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2024-09-16 - Village Board Regular Meeting - Agenda Packet Page 1 of 3 AGENDA BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 at 7:30 PM Jeffrey S. Braiman Council Chambers, Village Hall 50 Raupp Blvd, Buffalo Grove, IL 60089 1. Call to Order a. Pledge of Allegiance b. Roll Call 2. Approval of Minutes a. Draft Minutes of the August 19, 2024 Village Board Regular Meeting b. Draft Minutes of the September 4, 2024 Village Board Special Meeting 3. Approval of Warrant a. Approval of Warrant #1372 (Trustee Bocek, Chris Black) 4. Village President's Report a. Buffalo Grove Days Presentation (Trustee Johnson, Molly Gillespie) b. Proclamation Recognizing National Suicide Prevention Month (Trustee Johnson, Dane Bragg) c. Boards, Committee, Commission Appointments List (President Smith, Dane Bragg) 5. Village Manager's Report a. Fire Department Unit Citation Presentation (Trustee Cesario, Lawrence Kane) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. a. O-2024-085 Ordinance Amending Title 5.20 Liquor Controls to Reserve a Class A-1 Liquor License for Dengeos on Dundee Inc (President Smith, Jessie Brown) Page 1 of 159 Page 2 of 3 b. O-2024-086 Ordinance Approving an Amendment to the Preliminary Plan and Special Use and a Zoning Variation at Mike Rylko Park at 1000 Buffalo Grove Rd. (Trustee Weidenfeld, Nicole Woods) c. O-2024-087 Ordinance Approving a Sign Variation to Install an Electronic Message Board Sign at 450 McHenry Road (Trustee Weidenfeld, Nicole Woods) d. R-2024-21 Resolution Approving Ratification of the ILAG Organized Retail Crime Grant Award (Trustee Cesario, Brian Budds) 9. Ordinances and Resolutions a. R-2024-22 Resolution Authorizing Execution of a Contract with Christopher B. Burke and the Local Public Agency Agreement with the Illinois Department of Transportation for the Bernard Drive West Project (Trustee Stein, Kyle Johnson) b. O-2024-088 Ordinance Authorizing Execution of a Contract with MPC Communications & Lighting, Inc. for Emergency Lighting Installation Services (Trustee Bocek, Brian Spolar) 10. Unfinished Business 11. New Business 12. Public Comment Public Comment is limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Village Board business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session a. Executive Session - Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. b. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. c. Executive Session- Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Page 2 of 159 Page 3 of 3 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 847-459-2500 to allow the Village to make reasonable accommodations for those persons. Page 3 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 2.a. Draft Minutes of the August 19, 2024 Village Board Regular Meeting Contacts Liaison: Clerk Sirabian Staff: Jessie Brown Staff Recommendation Staff recommends approval. Recommended Motion I move to approve the minutes of the August 19, 2024 Village Board Regular Meeting. Summary N/A Strategic Alignment Guiding Principle Principle 2: Outstanding Village Services Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services File Attachments 1. Draft Minutes - 8/19/2024 Regular Meeting Page 4 of 159 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS MONDAY, AUGUST 19, 2024 __________________________________________________________________________________________ CALL TO ORDER President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith; Trustees Johnson, Cesario, Ottenheimer, Stein, Bocek, and Weidenfeld. Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Mike Skibbe, Deputy Village Manager/Public Works Director; Tyler Grace, Assistant Village Manager/Administrative Services; Katie Golbach, Human Resources Director; Nicole Woods, Director of Community Development; Chris Black, Director of Finance; Molly Gillespie, Communications Director; Kyle Johnson, Deputy Public Works Director/Village Engineer; Jim Warnstedt, Deputy Public Works Director; Tom Wisniewski, Buyer; Geoff Tollefson, Director of Golf Operations; Fire Chief Kane; and Police Chief Budds. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the July 15, 2024, Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6– Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. Moved by Cesario, seconded by Ottenheimer, to approve the minutes of the August 5, 2024, Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6– Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. WARRANT #1371 Mr. Black read Warrant #1371. Moved by Bocek, seconded by Johnson, to approve Warrant #1371 in the amount of $8,059,863.54 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 – Johnson, Ottenheimer, Cesario, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. VILLAGE PRESIDENT’S REPORT President Smith noted that Trustee Bocek will read a Proclamation Discouraging Onychectomy, but Trustee Stein first has a comment. Trustee Stein noted that he does not object to the content of the Proclamation, but it does require a call for action on behalf of the entire Village Board and there has been no discussion or vote on it and he believes that it would have been more appropriate to have it as a resolution where there would have been discussion and a vote. Trustee Bocek then read the Proclamation Discouraging Onychectomy stating general opposition to the practices of onychectomy (declawing) and flexor tendonectomy in our community and encourage our local veterinary professionals to discourage the practice with vigor. Page 5 of 159 President Smith commended and thanked our terrific Buffalo Grove Fire Department for helping to save lives with their recent assistance to the Arlington Heights Fire Department. President Smith announced that the Village is hosting a President’s Pick event at Sal & Tony’s restaurant to provide factual and detailed information as to what is happening with economic development in the Village of Buffalo Grove, and he invited all interested residents to attend. Also, Chief Budds will be hosting a Chat With the Chief this Friday at Woodman’s and again, all interested residents are urged to attend. VILLAGE MANAGER’S REPORT Chief Budds introduced and reviewed the credentials and backgrounds of our new Police Officers Cassandra Arreola and Aeden Young. Fire & Police Commission Chair McKee administered the Oath of Office to both officers as they were welcomed and congratulated by the audience and the Board. Officer Young then had his badge pinned on by his father, and Officer Arreola had her badge pinned on by her mother. Both officers thanked the Village for this opportunity and stated they are looking forward to a long career serving with the outstanding Police Department in the Village of Buffalo Grove. TRUSTEE REPORTS Trustee Johnson reported that the 2024 Farmer’s Market is now open on Sundays, with the exception of Labor Day weekend. The location is basically the same this year, but in the adjoining parking lot. Details may be found on the Farmer’s Market Facebook page. Trustee Johnson reported on Buffalo Grove Days activities and the Buffalo Grove Days Parade and urged residents and businesses to consider having an entry in the parade. Trustee Cesario reported on two opportunities to participate in a Blood Drive during Buffalo Grove Days weekend and urged all those who are able to donate blood, as there are critical shortages toward the end of summer. CONSENT AGENDA President Smith explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance No. 2024-80 – Hillside Auto Body Motion to pass Ordinance No. 2024-80 authorizing the Village Manager to execute a contract with Hillside Auto Body and Service Inc, for Towing and Vehicle Storage Services, pending final review and approval of the contract by the Village Attorney. Ordinance No. 2024-81 – School District 21 Motion to pass Ordinance No. 2024-81 approving the Development Improvement Agreement with Community Consolidated School District 21 for improvements at Joyce Kilmer Elementary School, subject to the final review by the Village Attorney. Proposed improvements to Joyce Kilmer Elementary School located at 655 Golfview Terrace, include constructing temporary modular classrooms, new sewer and water connections, improving and moving an existing playground and associated restoration of both projects. Ordinance No. 2024-82 – Park Place Townhomes Motion to pass Ordinance No. 2024-82 approving the Certificate of Initial Acceptance with The Huron Group for the Park Place Townhomes development. The Huron Group, developer of the multifamily homes at 311, 321 and 331 LaSalle Lane, has completed the required improvements, and is recommended to be moved to the one- year maintenance period beginning August 19th, 2024. Page 6 of 159 Automated Truck Wash Motion to authorize staff to waive bids and negotiate for an automated truck wash for the new Public Works facility. Automated vehicle wash systems are a niche market, with only a few vendors operating locally in this space. The unique design characteristics of an automated vehicle wash system would require that Buffalo Grove enter into a contract with a qualified 3rd party consultant to adequately put together a formal bid package. The limited local vendors operating in this space, combined with the additional costs of a consulting company to put out a formal bid package would add both time and money to the scope of this project and delay completion. Public Works staff believe it is in the best interest of the Village to waive bids and negotiate for this truck wash system. Ordinance No. 2024-83 – 600 Buffalo Grove Road Motion to pass Ordinance No. 2024-83 approving an ordinance authorizing sign variations for Wealth Financial Services and Tax Advisory at 600 Buffalo Grove Road. This Ordinance grants approval of three variations to Title 14 (Sign Code) Section 14.16 to exceed the maximum number and size, and allow for an occupancy within another occupancy under separate ownership for wall signage at 600 Buffalo Grove Road, subject to the conditions in the Ordinance. Resolution No. 2024-20 – Checker Road Motion to pass Resolution No. 2024-20, supporting an application for the 2024 Illinois Transportation Enhancement Program (ITEP) Application Cycle for Checker Drive Bikepath & Pedestrian Improvements. The Village successfully obtained ITEP funds for work on Bernard Drive, utilizing up to $2 million in federal and state funds. Similarly, Public Works is looking to utilize this funding source for Checker Drive. Widening the sidewalk in the north/west parkway creates a multiuse path, making the project eligible for ITEP funding while also meeting a bicycle route goal per the latest Village bicycle plan. Trustee Stein requested that Item 8.d., automated truck wash for the new Public Works facility, removed from the Consent Agenda Moved by Ottenheimer, seconded by Johnson, to approve the Consent Agenda minus Item 8.d. Upon roll call, Trustees voted as follows on the Consent Agenda, minus Item 8.d: AYES: 6 – Johnson, Cesario. Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. ORDINANCE NO. 2024-84 – C.A.F.T. Moved by Stein, seconded by Weidenfeld, to pass Ordinance No. 2024-84 authorizing the Village Manager to execute a contract with Martam Construction, Inc. for the Combined Area Fire Training Facility & Water Station Project in an amount not to exceed $1,290,733.40 which includes a 10% Village-controlled contingency, pending final review and approval by the Village Attorney and in accordance with materials contained in Board packets. Mr. Johnson reviewed the proposed ordinance, details of which may be found in the Agenda Item Summary that he prepared, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 – Johnson, Cesario. Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. Page 7 of 159 Automated Truck Wash Moved by Bocek, seconded by Johnson, to authorize staff to waive bids and negotiate for an automated truck wash for the new Public Works facility. Automated vehicle wash systems are a niche market, with only a few vendors operating locally in this space. The unique design characteristics of an automated vehicle wash system would require that Buffalo Grove enter into a contract with a qualified 3rd party consultant to adequately put together a formal bid package. The limited local vendors operating in this space, combined with the additional costs of a consulting company to put out a formal bid package would add both time and money to the scope of this project and delay completion. Public Works staff believe it is in the best interest of the Village to waive bids and negotiate for this truck wash system. Trustee Stein explained the reasons that he asked that this be removed from the Consent Agenda. Mr. Warnstedt reviewed the proposal, details of which are contained in the Agenda Item Summary prepared by Mr. Wisniewski and answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 – Johnson, Cesario. Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. PUBLIC COMMENT President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight’s agenda; there were no such questions. EXECUTIVE SESSION Moved by Johnson, seconded by Cesario, to move to Execution Session to discuss: Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Upon roll call, Trustees voted as follows: AYES: 6 – Johnson, Cesario. Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. The Board moved to Executive Session from 8:08 P.M. until 9:26 P.M. ADJOURNMENT Moved by Stein, seconded by Bocek, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried and the meeting was adjourned at 9:27 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 16th DAY OF September 2024 Village President Page 8 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 2.b. Draft Minutes of the September 4, 2024 Village Board Special Meeting Contacts Liaison: Clerk Sirabian Staff: Jessie Brown Staff Recommendation Staff recommends approval. Recommended Motion I move to approve the minutes of the September 4, 2024 Village Board Special Meeting. Summary N/A Strategic Alignment Guiding Principle Principle 2: Outstanding Village Services Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services File Attachments 1. Draft Minutes - 9/4/2024 Special Meeting Page 9 of 159 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, WEDNESDAY, SEPTEMBER 4, 2024 __________________________________________________________________________________________ CALL TO ORDER President Pro Tem Stein called the meeting to order at 5:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: Trustees Johnson, Cesario, Ottenheimer, Stein, Bocek, and Weidenfeld. President Smith was absent. Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Chris Stilling, Deputy Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works. REMOTE ATTENDANCE Move by Weidenfeld, seconded by Ottenheimer, to allow President Smith to attend the meeting remotely due to illness. Upon roll call, Trustees voted as follow: AYES: 6 – Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. PUBLIC COMMENT There were no comments from the public. EXECUTIVE SESSION Moved by Ottenheimer, seconded by Johnson, to move to Execution Session to discuss: Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Upon roll call, Trustees voted as follows: AYES: 6 – Johnson, Cesario. Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0 – None Motion declared carried. The Board moved to Executive Session from 5:32 P.M. until 6:41 P.M. ADJOURNMENT Moved by Weidenfeld, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried and the meeting was adjourned at 6:43 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 16th DAY OF September 2024 Village President Page 10 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 3.a. Approval of Warrant #1372 Contacts Liaison: Trustee Bocek Staff: Chris Black Staff Recommendation Staff recommends approval. Recommended Motion I move to approve Warrant #1372 in the amount of $5,880,763.25 Summary Warrant #1372 in the amount of $5,880,763.25 Strategic Alignment Guiding Principle N/A Goal N/A File Attachments 1. Summary Warrant 1372 Page 11 of 159 2 Page 12 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 4.a. Buffalo Grove Days Presentation Contacts Liaison: Trustee Johnson Staff: Molly Gillespie Staff Recommendation Staff recommends presentation. Recommended Motion N/A Summary Background Buffalo Grove Days 2024 took place Labor Day weekend, August 29-September 2. Staff will provide a brief recap video highlighting the event. In addition, President Smith will recognize the volunteer parade marshals, emcee and judges who ensured the success of the Buffalo Grove Days Parade, which was held on Sunday, September 1. Finally, Parade Judges Jeff and Jane Berman will present the parade awards in six categories to selected recipients. Strategic Alignment Guiding Principle Principle 5: Partnership with Local Districts Principle 6: Engages Our Residents Principle 7: Builds Our Community Goal Goal 3: Strengthened Buffalo Grove community identity and pride Goal 5: More livable Buffalo Grove community with leisure experiences for all File Attachments None Page 13 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 4.b. Proclamation Recognizing National Suicide Prevention Month Contacts Liaison: Trustee Johnson Staff: Dane Bragg Staff Recommendation Staff recommends proclamation. Recommended Motion N/A Summary Proclamation Recognizing National Suicide Prevention Month Strategic Alignment Guiding Principle Principle 6: Engages Our Residents Goal Goal 3: Strengthened Buffalo Grove community identity and pride File Attachments 1. Proclamation for Suicide Prevention Month Page 14 of 159 PROCLAMATION RECOGNIZING NATIONAL SUICIDE PREVENTION MONTH WHEREAS, September is known globally as “Suicide Prevention Month,” and “The National Suicide Prevention + Action Month” proclamation was created to raise the visibility of mental health resources and suicide prevention services available in our community. The goal is to speak openly about the importance of mental health and the impacts of suicide to help remove the surrounding stigmas, and to direct those in need to the appropriate support services; and WHEREAS, Suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion, or background; and according to the American Foundation for Suicide Prevention (AFSP), Suicide is the 11th leading cause of death among adults, and the #1 cause of death among individuals between the ages of 10 and 34, and ages 10-34 in the US; and WHEREAS, The CDC states that suicide rates increased approximately 36% between 2020 and 2022 with suicide responsible for nearly 50,000 deaths in 2022 or approximately one death every 11 minutes; and WHEREAS, in 2023, an estimated 13.2 million American adults seriously thought about suicide, 3.8 million planned a suicide attempt, and 1.6 million attempted suicide; and WHEREAS, each and every suicide directly impacts a minimum of 100 individuals, including family, friends, co-workers, neighbors, and community members; and WHEREAS, Buffalo Grove, Illinois is no different than any other community across the country, but chooses to publicly place our full support behind local educators, mental health professionals, athletic coaches, first responders, and parents, as partners in supporting our community in simply being available to one another; and WHEREAS, The Village of Buffalo Grove talks about suicide and works to end the stigma surrounding mental health that often remains too painful to discuss. All Buffalo Grove Police Officers are crisis intervention trained and work alongside the Police Social Worker on mental health calls; and WHEREAS, every member of our community should understand mental health through education and recognize that we need to take care of our mental health while we take care of each other. NOW, THEREFORE, be it resolved, the Village President, Eric Smith, and Board of Trustees of the Village of Buffalo Grove hereby proclaim September 2024 as the Village of Buffalo Grove’s Suicide Prevention + Action Month. Proclaimed this 16th day of September 2024. _______________________ Eric Smith Village President Page 15 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 4.c. Boards, Committee, Commission Appointments List Contacts Liaison: President Smith Staff: Dane Bragg Staff Recommendation Staff recommends approval. Recommended Motion I move to approve the appointment of Donald Schwartz to the Planning & Zoning Commission. Summary Attached is an updated Board, Committee and Commission appointment list adding Mr. Schwartz as a member of the Planning & Zoning Commission. Strategic Alignment Guiding Principle Principle 3: Plan and Invest in the Future Principle 4: High Performing Village Team Principle 6: Engages Our Residents Principle 7: Builds Our Community Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services Goal 2: Enhanced, beautiful, safe and sustainable neighborhoods Goal 3: Strengthened Buffalo Grove community identity and pride Goal 4: Vibrant and innovative community: leading edge Goal 5: More livable Buffalo Grove community with leisure experiences for all File Attachments 1. 