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2018-05-02 - Planning and Zoning Commission - Minutes05/2/2018 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, MAY 2, 2018 Call to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearings/Items For Consideration 1. Consider a Variation for a Fence in the Corner Side Yard for 1295 Euclid Court (Trustee Stein) (Staff Contact: Chris Stilling) Alexandra and Roman Krive, 1295 Euclid Court, were present and sworn in. Mrs. Krive explained that they would like to extend a fence in the corner side yard to be located five (5) feet from the sidewalk with a five (5) foot high shadowbox style fence. Their neighbor's current have a fence that extends almost to the sidewalk. They would like more space in the yard. They have children and are expecting another. Com. Goldspiel asked about the height of the neighboring fence to the east on Thompson Boulevard. Mrs. Krive stated that the neighbor’s fence is three (3) feet in height. Com. Goldspiel asked why the Petitioner is asking for a five (5) foot fence and not a three (3) foot fence. Mr. Krive responded that they would like some privacy and the fence along the rear property line is taller and they want to match that height. Com. Moodhe asked if the Petitioner’s would be removing the trees. Mrs. Krive advised that the trees would not be removed and the fence would go around the trees. Mr. Stilling advised that the fence would be a distance of six (6) feet from the sidewalk. Com. Moodhe asked if the neighbor’s hedges are located inside their fence. Mrs. Krive stated the hedges are inside the neighbor’s fence line. Ch. Cesario asked if the fence style is similar to the neighbor’s fence. Mrs. Krive responded yes. There were no additional questions or comments from the Commissioners. There were no questions from the audience. Ch. Cesario entered the Staff Report dated May 2, 2018 as Exhibit 1. Ch. Cesario asked staff if anyone had inquired about the request. Mr. Stilling advised that several inquiries were made. However, they were just curious and there were no concerns. The variation is consistent with other variations that have been granted and staff supports the request. The public hearing was closed at 7:38 PM. 05/2/2018 Moved by Com. Weinstein, seconded by Com. Moodhe, to approve the fence variation subject to the following conditions: 1. The fence shall be of a shadowbox design and five (5) feet tall and setback a distance of five (5) feet from the property line in accordance with the plans submitted as part of the petition. Com. Moodhe stated that the request is similar to other variations approved and he does not have any issues with it. RESULT: APPROVED [UNANIMOUS] MOVER: Mitchell Weinstein, Commissioner SECONDER: Adam Moodhe, Commissioner AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein, Au ABSENT: Scott Lesser 2. Consider a Special Use for a Dance School at 1388 Barclay Blvd (Trustee Ottenheimer) (Staff Contact: Chris Stilling) Corey Lozier, Movement and Sound Dance, LLC, 1362 Barclay Boulevard, Buffalo Grove, IL and Nick Panarese, Van Vlissigen, One Overlook Point, Lincolnshire, IL, were present and sworn in. Ms. Lozier explained that currently they are subletting space from the Buffalo Grove Gymnastics Center. They have grown to have over 200 students and space is tight. They would like to continue to expand and provide instruction for children from all over the area. The proposed location will fit their space needs and will include both large and small dance rooms and also provide some storage. The location of the new space also has many facilities with activities for children in the area. Com. Goldspiel clarified the address of the proposed location to be 1388 Busch Parkway, not Barclay Boulevard. Com. Goldspiel asked if there is sufficient lighting in the parking lot. Mr. Panarese advised that there is sufficient lighting with both the parking lot poles as well as bollards along the sidewalk. He has never had any complaints from other tenants as far as any lack of lighting. Com. Weinstein asked the Petitioner to review the proposed allotted parking. Ms. Lozier explained that they will have 11 assigned parking spaces. Most of their classes are held after normal business hours, although they do have some day classes. Some students will be dropped off. No student will be allowed to cross the parking lot without a parent or adult. Com. Weinstein asked if there are any other heavy recreational or special uses in the building. Ms. Lozier responded no. Ch. Cesario asked staff to display the site plan and asked about Prairie Kraft Brewing and Stella Academy. Mr. Panarese advised that both of those tenants are located on the other side of the building and will not affect this use. Ch. Cesario asked Mr. Panarese how many parking spaces will be allotted to this tenant. Mr. Panarese advised that 11 spaces would be assigned to this tenant. There are 119 parking spaces total for this building. Most tenants are not there after normal business hours, with a few exceptions. 