)
n Exhibit E (Specific conditions)
X Award Term
n Award Amount
n PART TwO (Grantor-Specific Terms)
! PART THREE (Project-Specific Terms)
! Budget
E Budget (Unilateral)
n Funding Source
n other (specify):
1.5. Effective Date. This Amendment shall be effective on _N/A_. lf an effective date is not
identified in this Paragraph, the Amendment shall be effective upon the last dated signature of the
Parties.
1.6. Certification. Grantee certifies underoath that (1) all representations made in th is Amend ment a re true
and correct and (2) all Grant Funds awarded pursuant to the Agreement shall be used only for the
purpose(s) described therein, including all subs€quent amendments. Grantee acknowledges that the
Award is made solely upon this certification and that any false statements, misrepresentations, or
material omissions shall be the basis for immediate termination of the Agreement and repayment of all
Grant Funds.
THE REMAINDER OF THIS PAGE 15 INTENTIONATTY LEFT BLAN(.
State of lllinois
AMENDMENT IO THE GRANT AGREEMENT FISCAL YEAR 2025
Page 3 of 4
AmendmentNo.0O2
Aqreement No. 2 1-2O3j95
ARTICTE II
AMENDMENTS
2.1. Award Term Chanses. Paragraph 1.4 of the Agreement is amended to expie on Qil4il2929, unless
terminated pursuant to the Agreement.
THE REMAINDER OF THIS PAGE IS INTENTIONALI.Y LEFT BLANX.
State of lllinois
AMENDMENT TO THE GRANT AGREEMENT FISCAL YEAR 2025
Page 4 of 4