2024 Committee_Commission_Board_Appointments 2024-2025 Page 16 of 159 2024-2025 Committees, Commissions, and Board Appointments Board of Fire and Police Commissioners •Edward McKee (Chair) •Stuart Berman •Kevin Dryman •Scott Fishman •Marc Blumenthal Planning and Zoning Commission •Mitchel Weinstein (Chair) •Amy Au •Adam Moodhe •Kevin Richards •Neil Worlikar •Marc Spunt •Jason Davis •Sujat Saxena •Donald Schwartz* Health Commission1 •Deb Moritz (Chair) •Mike Garfield •Karleen Pitchford •Doug Pitchford •Dr. Becky Bergman •Nisha Patalay Farmers Market Committee •Paulette Greenberg (Chair) •Larry King •Ed Muldoon •Sarah Lee * New appointment •Jackie Beegun •Jane Primack •Beth Nudelman •David Bergman •Mindy Lazor •Steve McLellan •Maanasha Sankareswari – Ramesh •Narayanasamy Ramesh Rick Kahen Commission for Residents with Disabilities Members •Judy Samuels (Chair) •Martin Sussman (Vice Chair) •Donna Garfield •Dean Klassman •Beth Shapiro •Jack Shapiro •Mark Weiner •Debbie Verson •Lexi Robinson •Leo Njongmeta •Matthew Dragon •Allie Zalay •Avi Samuels •Gowri Magati Volunteers •David Morton Police Pension Board •Jeffrey Feld •Kenneth Fox Firefighters Pension Board •Christopher Black •Larry Stanley Ethics Commission •Jeff Berman (Chair) •Pragnesh Patel •Leslie Abella •Richard Bellows •Danielle Rodbro Page 17 of 159 Page 1 of 2 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 5.a. Fire Department Unit Citation Presentation Contacts Liaison: Trustee Cesario Staff: Lawrence Kane Staff Recommendation Staff recommends presentation. Recommended Motion N/A Summary Background On August 14, 2024, the members of Tower Ladder 25, with no regard for their own personal safety, performed to the highest regard of the fire service and in the tradition of the Buffalo Grove Fire Department by their actions which resulted in the rescue of four citizens from a structure fire. The actions of these three individuals had a positive impact on the public and resulted in four lives being saved that evening. Strategic Alignment Guiding Principle Principle 2: Outstanding Village Services Principle 4: High Performing Village Team Principle 5: Partnership with Local Districts Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services Goal 3: Strengthened Buffalo Grove community identity and pride File Attachments None Page 18 of 159 Page 2 of 2 Page 19 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 8.a. O-2024-085 Ordinance Amending Title 5.20 Liquor Controls to Reserve a Class A-1 Liquor License for Dengeos on Dundee Inc Contacts Liaison: President Smith Staff: Jessie Brown Staff Recommendation Staff recommends approval. Recommended Motion I move to approve an ordinance amending Title 5.20 Liquor Controls to reserve a Class A-1 liquor license for Dengeos on Dundee Inc. Summary A Class A-1 liquor license is reserved for Dengeos on Dundee Inc at 195 Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before January 20, 2025. Strategic Alignment Guiding Principle Principle 7: Builds Our Community Goal Goal 5: More livable Buffalo Grove community with leisure experiences for all File Attachments 1. Draft Ordinance - Reserve Dengeos on Dundee Page 20 of 159 Page 1 of 2 WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. Section 5.20.130 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 5.20.130 Licenses authorized. Subsection A-1. of Section 5.20.130 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in strikethrough and additions in underline text so that Subsection A-1. of Section 5.20.130 shall provide as follows. Class A-1. 1. Chicago Galbi House Inc 340 Half Day Road 2. Hakuya Sushi, Inc 161 Dundee Road 3. MOD Super Fast Pizza, LLC d/b/a MOD Pizza 1555 Deerfield Parkway 4. Niki's Gyros, Inc.1038 Weiland Road 5. Abba, Inc. d/b/a Original Bagel & Bialy 105 McHenry Road 6. RR Buffalo Grove LLC d/b/a Ricky Rockets—Buffalo Grove 700 E Lake Cook Road 101 7. Taste of Tokyo, Inc.159 McHenry Road 8. PYX Brands LLC d/b/a Yeero Revolution 700 E Lake Cook Road 105 9. Themi's Pizza, LLC d/b/a Giordano's of Buffalo Grove 270 McHenry Road 10. Nino's Pizzeria, Inc.960 Buffalo Grove Road 11. Dengeos on Dundee, Inc.195 Dundee Road SECTION 2. A. A Class A-1 liquor license is reserved for Dengeos on Dundee, Inc. at 195 Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or ORDINANCE 2024-xxx AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS Page 21 of 159 Page 2 of 2 before January 20, 2025. The Village Manager shall have the authority to extend the January 20, 2025 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. SECTION 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 PUBLISHED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President Page 22 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 8.b. O-2024-086 Ordinance Approving an Amendment to the Preliminary Plan and Special Use and a Zoning Variation at Mike Rylko Park at 1000 Buffalo Grove Rd. Contacts Liaison: Trustee Weidenfeld Staff: Nicole Woods Staff Recommendation Staff recommends approval. Recommended Motion I move to approve an ordinance approving an amendment to the preliminary plan and special use as well as a zoning variation at Mike Rylko Park at 1000 Buffalo Grove Road. Summary See attached memorandum Strategic Alignment Guiding Principle Principle 3: Plan and Invest in the Future Goal Goal 2: Enhanced, beautiful, safe and sustainable neighborhoods Goal 3: Strengthened Buffalo Grove community identity and pride Goal 5: More livable Buffalo Grove community with leisure experiences for all File Attachments 1. Memo - 1000 Buffalo Grove Rd 2. Draft Ordinance - 1000 Buffalo Grove Rd 3. Exhibit B. Plan Set 4. Exhibit C. Draft PZC Minutes Sept 4, 2024 Page 23 of 159 Page 1 of 2 DATE:September 16, 2024 TO:Village Manager Dane Bragg FROM:Nicole Woods, Community Development Director Andrew Binder, Associate Planner SUBJECT:1000 Buffalo Grove Road – Mike Rylko Park Pump Track and Shade Structure Improvements RECOMMENDATION Staff recommends that the Village Board approve an Ordinance approving an amendment to Ord. 95-26 for preliminary plan, Special Use pursuant and a zoning variation to allow for the construction of a pump track and an accessory structure (shade sale) to exceed the maximum height allowed at Mike Rylko Park, at 1000 Buffalo Grove Road, subject to the conditions in the attached Ordinance. PLANNING & ZONING ANALYSIS The Buffalo Grove Park District (BGPD) is proposing to construct a new pump track and a new shade structure at the northeast corner of Mike Rylko Park, near the intersection of Deerfield Parkway and Buffalo Grove Road, as shown in Figure 1 and 2. These improvements are in addition to the other enhancements to the existing skatepark that not require any approvals. The proposed pump track, which is a type of track designed for cycling and scootering, will expand the skate park’s utility beyond its current design, which is primarily for skateboarders and in-line skaters (Figure 3). The pump track will be situated north of the current skate park and to the west of the pickleball courts. Additionally, BGPD is seeking a height variance to install a shade structure at the Nature Classroom within the park (Figure 4). The proposed shade structure as is approx. 16’-5 7/16” and exceeds the maximum height (15 feet), requiring a zoning variation. The pump track and the shade sail will be setback more than the minimum requirement of 25 feet from the property lines. This request does not propose any other MEMORANDUM Figure 1: Subject Property Page 24 of 159 Page 2 of 2 changes to the site or its use, including landscaping, signage, or lighting. Village staff has reviewed the locations and heights of the accessory structures/equipment and found the request to be reasonable. Stormwater & Engineering The Village’s Engineers have reviewed the preliminary plans and believe all project requirements can be met through subsequent stages of the design process. The Development Improvement Agreement will reinforce these requirements, assuring Village Code and other permit standards are met. PUBLIC HEARING COMMENTS There was one public comment at the meeting regarding noise and light pollution due to current park amenities. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC unanimously recommended approval of the amendment to the preliminary plan, and Special Use approved pursuant to Ord. 95-26 and a zoning variation for the height of an accessory structure subject to the following conditions: 1. The proposed park improvements shall be constructed in substantial conformance with the plans attached as part of the petition. 2. The Final Engineering plans shall be submitted in a manner acceptable to the Village. 3. The Petitioner shall comply with all applicable Village codes, regulations, and policies. Figure 2: Site Plan Figure 4: Rendering of Pump Track Figure 3: Rendering of Shade Structure Page 25 of 159 Page 1 of 5 WHEREAS the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, 1000 Buffalo Grove Road, Buffalo Grove, IL (“Property”) is part of a 76.5-acre park in the RE Residential Estate District which is currently improved with an amphitheater, sports dome, Spray ‘N Play facility, Buffalo Grove Fitness Center and several accessory buildings and recreational structures, and is hereinafter legally described in Exhibit A; and, WHEREAS the Buffalo Grove Park District, (“Petitioner”) has filed a petition to allow the construction of a new pump track and shade structure on the Property, and is requesting the following approvals: 1. An amendment to the Preliminary Plan and Special Use granted by Ordinance No. 95-26; and, 2. A Variation from Section 17.32 of the Village of Buffalo Grove Zoning Code pertaining to the height of an accessory structure (shade structure) exceeding the 15-foot height limitation; and WHEREAS the Planning & Zoning Commission held a public hearing on September 4, 2024, concerning the petition for approval of an amendment to the Preliminary Plan and Special Use granted by Ordinance No. 95-26 and the Zoning Variation; and WHEREAS the Planning & Zoning Commission made findings and determined that the petition meets the criteria for Special Uses and Variations as set forth in the Buffalo Grove Zoning Ordinance, as described in the minutes attached as Exhibit C; and; WHEREAS the Planning & Zoning Commission voted 5-0 to unanimously recommend approval of the amendment to the Preliminary Plan and Special Use granted by Ordinance No. 95-26 and the Zoning Code Variation; and WHEREAS the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested proposed amendment to the Preliminary Plan and Special Use granted by Ordinance No. 95-26 and the Zoning Code Variation are reasonable and will serve the best interests of the Village; and WHEREAS, the proposed development shall be constructed in accordance with and pursuant to the following exhibits: ORDINANCE 2024-xxx AN ORDINANCE APPROVING AN AMENDMENT TO THE PRELIMINARY PLAN AND SPECIAL USE APPROVED BY ORD. NO. 95-26 AND A ZONING VARIATION FOR 1000 BUFFALO GROVE ROAD Mike Rylko Park at 1000 Buffalo Grove Road Page 26 of 159 Page 2 of 5 EXHIBIT A Legal Description of the Property EXHIBIT B Plan Set EXHIBIT C Draft Minutes from the September 4, 2024 Planning & Zoning Commission Meeting NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Corporate Authorities hereby adopt a proper, valid, and binding ordinance approving an amendment to the Preliminary Plan, and Special Use approved pursuant to Ord. 95-26 and a Zoning Variation for the height of an accessory structure to allow the construction of a pump track and a new shade structure on the northeast corner of Mike Rylko Park, at 1000 Buffalo Grove Road, Buffalo Grove, IL, subject to the following conditions: 1. The proposed park improvements shall be constructed in substantial conformance with the plans attached as part of the petition. 2. The Final Engineering plans shall be submitted in a manner acceptable to the Village. 3. The Petitioner shall comply with all applicable Village codes, regulations, and policies. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 PUBLISHED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President Page 27 of 159 Page 3 of 5 EXHIBIT A Legal Description Mike Rylko Park 1000 Buffalo Grove Road SUBJECT PROPERTY COMMON ADDRESS: 1000 Buffalo Grove Road PINS: 15-29-400-017, 15-29-400-019, 15-32-213-001, 15-32-200-034 Parcel 1: THAT PART OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 29, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING SOUTHERLY OF THE CENTER OF APTAKISIC ROAD, NOW BUSCH ROAD, AND EASTERLY OF THE CENTER OF STATE HIGHWAY, (EXCEPT THAT PART THEREOF, DESCRIBED AS FOLLOWS, TO WIT (A) BEGINNING AT A POINT IN THE CENTER LINE OF THE PUBLIC ROAD, AS FORMERLY LOCATED RUNNING NORTHWESTERLY AND SOUTHEASTERLY ACROSS SAID QUARTER SECTION, WHICH POINT IS NORTH 36 DEGREES, 40 MINUTES, WEST 1,294.51 FEET FROM A POINT IN THE SOUTH LINE OF SAID QUARTER SECTION, 1,137.50 FEET EAST OF THE SOUTHWEST CORNER THEREOF, THENCE NORTH 86 DEGREES, 21 MINUTES, EAST 306.30 FEET; THENCE NORTH 3 DEGREES, 39 MINUTES WEST, 230.00 FEET; THENCE SOUTH 86 DEGREES, 21 MINUTES, WEST ALONG CENTER OF PUBLIC ROAD (AS TRAVELED), 455.83 FEET TO INTERSECTION OF SAID CENTER LINE WITH CENTER LINE OF FIRST MENTIONED ROAD; THENCE SOUTH 36 DEGREES, 40 MINUTES, EAST ALONG THE CENTER OF SAID ROAD, 274.29 FEET TO THE PLACE OF BEGINNING, AND (B) BEGINNING AT THE INTERSECTION OF CENTER LINE OF OLD MCHENRY ROAD, AS FORMERLY LOCATED AND CENTER LINE OF PUBLIC HIGHWAY KNOWN AS APTAKISIC ROAD, (NOW BUSCH ROAD), THENCE SOUTH 86 DEGREES, 21 MINUTES, WEST ALONG THE CENTER OF SAID APTAKISIC ROAD (NOW BUSCH ROAD), PRODUCED SOUTHWESTERLY 210 FEET, MORE OR LESS TO THE CENTERLINE OF SAID STATE HIGHWAY, THENCE SOUTHEASTERLY ALONG THE CENTER OF SAID HIGHWAY 360.0 FEET, MORE OR LESS TO A POINT 230.0 FEET SOUTHERLY MEASURED AT RIGHT ANGLES FROM CENTER LINE OF APTAKISIC ROAD (NOW BUSCH ROAD) THENCE NORTH 86 DEGREES, 21 MINUTES, EAST ALONG A LINE PARALLEL TO AND 230.0 FEET SOUTHERLY, MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF SAID ROAD, FOR A DISTANCE OF 85.0 FEET, MORE OR LESS, TO THE CENTER LINE OF SAID OLD MCHENRY ROAD; THENCE NORTH 36 DEGREES, 40 MINUTES, WEST ALONG CENTER OF SAID ROAD, 274.29 FEET TO THE PLACE OF BEGINNING, IN LAKE COUNTY, ILLINOIS. PARCEL 2: THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 29, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPTING THEREFROM THE EAST 51.0 FEET (EXCEPT THE NORTH 33.0 FEET THEREOF), IN LAKE COUNTY, ILLINOIS. PARCEL 3: THAT PART OF THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION32, TOWNSHIP AND RANGE, AFORESAID, LYING NORTHEASTERLY OF THE CENTER LINE OF STATE HIGHWAY, IN LAKE COUNTY, ILLINOIS. ALL THAT PART LYING NORTHEASTERLY OF THE CENTERLINE OF STATE ROUTE 54 AS NOW LOCATED OF THE FOLLOWING DESCRIBED PROPERTY WHEN TAKEN AS A TRACT: THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 32, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, (EXCEPT THAT PART DESCRIBED AS FOLLOWS; COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 32; THENCE NORTH, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 32, 1652.79 FEET, TO THE POINT OF BEGINNING; THENCE WEST, AT RIGHT ANGELS TO THE LAST DESCRIBED COURSE, 257.65 FEET; THENCE SOUTHWESTERLY, AT RIGHT ANGLES TO THE CENTERLINE OF ST. RTE. 83, 290.65 FEET, TO SAID CENTERLINE; THENCE SOUTHWESTERLY, ALONG SAID CENTERLINE, TO THE INTERSECTION WITH THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 32; THENCE NORTH, ALONG SAID EAST LINE, TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Page 28 of 159 Page 4 of 5 EXHIBIT B Plan Set Mike Rylko Park 1000 Buffalo Grove Road Page 29 of 159 Page 5 of 5 EXHIBIT C Draft Minutes from September 4, 2024, Planning & Zoning Commission Meeting Mike Rylko Park 1000 Buffalo Grove Road Page 30 of 159 530 Bernard Drive Ɣ Buffalo Grove, Illinois 60089 Ɣ 847.850.2100 Ɣ bgparks.org To: Village of Buffalo Grove Planning and Zoning Commission From: Erika Strojinc, Executive Director Tim Howe, Director of Parks and Planning Laurie Hoffman, Planning and Development Manager Date: July 26, 2024 Re: Buffalo Grove Park District – Mike Rylko Community Park – Skate Park and Nature Classroom Actionn Requested:: The Buffalo Grove Park District asks that the Village of Buffalo Grove Planning and Zoning Commission accept our formal application and provide a recommendation for the following regarding Mike Rylko Community Park: x Height Variance for a new shade structure at the Nature Classroom. x Special Use modification to the Existing Skate Park to construct a Pump Track. Projectt Narrativee // Usee Description:: The Nature Classroom was renovated in 2023, operating as a satellite facility of the Raupp Museum, the Nature Classroom features exhibits on the local environment, as well as classes that use the surrounding park area as a living lab for students of all ages. Part of the renovation for this space created an outdoor area for presentations and small performances. The original design included a shade structure in this area, but during bidding, it was removed to save costs. The new shade structure consists of 3 posts, (1) at 16'-5 7/16", (1) at 14'-3 7/16" and (1) at 12'-6 7/16". The different heights allow for the fabric canopy to be installed at an angle. The mounting heights for the fabric canopy are 15'-0", 13'-0", and 11'-0". The post at 16’-5 7/16” exceeds the current 15’-0” Height restriction, the Park District is requesting a height variance for this post to allow for the shade structure to be installed. The Park District is looking to install the feature this summer to complete the space. The Skate Park was installed at Mike Rylko Park in 2003 as part of an OSLAD Grant from the Illinois Department of Natural Resources. In 2023 as part of a master plan exercise concerning the section of Mike Rylko Park closest to Buffalo Grove Road, the Park District worked with American Ramp Page 31 of 159 530 Bernard Drive Ɣ Buffalo Grove, Illinois 60089 Ɣ 847.850.2100 Ɣ bgparks.org Company to obtain resident feedback on how the Skate Park could be modernized. The community input meeting was held on May 16, 2023, and the community survey was left open for the public to respond to until July 6, 2023. Additional community input meetings were held on June 26, 2023, and July 19, 2023. The current skate park structures have reached the end of their life and are being replaced this summer. As the Park District is not currently moving forward with all parts of the developed master plan, adding the pump track, which complements the skate park, seemed like a natural amenity to include at this time. The pump track is constructed of asphalt surfacing and is 246 ft in length. It will increase the footprint of the Skate Park by 7,455 SF. Of the total square footage, 2,674 SF will be asphalt and the remaining 4,781 SF will be a grass area for drainage. American Ramp Company is the designer and installer of the system. The pump track will allow for scooters and bicycles to utilize the space, opening it up to more residents, not just those who skateboard. AAttachments:: x Responses to Variation Standards x Responses to Special Use Standards x Proof of Ownership x Drawings showing the location and design intent for the pump track and new shade structure. x Storm Water Narrative and Drainage Exhibit for the new pump track. x Results of resident feedback from 2023 community input meetings. x Mailing List Certification Please feel free to reach out with any questions and thank you very much for your consideration. Sincerely, Laurie A. Hoffman, AIA | CDT | NCARB Planning and Development Manager LiAHff AIA|C Page 32 of 159 EXISTING SKATE PARK LOCATION OF FUTURE PUMP TRACK Project Site: Mike Rylko Community Park 1000 N Buffalo Grove Road, Buffalo Grove, Illinois 60089 LOCATION OF NEW SHADE STRUCTURE Page 33 of 159 Area of New Pump Track. Continues on next page. Page 34 of 159 AREA WAS RECENTLY MODIFIED, REFER TO ATTACHED SKETCH AND MARKED UP AS-BUILT FOR LOCATION OF NEW SHADE STRUCTURE. Area where new pump track will attach to skate park. Continues on previous page. Page 35 of 159 Approximate location of new shade structure installation. Page 36 of 159 24 ' - 0 " 24' - 0 " 24'-0 " New Shade Structure at Nature Classroom Refer to sketch below for placement. Sketch is not to scale, Contractor to verify location of footings in field. Provide tree protection at existing trees, notify Owner of any branches that need to be trimmed. New Shade Structure at Nature Classroom - Rendering showing design intent. 