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2019-09-04 - Planning and Zoning Commission - Minutes09/4/2019 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, SEPTEMBER 4, 2019 Call to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearings/Items For Consideration 1. Consider a Variation for a Fence at 1511 Madison Court (Trustee Weidenfeld) (Staff Contact: Chris Stilling) Mr. Joseph was sworn in. Mr. Joseph described his variation request to replace an existing 3 foot open wooden fence with another 3 foot open metal fence that encroaches into the required 30 foot corner yard setback in the R3 Zoning District. Com. Weinstein noted that the fence is in poor condition and a complete replacement of the fence is needed. Com. Moodhe concurred with Com. Weinstein that the fence is deteriorating. Village Planner, Akash commented on the fence code changes. She noted that the existing fence was permissible prior to the fence code changes, which is why a variation is needed. Mr. Joseph noted that Ms. Akash was very helpful during the whole variation process, but suggested the process for such be changed because the current process is very long. Com. Goldspiel commented that the replacement of the current fence is a great upgrade to the subject property. The Staff report was entered as exhibit one. Mr. Joseph thanked the commission for their consideration. The public hearing was closed at 7:36 pm. Com. Weinstein made a motion to approve the installment of a 3 foot open metal fence which encroaches 30’ into corner yard setback subject to the following conditions: 1. The fence shall be installed in accordance with the documents and plans submitted as part of the petition. Com. Moodhe seconded the motion. Com. Cohn commented on the fence code and suggested that staff revisit the current code to change and speed up the process. Com. Weinstein concurred with Com. Cohn that the process needs to change. Not only does it take a long time for the residents, but it burns out staff as the process and paperwork is time consuming. Ms. Akash noted that staff is working on changing the code. 09/4/2019 RESULT: APPROVED [UNANIMOUS] AYES: Moodhe, Cesario, Cohn, Goldspiel, Weinstein, Richards ABSENT: Zill Khan, Amy Au 2. Consider a Variation for a Roof-Over Porch at 425 Mayfair Lane (Trustee Johnson) (Staff Contact: Chris Stilling) Mr. and Ms. Hanner were sworn in. Ms. Hanner described their variation request to replace a portion of the existing deck with a roofed-over screened porch which encroaches 13’ - 4” into the rear yard setback. Com. Goldspiel asked about the open space behind the subject property. Ms. Hanner responded that it is a retention area. Com. Goldspiel asked if it was wet or dry. Ms. Hanner responded that it is not a pond. Com. Moodhe commented on the plat of survey, noting that it the roof is right over the existing deck and it not going out any further from the deck. Mr. Hanner confirmed that the variation is only for the setback as the roofed-over porch is permissible. Com. Moodhe responded that the roofed-over porch looks fine and supports the request. The staff report was entered as exhibit one. The public hearing was closed at 7:42 pm. Com. Weinstein made a motion to approve the construction of a screened room addition that would encroach 13’ - 4” into the rear year subject to the following conditions: 1. The proposed expanded screen room addition shall be installed in accordance with the documents and plans submitted as part of this petition. Com. Richards seconded the motion. Com. Goldspiel commented on the tight dimensions and that the open space behind their home is a good thing. Chairperson Cesario noted that a variation is required for such request to protect the neighbors that back a home seeking to encroach a setback. Seeing there are no neighbors in the back, this roofed-over porch that encroaches in the setback is just fine. Com. Weinstein concurred and supports the request by the petitioners. RESULT: APPROVED [UNANIMOUS] AYES: Moodhe, Cesario, Cohn, Goldspiel, Weinstein, Richards ABSENT: Zill Khan, Amy Au 3. Consider a Variation for an Roof-Mounted Antennas at 485 Half Day Road (Trustee Weidenfeld) (Staff Contact: Chris Stilling) Mr. Shinkle was sworn in. Mr. Shinkle described the variation request and the purpose of mounting wireless antennas on top of the building which exceeds the maximum permissible height of 15 feet. The purpose is to keep up with data demand in the area and with Stevenson High School. The project includes 3 sectors with 3 antennas each. 09/4/2019 Chairperson Cesario asked Mr. Shinkle to review scheme 1, 2, and 3 with the commissioners. Mr. Shinkle reviewed each scheme and discussed the photo simulations as well as the results. The analysis resulted in scheme 1 after working with both Village Staff and the tenants at 485 Half Day Road. All together the site is an ideal location and scheme one offers the best view. Chairperson Cesario asked what the difference is between the permissible height and the proposed height of the three sectors. Mr. Shinkle responded that the sectors go 9 ½ feet above the permissible height per Village Code. Com. Goldspiel asked for clarification on the height of the sectors above the permissible height by the Village. Mr. Shinkle clarified the 3 sectors would measure 9 ½ feet above the permissible height by the Village. Com. Weinstein asked Mr. Shinkle to go back to scheme 1 and asked what was being shown in the photo. Mr. Shinkle noted that only two sectors are being shown because only two are being installed. The third is for a future need. Com. Weinstein clarified only two. Com. Moodhe commented on the aesthetic lead T-Mobile has taken in Europe and wishes T-Mobile would take the same approach in the United States. Additionally, Com. Moodhe asked what the setback was on the sectors. Mr. Shinkle responded that he could get the dimensions for the setback, but does not have the numbers currently. Com. Moodhe noted that it is not necessary. The building is unobtrusive and the antennas will not be a problem. The staff report was entered as exhibit one. The public hearing was closed at 8:03 pm. Com. Weinstein made a motion to recommend approval to the Village Board for the purpose of mounting 3 wireless antennas on the roof of the building to exceed 5’ - 6” in height from the top of the building located at 485 Half Day Road subject to the following conditions: 1. The proposed antennas shall be install in accordance with the documents and plans submitted as part of this petition. 2. The proposed antenna shall be concealed in a manner acceptable to the Village. Com. Cohn seconded the motion. 09/4/2019 RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 9/16/2019 7:30 PM AYES: Moodhe, Cesario, Cohn, Goldspiel, Weinstein, Richards ABSENT: Zill Khan, Amy Au Regular Meeting Other Matters for Discussion Approval of Minutes 1. Planning and Zoning Commission - Regular Meeting - Aug 21, 2019 7:30 PM RESULT: ACCEPTED [4 TO 0] AYES: Adam Moodhe, Frank Cesario, Stephen Goldspiel, Kevin Richards ABSTAIN: Matthew Cohn, Mitchell Weinstein ABSENT: Zill Khan, Amy Au Chairman's Report Committee and Liaison Reports Staff Report/Future Agenda Schedule Deputy Community Development Director, Nicole Woods talked about the next meeting and the variation request currently on the agenda. Ms. Woods also commented that staff is still working on a framework for the Commission regarding recreational marijuana. Public Comments and Questions Adjournment The meeting was adjourned at 8:07 PM Chris Stilling APPROVED BY ME THIS 4th DAY OF September , 2019