05/2/2018 Ms. Lozier explained her hours of operation and explained that they are the busiest after school. Their high school student classes are even later. They do have some Saturday morning classes as well. Com. Moodhe asked about additional available parking spaces on the south end of the parking lot. Mr. Panarese explained that any open spaces are on a first come, first serve basis. Most tenants currently under utilize their allotted parking. Com. Moodh e asked if there would be any dance recitals. Ms. Lozier advised that there will be recitals but not at this location. Com. Moodhe asked about music sound being generated from the space. Ms. Lozier advised that they do play music and they will be installing sound-absorbing panels. There were no additional questions or comments from the Commissioners. There were no questions from the audience. Ch. Cesario entered the Staff Report dated May 2, 2018 as Exhibit 1. Com. Weinstein asked if any calls were received regarding this petition and if any of the tenants in the building were notified. Mr. Stilling advised that the required public hearing sign was posted at the property and the Village does not notify tenants, just the property owners as required. Ch. Cesario asked how complaints would be handled. Mr. Stilling responded that any complaints would be addressed on a case by case basis. The public hearing was closed at 7:50 PM. Moved by Com. Weinstein, seconded by Com. Khan, to make a positive recommendation to the Village Board to approve the Special Use at 1388 Busch Parkway, subject to the following conditions: 1. The project shall conform to the plans attached as part of the petition. 2. The petitioner shall have a maximum of 33 students/guests and 3 e mployees for a total of 36 people in their facility at any one time. 3. Prior to the issuance of a certificate of occupancy, the petitioner shall provide a drop- off/pick-up plan in a manner acceptable to the Village. 4. The special use is granted to Move ment and Sound Dance, LLC d/b/a/ Movement and Sound Dance and said special use does not run with the land. 5. The special use granted to Movement and Sound Dance, LLC d/b/a/ Movement and Sound Dance may be assignable to subsequent petitioners seeking assig nment of this special use as follows: i. Upon application of a petition seeking assignment of this special use, the Village of Buffalo Grove, in their sole discretion, may approve the assignment administratively, or may refer it to the Planning & Zoning Commission and/or the Village Board for a public hearing. 05/2/2018 ii. Such assignment shall be valid only upon the written approval of the Village of Buffalo Grove granting said assignment, which may be granted or denied for any reason. Ch. Cesario advised that this area has had success with a variety of uses and this would be a continuation of that. Com. Moodhe asked Mr. Panarese if these types of uses are becoming a trend. Mr. Panarese explained that he has seen a movement toward kid-friendly activities. He feels as a landlord that these uses work. Com. Moodhe asked staff if this type of use is something that staff wants to address on a general level. Mrs. Woods advised that staff has considered creating a new “light industrial/office/flex district” which seems t o attract these types of uses and then reviewing these types of uses on an administrative level. However, she explained that it would be best to wait until the Comprehensive Plan process, which is slated to kick-off later this year to explore that more fully. Mr. Stilling added that until that analysis occurs, staff wants maintain the special use process. Com. Cohn added that the Planning & Zoning Commission has always reviewed these types of petitions on a case by case basis. However, staff should explore ways to simplify the process. RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 5/21/2018 7:30 PM MOVER: Mitchell Weinstein, Commissioner SECONDER: Zill Khan, Commissioner AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein, Au ABSENT: Scott Lesser Regular Meeting Other Matters for Discussion 1. Discussion Regarding Village Polices and Procedures (Trustee Stein) (Staff Contact: Chris Stilling) Mr. Art Malinowski, Director of Human Resources, provided an agenda to the Commissioners and reviewed the following Village policies and procedures: Open Meetings Act (OMA) Freedom of Information Act (FOIA) Ethics Code of Conduct Roles & Responsibilities Budgeting Communications Policy Solicitation of Sponsorships Anti-Harassment/Discrimination Policy 05/2/2018 Mr. Brett Robinson, Purchasing Manager, reviewed the following with the Commissioners: Procurement Policy There were no questions from the Commissioners concerning the policies and procedures. Approval of Minutes 1. Planning and Zoning Commission - Regular Meeting - Mar 21, 2018 7:30 PM Moved by Com. Moodhe, seconded by Com. Weinstein, to approve the minutes of the March 21, 2018 regular Planning & Zoning Commission meeting as submitted. RESULT: ACCEPTED [6 TO 0] MOVER: Adam Moodhe, Commissioner SECONDER: Mitchell Weinstein, Commissioner AYES: Moodhe, Cesario, Cohn, Goldspiel, Weinstein, Au ABSTAIN: Zill Khan ABSENT: Scott Lesser 2. Planning and Zoning Commission - Regular Meeting - Apr 4, 2018 7:30 PM Moved by Com. Cohn, seconded by Com. Moodhe, to approve the minutes of the April 4, 2018 regular Planning & Zoning Commission meeting as submitted. RESULT: ACCEPTED [6 TO 0] MOVER: Matthew Cohn, Commissioner SECONDER: Adam Moodhe, Commissioner AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein ABSTAIN: Amy Au ABSENT: Scott Lesser Chairman's Report None. Committee and Liaison Reports Com. Moodhe reviewed the items that were presented to the Village Board on April 16, 2018. Ch. Cesario advised that Com. Khan is the PZC liaison scheduled for the May 21, 2018 Village Board meeting. Com.Khan advised that he will not be available and asked if he could switch assignments with another Commissioner. Staff will send a reminder email to the PZC prior to the May 21, 2018 meeting. Staff Report/Future Agenda Schedule Mrs. Woods introduced Rati Akash, the new Village Associate Planner. 05/2/2018 Mrs. Woods provided an update on the Prairie View Plan and advised that the first open house is scheduled for May 10, 2018 at the Arboretum from 6:30 PM to 8:30 PM. Mr. Stilling advised that the May 16, 2018 PZC meeting will be cancelled. He also provided an update on the Woodman's/Shorewood Development Group project. Public Comments and Questions None. Adjournment The meeting was adjourned at 8:28 PM Chris Stilling APPROVED BY ME THIS 2nd DAY OF May , 2018