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d,/^ ^dZhdhZ t^ EKd ^/'E &KZ &>KK ,Z Z͘ t,E ^/dͲ^W/&/ WZK:d /^ >Kd /E &>KK KE͕ >ddZ ^dDW E ^/'E &ZKD 'Kd,E/> E'/EZ /^ E dK s>/d d, >>Kt> ^K/> s>h^ ^W/&/ /E d, W Z ^d/>> WW>/>͘ ^K/>^ tZ s>hd h^/E' s>h^ Kd/E &ZKD / ϮϬϭϱ d> ϭϴϬϲ͘Ϯ E ^^hD/E' ^K/> dzW ϱ͘ WZ/KZ dK W>DEd K& Ez &KhEd/KE >DEd^͕ KEdZdKZ ^,>> yD/E d, ^K/> E sZ/&z d, Z/E' ^dZd ;KddKD K& &KKd/E'Ϳ K^ EKd KEd/E Dh͕ KZ'E/ ^/>d͕KZ'E/ >z^͕ Wd͕ hEWZWZ &/>>͕ KZ Ez &KZD K& EKEͲ>K Z/E' W> ^K/>^͘ /& Ez K& d,^ KE/d/KE^ Z EKhEdZ͕ KEdZdKZ ^,>> EKd/&z ^<ztz^ /DD/d>z &KZ /d/KE> ZKDDEd/KE^͘ >>Kt> Z/E' ϭϱϬϬ W^& >dZ> Z/E'͗ ϮϬϬ W^&ͬ&d > ^dZ^^͗ ϲϬϬ >^ D/E ϳ͘ &Z/ EKd^͗ Ă͘ &Z/ ^,>> DEh&dhZ z '> W/&/ KZ Ez Kd,Z DEh&dhZZ t,K E Dd d, ^W/&/d/KE^ >/^d >Kt͘ ď͘ &Z/ ^,>> WK>zd,z>E DdZ/> Đ͘ d,&Z/^,>>,/sEh>d/DddE^/>W/dzt,Ed^dWZ^dD ͲϱϬϯϰ /E d,͗ Ě͘ tZW /Zd/KE K& ϭϬϬ >^ WZ /E, d ϲϲй Dy >KE'd/KE͘ Ğ͘ &/>> /Zd/KE K& ϱϬ >^ WZ /E, d ϯϯй Dy >KE'd/KE͘ Ĩ͘ ZK^^ d, ^D K& ^d/d,/E' K& ϴϬ >^ WZ /E, d ϴϬй Dy >KE'd/KE Ő͘ d, &Z/ ^,>> Zd/E ϴϬй K& /d^ dE^/> E dZ/E' ^dZE'd, &dZ h>dZs/K>d yWK^hZ WZ ^dD 'ϱϯ h^/E' ϯϭϯ ED >/',d ^KhZ &KZ ϱϬϬ ,KhZ^ t,/> DK/^dE &KZ ϭ ,KhZ sZz ϭϮ ,KhZ^͘ Ś͘ &Z/ ^,>> ZYh/Z EEh> /E^Wd/KE E D/EdEE͘ &Z/ ^DW>^ K& d, ^D DdZ/> t,/, Z D/Ed/E d d, WZK:d ^/d ^,>> d^d dK /E KDW>/E t/d, ^dD ϱϬϯϰ E ϮϮϲϭ͘ d, EEh> d^d/E' KE d, WWZKs W>E^ ^,>> KDWZ dK d, &Z/ ^W/&/d/KE^ /E/d Ks͘ d, &Z/ ^,>> ZW> t,E d, d^d Z^h>d^ ZdhZE >^^ d,E ϱϬй K& d,h>d/Dds>h^EKd Ks͘ ŝ͘ /d /^ ZKDDE d,d d, &Z/ dKW ^,>> ZDKs WZ/KZ dK EdhZ> sEd t,Z d, ^EKt E t/E >K^ y ^ t,d /^ ^W/&/ hEZ Η^/'E /E&KZDd/KEΗ͘ ũ͘ s/^h> /E^Wd/KE >KK</E' &KZ dZ E EKZD> tZ /E &Z/ DdZ/> E d,Z /^ ZYh/Z WZ/KZ dK ZͲ/E^d>>d/KE͘ ^, ^dZhdhZ DEh&dhZZ ^,>> EKd/&/ /& ^/'E/&/Ed D' /^ WZ^Ed &KZ ZͲ/E^d>>d/KE͘ Ŭ͘ &Z/ DDZE^ ^,>> KE&KZD dK &/Z WZKW'd/KE WZ&KZDE Z/dZ/ K& E&W ϳϬϭ͕ KZ ,s &>D ^WZ /Ey EKd 'ZdZ d,E Ϯϱ t,E d^d /E KZE t/d, ^dD ϴϰ͘ Abbreviations List DefinitionAcronymDefinitionAcronymnDefinitionAcronymDefinitionAcronym TOP OF FOUNDATIONT.O.F.On CenterO.C.GAGE / GENERAL ARRANGMENTGA3-DIMENSIONAL3D TOP OF GRATINGTOGQuantityQTYGAS METAL ARC WELDINGGMAWBolt CircleB.C. TOP OF STEELTOSPIECE/PIECESPC/PCSGAGE ON ANGLE/GAGE OUTSTANDING LEGGOLBOTH ENDSBE TYPICALTYPPITCH CIRCLE DIAMETERPCDHOLLOW STRUCTURAL SECTIONHSSBOTH SIDESBS UNIFIED COARSE (THREADING)UNCPARTIAL JOINT PENETRATIONPJPHot Dipped GalvanizedHDGBoth WaysBW UNLESS NOTED OTHERWISEUNOPENETRANT TESTINGPTHorizontalHORIZCENTER TO CENTERCC UTRASONIC TESTINGUTRUNNING DIMENSIONRDINNER DIAMETERIDCENTER OF GRAVITYCG VERTICALVERTREQUIREDREQ'DINTERNALINTCOMPLETE JOINT PENETRATIONCJP WIDTH ACROSS FLATSWAFREQUEST FOR INFORMATIONRFIKIPS PER SQUARE INCHKSICENTER LINECL SUBMERGED ARC WELDINGSAWLB=POUNDLBSCENTEREDCTR'D SECTIONSECLongLGDEGREE(S)DEG SUBGRADESGMISCELLANEOUS CHANNEL / MOMENT CONNECTIONMCDETAILDET SHEETSHTMAGNETIC-PARTICLE TESTINGMTDIAMETERDIA SIMILARSIMNON DESTRUCTUVE TESTINGNDTDRAWINGDWG SQUARESQNUMBERNO.(STRUCTURAL) ENGINEER OR RECORDEOR SIMILARSIMNEAR SIDENSEXTERNALEXT SHIELDED METAL ARC WELDINGSMAWOUTER DIAMETERODEach WayEW SYMETRICAL/SYMETRICALLYSYMMOPPOSITEOPPFLUX CORED ARC WELDINGFCAW TO BE DETERMINEDTBDQuantityQTYFinished Floor ElevationFFE TENSION CONTROLTCOUT STANDING LEGOSLFLANGEFLG TOP OF CONCRETE/PEDESTALTOC/POVERSIZEDOVSFIELD VERIFIEDFV Page 38 of 159 PLAN VIEW SCALE 1/40 WEIGHT: N/A PLAN VIEW SCALE 1/40 PLAN EAST VIEW SCALE 1/40 ISOMETRIC VIEW SCALE 1/50 SHADE-COLUMN CONNECTION DETAIL B SCALE 1 / 10 FOUNDATION DETAIL SCALE 1 / 20 WZd^ >/^d D^^^Z/Wd/KEy WĂƌƚ EƵŵďĞƌWZd EhDZYdz/dD ϱϯϴ͘ϯϮϳ ůďŵĂƐƐŽůƵŵŶ͕ ,^^ ϴ ϱͬϴΗ ǆ ^, ϰϬ͕ >DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϯ WĂŝŶƚĞĚ>DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϯͲWϭϭ ϲϬϬ͘Ϯϱϳ ůďŵĂƐƐŽůƵŵŶ͕ ,^^ ϴ ϱͬϴΗ ǆ ^, ϰϬ͕ >DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϮ WĂŝŶƚĞĚ>DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϮͲWϭϮ ϱϯϬ͘ϳϳϭ ůďŵĂƐƐŽůƵŵŶ͕ ,^^ ϴ ϱͬϴΗ ǆ ^, ϰϬ͕ >DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϭ WĂŝŶƚĞĚ>DͲϴϲϯͲϯϮϮͲWϬϯϲϵϳϬͲϬϬϭͲWϭϯ ϵϬ͘ϱϵϯ ůďŵĂƐƐ^ŚĂĚĞ͕ ^,ͲWϬϯϲϵϳϬ^,ͲWϬϯϲϵϳϬϭϰ Ϯ͘ϱϱϳ ůďŵĂƐƐ,ĂƌĚǁĂƌĞ WĂĐŬ͕ W<ͲWϬϯϲϵϳϬW<ͲWϬϯϲϵϳϬϭϱ Ϭ͘ϬϬϲ ůďŵĂƐƐ^ƵŶ ƵŶĚůĞ ϲΗ >ŽŶŐ ^^ϯϯϭϭϴϭ^EEͲϬϬϳϯϱ͘ϭ Ϭ͘ϯϰϲ ůďŵĂƐƐϯͬϴΗ dǁŝƐƚĞĚ ^ŚĂĐŬůĞ ϭϬŵŵϮϲϬϱϮϲ^^Ͳ^>dͲϭϬϯϱ͘Ϯ Ϭ͘ϯϱϬ ůďŵĂƐƐ,Ğǆ Žůƚ ϯͬϰΗ Ͳ ϭϬ hE ǆ ϭ ϭͬϮΗ 'Ͳϴ zĞůůŽǁ ŝŶĐϮϱϳϭϲϬ,^ͲϳϱϬͲϭϬͲϭϱϬͲϬϭͲϬϭͲϬϭϯϱ͘ϯ Ϭ͘ϬϬϮ ůďŵĂƐƐ^ƚĞĞů ĂďůĞ ϭͬϰΗ ,' ϭϮϱΖϯϭϭϭϬϮ>ͲϬϮϱͲϭϮϱͺϬͲϬϭϭϱ͘ϰ Ϭ͘ϮϮϯ ůďŵĂƐƐ,' ĂďůĞ ůĂŵƉ ϭͬϰΗϮϱϵϲϭϳ>DͲϮϱϮϱ͘ϱ ϭϲϴ͘ϴϵϳ ůďŵĂƐƐŶĐŚŽƌ WĂĐŬ͕ ZͲWϬϯϲϵϳϬZͲWϬϯϲϵϳϬϭϲ ϭϰ͘Ϭϳϱ ůďŵĂƐƐŶĐŚŽƌ ƐƐĞŵďůǇ ϭ ϭͬϮΗ ǆ ϭϴΗϮϱϵϱϬϴE,ͲϭϱϬϬͲϭϴϭϮϲ͘ϭ Ϭ͘ϳϱϱ ůďŵĂƐƐWůĂŝŶ tĂƐŚĞƌ ϭ ϭͬϮΗϮϱϳϭϯϯ&>tͲϭϱϬϬͲϬϮͲϬϮͲϬϰϮϲ͘ϭ͘ϭ Ϭ͘ϮϵϱϮϲ ůďŵĂƐƐ^ƉƌŝŶŐ >ŽĐŬ tĂƐŚĞƌ ϭ ϭͬϮΗϮϱϳϭϴϰ>KtͲϭϱϬϬͲϬϯͲϬϮͲϬϰϭϲ͘ϭ͘Ϯ ϭ͘Ϭϴϯ ůďŵĂƐƐ,Ğǆ EƵƚ ϭ ϭͬϮΗϮϱϳϭϳϰ,EdͲϭϱϬϬͲϲͲϬϰͲϬϮͲϬϰϮϲ͘ϭ͘ϯ ϭϬ͘ϭϬϰ ůďŵĂƐƐ&ϭϱϱϰŽŶĐƌĞƚĞŶĐŚŽƌϭͲϭͬϮΗyϭϴΗϮϱϵϱϬϳEKͲϬϬϭͲϭϱϬϬͲϭϴϭϲ͘ϭ͘ϰ B Skyways by Landscape Structures Inc.8131 Forney Rd.Dallas TX, 75227playlsi.com Date: Drawn by: Designed by: Approved by: Drawing: ^ŚĞĞƚ EŽ͗͘ 02/01/24 TM DG A For Approval 02/01/24 TM 400-2024-095 SO-01003700 CP036970 DG Triangle Sail ^KͲϬϭϬϬϯϳϬϬ B //DG Mike RylkoCommunity Park ϵϱϭ DĐ,ĞŶƌǇ ZĚ͘ ƵĨĨĂůŽ 'ƌŽǀĞ͕ />͕ ϲϬϬϴϵ Project No. Sheet title Sheet Size: Reference Scale:1"1/2" 1/2" 1/2" # Revision Date By Stamp: Project Info.: 'D' 34"x22" 2 Revisions Planss && Sections N Plan 1 2 3 2 31 B A 6'-0" P2'-6" 3" COVER BW 3"3" 6" 6" 1'-0" TYP QTY (6) #4 REBAR RINGS, 12" O.C.12" MIN OVERLAP QTY (9) #6 VERTICAL BAR, 5'-6" LG. QTY (3) #4 REBAR RINGS, 3" O.C.12" MIN OVERLAP 11 1/2" MIN EMBED 9" HOLD 1'-0" SURFACING 11/2"BASEPLATE 11/2"LEVELINGBED GROUT CAP TO BE INSTALLED AFTERCOLUMN INSTALLATION IN ORDER TOPREVENT RUST ACCUMULATION P2'-6" P2'-0" REBAR RING 10" SQ 1'-3" SQ 6.1.1 6.1.2 6.1.3 6.1.4 FFE SG TOF 3 1 2 4 RAPID RELEASE 5.3 3 5.5 5.25.1 HDG CLAMPS (BOTH SIDES) 11'-0" 14'-3 7/16" 15'-0" 16'-5 7/16" 11'-0" 12'-6 7/16" 15'-0" 16'-5 7/16" 13'-0" 14'-3 7/16" 3 4 2 1 1 4 2 A B 24'-0"24'-0" 24'-0" CLM-863-322-CP036970-001-P CLM-863-322-CP036970-003-P SHADE-CP036970 CLM-863-322-CP036970-002-P 20'-9 7/16" 12'-0"12'-0" FFEFFE Page 39 of 159 TEL 847.478.9700 FAX 847.478.9701 Page 40 of 159 8546 - IL, BUFFALO GROVE AMERICANRAMPCOMPANY.COMFOR REFERENCE ONLY SKATE PARK AND PUMP TRACK INSTALL BY OTHERS Page 41 of 159 SI T E A D D R E S S Pr o j e c t I D # Cl i e n t : Te c h . D r a w e r : Tr a c k D e s i g n : DA T E Cl a u d i o C a l u o r i Am e d e o G a d o t t i Bu f f a l o G r o v e , I L WW W . P R O G R E S I V E B I K E R A M P S . C O M IN P A R T N E R S H I P W I T H ID # 2 3 0 4 1 8 6 4 WW W . A M E R I C A N R A M P C O M P A N Y . C O M IN P A R T N E R S H I P W I T H Bu f f a l o G r o v e , I L - P u m p t r a c k N Specification: Total Area:7,455 sq ft Asphalt Surface:2,674 sq ft Green Area:4,781 sq ft Pump Track Length:246 ft Jump Track Length:0 ft Safety Line Length (Total):155 ft Number of Drainage Holes:2 08 - 1 2 - 2 0 2 3 NOTE: PUMPTRACK DESIGNS, RELATED DETAILS, DRAWINGS AND SPECIFICATIONS ARE THE CREATIVE PROPERTY OF THINK & BUILD VELOSOLUTIONS AND AMERICAN RAMP COMPANY AND THEIR DESIGN TEAMS. THIS INFORMATION SHALL NOT BE SHARED WITH ANY OUTSIDE PARTIES WITHOUT EXPRESS WRITTEN CONSENT FROM AN AUTHORIZED REPRESENTATIVE OF THINK AND BULD VELOSLUTIONS AND AMERICAN RAMP COMPANY. Total area Slopes Safety line Drainage hole Pump Track Platforms Access path Legend: Connections Wallride TYP. X-SECTION DETAILS TYP. DETAIL - MATERIALS SITUATIONPLAN 10 0 0 N B u f f a l o G r o v e R d , Bu f f a l o G r o v e , I L 6 0 0 8 9 702 15 Feet NATURAL GROUND +0.00 ASPHALT - h: 3 inches COMPACTED SUBGRADEAGGREGATE BASE - h: 4 inches +0 . 0 0 +0 . 0 0 +0 . 0 0 +0 . 0 0 +4 . 2 5 +4 . 2 5 +4 . 2 5 +4 . 2 5 +4 . 2 5 +4 . 2 5 +1 . 6 5 +1 . 9 5 +1 . 6 5 +0.00 +4.25+4.25 +0 . 0 0 +0 . 0 0 +0 . 0 0 +0 . 0 0 +0 . 0 0 +1 . 6 5 +1 . 0 0 +1 . 9 5 +2 . 3 0 +3 . 3 0 +2 . 3 0 +0.00+0.00 DRAINAGE HOLE -0.65 DRAINAGE HOLE -0.65 21.006 1 2 . 6 0 2 13.5 3 9 22.098 17.710 23 . 0 0 0 21 . 3 9 1 25 . 8 8 9 56.039 3 2 . 4 1 5 STARTING AREA ACCESS DRAINAGE HOLE -0.65 DRAINAGE HOLE -0.65 21.0 0 6 12.602 13.539 22.0 9 8 17.710 23.000 21.391 25.889 56.039 32.415 ** ,Ƃ Ƃ 22 21 . 3 91 3 2 . 4 3 2 1 5 666 2.60226022622.6.60601122.612 11313133539 3.539539 117710 17710100 89892258.88925.8 99039 6.039030 56.0 565 5 DRAINAGE HOLE -0.65 DRAINAGE HOLE -0 GE H 2121.0 0 600660 17.7 17.710 177101010 332.415415532.4 HOLE -0.65E -0. GE H AINAGDRAID 09 2.0 9 8 2.0 9 8 99809809 22.2.2222 223.0003.00000223..0023000 21.3921.39121.3919139991991 6" Drainage Pipe 3 12" x 12" Catch Basin RIM: 680.35 RIM: 680.35 12" x 12" Catch Basin RIM: 680.35 12" x 12" Catch Basin RIM: 680.35 Page 42 of 159 8546 - IL, BUFFALO GROVE AMERICANRAMPCOMPANY.COMFOR REFERENCE ONLY SKATE PARK AND PUMP TRACK INSTALL BY OTHERS Page 43 of 159 8546 - IL, BUFFALO GROVE AMERICANRAMPCOMPANY.COMFOR REFERENCE ONLY SKATE PARK AND PUMP TRACK INSTALL BY OTHERS Page 44 of 159 Page 45 of 159 Page 46 of 159 9,//$*(2) %8))$/2*529( ƵƌŝŶŐǇŽƵƌƚĞƐƚŝŵŽŶǇĂƚƚŚĞWƵďůŝĐ,ĞĂƌŝŶŐ͕ǇŽƵŶĞĞĚƚŽƚĞƐƚŝĨǇĂŶĚƉƌĞƐĞŶƚǇŽƵƌĐĂƐĞĨŽƌƚŚĞ^ƉĞĐŝĂůhƐĞ ďĞŝŶŐƌĞƋƵĞƐƚĞĚ͘/ŶĚŽŝŶŐƐŽ͕ǇŽƵŶĞĞĚƚŽĂĚĚƌĞƐƐƚŚĞƐŝǆ;ϲͿ^ƉĞĐŝĂůhƐĞ^ƚĂŶĚĂƌĚƐůŝƐƚĞĚďĞůŽǁ͗ ^W/>h^^dEZ^ ϭ͘dŚĞƐƉĞĐŝĂůƵƐĞǁŝůůƐĞƌǀĞƚŚĞƉƵďůŝĐĐŽŶǀĞŶŝĞŶĐĞĂƚƚŚĞůŽĐĂƚŝŽŶŽĨƚŚĞƐƵďũĞĐƚƉƌŽƉĞƌƚǇ͖ŽƌƚŚĞ ĞƐƚĂďůŝƐŚŵĞŶƚ͕ŵĂŝŶƚĞŶĂŶĐĞŽƌŽƉĞƌĂƚŝŽŶŽĨƚŚĞƐƉĞĐŝĂůƵƐĞǁŝůůŶŽƚďĞĚĞƚƌŝŵĞŶƚĂůƚŽŽƌĞŶĚĂŶŐĞƌ ƚŚĞƉƵďůŝĐŚĞĂůƚŚ͕ƐĂĨĞƚǇ͕ŵŽƌĂůƐ͕ĐŽŵĨŽƌƚ͕ŽƌŐĞŶĞƌĂůǁĞůĨĂƌĞ͖ ZĞƐƉŽŶƐĞ͗zĞƐ͕ƚŚĞƐŝƚĞŝƐĐƵƌƌĞŶƚůǇďĞŝŶŐƵƐĞĚĂƐĂƉƵďůŝĐƉĂƌŬĨŽƌƚŚĞďĞŶĞĨŝƚŽĨƚŚĞƌĞƐŝĚĞŶƚƐ ŽĨ ƚŚĞ ŶĞŝŐŚďŽƌŚŽŽĚ͘ dŚĞ ƉƌŽƉŽƐĞĚ ƉƌŽũĞĐƚ ŵĂŝŶƚĂŝŶƐ ƚŚĂƚ ƵƐĞ ĂŶĚ ƵƉĚĂƚĞƐ ƚŚĞ ĞǆŝƐƚŝŶŐ ĐŽŶĚŝƚŝŽŶƐĨŽƌĨƵƚƵƌĞůŽŶŐĞǀŝƚǇ͘dŚĞĚĞĐŝƐŝŽŶƚŽĂĚĚƚŚĞƉƵŵƉƚƌĂĐŬƚŽƚŚĞĞǆŝƐƚŝŶŐƐŬĂƚĞƉĂƌŬ ǁĂƐďĂƐĞĚŽŶĐŽŵŵƵŶŝƚǇĨĞĞĚďĂĐŬƌĞĐĞŝǀĞĚŝŶϮϬϮϯ͘ĚĚŝŶŐƚŚĞƉƵŵƉƚƌĂĐŬƚŽƚŚĞƐŬĂƚĞƉĂƌŬ ĂůůŽǁƐƌĞƐŝĚĞŶƚƐĂŶĚǀŝƐŝƚŽƌƐǁŚŽĚŽŶŽƚƐŬĂƚĞďŽĂƌĚƚŽƵƚŝůŝǌĞƚŚĞƐƉĂĐĞ͘dŚĞƉƌŽƉŽƐĞĚƐŚĂĚĞ ƐƚƌƵĐƚƵƌĞĚĞĨŝŶĞƐƚŚĞŽƵƚĚŽŽƌƐƉĂĐĞĂĚũĂĐĞŶƚƚŽƚŚĞEĂƚƵƌĞůĂƐƐƌŽŽŵƚŽĐƌĞĂƚĞĂĚǇŶĂŵŝĐĨŽĐĂů ƉŽŝŶƚĨŽƌƐŵĂůůƉƌĞƐĞŶƚĂƚŝŽŶƐŽƌŵƵƐŝĐĂůƉĞƌĨŽƌŵĂŶĐĞƐǁŚŝůĞƉƌŽƚĞĐƚŝŶŐĨƌŽŵƚŚĞƐƵŶĂŶĚƌĂŝŶ͘ Ϯ͘dŚĞůŽĐĂƚŝŽŶĂŶĚƐŝǌĞŽĨƚŚĞƐƉĞĐŝĂůƵƐĞ͕ƚŚĞŶĂƚƵƌĞĂŶĚŝŶƚĞŶƐŝƚǇŽĨƚŚĞŽƉĞƌĂƚŝŽŶŝŶǀŽůǀĞĚŝŶŽƌ ĐŽŶĚƵĐƚĞĚŝŶĐŽŶŶĞĐƚŝŽŶǁŝƚŚƐĂŝĚƐƉĞĐŝĂůƵƐĞ͕ƚŚĞƐŝǌĞŽĨƚŚĞƐƵďũĞĐƚƉƌŽƉĞƌƚǇŝŶƌĞůĂƚŝŽŶƚŽƐƵĐŚ ƐƉĞĐŝĂůƵƐĞ͕ĂŶĚƚŚĞůŽĐĂƚŝŽŶŽĨƚŚĞƐŝƚĞǁŝƚŚƌĞƐƉĞĐƚƚŽƐƚƌĞĞƚƐŐŝǀŝŶŐĂĐĐĞƐƐƚŽŝƚƐŚĂůůďĞƐƵĐŚƚŚĂƚŝƚ ǁŝůůďĞŝŶŚĂƌŵŽŶǇǁŝƚŚƚŚĞĂƉƉƌŽƉƌŝĂƚĞ͕ŽƌĚĞƌůǇĚĞǀĞůŽƉŵĞŶƚŽĨƚŚĞĚŝƐƚƌŝĐƚŝŶǁŚŝĐŚŝƚŝƐůŽĐĂƚĞĚ͖ ZĞƐƉŽŶƐĞ͗zĞƐ͕ďŽƚŚŽĨƚŚĞƐĞŝŵƉƌŽǀĞŵĞŶƚƐĂƌĞǁŝƚŚŝŶƚŚĞĞǆŝƐƚŝŶŐďŽƵŶĚĂƌŝĞƐŽĨDŝŬĞZǇůŬŽ ŽŵŵƵŶŝƚǇWĂƌŬ͘ ϯ͘dŚĞƐƉĞĐŝĂůƵƐĞǁŝůůŶŽƚďĞŝŶũƵƌŝŽƵƐƚŽƚŚĞƵƐĞĂŶĚĞŶũŽǇŵĞŶƚŽĨŽƚŚĞƌƉƌŽƉĞƌƚǇŝŶƚŚĞŝŵŵĞĚŝĂƚĞ ǀŝĐŝŶŝƚǇŽĨƚŚĞƐƵďũĞĐƚƉƌŽƉĞƌƚǇĨŽƌƚŚĞƉƵƌƉŽƐĞƐĂůƌĞĂĚǇƉĞƌŵŝƚƚĞĚŝŶƐƵĐŚǌŽŶŝŶŐĚŝƐƚƌŝĐƚ͕ŶŽƌ ƐƵďƐƚĂŶƚŝĂůůǇĚŝŵŝŶŝƐŚĂŶĚŝŵƉĂŝƌŽƚŚĞƌƉƌŽƉĞƌƚǇǀĂůƵĂƚŝŽŶƐǁŝƚŚƚŚĞŶĞŝŐŚďŽƌŚŽŽĚ͖ ZĞƐƉŽŶƐĞ͗zĞƐ͕ƚŚĞƐŝƚĞŝƐĐƵƌƌĞŶƚůǇďĞŝŶŐƵƐĞĚĂƐĂƉƵďůŝĐƉĂƌŬĨŽƌƚŚĞďĞŶĞĨŝƚŽĨƚŚĞƌĞƐŝĚĞŶƚƐ ŽĨƚŚĞŶĞŝŐŚďŽƌŚŽŽĚ͘dŚĞƉƌŽƉŽƐĞĚƉƌŽũĞĐƚŵĂŝŶƚĂŝŶƐƚŚĂƚƵƐĞĂŶĚƵƉĚĂƚĞƐƚŚĞĞǆŝƐƚŝŶŐ ĐŽŶĚŝƚŝŽŶƐĨŽƌĨƵƚƵƌĞůŽŶŐĞǀŝƚǇ ϰ͘dŚĞŶĂƚƵƌĞ͕ůŽĐĂƚŝŽŶĂŶĚƐŝǌĞŽĨƚŚĞďƵŝůĚŝŶŐƐŽƌƐƚƌƵĐƚƵƌĞƐŝŶǀŽůǀĞĚǁŝƚŚƚŚĞĞƐƚĂďůŝƐŚŵĞŶƚŽĨƚŚĞ ƐƉĞĐŝĂůƵƐĞǁŝůůŶŽƚŝŵƉĞĚĞ͕ƐƵďƐƚĂŶƚŝĂůůǇŚŝŶĚĞƌŽƌĚŝƐĐŽƵƌĂŐĞƚŚĞĚĞǀĞůŽƉŵĞŶƚĂŶĚƵƐĞŽĨĂĚũĂĐĞŶƚ ůĂŶĚĂŶĚďƵŝůĚŝŶŐƐŝŶĂĐĐŽƌĚǁŝƚŚƚŚĞǌŽŶŝŶŐĚŝƐƚƌŝĐƚǁŝƚŚŝŶǁŚŝĐŚƚŚĞǇůŝĞ͖ ZĞƐƉŽŶƐĞ͗dŚĞƐƚƌƵĐƚƵƌĞƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚŚĞƐĞƵƐĞƐǁŝůůŶŽƚŝŵƉĞĚĞ͕ƐƵďƐƚĂŶƚŝĂůůǇŚŝŶĚĞƌ͕Žƌ ĚŝƐĐŽƵƌĂŐĞƚŚĞĚĞǀĞůŽƉŵĞŶƚĂŶĚƵƐĞŽĨĂĚũĂĐĞŶƚůĂŶĚĂŶĚďƵŝůĚŝŶŐƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞ ǌŽŶŝŶŐĚŝƐƚƌŝĐƚǁŝƚŚŝŶǁŚŝĐŚƚŚĞǇůŝĞ͘ ϱ͘ĚĞƋƵĂƚĞƵƚŝůŝƚŝĞƐ͕ĂĐĐĞƐƐƌŽĂĚƐ͕ĚƌĂŝŶĂŐĞ͕ĂŶĚͬŽƌŽƚŚĞƌŶĞĐĞƐƐĂƌǇĨĂĐŝůŝƚŝĞƐŚĂǀĞďĞĞŶŽƌǁŝůůďĞ ƉƌŽǀŝĚĞĚ͖ ZĞƐƉŽŶƐĞ͗zĞƐ͕ĂĚĞƋƵĂƚĞƵƚŝůŝƚŝĞƐ͕ĂĐĐĞƐƐƌŽĂĚƐ͕ĂŶĚĚƌĂŝŶĂŐĞŚĂǀĞďĞĞŶŽƌǁŝůůďĞƉƌŽǀŝĚĞĚ͘ Page 47 of 159 ϲ͘WĂƌŬŝŶŐĂƌĞĂƐƐŚĂůůďĞŽĨĂĚĞƋƵĂƚĞƐŝǌĞĨŽƌƚŚĞƉĂƌƚŝĐƵůĂƌƐƉĞĐŝĂůƵƐĞ͕ǁŚŝĐŚĂƌĞĂƐƐŚĂůůďĞƉƌŽƉĞƌůǇ ůŽĐĂƚĞĚĂŶĚƐƵŝƚĂďůǇƐĐƌĞĞŶĞĚĨƌŽŵĂĚũŽŝŶŝŶŐƌĞƐŝĚĞŶƚŝĂůƵƐĞƐ͕ĂŶĚƚŚĞĞŶƚƌĂŶĐĞĂŶĚĞǆŝƚĚƌŝǀĞǁĂǇƐ ƚŽĂŶĚĨƌŽŵƚŚĞƐĞƉĂƌŬŝŶŐĂƌĞĂƐƐŚĂůůďĞĚĞƐŝŐŶĞĚƐŽĂƐƚŽƉƌĞǀĞŶƚƚƌĂĨĨŝĐŚĂǌĂƌĚƐ͕ĞůŝŵŝŶĂƚĞ ŶƵŝƐĂŶĐĞĂŶĚŵŝŶŝŵŝǌĞƚƌĂĨĨŝĐĐŽŶŐĞƐƚŝŽŶŝŶƚŚĞƉƵďůŝĐƐƚƌĞĞƚƐ͘ ZĞƐƉŽŶƐĞ͗dŚĞƉƌŽƉŽƐĞĚƐƉĞĐŝĂůƵƐĞĚŽĞƐŶŽƚĂĨĨĞĐƚƚŚĞĞǆŝƐƚŝŶŐƉĂƌŬŝŶŐůĂǇŽƵƚŽĨDŝŬĞZǇůŬŽ ŽŵŵƵŶŝƚǇWĂƌŬ͘ Page 48 of 159 VILLAGE OF BUFFALO GROVE During your testimony at the Public Hearing, you need to testify and present your case for the variance being requested. During your testimony, you need to address the three (3) Variation Standards listed below: Criteria for Zoning Variation. A. The regulations of this Title shall not be varied unless findings of fact are made based upon evidence presented at the hearing that: 1. The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations of the zoning district in which it is located except in the case of residential zoning districts; Response:The addition of the pump track to the skate park area will open it up for use to residents and visitors who prefer bikes and/or scooters to skateboards. The addition of the shade structure will improve the user experience for visitors to the Nature Classroom and provide additional space to improve program offerings. 2. The plight of the owner is due to unique circumstances; Response:The amenities in the park are outdated, the proposed variations will help modernize and keep the park current for continued and improved use. 3. The proposed variation will not alter the essential character of the neighborhood Response:The park and its current amenities remain intact; the proposed variation enhances what is already there. Page 49 of 159 Stormwater Management Narrative Rylko Park Skate Park Pump Track Addition Buffalo Grove, Illinois July 26, 2024 The following is a summary report of the stormwater management improvements proposed in conjunction with the skate park pump track addition at Rylko Park, located at 1000 N Buffalo Grove Road in the Village of Buffalo Grove, Illinois. The proposed improvements are in compliance with the stormwater requirements of the Village of Buffalo Grove and Lake County Watershed Development Ordinance (LCWDO). Overview of Site and Past Developments The project site is located at the northeast corner of the 75.4-acre park near the southwest intersection of Deerfield Parkway and North Buffalo Grove Road. The project site is located outside of the floodplain and wetlands surrounding Farrington Ditch. The existing site contains a skate park, a hockey court, basketball courts, pickleball courts, a soccer field, a parking lot, and pathways. In 1998, LCSMC permitted the west site improvements of the park under WDP #C94-06-053a. The WDP permit outlines storm water management design data for the entire park site. Per this permit, there was 0.2804 acre-feet of excess floodplain and detention storage volume for the park. The northeast park improvements in 2018 deducted 0.019 acre-feet of storage from the 0.2804 acre-feet of excess storage with the removal of the sand volleyball courts and installation of eight pickleball courts. This leaves 0.2614 acre-feet of remaining excess floodplain and detention storage volume for the park. Proposed Condition and Stormwater Management The 2024 proposed development includes removing the existing pitch wall and replacing it with lawn and installing a new skate park pump track north of the existing skate park. The new impervious area for the proposed park has increased by 0.05 acres. The impervious area coverage within the existing conditions of the northeast site based on available site topography has been reviewed. Below is a table that compares the impervious and pervious coverage of the design data from WDP #C94-06-053a, the existing conditions, and the proposed conditions. Impervious and Pervious Coverage at Northeast Site Total Impervious Pervious Design Data from WDP #C94-06-053a 10.50 Ac 3.32 Ac 7.18 Ac 2024 Existing Conditions 10.50 Ac 3.03 Ac 7.47 Ac 2024 Proposed Conditions 10.50 Ac 3.08 Ac 7.42 Ac Based on the table, there is 0.24 acre of remaining impervious coverage for other future developments before additional detention storage is required. Per the attached Floodplain Plan from WDP #C94-06-053, the base flood elevation (BFE) at the inline skating rink is 691.38 in the NGVD 29 datum, which translates to 681.11 in the NAVD 88 datum. The existing 0.2614 acre-feet of storage volume available in the park as indicated earlier stays the same with the proposed 2021 park improvements. This narrative is prepared by: Gewalt Hamilton Associates, Inc. Kevin Dumiter Thomas A. Ryhlik, P.E. Civil Engineer Intern Senior Engineer Enclosed: Rylko 2024 Skate Park, Floodplain Plan from WDP #94-06-053, and Park Site Drainage Plan from WDP #C94-06- 053a Page 50 of 159 Page 51 of 159 Page 52 of 159 Page 53 of 159 Page 54 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 8.c. O-2024-087 Ordinance Approving a Sign Variation to Install an Electronic Message Board Sign at 450 McHenry Road Contacts Liaison: Trustee Weidenfeld Staff: Nicole Woods Staff Recommendation Staff recommends approval. Recommended Motion I move to approve an Ordinance approving a sign variation to install an electronic message board sign at 450 McHenry Road. Summary See attached memorandum Strategic Alignment Guiding Principle Principle 3: Plan and Invest in the Future Goal Goal 4: Vibrant and innovative community: leading edge File Attachments 1. Memo - 450 McHenry Rd 2. Draft Ordinance - 450 McHenry Rd 3. Exhibit B. Plan Set 4. Exhibit C. Draft PZC Minutes Sept 4, 2024 Page 55 of 159 Page 1 of 2 DATE:September 4, 2024 TO:Village Manager Dane Bragg FROM:Nicole Woods, Community Development Director Andrew Binder, Associate Planner SUBJECT:450 McHenry Road – Culver’s Electronic Message Board Sign RECOMMENDATION Staff recommends that the Village Board adopt an Ordinance granting approval of a variation to Title 14 (Sign Code), Section 14.20.070 of the Village of Buffalo Grove Municipal Code to allow an electronic message board sign for Culver’s Restaurant located at 450 McHenry Road, subject to the conditions in the attached Ordinance. PROJECT BACKGROUND Culver’s Restaurant is seeking a sign variation to install an electronic message board sign on the existing ground sign at 450 McHenry Road, as shown in Figure 1. Culver’s plans retain the monument base and replace the current sign face with new channel letters and adding an electronic message board, as shown in Figure 2. Culver’s has indicated that this change is important to maintain its branding, public identity, marketing, and visual imaging. All electronic message board signs require a variation as outlined in the Village’s Sign Code. PLANNING & ZONING ANALYSIS Electronic signs are becoming more commonplace and have been approved with other commercial properties in the community. The proposed sign meets the sign code requirement regarding signage size and setbacks. Per Code requirements, electronic message board signs are not allowed to face a single-family zoned district or use. The proposed location of the electronic message board sign complies with this MEMORANDUM Ground Sign Figure 1: Subject Property with location of Ground Sign Figure 2: Proposed Sign Page 56 of 159 Page 2 of 2 requirement as it is positioned perpendicular to the residential district near the property. The electronic message board sign will adhere to the standards set forth in the Sign Code requirements, including limitations on display and brightness. The existing landscaping around the ground sign will remain, as shown in Figure 3. No other changes to the site or its use are proposed with this request. PUBLIC HEARING COMMENTS There was one public comment received in advance of the public hearing, which expressed a concern related to light pollution. No additional concerns were expressed during the public hearing regarding this request. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC unanimously recommended approval of the Sign Code variation for Culver’s Restaurant at 450 McHenry Road, subject to the following conditions: 1. The ground sign shall be modified in accordance with the documents and plans submitted as part of this petition. 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. Figure 3: Existing Ground Sign with landscaping Page 57 of 159 Page 1 of 5 WHEREAS the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS the real property (“Property”) is commonly known as 450 McHenry Road, Buffalo Grove, Illinois and is hereinafter legally described in Exhibit A; and WHEREAS Springfield Signs, on behalf of Culver’s Restaurant, (“Petitioner”) is seeking a variation from Section 14.20 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of installing an electronic message board sign on the existing ground sign at 450 McHenry Road; and WHEREAS the Planning & Zoning Commission held a public hearing on September 4, 2024, concerning the Petition for the Sign Variation; and WHEREAS the Planning & Zoning Commission made findings of fact and determined that the petition meets the criteria for Sign Variations as set forth in the Buffalo Grove Sign Code, and as described in the minutes attached hereto as Exhibit C; and WHEREAS the Planning & Zoning Commission voted 5-0 to recommend approval of the requested Sign Variation; and WHEREAS the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested Sign Variation is in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code); and 1. The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and 2. The granting of the requested variance would not be materially detrimental to the property owners in the vicinity; and 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020 WHEREAS, the proposed sign shall be constructed in accordance with and pursuant to the following exhibits: ORDINANCE 2024-xxx AN ORDINANCE GRANTING VARIATION FROM THE BUFFALO GROVE SIGN CODE TO ALLOW AN ELECTRONIC MESSAGE BOARD SIGN AT 450 MCHENRY ROAD Culver’s Restaurant, 450 McHenry Road Page 58 of 159 Page 2 of 5 EXHIBIT A Legal Description of the Property EXHIBIT B Plan Set EXHIBIT C Draft Minutes from the Sept 4, 2024 Planning & Zoning Commission Meeting NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Corporate Authorities hereby adopt a proper, valid, and binding ordinance approving a variation to Title 14 (Sign Code), Section 14.20.070 of the Village of Buffalo Grove Municipal Code to allow the installation of an electronic message board sign for Culver’s Restaurant located at 450 McHenry Road, subject to the following conditions: 1. The ground sign shall be modified in accordance with the documents and plans submitted as part of this petition. 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 PUBLISHED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President Page 59 of 159 Page 3 of 5 EXHIBIT A Legal Description Culver’s Restaurant 450 McHenry Road SUBJECT PROPERTY COMMON ADDRESS: 450 McHenry Road Lot 2 in Belmont Village – Buffalo Grove, Being a Subdivision of Part of the West Half of Section 33, Township 43 North, Range 11 East of the third principal meridian, according to the plat thereof recorded July 11, 2001, as document 4723588, in Lake County, Illinois. PIN: 15-33-111-003 Page 60 of 159 Page 4 of 5 EXHIBIT B Plan Set Culver’s Restaurant 450 McHenry Road Page 61 of 159 Page 5 of 5 EXHIBIT C Draft Minutes from September 4, 2024, Planning & Zoning Commission Meeting Culver’s Restaurant 450 McHenry Road Page 62 of 159 July 26, 2024 Village of Buffalo Grove, IL Fifty Raupp Blvd. Buffalo Grove, IL 60089 Culver’s Restaurant 450 McHenry Rd. Buffalo Grove, IL 60089 RE: EMC Variation Request Culver’s located at 450 McHenry Rd. would like to request a sign variation to update their existing freestanding monument sign by removing the existing Culver’s sign cabinet and install their most update Brand Standard signage by adding a Culver’s channel letter sign along with an electronic message center (EMC) that will provide a fresh new look. 1.The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and Response: Culver’s is a nationally recognized restaurant, and with that comes Brand Standards consistencies. The Brand Standard format for Culver’s is to be consistent with branding, public identity, public wayfinding, public safety, marketing, and visual imaging throughout the entire chain. Electronic message center (EMC) not only allow businesses to take advantage of technology available, but the dynamic output allows a business to be competitive in the marketplace. Culver’s Brand Standard requires “Flavor of the Day” messaging. Color is relevant to any safety concerns as the world is full of color. Culver’s request for the electronic message center (EMC) design will complement the modern look and feel of the physical building. Denial of this request will result in lack of branding, public identity, marketing, visual imaging, and providing public knowledge of their “Flavor of the Day”. Page 63 of 159 2. The granting of the requested variance would not be materially detrimental to the property owners in the vicinity; and Response: The granting of the requested variance would not be materially detrimental to the property owners in the vicinity. The variation request for the electronic message center (EMC) is no different thank any other sign in the are and will be in harmony with the surrounding businesses. 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and Response: The unusual conditions applying to Culver’s property do not apply generally to the other properties in the Village as Culver’s conditions are specific to their Brand Standard requirements by offering “Flavor of the Day” messaging on their electronic message center. 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020. Response: Our request is harmonious and does not interfere with the overall intent of the purpose of this Title pursuant to Section 14.04.020. Our request recognizes the need for adequate identification, advertising, and communication within the community that is structurally sound, well maintained, and attractive in appearance. Culver’s will oblige to Section of the Code 14.20.070 Electronic Message Centers. B. Where there is insufficient evidence, in the opinion of the Planning & Zoning Commission, to support a finding under subsection (A), but some hardship does exist, the Planning & Zoning Commission may consider the requirement fulfilled if: 1. The proposed signage is of particularly good design and in particularly good taste; and Page 64 of 159 Response: Culver’s Brand Standard signs are modest in sizing and color. Culver’s overall concept is to have an architecturally attractive appearance that will complement the modern look and the feel of the physical building. 2. The entire site has been or will be particularly well landscaped. Response: Yes, the entire site will be well landscaped. Electronic message center (EMC) are safer to our employees and are programmable to meet City requirements along with automatic dimming for day-time and night-time hours for public safety. Visual knowledge from the electronic message center (EMC) provides proper way finding and improves public safety to the public traveling along McHenry Rd. Images on an electronic message center (EMC) are a better communication tool than text for the following reasons: • Pictures (graphics) are more universal allowing quicker comprehension of message (safer messaging). • Picture (graphics) overcome language barriers (tourist or foreign nationals can better understand business function). • Pictures overcome learning disabilities or education discrepancies and enhance the experience and comprehension of the message to those who otherwise may miss the message. • A picture is worth a thousand words. • Product/Consumer education is enhanced with pictures and graphics. The requested variation is minimum and reasonable for use to our business. Granting our request would not be detrimental to the public’s health, safety, and welfare. The general welfare of the community is better served when product and customer service messages are readily available. We are respectfully asking for you to review our request, see our need, and approve our Conditional Use Permit. Kind Regards, Page 65 of 159 Lora Trent Lora Trent Springfield Sign 4825 E Kearney St. Springfield, MO 65803 loram@springfieldsign.com 417-862-2454 Page 66 of 159 VILLAGE OF BUFFALO GROVE Community Development Department Fifty Raupp Blvd Buffalo Grove, IL 60089 Phone: 847.459.2530 Fax: 847.459.7944 Sign Code – Variation Standard RESPONSE TO STANDARDS During your testimony at the Public Hearing you need to testify and present your case for the variance being requested. During your testimony you need to affirmatively address the six (6) standards listed below. The Planning & Zoning Commission is authorized to grant variations to the regulations of the Sign Code (Chapter 14.40) based upon findings of fact which are made based upon evidence presented at the hearing that: 1. The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and Response: Please see attached 2. The granting of the requested variance would not be materially detrimental to the property owners in the vicinity; and Response: Please see attached 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and Response: Please see attached 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020. Response: Please see attached B. Where there is insufficient evidence, in the opinion of the Planning & Zoning Commission, to support a finding under subsection (A), but some hardship does exist, the Planning & Zoning Commission may consider the requirement fulfilled if: 1. The proposed signage is of particularly good design and in particularly good taste; and Response: Please see attached 2. The entire site has been or will be particularly well landscaped. Response: Please see attached Additional information can be found at the Village’s Sign Code Regulations webpage: https://library.municode.com/il/buffalo_grove/codes/code_of_ordinances?nodeId=TIT14SICO_CH14.40VAAP Page 67 of 159 10.0' EXISITNG MONUMENT SIGN TO HAVE REFACE AND EMC ADDED M C H E N R Y R O A D T O W N P L A C E C I R . SCALE 1" = 40' Cl i e n t : Cu l v e r F r a n c h i s i n g S y s t e m , I n c . 54 0 W a t e r S t r e e t Pr a i r i e d u S a c , W I 5 3 5 7 8 p ( 6 0 8 ) 6 4 3 - 7 9 8 0 Sh e e t N u m b e r : 1 O F 1 Pr o j e c t N u m b e r : Dr a w n B y : Re v i e w e d B y : Da t e : SP R I N G F I E L D S I G N 48 2 5 E . K e a r n e y S t . Sp r i n g f i e l d , M O 6 5 8 0 3 (4 1 7 ) 8 6 2 - 2 4 5 4 8- 2 8 - 2 4 LO C A T I O N : BU F F A L O G R O V E , I L . NE W C U L V E R ' S - S I G N A G E 45 0 M C H E N R Y R O A D BU F F A L O G R O V E , I L . 6 0 0 8 9 SI G N P L A C E M E N T P L A N MW CL H 54 0 1 2 CU L V E R F R A N C H I S I N G S Y S T E M , I N C . N Page 68 of 159 SIGN PACKAGE PROPOSAL Culver’s 450 McHenry Rd Buffalo Grove, IL 60089 RE-IMAGE PRESENTED TO: 06/25/24 - Preliminary 8/1/24 - EMC Notes added DATE PREPARED: Wisconsin Dells, WI Page 69 of 159 NOTES SITE SURVEY INFO MONUMENT MONUMENT RE-IMAGE BUFFALO GROVE, IL *SCALE AND COLORS NOT REPRESENTATIVE FROM EMAIL ATTACHMENTS *ALL MEASUREMENTS ARE APPROXIMATE SCALE: 3/8” = 1’ Culver’s script channel letters are LED infernally illuminated Watchfire RGB full color Electronic Message Center (EMC) with RF wireless communication Amber EMC option available Broadband communication option available UL marked product SCOPE OF WORK OVAL: 60.00” X 99.00” = 32.40 SF (MATH.) EMC: 29.00” X 75.00” = 15.10 SF PATTERN EXISTING:YES SITE SURVEY RECEIVED: - REMOVE EXISTING CULVER’S OVAL CABINET - INSTAL 2 NEW CULVER’S SL-17 SCRIPT CHANNEL LETTERS - INSTAL 2 NEW WATCHFIRE FULL COLOR 10MM RGB 2’-5” X 8’-3” EMC CABINET Proposed Signage EXISTING SCALE: N.T.S. NO NIGHT VIEW SCALE: N.T.S. NOTES: SITE SURVEY INFO FIELD VERIFIED SURVEY EXISTING:NO DATE SURVEY RECEIVED: SALES PERSON: MARK WESSELL AO: 54012 DESIGNED BY: J KROEGER DATE CREATED / REVISION HISTORY 6/25/24 - NEW 8/1/24 - EMC info This drawing is Copyrighted material, it remains the property of Springfield Sign & Graphics Inc. unless otherwise agreed upon in writing. It is unlawful to use this drawing for bidding purposes, nor can it be reproduces, copied or used in the production of a sign without written permission from Springfield Sign. T h i s i s a n a r t i s t i c r e n d i t i o n a n d f i n a l c o l o r s / s i z e s m a y v a r y f r o m t h a t d e p i c t e d h e r e i n . 2019 Springfield Sign & Graphics Inc., Springfield Sign SIZING IS APPROXIMATE SITE SURVEY REQUIRED 66.00” 72.00” QTY-1 SL-14(31.00” X 66.00”) = 14.21 SF QTY-1 SL-17(33.81” X 72.00”) = 16.91 SF 114.00” ESTIMATED 72 . 0 0 ” E STI M A TE D 99.00” 72.00” 30 . 3 3 ” 29 . 0 0 ” SL-17: 72” X 33.81” = 16.91 SF EMC: 29” X 99” = 19.93 SF NOTES: 1. Messages and Text. - Shall be limited to a display of on-premises activity only, plus date, time, temperature, and community event information. - Transition from one message to another shall be instantaneous, without movement or other transition effects between messages. - Text shall be uniform in color, appearance, and a maximum of 9.25 inch character text any one time. - Messages, including single and multiple lines of text, shall not change more frequently than once every 20 seconds. 2. Display and Brightness. - Signs shall not display any video, animation or moving pictures or simulate any movement or the optical illusion of movement of any part of the sign text, design or pictorial segment, including the movement of any illumination or the flashing or varying of light intensity. - The Electronic message sign shall be equipped with both a programmed dimming sequence as well as an additional overriding mechanical photocell that adjusts the brightness of the display to the ambient light at all times of day. Such programming and mechanical equipment shall be set so that the Electronic message sign, at night or in overcast conditions, will be no more than forty percent of the daytime brightness level Page 70 of 159 Hardware photocell enables a Watchfire sign to adjust sign brightness for the periodic change of outdoor ambient light: as the amount of outdoor light changes, the brightness of the sign changes. The relationship between ambient light and sign brightness is directly proportional. During periods of low ambient light, sign brightness will be low. Throughout phases of high ambient light, sign brightness will be high. Below is a chart showing the relationship between outdoor lighting conditions and sign brightness. Billboard Brightness with Outdoor Lighting Conditions 0.0 1000.0 2000.0 3000.0 4000.0 5000.0 6000.0 7000.0 8000.0 9000.0 10 100 1000 10000 100000 Outdoor Lighting Conditions Si g n B r i g h t n e s s ( % ) Looking at the graph above, 100% sign brightness translates to 7000-7500 NITs for Watchfire Digital Outdoor signs. 100% sign brightness equates to 9000-10000 NITs for On Premise signs. Watchfire has designed its software to react gradually with the photocell; changes in sign brightness are based upon an average of photocell readings, not instantaneous values. This is extremely useful during periods of brief cloud cover. The sign will not dim as soon as a cloud passes overhead. Instead, the sign software will take an average of the overall lighting conditions outside and adjust the sign brightness against that average. In addition, there are 100 brightness levels in the photocell. This provides excellent reaction to the variation in outdoor ambient light. PHOTOCELL FACT SHEET 0 Night Sunrise/Sunset Overcast/Rain Cloudy Sunny 100 50 25 75 Page 71 of 159 Standard Watchfire Features Application Advertising and branding Module type Smart Module – fully self contained LED encapsulation Fully encapsulated Compliance information UL48, CUL48; FCC Class A compliant Environmental rating IP 65 per face Ventilation 5" cabinet: front ventilation; 8" cabinet: cross-ventilation or rear ventilation (over 7' height) Power 120 or 240 volt single phase 60Hz Cabinet construction Extruded aluminum, precision mitered solid weld corners Cabinet depth Front-vent signs - 5"/101.6mm; Cross-vent & rear-vent signs - 8"/203mm Service access Front or optional rear access Software Proprietary Ignite®; Integrates with digital signage players via Ignite live video option Cabinet temperature rating -40° F to +140° F (-40°C to +60°C) Electronics temperature rating -40° F to +185° F (-40°C to +85°C) Thermal control Automatic shut-down if temperature exceeds 140°F (60°C) Color temperature 6500° Kelvin fixed Dimming Photocell, auto-adjustment from 1% - 100% brightness; Software backup Electronic validation Accurate proof of performance on XVS Signs LED type Nichia Security Security HASP & password protected User interface Web & stand alone PC application Graphics compatibility Import capability from most AVI sources; BMP, GIF, JPG and other graphic file types Video compatibility PAL, NTSC, Live Video capable on XVS Video formats With Ignite 11.3 or newer, most AVI & WMV formats; Options include component, VGA, DVI, HDMI Weatherproofing Tested to a continuous, 95°F (35°C), 7.2 ph salt fog Windload rating Complies with IBC 2006/2009 standards Self-diagnostic monitoring & reporting Advanced on-demand or automated diagnostics available Technical Specifications XVS Series Model number XVS 10mm Pixel pitch 10.16mm (0.4") Optimized pixel pitch True 10mm Pixel density per sq. ft.900 Pixel density per sq. meter 9,687 LEDs per sq. ft.2,700 LEDs per sq. meter 29,062 Pixel configuration SMD 3-in-1 Max brightness 7,000 NITS Matrix configuration 30 x 30 pixels Module H x W 12" x 12" Horizontal viewing angle 150° Vertical viewing angle +15°/-45° Weight per module 5" cabinet - 3.95 lbs; 8" cabinet - 4.25 lbs (Video) processing Video frame grabber on live video option Calibration Whole-sign color calibration: color and brightness Minimum viewing distance 28 ft Live Video capable Yes Video frame rate Up to 60 FPS Color capability 73.78 quintillion Character height 2.8" & larger Detailed Specification Sheet 10MM COLOR LED SIGN Specifications are subject to change without prior notice. Copyright ©2014 1015 Maple Street :: Danville IL 61832 800-637-2645 :: watchfiresigns.com Page 72 of 159 Page 73 of 159 Page 74 of 159 Page 75 of 159 Page 76 of 159 Page 77 of 159 Page 1 of 2 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 8.d. R-2024-21 Resolution Approving Ratification of the ILAG Organized Retail Crime Grant Award Contacts Liaison: Trustee Cesario Staff: Brian Budds Staff Recommendation Staff recommends approval. Recommended Motion I move to approve the resolution ratifying the ILAG Organized Retail Crime Grant Award Summary Recommendation Staff recommends the Village Board approve a Grant Agreement between the Office of the Illinois Attorney General and the Village of Buffalo Grove pending final review and approval of the Village Attorney. This award will allow for partial reimbursement of the initial investment of the Police Department’s Flock Safety Cameras. Background On Tuesday, August 27, 2024, the Police Department was notified of a $30,000 award from the Office of the Illinois Attorney General’s Organized Retail Crime Grant. This competitive funding opportunity was established to partially reimburse Illinois law enforcement agencies for equipment leased or purchased for the purpose of combating organized retail crime. The Police Department has partnered with Flock Safety to install and operate Automatic License Plate Readers throughout the village. This award will be used as partial reimbursement for the 1st year of that contract. Strategic Alignment Guiding Principle Principle 1: Financially Responsible and Sound Page 78 of 159 Page 2 of 2 Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services File Attachments 1. Draft - ILAG Organized Retail Crime Grant Resolution 2. Exhibit A - ILAG Organized Retail Crime Grant Doc Page 79 of 159 Page 1 of 1 WHEREAS the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, On Thursday, August 27, 2024, the Police Department was notified of a $30,000 award from the Office of the Illinois Attorney General’s Organized Retail Crime Grant. This competitive funding opportunity was established to partially reimburse Illinois law enforcement agencies for equipment leased or purchased for the purpose of combatting organized retail crime; and WHEREAS this competitive funding opportunity was established to partially reimburse Illinois law enforcement agencies for equipment leased or purchased to combat organized retail crime. The Police Department has partnered with Flock Safety to install and operate Automatic License Plate Readers throughout the village. This award will be used as partial reimbursement for the first year of that contract. NOW THEREFORE BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The foregoing recitals are hereby adopted, incorporated, and made a part of this Resolution as if fully set forth herein. SECTION 2. The Grant Agreement between the Village of Buffalo Grove and the Office of the Illinois Attorney General, attached hereto as Exhibit A, is hereby ratified and approved. SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President RESOLUTION 2024-xx A RESOLUTION TO RATIFY THE GRANT AGREEMENT BETWEEN THE OFFICE OF THE ILLINOIS ATTORNEY GENERAL AND THE VILLAGE OF BUFFALO GROVE Page 80 of 159 OFFICE OF THE ATTORNEY GENERAL STATE OF ILLINOIS KWAME RAOUL ATTORNEY GENERAL ORGANIZED RETAIL CRIME GRANT PROGRAM GRANT AGREEMENT 25-0495ORC This agreement entered into this____day of _______, 2024, by and between the State of Illinois represented by the Attorney General of the State of Illinois, hereinafter referred to as Administrator, and, Village of Buffalo Grove, an Illinois governmental agency hereinafter referred to as Grantee, witnesseth: WHEREAS, pursuant to Article 38, Section 30 of Public Act 103-0589, effective July 1, 2024 (the Public Act), the Illinois General Assembly has appropriated from the General Revenue Fund to the Attorney General the sum of $5,000,000, or so much thereof as may be necessary, for grants to law enforcement agencies to investigate and prosecute organized retail crime. WHEREAS, Grantee has submitted to the Administrator a grant proposal dated, not signed, together with plans and specifications State of Illinois, as contemplated by the Public Act; and WHEREAS, the grant proposal is acceptable to the Administrator and appears to comport with all applicable standards and procedures; and WHEREAS, the Administrator desires that Grantee perform services as hereinafter set forth in accordance with the terms and conditions hereinafter provided; NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the Public Act and in consideration of Grantee's representations contained in its grant proposal dated, not signed, and of the benefits to accrue to the People of the State of Illinois from the accomplishment of the project detailed in said grant proposal, the parties hereto mutually promise and agree as follows: Page 81 of 159 Page 2 of 13 1. TERM. The term of this Agreement is for a period of 12 months, commencing July 1, 2024, and ending June 30, 2025, unless sooner terminated as herein provided. 2. PROVISION OF SERVICES AND GRANT ADMINISTRATION. Grantee agrees as follows: (a) Grantee shall operate a program in accordance with "Program Description and "Clients Served" of the application submitted to the Administrator; (b) Grantee shall use $30,000.00 as outlined in the Budget of the application. Funds are available to program expenditures as shown in the Budget, Exhibit A. (c) Grantee shall maintain an accounting system that substantially comports with the requirements set forth in the provisions of Title 89, Section 1100.200 of the Illinois Administrative Code (89 Ill. Adm. Code §1100.200); (d) Grantee shall submit to the Administrator financial and activity reports each quarter covering the previous three (3) month period. Such reports shall be on forms specified by the Administrator. All reporting forms must be received by the Administrator no later than fifteen (15) days following the end of the reporting period. Such reports shall substantially comport with Title 89, Section 1100.270 (a) and (b) of the Illinois Administrative Code (89 Ill. Adm. Code §1100.270 (a) and (b)). Failure to comply with the deadlines for filing reports may result in the delay of payment, the withholding or suspension of the distribution of funds, or the termination of this Agreement. (e) Grantee shall permit agents of the Administrator to inspect the financial records of Grantee as they relate to this Agreement; and (f) Grantee shall permit agents of the Administrator to enter the premises of Grantee to observe the operation of Grantee's program. The Administrator shall give Grantee reasonable notice of intent to enter for purposes of observing, and such observation shall not unreasonably interfere with the conduct of Grantee in the providing of its services. 3. GRANT AWARD. Administrator agrees to contribute and provide financial support to Grantee in the amount of $30,000.00. Grantee agrees to use such funds solely for the provision of services as specified in paragraph 2 of this Agreement and strictly in accordance with the project budget, which is attached hereto, marked as "Exhibit A," and by reference incorporated herein, unless Grantee has otherwise modified the program or provision of services, in accordance with paragraph four (4) of this Grant Agreement. Administrator shall complete processing before September 30, 2024, on the conditions that sufficient funds have been deposited and that such funds have been appropriated for the purposes of this Agreement by the General Assembly of the State of Illinois and are available to the Administrator for disbursement for purposes of this Grant Agreement, and the Grantee has signed, notarized and returned an Agreement document to the Administrator prior to the processing date. Page 82 of 159 Page 3 of 13 4. MODIFICATION OF PROGRAM. Grantee shall not change, modify, revise, alter, amend, or delete any part of the services it has agreed to provide or change, alter, or extend the time constraints for the provision of such services as provided herein unless it shall have first obtained the written consent for such change, modification, revision, alteration, amendment, deletion, or extension from the Administrator. Furthermore, unless Grantee obtains the prior written consent of the Administrator, Grantee shall not do or cause to be done any of the following: (a) Incur any expense or financial obligation from the grant award except as authorized by and provided in paragraph 2 and the project budget, which is attached hereto, marked as "Exhibit A," and by reference incorporated herein; (b) Incur expenses or financial obligations from such grant award in any line item category of such project budget in excess of the amount provided in such line item category; or (c) Transfer any money from one line item category of such project budget to another line item category of such project budget except that a total amount of less than $1,000 may be transferred within the budget without prior consent if done substantially in accordance with the requirements and restrictions of Title 89, Sections 1100.230 (e) (2) (A) – (E) of the Illinois Administrative Code (89 Ill. Adm. Code §1100.230 (e)(2)(A) – (E)). 5. ASSIGNMENT. Grantee shall make no assignment of this Agreement or of any right accruing under this Agreement or of any monies granted to Grantee pursuant to this Agreement without the written consent of the Administrator. 6. TERMINATION OF AGREEMENT. This Agreement may be terminated and canceled for cause by the Administrator, by giving written notice to Grantee thirty (30) days in advance of such termination and cancellation, delivered by certified mail, return receipt requested, to Grantee as hereinafter provided. In the event that this Agreement is terminated prior to the expiration date, Grantee shall promptly return to Administrator all unexpended or lapsed funds, as provided in the rules promulgated by the Administrator for the implementation of the Organized Retail Crime Program. 7. EXPENDITURE OF GRANT FUNDS. (a) All grant funds awarded hereunder shall be expended within the term of this Grant Agreement. Any grant funds not expended or legally obligated by the end of the term of this Grant Agreement must be returned to the Administrator within forty-five (45) days after the end of the term of this Grant Agreement. This Grant Agreement is subject to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et seq.) (b) Grantee agrees that neither it nor its employees shall: 1) knowingly use grant funds, or good or services purchased with grant funds, to engage, either directly or indirectly, in a prohibited political activity; or Page 83 of 159 Page 4 of 13 2) be knowingly compensated from grant funds for time spent engaging in a prohibited political activity. For purposes of this paragraph, "prohibited political activity" has the meaning established in Section 1-5 of the State Officials and Employees Ethics Act (5 ILCS 430/1-5). Grantee acknowledges that a knowing violation of this paragraph is a business offense, and that Grantee may be fined up to $5,000. 8. SEVERABILITY. This Agreement and all provisions hereof are intended to be whole and entire, and no provision or any part hereof is intended to be severable. This Agreement contains all the terms and conditions agreed upon by the parties hereto, and no other Agreements, oral or otherwise, regarding the subject matter of the Agreement, shall be deemed to exist or bind any party hereto. 9. CHARITABLE ORGANIZATION STATUS. Grantee certifies that it is not a charitable organization subject to Illinois' Charitable Trust Act (760 ILCS 55/1 et seq.) and the Solicitation For Charity Act (225 ILCS 460/0.01 et seq.), and, if subject to either of these Acts, that all appropriate registration materials and annual reports have been filed with the Attorney General's Charitable Trust Bureau. Grantee, if subject to either of these Acts, agrees to notify the Administrator of the filing of appropriate registration materials and annual reports with the Attorney General's Charitable Trust Bureau that occurs after the date of this Agreement. Failure to timely submit all appropriate materials and reports to the Charitable Trust Bureau may result in the delay of payment, the withholding or suspension of the distribution of funds, or the termination of this Agreement. CONFLICT OF INTEREST. Grantee agrees to comply with the provisions of the Illinois Procurement Code (Procurement Code) prohibiting conflicts of interest (30 ILCS 500/50- 13) and the Attorney General's rules relating to ethics (44 Ill. Adm. Code §§1300.5013 through 1300.5035); and all the terms, conditions, and provisions of those sections apply to this Agreement and are made a part of this Agreement the same as though they were incorporated and included herein. 10. DISCRIMINATION. (a) The provisions of Public Works Employment Discrimination Act (775 ILCS 10/0.01 et seq.) are applicable to this contract. (b) Grantee hereby agrees to: 1) Refrain from unlawful discrimination and discrimination based on citizenship status in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; 2) Comply with the procedures and requirements of the regulations of the Department of Human Rights concerning equal employment opportunities and affirmative action; and Page 84 of 159 Page 5 of 13 3) Provide such information, with respect to its employees and applicants for employment, and assistance as the Department of Human Rights may reasonably request. 775 ILCS 5/2-105. (c) The Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the regulations promulgated thereunder (28 C.F.R. §35.130), hereinafter collectively referred to as the "ADA," prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit, or service. As a condition to this Special Project Grant Agreement, Grantee certifies that services, programs, activities provided under this Special Project Grant Agreement are and will continue to be in compliance with the ADA. 11. SEXUAL HARASSMENT POLICIES. Grantee agrees to establish and maintain written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of "sexual harassment" under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the grantee's internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and the Human Rights Commission; and (vii) protection against retaliation as provided by section 6-101 of the Illinois Human Rights Act (775 ILCS 5/6-101). 775 ILCS 5/2-105(A)(4). 12. IMMIGRATION REFORM AND CONTROL ACT OF 1986. Grantee hereby certifies that, to the extent applicable to this Agreement, Grantee has complied with the provisions and requirements of the Immigration Reform and Control Act of 1986 (Public Law 99-603, effective November 6, 1986). 13. BRIBERY. Grantee hereby certifies that neither it nor any of its authorized agents has been convicted or made an admission as a matter of record of having bribed or attempted to bribe an officer or employee of any federal, State, or local governmental entity. 30 ILCS 500/50-5. Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 14. FELONY CONVICTION. Grantee certifies that it is not barred from being awarded a contract or subcontract under Section 50-10 of the Procurement Code (30 ILCS 500/50-10), which prohibits a person or business convicted of a felony from doing business with the State of Illinois or any State agency from the date of conviction until five (5) years after the completion of the sentence for that felony, unless the person(s) held responsible by a prosecutorial office for the facts upon which the conviction was based has no involvement with the business. Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 15. SARBANES-OXLEY ACT. Grantee certifies that it is not barred from being awarded a contract under Section 50-10.5 of the Procurement Code (30 ILCS 500/50-10.5), which prohibits a business from bidding on or entering into a contract or subcontract under the Procurement Code, if the business or any officer, director, partner, or other managerial agent of Page 85 of 159 Page 6 of 13 the business has been convicted of a felony under the Sarbanes-Oxley Act of 2002 (15 U.S.C. §7201 et seq.) or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953 (815 ILCS 5/1 et seq.) for a period of five (5) years prior to the date of the bid or contract. Grantee acknowledges that the Administrator shall declare this contract void if this certification is false. 16. NON-ASSISTANCE CERTIFICATION. Grantee certifies that it is not barred from being awarded a contract under Section 50-10.5(e) of the Procurement Code (30 ILCS 500/50-10.5(e)), which prohibits a person or business from bidding on or entering into a contract with the State if the person or business: (a) assisted the State or the Administrator in determining whether there is a need for the contract except as part of a response to a publicly issued request for information; or (b) assisted the State or the Administrator by reviewing, drafting, or preparing any invitation for bids, a request for proposal, or request for information or provided similar assistance, except as part of a publicly issued opportunity to review drafts of all or part of these documents. For purposes of this Certification, "business" includes all individuals with whom a business is affiliated, including, but not limited to, any officer, agent, employee, consultant, independent contractor, director, partner, manager, or shareholder of business. 17. DEBT DELINQUENCY. Grantee certifies that neither it nor any of its affiliates is barred from entering into a contract or subcontract under Section 50-11 of the Procurement Code (30 ILCS 500/50-11), which prohibits any person who knows or should know that he or she or any affiliate is delinquent in the payment of any debt to the State from entering into a contract with a State agency, unless that person or affiliate of that person, has entered into a deferred payment plan to pay off the debt. Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 18. USE TAX. Grantee certifies that neither it nor any of its affiliates is barred from entering into a contract or subcontract under Section 50-12 of the Procurement Code (30 ILCS 500/50-12), which prohibits a person from entering into a contract with a State agency, unless the person and all of the person's affiliates collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with the provisions of Illinois' Use Tax Act (35 ILCS 105/1 et seq.) regardless of whether the person or affiliate is a "retailer maintaining a place of business within Illinois." Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 19. ENVIRONMENTAL PROTECTION ACT. Grantee certifies that it is not barred from being awarded a contract or subcontract under Section 50-14 of the Procurement Code (30 ILCS 500/50-14), which prohibits for a period of five (5) years a person or business from doing business with the State of Illinois, including any State agency if the person or business has been found by a court or by the Pollution Control Board to have committed a willful or knowing violation of the Environmental Protection Act and unless the person or business can show that no person involved in the violation continues to have any involvement with the business or there is Page 86 of 159 Page 7 of 13 no practicable contractual alternative available to the State. Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 20. FORCED LABOR. Grantee certifies, in accordance with Section 10 of the State Prohibition of Goods from Forced Labor Act (30 ILCS 583/10), that none of the equipment, materials or supplies furnished pursuant to the provisions of this contract constitute imported, foreign-made goods which were produced in whole or in part by forced labor, convict labor or indentured labor. Grantee acknowledges that providing a false certification under this Section of the contract may result in: (1) this contract being voided at the Administrator's option; (2) the Grantee being assessed a penalty of $1,000 or an amount equal to 20% of the value of the equipment, materials or supplies produced by forced labor, convict labor or indentured labor; and/or (3) the Grantee being suspended from bidding on any State contract for up to 360 days. 21. CHILD LABOR CERTIFICATION. Grantee certifies, in accordance with Section 10 of the State Prohibition of Goods from Child Labor Act (30 ILCS 584/10), that none of the equipment, materials or supplies furnished pursuant to the provisions of this contract constitute imported, foreign-made goods which were produced in whole or in part by the labor of a child under the age of 12. Grantee acknowledges that providing a false certification under this Section of the contract may result in: (1) this contract being voided at the Administrator's option; (2) the Grantee being assessed a penalty of $1,000 or an amount equal to 20% of the value of the equipment, materials or supplies produced by child labor; and/or (3) the Grantee being suspended from bidding on any State contract for up to 360 days. 22. EDUCATIONAL LOANS. To the extent that the Educational Loan Default Act (5 ILCS 385/0.01 et seq.) applies hereto, Grantee certifies that it is not in default on an educational loan. 23. BID RIGGING AND BID ROTATING. Grantee certifies that it has not been barred from bidding on this contract as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961 or the Criminal Code of 2012 (720 ILCS 5/33E-3, 33E-4). 24. DUES TO CLUBS WHICH DISCRIMINATE. Grantee certifies that it is not prohibited from providing goods or services to the State of Illinois or from receiving any award or grant from the State of Illinois because it pays dues or fees on behalf of its employees or agents or subsidizes or otherwise reimburses them for payment of their dues or fees to any club which unlawfully discriminates. 775 ILCS 25/2. 25. INTERNATIONAL ANTI-BOYCOTT. Grantee certifies and agrees that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the United States Export Administration Act of 1979 (50 U.S.C. §4601 et seq.) or the regulations of the United States Department of Commerce promulgated under that Act. 26. DRUG FREE WORKPLACE CERTIFICATION. This Grant Agreement may be subject to the Drug Free Workplace Act (30 ILCS 580/1 et seq.). If it meets the definition of "grantee" under section 2 of the aforementioned Act (30 ILCS 580/2), Grantee certifies and Page 87 of 159 Page 8 of 13 agrees that it will provide a drug free workplace as provided under section 3 of the Drug Free Workplace Act (30 ILCS 580/3) by: (a) Publishing a statement: i) Notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance, including cannabis, is prohibited in Grantee's or contractor's workplace; ii) Specifying the actions that will be taken against employees for violations of such prohibition; and iii) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: A) Abide by the terms of the statement; and B) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: i) The dangers of drug abuse in the workplace; ii) Grantee's or contractor's policy of maintaining a drug free workplace; iii) Any available drug counseling, rehabilitation, and employee assistance programs; and iv) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the Administrator within ten (10) days after receiving notice under part (B) of paragraph (iii) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by section 5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. Page 88 of 159 Page 9 of 13 (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 27. REVOLVING DOOR PROHIBITION CERTIFICATION. Grantee certifies that it is not barred from engaging in any procurement activities under Section 50-30 of the Procurement Code (30 ILCS 500/50-30). 28. TAXPAYER IDENTIFICATION NUMBER CERTIFICATION. Grantee certifies, under penalty of perjury, that its Federal Taxpayer Identification Number listed herein is accurate and true. Grantee further certifies that it is not subject to backup withholding because: (a) Grantee is exempt from backup withholding; or (b) Grantee has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends; or (c) the IRS has notified Grantee that it is no longer subject to backup withholding. Grantee also certifies that it is a U.S. citizen or other U.S. person. Name of Grantee: Village of Buffalo Grove (This should match the exact name on file with the IRS for the TIN Number provided below) TIN Number (Federal Employer Identification Number): 36-2525051 Grantee certifies that it is performing the services covered by this Agreement as a(n): (please check one) Individual Sole Proprietorship Single-Member Limited Liability Company C Corporation S Corporation Partnership Estate or trust Limited Liability Company (select applicable tax classification) C Corporation S Corporation Partnership Other: _________________________ Governmental Entity—Political Subdivision of the State of Illinois Nonprofit corporation exempt under IRS Code Section 501(c)(3) Page 89 of 159 Page 10 of 13 29. BOARD OF ELECTIONS REGISTRATION CERTIFICATION. Grantee certifies that either (check applicable box): The Grantee is not required to register as a business entity with the State Board of Elections pursuant to sections 20-160 of the Procurement Code (30 ILCS 500/20-160) and Title 44, Section 1300.08 of the Attorney General's Procurement rules with respect to its contracts, bids, and proposals with the Office of the Attorney General; or The Grantee has registered as a business entity with the State Board of Elections with respect to its contracts, bids, and proposals with the Office of the Attorney General and acknowledges a continuing duty to update the registration. This contract is voidable in accordance with the provisions of section 50- 60 of the Procurement Code (30 ILCS 500/50-60) for Grantee's failure to comply with section 20-160 with respect to the Grantee's contracts, bids, and proposals with the Attorney General. 30. EXPATRIATED ENTITY CERTIFICATION. As a condition of this Contract, Grantee certifies that it is not barred from bidding or entering into a contract with the State of Illinois as an "expatriated entity," as that term is defined in Section 1-15.120 of the Procurement Code (30 ILCS 500/1-15.120), or a member of a "unitary business group," as that phrase is defined in the Illinois Income Tax Act (35 ILCS 5/1501(a)(27)) with an expatriated entity as a member. 30 ILCS 500/50-17. 31. ATTEMPT TO INFLUENCE GRANT PROCESS CERTIFICATION. As a condition of this Contract, Grantee certifies that it has not retained a person or entity to attempt to influence the outcome of the award process associated with this grant. 32. CYBERSECURITY RISK CERTIFICATION. Grantee certifies that it is not prohibited from being awarded this grant due to a United States Department of Homeland Security Binding Operational Directive relating to cybersecurity risks. (30 ILCS 500/25-90). 33. LEGAL ENTITY AUTHORIZED TO TRANSACT BUSINESS IN ILLINOIS. Grantee certifies that it is a legal entity as of the date for submitting an application for the grant award contemplated by this Agreement. A person (other than an individual acting as a sole proprietor) must be a duly constituted legal entity to qualify as a grantee prior to submitting an application for the grant contemplated by this Agreement. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of this Agreement, Page 90 of 159 Page 11 of 13 34. NOTICES. All notices required to be served shall be served by certified mail, return receipt requested, duly addressed and postage prepaid. Notices shall be sent to the parties at the addresses given below, unless otherwise instructed: ADMINISTRATOR: Attorney General of the State of Illinois 115 South LaSalle Street Chicago, Illinois 60603 GRANTEE: Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, Illinois 60089 In all correspondence between the parties hereto with respect to this Grant Agreement, the grant number shall be clearly identified and referred to. The grant number of this Grant Agreement is 25-0495ORC. 35. MAINTENANCE OF RECORDS. Grantee shall maintain and preserve all books, records, or papers relating to the programs or projects for which funds were provided under this contract, including the amounts, recipients, and uses of all disbursements of funds passing in conjunction with the contract for a period of five (5) years after the completion of the contract. Grantee shall make available the contract and all books, records, and papers related to the contract for review and audit by the Auditor General of the State of Illinois or the Administrator. Grantee agrees to cooperate fully with any audit conducted hereunder and to provide full and free access to all relevant materials. Grantee's failure to maintain the books, records, and papers required by this paragraph shall establish a presumption in favor of the Administrator for the recovery of any funds paid under the Special Project Grant Agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 36. INDEPENDENT CONTRACTOR. Nothing in this Agreement shall be considered to create the relationship of employer and employee or principal and agent between the parties hereto. In the performance of this Agreement, Grantee shall act as and shall be deemed at all times to be an independent contractor. 37. MODIFICATION OF AGREEMENT. No alteration, amendment, modification, variation, addition, or deletion of any provision of this Agreement shall be effective unless it is in writing and signed by the parties hereto. 38. APPLICABLE LAWS. The Grant Agreement and the Grantee's obligations and services under the Grant Agreement are hereby made subject to and must be performed in compliance with all Federal and State laws. The Grant Agreement shall be construed in accordance with and governed in all respects by the laws of the State of Illinois. Page 91 of 159 Page 12 of 13 IN WITNESS WHEREOF the parties hereto have hereunto set their hands on the day and year first above written. Administrator: By: ______________________________________________ Kwame Raoul, Illinois Attorney General _________________________________________________ Date Grantee: By: ______________________________________________ Signature: Type or print name and title: Date GRANTEE CERTIFICATION: I, ______________________________________, __________________________, (Print Name) (Print Title) hereby certify under oath, in accordance with section 4 of the Illinois Grant Funds Recovery Act (30 ILCS 705/4), that all information in this Grant Agreement is true and correct to the best of my knowledge, information and belief. I further certify, under oath, that the funds shall be used only for the purposes set forth in this Grant Agreement and that the award of grant funds is conditioned upon this certification. ___________________________________________________________________ (Signature) Subscribed and sworn before me on this ____ day of _____, 2024. ___________________________________________________________ Notary Public Page 92 of 159 Page 13 of 13 EXHIBIT A Grant Award PROJECT BUDGET 25-0495ORC Equipment Cameras with 1-yr Subscription $30,000.00 Total: $30,000.00 Page 93 of 159 Page 1 of 2 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 9.a. R-2024-22 Resolution Authorizing Execution of a Contract with Christopher B. Burke and the Local Public Agency Agreement with the Illinois Department of Transportation for the Bernard Drive West Project Contacts Liaison: Trustee Stein Staff: Kyle Johnson Staff Recommendation Staff recommends approval. Recommended Motion I move to approve a resolution awarding a contract to Christopher B. Burke Resident Engineering for the Bernard Drive West Project pursuant to the Local Public Agency Agreement for Federal Participation, subject to the final review by the Village Attorney. Summary Recommendation Staff recommends that the Village Board authorize the Village President and the Village Clerk to execute the Local Public Agency Agreement with the Illinois Department of Transportation. Staff further recommends approval of the Phase III Resident Engineering Agreement with Christopher B. Burke Engineering in an amount not to exceed $1,150,006.00, all subject to the final review by the Village Attorney. Background Since 2016 staff has worked with the Northwest Municipal Conference to have the entire limits of Bernard Drive (1.4 miles) successfully added to the Federal Aid Urban route system. Through this process staff then secured Federal funding for the program maximum value of $5.0 million, which has been appropriated to the second and final phase of the project. Currently the project cost for the west section is estimated to be $9,508,161.50 through Design Engineering (Phase II) and Resident Engineering and construction (Phase III). $5,000,000 of that total will be paid for by Surface Transportation Program grant funding, while $1,820,000 will be from ITEP funding, the remaining balance will be the Village’s obligation. The Village has also elected to include additional Village streets, water main and sanitary sewer at our own cost, as they are logical inclusions to the construction and the Village will benefit from the economies of scale. Page 94 of 159 Page 2 of 2 Staff Analysis In order to appropriate those funds toward the Village’s use on the Phase III Resident Engineering and contracted construction of Bernard Drive West, a Local Public Agency Agreement for Federal Participation is required between the State of Illinois Department of Transportation and the Village of Buffalo Grove. To receive the grant funds the Village of Buffalo Grove must agree to complete the construction within the Illinois Department of Transportation’s policies and procedures. In 2019 the Village hired Christopher B. Burke to complete the Phase I Engineering Study. In late 2020 staff advertised for a Qualification Based Selection (QBS) process for the Bernard Drive Phase II Design Engineering and Phase III Resident Engineering services. After a thorough review of many submittals, the selection review committee selected Christopher B. Burke for the remainder of the engineering services. To maintain eligibility for Federal grant funding the QBS process is required to follow the Federal guidelines. Next Steps Bernard Drive West includes Bernard Drive from White Pine Road to Arlington Heights Road as well as Greenwood Court N, Greenwood Court S and Bernard Ct. Work is expected to begin in late 2024 and be completed in late 2025. All water main along the project will be replaced, along with substantial upgrades to the storm sewer system. Strategic Alignment Guiding Principle Principle 3: Plan and Invest in the Future Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services File Attachments 1. Draft Resolution - Bernard Drive 09162024 2. PPI 3. LPA AGREEMENT C-91-290-24 4. BLR 05514 Bernard Drive_052324 5. BLR 05530 6. IDOT Design Approval Signature page 20-00108-02-RS 7. Location Map 20-00108-02-RS Page 95 of 159 Page 1 of 1 WHEREAS the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and is proposing to reconstruct Bernard Drive from Arlington Heights Road to Lincoln Terrace that is approximately 0.86 miles in length, and WHEREAS the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation (IDOT); and WHEREAS the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and WHEREAS the improvement requires matching funds; and NOW THEREFORE BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The President and Board of Trustees hereby appropriates $5,600,006.00 or as much as may be needed to match the required funding to complete the proposed improvement from Village Funds and furthermore agree to pass a supplemental resolution if necessary to appropriate additional funds for completion of the project (Section Number 20-00108-02-RS). The foregoing recitals are hereby adopted and incorporated and made a part of this Resolution as if fully set forth herein. SECTION 2. The Village Clerk and Village President are hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project. SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval. This resolution will become Attachment 5 of the AGREEMENT. SECTION 4. The Village Clerk of the Village of Buffalo Grove is directed to transmit 5 (five) copies of the AGREEMENT and Resolution to IDOT District 1, Bureau of Local Roads and Streets. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President RESOLUTION 2024-xx A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH CHRISTOPHER B. BURKE AND THE LOCAL PUBLIC AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE BERNARD DRIVE WEST PROJECT Page 96 of 159 Project Program Information Page 1 of 4 D1 PI0004 (Rev. 01/18/24) Revision Number Printed 09/11/24 Cost Increase:FYforAmendment/Supplement: #NoYesFederally Funded Local Agency / Project Information Detailed Project Description Reconstruction of Bernard Drive from Arlington Heights Road to Lincoln Terrace including a new bike path along the south side, replacement of the north sidewalk for ADA compliance, White Pine Ditch culvert replacement, and storm sewer outfall improvements. Kane Various Cook McHenry Lake DuPage Will Regional Council Northwest Council of Mayors northwestPL@nwmc-cog.orgCounty: Local Agency Buffalo Grove (V) DUNS 07-440-2751 Local Agency TIN E9998-1165-06 GATA Registration 681457 Illinois Representative District(s) 57, 58, 59 Federal Congressional District(s) 10 Construction Contract No. 61K63 Design Approval Date 02/22/21 MFT Section Number 20-00108-02-RS SAM Cage Code 54PJ5 UEI (Unique Entity Identifier) VVRJU7823NY4 Non-Participating Items Water Main Non-Participating Cost $1,502,000.00 Local Let State LetTarget Letting Date 09/20/24 Estimate of Const. Cost $9,600,000.00 Administrator Email eczarnota@nwmc-cog.org Program Administrator Eric Czarnota Bridge Project PMSubregional Council Cook County Northwest, (847)296-9200 Contact / General Information Local Agency Official Kyle Johnson Title Village Engineer Local Agency Phone (847) 459-2545 Zip Code 60089 State IL City Buffalo Grove Local Agency Address 50 Raupp Blvd IDOT Design Engineer Carmen Ramos Phase CON & CE Consultant Company Name CBBEL Local Agency Project Contact Kyle Johnson Consultant Contact Person Steve Sugg Consultant Company TIN 36-3468939 SRTS NumberHPP Bill NumberITEP Number 143008 TIP ID Number 03-20-0049 Consultant Contact Phone (847) 823-0500 Consultant Contact Email ssugg@cbbel.com IDOT MFT Engineer Alex.Househ@illinois.gov Bridge PM Email Local Agency Email kjohnson@vbg.org Page 97 of 159 Page 2 of 4 D1 PI0004 (Rev. 01/18/24)Printed 09/11/24 Funding Type Fund Percent Fund Percent Surface Trans Pgm Urban (STU) 80/20 Enhancement (ITEP State)100 Project Location(s) Key Route Functional Street Name List termini west or north limit, followed by the east or south limit. Provide GIS Station in decimal miles Getting Around Illinois Designation Classification Project Length (miles)0.86 from/at Station 0.00 to Station 0.00 0 4045 6-Minor Collector Bernard Dr. S. Arlington Heights Rd 0.00 Lincoln Terrace 0.86 Programming of Projects for Add Lanes and Resurfacing Improvement Types Improvement Type Length (miles)Street Name from/at Station 0.0 to Station 0.00 Transportation Asset Management Plan (TAMP) Information - Bridge Information Bridge Improvement Type Maintenance Type for Bridge Improvement Facility Carried Facility Crossed Station 0.00 BCC Existing Structure #Proposed Structure # Add Row Work Type Classification Codes Program Classification Codes (PCL)J09 - Major Construction Maintenance Type PCL J18 & J23 N/A Fund Type Code(s)Improvement Type(s)Fund Type Code(s)Improvement Type(s) Roadway (RD)Reconstruct-RDWY Roadway (RD)Bikeway Roadway (RD)Culvert Replmt-RDWY Roadway (RD)Drainage Roadway (RD)Curb & Gutter-RDWY Roadway (RD)Sidewalks Add Row Page 98 of 159 Page 3 of 4 D1 PI0004 (Rev. 01/18/24)Printed 09/11/24 Project Funding Table State Job Number Federal Project Number Federal Fiscal Year State Fiscal Year Est. Total Cost Federal Participation Local Participation State Participation * P D R C 91 290-24 WS7C(658)2024 2025 $9,600,000.00 $3,150,000.00 $4,630,000.00 $1,820,000.00 Construction Engineering 2024 2025 $1,150,006.00 $0.00 $970,006.00 $180,000.00 Multi-Phase Agreement Yes No Type Bi-Phase Tri-Phase Construction only - Check box for all that apply Maintenance / Jurisdiction Information Work on IDOT Right of Way Yes No If "Yes" select Type of work on IDOT or other LPA ROW Emergency Vehicle Preemption (EVP) Traffic Signal New modification combination poles Street Lights New modification ornamental Sidewalks New modification decorative Bike Path New modification decorative Retaining Wall New modification decorative Other New modification Railroad Agreement Yes No Intergovernmental Agreement Yes No Division of Cost Fund Type Phase Federal Participation $ LPA required match $ LPA only $ State Participation $ -Enhancement (ITEP State)CON $20,375.00 $1,820,000.00 -Enhancement (ITEP State)CE $970,006.00 $180,000.00 -Surface Trans Pgm Urban (STU) CON $3,150,000.00 $787,500.00 $3,822,125.00 Add Row Date Completed 06/12/24 Date RevisedDate Submitted 05/28/24 Comments PH II STU 50/50 match, $350,000 programmed in FFY 2021; $3,150,000 CON programmed in Northwest Council of Mayors STU Program; Moved CON/CE $2,000,000.00 from Federal to State participation programmed in State (SRF). Page 99 of 159 Page 4 of 4 D1 PI0004 (Rev. 01/18/24)Printed 09/11/24 Page 100 of 159 D1 P I 0 0 0 4 ( R e v . 0 1 / 1 8 / 2 4 ) Pr i n t e d 0 9 / 1 1 / 2 4 Page 101 of 159 D1 P I 0 0 0 4 ( R e v . 0 1 / 1 8 / 2 4 ) Pr i n t e d 0 9 / 1 1 / 2 4 Br i d g e C a t e g o r y C o d e s BC C De s c r i p t i o n 1 N e w 2 R e p l a c e m e n t 3 R e h a b i l i t a t i o n 4 R e p a i r 5 O t h e r B r i d g e W o r k Page 102 of 159 Page 103 of 159 Page 104 of 159 Page 105 of 159 Page 106 of 159 Page 107 of 159 Page 108 of 159 Page 109 of 159 Page 110 of 159 Path: N:\BuffaloGrove\190474\GIS\Exhibits\Location Map.mxd F REMON T WAY CARRIAG EW AY FA R R I N G T O N UNIVERSITY DR WEIDNER RD SHELDRA K E DR C H U R C H E TOND R W FRONTAGE RD PICARDY LN D U F F Y L N OLD ARLINGTON HTS RD HACKBERRY DRV STANFOR D D R VOLZ W OODS D R PICA RDY CT CHIP P E W A TR BETTY DR M IL L C REEK DR ASH LA CHECKER RD BURR OAK DR PHELPS A P T A K I S I C R D DRYDEN PLACE ETO N CT NICHOLS RD COREY LN DAWN CT B U R N T E M B E R LN C A R Y L A CORNELL AV BOWTR BRI TTAN Y F A B ISHCT FR RD W SIDE ( W IL K E ) ELLEN DR SAXON PL WILKE RD FR RD E S IDE (WILKE) WEIDNERCT HILLCT MARGARET AVE BAYSIDE LA C I R C L E C T MARYLU LA A C O RN CT W IN D FIELD CT ASPE N C T DEVONSH I R ERD W HITEHALL D R BANK LN E BURR OA K DR PAULINE AVE B R I T TA N Y C T SEVILLECT K E R RY CT H A DLEYCT OA K M E ADOW CT PLUM GROVE CIR HARVARD MARCY LA LAKEVIEW DR CHARLES CT S T I LLW ELL DR B R A DLEY RD ROSEC T SCOTT ST HUNTINGTONLN W OODRI D GELA MALLA R DL N GLE NGARYLN PARK PL W HITEHALLCT MELIND A L N DARRYL DR HIGHLAND AVE ANTHONYRD G AIL DR HAWTHORNE RD COBBLERLN DRURY LN CHENAULT RD M A NASSA S L N M I L LER L A BE N TLEYP L ACE SALK RD W L O DGE T RLEHIGHLA NAVAJO TRA IL RIDGE A V E WINDSOR D R STE E PLEDR RALEIG H S T FA RRINGT ON CT LOCK WOOD MANOR D R NEW HAVEN AVE D O G WOOD T ER THORNWOOD RD B R I S TOL L A NE H O L L Y S T O N E L A W E STON D R LAUREN LN MITCHELLAVE RIDGE AVE L O C USTDR W E S T B O U R N E L A GO L F V IEW TE RR PATTON AVE P O RT S MITHLN HADDOW AVE YALE AV E WATERMAN AVE BUCKINGHAM LN A L S A G E CIRCLE HARVARD A V E S A R A T O G AL A RIDGE A VE BRIGHTON PL HILLDALE LN DOUGLAS AVE B R I G HTON PLA C E SUNRI D G E LA B R A M P T O N L N HUNTER DR KINGSLEY D R BURGES SCIR P H E A S A N TRUN MAPLEDR BRITTANYLN DUNLO AVE RIDGEFIELDLA RIC H MO N D LN JACKSON DR B R A D F O R D D R F O X D A L E L N BELAIRE DR CANTERBURY D R SUFFIELD DRV R O S EW OOD AV HIGHLAND P R INDLE AVE N A V A J O T R W A LNUTAVE M ANAR S A S L N BORDEAUX LN W HITING L A GREE NWOO D CT RACHEL LN BIRCH TR BRITTANY DR N P R O CTER CI R FLENTI E LN OA K CREEK D R HIAW AT H A D R WILSHIRE LN IVY HALLLA PHEAS A N T T R A I L DR ARMSTRONG DR HA W K ES ST COBBLE S TONELA F A I RFAX L A NE WPORT L N S T R A TFORD RD WINDSOR DR C R O W N PT DR PROVIDENC E LA DRYDENP L LINCOLN TER M ARK LN V I N TA G E L N FOREST W A Y DR VISTA RD BEVERLY AVE COU N TRY LA C ROFTON LN B E S T DR V S ELWYNLA BURNING TRE E LN CHICORY LA THO R N T O N L A MAC ARTHUR DR PARK E R LA HOBSON DR SUFFIELD DR C O M M AN C H E TR S A N DHUR STDR C A S TL E W O O D LN CLOHESEY DR W YGATE LN RAUPP BLVD W A LKE R LA N E MOHAWK TR CRESTVIE W TE R WOO D S TO N E CIR H A R R I S D R CHATHAMCIR AUBURN LN ESTATEDR F O R E S T P L CHERRYW O OD R D O L DOA K DR P A RKVI E W TERRACE A R B O R G A T E L N PARTR I D G E LN CANTERBUR Y LN STO N E BRIDGEDR KE N N I C O TT AVE G R EENBRIDGE RD A N T I E TAMDR COLL E GEDR TRACE DR TOWNPLA CECI RCLE DOWNING RD BRITTANY DRV MA N CHES TER DR TERRAME R E AVE KINGSBURY DRV ESSINGTONLA INDIAN HILL DR SHURE DRV VERNO N L N S H ADY GRO V E L N C ANTERBURY DRV HIGHLANDAVE SCHAEFER RD HUNTINGTON DRV CAMPUS DRV PATTON DR ST MA R Y S PKW Y W O O DHOLLOW L A FOXHI L L DRIVE S P RIN G SID ELA GROVE DR W ALNUTAV E BRAESIDE D R GLENDA L E RD DANIELS CT DUNNHILL DR R E G E N T DR ALDEN LA BELMAR LA S H A M BLISS LA WHITEPINE RD L A K ESID E CIRDR WINDFIELD DR SILVER R O C K LN MAYFAIR LN CELLULAR DR CAMBRIDGE DR UNIVERSITY DR T A HOECIR D R CARRIAGEWAY DR V OLZ DRVW HIGHLAND GROVE HID D ENLAK E D R SUMTE R DR MANSEILLES C I R TIMBER HILL R D ASPEN DR F O XHILLDR TANGLEWOOD DRV HAPPFIELD DR SCHAEFFER RD VE NTURAD INE BEECHWOOD RD V ILLA V ERDER D INDIAN SPG LA LA KEBLV D F ABISH BERKLEY DRV TW ISTED O A K L A ARLINGT O N DR BERNARD DR HOLLY C T COUNTRYCLU B DR CHIC K A M A UGA LN W il l o wStreamPark Sh a l o m Me mo r i a lPark C e m e te ry N ic ho l sGolfCourse B uf f al o G r o v eGolf C lu b R id gePlaza B uf f al oGroveHigh S c ho o l Bu f f a l oBuffaloGroveGrove &'53 NICHOLS RD KENNICOTT AVE RAND RD MCHENRY RD LA KE ST DUNDEE RD LAKECOOKRD BUFFALO G R O V E RD ARLING T O N H EIGHTS RD DEERFI ELD PKWY M C D O N A L D C R E E K N O R T H B R A N C H B U F F A L O C REEKTRIBUARYA WHITEPINEDITCH B U F F A L O C REEK £¤12 CH E C K ER D R OLDCHECKERRD HINTZ RD BUFFALO GROVE RD WEILANDRD WINDSOR DR &'68 &'83 &'68&'53 T I TLE: DSGN. CHKD. FILE: DWN. CL IEN T:PROJ. NO. DATE: SHEET 1 OF 1 DRAWING NO. EXH 1 PROJECT LOCATION MAP 190474 6/7/2024 0 2,000 4,0001,000 Feet1 inch = 2,000 feet SCALE:AUTHOR: Location Map PLOT DATE:DWALTERS 6/7/2024 1:24,000DRW N PROJECT LOCATION VILLAGE OFBUFFALO GROVE Buffalo Grove J PROJECT LOCATION Page 111 of 159 Page 112 of 159 Page 113 of 159 Local Public Agency County Section Number Prime Consultant (Firm) Name Prepared By Date Consultant / Subconsultant Name Job Number Remarks CONTRACT TERM 21 MONTHS OVERHEAD RATE 132.88% START DATE 11/1/2024 COMPLEXITY FACTOR RAISE DATE 1/1/2025 % OF RAISE 2.00% END DATE 7/31/2026 Year First Date Last Date Months % of Contract 0 11/1/2024 1/1/2025 2 9.52% 1 1/2/2025 1/1/2026 12 58.29% 2 1/2/2026 8/1/2026 7 34.68% The total escalation =2.49% ESCALATION PER YEAR PAYROLL ESCALATION TABLE EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Village of Buffalo Grove Lake & Cook 20-00108-00-RS Christopher B. Burke Engineering, Ltd. W. Daniel Crosson 5/23/2024 Christopher B. Burke Engineering, Ltd. Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Printed 5/23/2024 12:13 PM Page 1 of 8 BLR 05514 (Rev. 02/09/23) ESCALATION Page 114 of 159 Local Public Agency County Section Number Village of Buffalo Grove 20-00108-00-RS Consultant / Subconsultant Name Job Number MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 2.49% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Engineer VI $82.63 $84.69 Engineer V $72.59 $74.40 Engineer IV $59.41 $60.89 Engineer III $46.80 $47.97 Engineer I/II $36.22 $37.12 Survey V $85.04 $86.00 Survey IV $76.25 $78.15 Survey III $66.63 $68.29 Survey II $54.50 $55.86 Survey I $38.75 $39.71 Engineering Technician V $68.90 $70.62 Engineering Technician IV $64.03 $65.62 Engineering Technician III $42.86 $43.93 Engineering Technician I/II $30.00 $30.75 CAD Manager $70.83 $72.59 CAD Technician II $53.29 $54.62 GIS Speciailist III $58.00 $59.44 Landscape Architect $65.00 $66.62 Landscape Designer III $40.50 $41.51 Environmental Resource Specialist V $76.01 $77.90 Environmental Resource Specialist IV $60.78 $62.29 Environmental Resource Specialist III $52.75 $54.06 Environmental Resource Specialist I/II $30.92 $31.69 Environmental Resource Technician $45.30 $46.43 Engineering Intern $18.88 $19.35 Business Operations Department $57.69 $59.13 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE PAYROLL RATES Lake & Cook Christopher B. Burke Engineering, Ltd. Printed 5/23/2024 12:13 PM Page 2 of 8 BLR 05514 (Rev. 02/09/23) RATES Page 115 of 159 Local Public Agency County Section Number Village of Buffalo Grove Lake & Cook 20-00108-00-RS Consultant / Subconsultant Name Job Number NAME Direct Labor Total Contribution to Prime Consultant Total 0.00 0.00 Christopher B. Burke Engineering, Ltd. NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Printed 5/23/2024 12:13 PM Page 3 of 8 BLR 05514 (Rev. 02/09/23) SUBS Page 116 of 159 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number QUANTITY CONTRACT RATE TOTAL $0.00 $0.00 $0.00 $0.00 300 $65.00 $19,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1000 $0.12 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,620.00 DIRECT COSTS WORKSHEET Village of Buffalo Grove Lake & Cook 20-00108-00-RS Christopher B. Burke Engineering, Ltd. List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ITEM ALLOWABLE Lodging (per GOVERNOR'S TRAVEL CONTROL BOARD) Actual Cost (Up to state rate maximum) Lodging Taxes and Fees (per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval Vehicle Mileage (per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day Vehicle Rental Actual Cost (Up to $55/day) Tolls Actual Cost Parking Actual Cost Overtime Premium portion (Submit supporting documentation) Shift Differential Actual Cost (Based on firm's policy) Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (In-house)Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (Outside)Actual Cost (Submit supporting documentation) Project Specific Insurance Actual Cost Monuments (Permanent)Actual Cost Photo Processing Actual Cost 2-Way Radio (Survey or Phase III Only)Actual Cost Telephone Usage (Traffic System Monitoring Only)Actual Cost CADD Actual Cost (Max $15/hour) Web Site Actual Cost (Submit supporting documentation) Advertisements Actual Cost (Submit supporting documentation) Public Meeting Facility Rental Actual Cost (Submit supporting documentation) Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) Recording Fees Actual Cost Transcriptions (specific to project)Actual Cost Courthouse Fees Actual Cost Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) Testing of Soil Samples Actual Cost Lab Services Actual Cost (Provide breakdown of each cost) Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) TOTAL DIRECT COSTS: Printed 5/23/2024 12:13 PM Page 4 of 8 BLR 05514 (Rev. 02/09/23) DIRECT COSTS Page 117 of 159 9575 W. Higgins Rd. Rosemont, IL 60018 May, 1 2023 Code Description Price Per 111 8.5x11 RIP'd Color laser copies, Fiery's 0.57$ per side UPDATE 117 11x17 RIP'd Color laser copies, Fiery's 0.65$ per side UPDATE 151 Premium color poster 3.25$ sqft UPDATE 155 Operator required-procesing charge 25.00$ quarter hr 400 8.5x11 B/W impressions 0.08$ page UPDATE 403 8.5x11 Color paper stock 0.10$ sheet 404 8.5x11 Card Stock 0.12$ sheet 405 8.5x11 Sticky Back 1.00$ sheet 409 Clear 4 mil mylar cover 0.50$ sheet 413 8.5x11 Monochrome scan 0.075$ side 413-1 11x17 Monochrome scan 0.075$ side 414 8.5x14 B/W impression 0.12$ sheet 417 11x17 B/W Impression 0.12$ page 418 11x17 Card Stock 0.19$ sheet 419 11x17 Colored paper 0.16$ sheet 420 1/4 Plastic comb binding 1.40$ each 421 3/8 Plastic comb binding 1.60$ each 422 1/2 Plastic comb binding 2.40$ each 423 5/8 Plastic comb binding 2.50$ each 424 3/4 Plastic comb binding 2.75$ each 425 7/8 Plastic comb binding 2.90$ each 426 1" Plastic comb binding 3.05$ each 427 1-1/8" Plastic comb binding 3.55$ each 428 1-1/4" Plastic comb binding 3.85$ each 429 1-1/2 Plastic comb binding 4.00$ each 430 1-3/4 Plastic comb binding 4.50$ each 431 2" Plastic comb binding 4.70$ each 438 Stapling 0.05$ set 444-1 Plastic jackets 1.25$ each 444 Misc. Charges 1.25$ each 455 Imaging on tabs 0.15$ impression 456 Tab card stock 0.75$ sheet 470 Handwork 45.00$ hour 472 Fan folding 11x17 to 8.5x11 0.03$ sheet 473 Inserting 0.04$ sheet 474 Drilling-Standard 2 or 3 holes 2.50$ 500 sheets 502 8.5x11 small format color scan 0.075$ per side 502-1 11x17 Small format color scan 0.075$ per side 580 Mounting on 3/16 foamcore 3.45$ sqft 73 overtime 50.00$ hour 777777 Paper per case or package 8.5x11, 8.5x14, 11x17 Subject to change 802 Scan Setup 2.50$ sheet UPDATE 822 Scan to file 2.00$ sheet 850 Large document velium prints 0.40$ sqft 872 Folding 0.05$ sqft 870 Handwork 45.00$ hour 885 Mylar reproduction 1.75$ sqft 900 Digital bond prints/plots 0.22$ sqft UPDATE 905 Color inkjet plots 3.25$ sqft UPDATE 905-0 EGG (Engineering Grade) plots 0.95$ sqft UPDATE 905-2 Large Color Scans 2.50$ sheet UPDATE 910 Mylar prints/plots 1.75$ sqft 924 Burn a CD 12.00$ each 925 File conversion processing 0.75$ sheet 950 Velium Plots 1.25$ sqft Page 118 of 159 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number OVERHEAD RATE 132.88%0 TASK DIRECT COSTS (not included in row totals)STAFF HOURS PAYROLL OVERHEAD & FRINGE BENEFITS FIXED FEE SERVICES BY OTHERS TOTAL % OF GRAND TOTAL 2024 Services - - - - 0.00% Preconstruction Services 120 105 6,340 8,424 2,092 16,856 1.53% Shop Drawing Review 100 5,916 7,861 1,952 15,729 1.43% - - - - 2025 Services - - - - 0.00% Construction Observation 12,350 3050 190,862 253,617 62,984 507,463 46.01% Construction Documentation 605 35,921 47,731 11,854 95,506 8.66% - - - - 2026 Services - - - - 0.00% Construction Observation 7,150 1625 105,918 140,743 34,953 281,614 25.53% Construction Documentation 405 24,088 32,008 7,949 64,045 5.81% Project Closeout 640 38,372 50,989 12,663 102,024 9.25% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===>$19,620.00 $19,620.00 1.78% TOTALS 6530 407,417 541,373 134,447 - 1,102,857 100.00% 948,790 COMPLEXITY FACTOR Village of Buffalo Grove Lake & Cook 20-00108-00-RS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET COST ESTIMATE WORKSHEET Christopher B. Burke Engineering, Ltd. Printed 5/23/2024 12:13 PM Page 5 of 8 BLR 05514 (Rev. 02/09/23) COST EST Page 119 of 159 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 1 OF 3 PAYROLL AVG TOTAL PROJ. RATES HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Engineer VI 84.69 95.0 1.45%1.23 5 4.76%4.03 Engineer V 74.40 3,830.0 58.65%43.64 50 47.62%35.43 50 50.00%37.20 Engineer IV 60.89 0.0 Engineer III 47.97 0.0 Engineer I/II 37.12 0.0 Survey V 86.00 0.0 Survey IV 78.15 0.0 Survey III 68.29 0.0 Survey II 55.86 0.0 Survey I 39.71 0.0 Engineering Technician V 70.62 0.0 Engineering Technician IV 65.62 0.0 Engineering Technician III 43.93 2,605.0 39.89%17.52 50 47.62%20.92 50 50.00%21.96 Engineering Technician I/II 30.75 0.0 CAD Manager 72.59 0.0 CAD Technician II 54.62 0.0 GIS Speciailist III 59.44 0.0 Landscape Architect 66.62 0.0 Landscape Designer III 41.51 0.0 Environmental Resource S 77.90 0.0 Environmental Resource S 62.29 0.0 Environmental Resource S 54.06 0.0 Environmental Resource S 31.69 0.0 Environmental Resource Te 46.43 0.0 Engineering Intern 19.35 0.0 Business Operations Depar 59.13 0.0 0.0 TOTALS 6530.0 100%$62.39 0.0 0.00%$0.00 105.0 100%$60.38 100.0 100%$59.16 0.0 0%$0.00 0.0 0%$0.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 20-00108-00-RSLake & Cook Village of Buffalo Grove 2024 Services Preconstruction Services Shop Drawing Review 2025 Services Christopher B. Burke Engineering, Ltd. Printed 5/23/2024 12:13 PM Page 6 of 8 BLR 05514 (Rev. 02/09/23) AVG 1 Page 120 of 159 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 2 OF 3 PAYROLL AVG HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Engineer VI 84.69 50 1.64%1.39 5 0.83%0.70 25 1.54%1.30 5 1.23%1.05 Engineer V 74.40 1800 59.02%43.91 300 49.59%36.89 1100 67.69%50.36 200 49.38%36.74 Engineer IV 60.89 Engineer III 47.97 Engineer I/II 37.12 Survey V 86.00 Survey IV 78.15 Survey III 68.29 Survey II 55.86 Survey I 39.71 Engineering Technician V 70.62 Engineering Technician IV 65.62 Engineering Technician III 43.93 1200 39.34%17.28 300 49.59%21.78 500 30.77%13.52 200 49.38%21.69 Engineering Technician I/II 30.75 CAD Manager 72.59 CAD Technician II 54.62 GIS Speciailist III 59.44 Landscape Architect 66.62 Landscape Designer III 41.51 Environmental Resource Spec 77.90 Environmental Resource Spec 62.29 Environmental Resource Spec 54.06 Environmental Resource Spec 31.69 Environmental Resource Tech 46.43 Engineering Intern 19.35 Business Operations Departm 59.13 TOTALS 3050.0 100%$62.58 605.0 100%$59.37 0.0 0%$0.00 0.0 0%$0.00 1625.0 100%$65.18 405.0 100%$59.48 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Lake & Cook 20-00108-00-RSVillage of Buffalo Grove Construction DocumentationConstruction Observation Construction Documentation 2026 Services Construction Observation Christopher B. Burke Engineering, Ltd. Printed 5/23/2024 12:13 PM Page 7 of 8 BLR 05514 (Rev. 02/09/23) AVG 2Page 121 of 159 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 3 OF 3 PAYROLL AVG HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Engineer VI 84.69 5 0.78%0.66 Engineer V 74.40 330 51.56%38.36 Engineer IV 60.89 Engineer III 47.97 Engineer I/II 37.12 Survey V 86.00 Survey IV 78.15 Survey III 68.29 Survey II 55.86 Survey I 39.71 Engineering Technician V 70.62 Engineering Technician IV 65.62 Engineering Technician III 43.93 305 47.66%20.93 Engineering Technician I/II 30.75 CAD Manager 72.59 CAD Technician II 54.62 GIS Speciailist III 59.44 Landscape Architect 66.62 Landscape Designer III 41.51 Environmental Resource Spec 77.90 Environmental Resource Spec 62.29 Environmental Resource Spec 54.06 Environmental Resource Spec 31.69 Environmental Resource Tech 46.43 Engineering Intern 19.35 Business Operations Departm 59.13 TOTALS 640.0 100%$59.96 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 20-00108-00-RSLake & Cook Village of Buffalo Grove Project Closeout Christopher B. Burke Engineering, Ltd. Printed 5/23/2024 12:13 PM Page 8 of 8 BLR 05514 (Rev. 02/09/23) AVG 3 Page 122 of 159 Local Public Agency Engineering Services Agreement BLR 05530 (Rev. 07/08/22)Page 1 of 11Completed08/15/24 Using Federal Funds?Yes No Agreement For Federal CE Agreement Type Original LOCAL PUBLIC AGENCY Local Public Agency Buffalo Grove County Cook Section Number 20-00108-02-RS Job Number 91-101-22 Project Number YBZT(694) Contact Name Kyle Johnson Phone Number (847) 459-2545 Email kjohnson@vbg.org SECTION PROVISIONS Local Street/Road Name Bernard Drive Length .86 miles Key Route 4045 Add Location Structure Number - Remove Location Location Termini Arlington Heights Road to Lincoln Terrace Project Description Reconstruction of Bernard Drive from Arlington Heights Road to Lincoln Terrace including a new bike path along the south side, replacement of the north sidewalk for ADA compliance, White Pine Ditch culvert replacement, and storm sewer outfall improvements. Engineering Funding Anticipated Construction Funding MFT/TBPFederal State Other OtherStateMFT/TBPFederal Federal / State / Local AGREEMENT FOR Phase III - Construction Engineering CONSULTANT Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. Contact Name Kevin Wilson Phone Number (847) 833-0274 Address 9575 W. Higgins Road, Suite 600 City Rosemont State IL Zip Code 60018 Email kwilson@cbbel.com State / Local THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the construction PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Page 123 of 159 BLR 05530 (Rev. 07/08/22)Page 2 of 11Completed08/15/24 AGREEMENT EXHIBITS The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT: EXHIBIT A: Scope of Services EXHIBIT B: Project Schedule EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514 ) EXHIBIT C: Qualification Based Selection (QBS) Checklist I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection with the proposed improvements herein before described. 2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation. Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or the responsibility for clarifying ambiguities. 4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or ordinances of the LPA. 5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement. 7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the final invoice. 8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems appropriate. 9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 10. For Construction Engineering Contracts: (a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER serving as the onsite resident construction supervisor or providing construction inspection shall have a valid Documentation of Contract Quantities certification. (b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and verify compliance with contract specifications. 11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514). II. THE LPA AGREES, 1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following: (a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement, Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is required to be completed with this AGREEMENT. 2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information. 3. For Construction Engineering Contracts: (a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. (b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized. 4. To pay the ENGINEER: Page 124 of 159 BLR 05530 (Rev. 07/08/22)Page 3 of 11Completed08/15/24 Specific Rate Cost plus Fixed Fee:Fixed Lump Sum Total Compensation = DL + DC + OH + FF Where: DL is the total Direct Labor, DC is the total Direct Cost, OH is the firm's overhead rate applied to their DL and FF is the Fixed Fee. Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit allowed on the direct labor of the subconsultants. The Fixed Fee cannot exceed 15% of the DL + OH. Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration. 6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. (b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the following compensation method as discussed in 5-5.10 of the BLR Manual. Method of Compensation: 1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed. 2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General, and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT, and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and reasonable notice is not practicable. 4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to the date of the written notice of termination. III. IT IS MUTUALLY AGREED, Page 125 of 159 BLR 05530 (Rev. 07/08/22)Page 4 of 11Completed08/15/24 5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be equitably adjusted. 6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until the completion of construction of any phase of professional services performed by others based upon the service provided herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent professional services are not commenced within 5 years after final payment by the LPA. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT, and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. The ENGINEER and LPA certify that their respective firm or agency: (a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure this AGREEMENT, (b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or (c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. (d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, (e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, (f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and (g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or local) terminated for cause or default. Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be attached to this AGREEMENT. 9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable services; fire; strikes; and floods. If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly. 10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for at least one (1) year but not more than (5) years. For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25) or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: Page 126 of 159 BLR 05530 (Rev. 07/08/22)Page 5 of 11Completed08/15/24 (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy to maintain a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph (3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed during the last reporting period and work they expect to accomplish during the following period. 11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 12. For Construction Engineering Contracts: (a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. (b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. (c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. (d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work at the expense of the LPA. (e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials, and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials "Project Procedures Guide" and the policies of the STATE. AGREEMENT SUMMARY Prime Consultant (Firm) Name TIN/FEIN/SS Number Agreement Amount Christopher B. Burke Eng. Ltd.36-3468939 $1,102,857.00 Subconsultants TIN/FEIN/SS Number Agreement Amount Subconsultant Total Prime Consultant Total $1,102,857.00 Total for all work $1,102,857.00 Page 127 of 159 BLR 05530 (Rev. 07/08/22)Page 6 of 11Completed08/15/24 AGREEMENT SIGNATURES Local Public Agency Type Village Local Public Agency Buffalo Grove Local Public Agency Type Village Clerk (SEAL) Title Village President Attest: The of Local Public Agency Buffalo Grove Executed by the ENGINEER: Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. Title Vice President Attest: Title President By (Signature & Date)By (Signature & Date) By (Signature & Date)By (Signature & Date) Page 128 of 159 BLR 05530 (Rev. 07/08/22)Page 7 of 11 Section Number 20-00108-02-RS County Cook Local Public Agency Buffalo Grove Completed08/15/24 Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. EXHIBIT A SCOPE OF SERVICES To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before described and enumerated below The Village of Buffalo Grove (village) has initiated a project requiring Phase III Professional Engineering Services by Christopher B. Burke Engineering, Ltd. (CBBEL) for the Bernard Drive Reconstruction Project. The work consists of earth excavation, pavement removal, construction of storm sewers, water main, replacement of a box culvert, aggregate subgrade improvement, HMA roadway pavement, combination concrete curb and gutter, PCC sidewalk and multi-use path, ADA ramps with detectable warnings, driveway removal and replacement, drainage and utility structure adjustments, tree removal, erosion control, thermoplastic pavement markings, parkway restoration, and all incidental and collateral work necessary to complete the project as shown on the plans. CBBEL will serve as the Village’s representative during the entire duration of the construction project. The following scope is to be performed by CBBEL throughout the project duration. Preconstruction Services Review of Existing Data: Resident Engineer and staff will review plans, specifications and contract documents. Preconstruction Meeting: CBBEL staff will attend and take meeting minutes for the preconstruction meeting held at IDOT. Shop Drawing Review 1. Review of all submittals to ensure conformance with the requirements set forth in the Contract Documents and Engineering Drawings; 2. Shop Drawings and Contractor Submittals: Record data received, maintain a file of drawings and submissions, and check construction for compliance with them. Notify the Village of any deviations or substitutions. With the notification, provide the Village with a recommendation for acceptance or denial, and request direction from the Village regarding the deviation or substitution. Alert the Contractor’s field superintendent when materials or equipment are being installed before approval of shop drawings or samples, where such are required, and advise the Village when it is necessary to disapprove work as failing to conform to the Contract Documents. Construction Observation This task assumes full-time construction observation of a construction schedule of 131 Working Days by the Contractor. The IDOT Contract indicates a Completion Date of November 14, 2025 Plus 10 Working Days. Observation Services: CBBEL staff will perform the following tasks daily or as required by the Contractor’s activities: • Complete all documentation required by IDOT Policy. • Assign and schedule all field and material inspection and maintain daily contact with the Contractor’s personnel to proficiently provide the engineering services necessary for the Contractor’s continued progress. • Direct client contact on project related issues. • Observe and document traffic control. • Observe daily construction for compliance to the plans and specifications. • Coordinate daily with Contractor on work and schedule. • Manage and quality control of construction engineering staff. • Maintain a daily record of the Contractor’s activities throughout construction including information to permit Page 129 of 159 BLR 05530 (Rev. 07/08/22)Page 8 of 11 Section Number 20-00108-02-RS County Cook Local Public Agency Buffalo Grove Completed08/15/24 Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. verification of the nature and costs of changes in plans and authorized extra work. • Prepare and submit all partial and final payment estimates, change orders, records, certifications, documentation, and reports. This documentation will be completed using the Construction and Materials Management System (CMMS). • Prepare and submit all partial and final material documentation. This documentation will be completed using the CMMS Materials Database. • Conduct project meetings (as required). Construction Documentation 1. Keep an inspector’s daily report book and project diary in the Village’s format, recording hours on the job site, weather conditions, general and specific observations, daily activities, quantities placed, inspections, decisions, and list of visiting officials, as outlined in IDOT’s Construction Manual. Additionally, prepare photo documentation of construction to be submitted in both hard and digital formatting. 2. Prepare payment requisitions and change orders. Review applications for payment with the Contractor for compliance with established submission procedure and forward them with recommendations to the Village. Maintain a Change Management Plan logging all decisions and approved changes of scope and budget. 3. Schedule any material testing through the Village’s Consultant at the frequency required by IDOT’s QC/QA provisions. Also obtain and document all material inspection received from the Contractor as outlined in the Project Procedures Guide of IDOT’s Construction Manual. 4. Prepare a monthly written update to the Village summarizing the Project status, costs and schedule. 5. Review and coordinate response to any RFI from the Contractor in a timely manner and maintain a separate file for each request. Project Closeout • CBBEL staff will prepare and distribute the final punchlist to all parties and verify when completed. • Final documentation, IDOT audit, and project closeout with the Village of Buffalo Grove and IDOT. • Complete all outstanding material deficiencies and final IDOT papers to obtain a Material Certification Memo from IDOT. Page 130 of 159 BLR 05530 (Rev. 07/08/22)Page 9 of 11 Section Number 20-00108-02-RS County Cook Local Public Agency Buffalo Grove Completed08/15/24 Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. EXHIBIT B PROJECT SCHEDULE IDOT Letting: September 20, 2024 Preconstruction Services: October - November 2024 Construction Observation/Documentation: December 2024 - May 2025 Project Closeout: June - July 2025 Page 131 of 159 BLR 05530 (Rev. 07/08/22)Page 10 of 11 Section Number 20-00108-02-RS County Cook Local Public Agency Buffalo Grove Completed08/15/24 Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. Exhibit C Qualification Based Selection (QBS) Checklist The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed. Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes 1 Do the written QBS policies and procedures discuss the initial administration (procurement, management and administration) concerning engineering and design related consultant services? 2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06 (e) of the BLRS Manual? 3 Was the scope of services for this project clearly defined? 4 Was public notice given for this project? If yes Due date of submittal 10/02/20 Method(s) used for advertisement and dates of advertisement Village Website, 08/28/20 5 Do the written QBS policies and procedures cover conflicts of interest? 6 Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? 7 Do the written QBS policies and procedures discuss the methods of evaluation? Project Criteria Weighting SERVICES 20% REFERENCES AND RESUMES 10% LOCAL OFFICE AND AREA KNOWLEDGE 15% ABILITY TO PERFORM MULTIPLE FUNCTIONS 10% QUALIFICATIONS AND EXPERIENCE 20% AFFILIATIONS AND ACCREDIDATIONS 10% PAST PERFORMANCE 15% 8 Do the written QBS policies and procedures discuss the method of selection? Selection committee (titles) for this project VILLAGE ENGINEER, DIRECTOR OF PUBLIC WORKS, CIVIL ENGINEER II Top three consultants ranked for this project in order 1 CBBEL 2 CIVILTECH 3 GHA 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? 10 Were negotiations for this project performed in accordance with federal requirements. 11 Were acceptable costs for this project verified? 12 Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to IDOT for further review and approval? Page 132 of 159 BLR 05530 (Rev. 07/08/22)Page 11 of 11 Section Number 20-00108-02-RS County Cook Local Public Agency Buffalo Grove Completed08/15/24 Prime Consultant (Firm) Name Christopher B. Burke Eng. Ltd. 13 Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? 15 Existing relationship used in lieu of QBS process? 16 LPA is a home rule community (Exempt from QBS). Page 133 of 159 BLR 05530 (Rev. 07/08/22)Completed08/15/24 Instructions for BLR 05530 - Page 1 of 3 Form instructions are not to be submitted with the form This form shall be used for a Local Public Agency (LPA) to enter into an agreement with an Engineering firm in connection with a project funded with Federal, State, and/or Motor Fuel Tax (MFT) funds. Based on the selection of type of engineering agreement and funding type, the form will change. For more information refer to the Bureau of Local Roads and Streets Manual (BLRS) Chapter 5. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS manual. This form can also be used for structure inspections. When filing out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated. Using Federal Funds? The user must select yes or no. Based on the selection, a drop-down menu will appear. The language of the form changes based on the selection. Selecting yes indicates federal funds will be used to fund all or a portion of the engineering for this phase of this project. Selecting no indicates no federal funds will be used to fund any engineering for this phase of the project. Agreement For If yes was selected for using Federal Funds, select Federal PE or Federal CE from the drop-down. If no was selected for using Federal Funds, select MFT PE, MFT CE, or MFT PE-CE. Agreement Type From the drop down, select the type of agreement, types to choose from are: Original or Supplemental Number If the agreement is for a supplemental, insert the number of the supplemental using number 1 for the first supplemental, and increase the numbering as the supplementals increase. Local Public Agency Local Public Agency Insert the name of the LPA. This field value is used to populate the LPA name in the Agreement Signatures and the Exhibit pages. County Insert the name of the county in which the LPA is located. Section Number Insert the section number applied to this project without dashes, dashes are automatically inserted. Job Number Insert the job number assigned for the project, if applicable. Project Number Insert the project number assigned for this project, if applicable. Contact Name Insert the name of the LPA contact for this project. Phone Number Insert the phone for the LPA contact listed to the left without dashes. Email Insert the email for the LPA contact listed to the left. Section Provisions Location Use the add location button to add additional locations, if needed, for up to a total of five locations. If there are more than five locations, use various. Local Street/Road Name Insert the local street/road name. Key Route Insert the key route of the street/road listed to the left, if applicable. Length Insert the length in miles as it pertains to the location listed to the left. For a structure insert 0.01. Structure Number Insert the existing structure number(s) for this project. Location Termini Insert the beginning and ending termini as it pertains to this location for this project. Add Location Use this button to add additional location. Remove Location Use this button to remove a location added in error. Please note that at least one location is required. Project Description Insert a description of the work to be accomplished by this project. Engineering Funding Check all boxes that apply, if type other is checked, insert the type of other funding in the box following "other." The form will change based on the box(es) checked. Anticipated Construction Funding Check all boxes that apply, if type other is checked, insert the type of other funding in the box following "other." Page 134 of 159 BLR 05530 (Rev. 07/08/22)Completed08/15/24 Instructions for BLR 05530 - Page 2 of 3 Agreement For Select the check box for the type of engineering the agreement is for. Phase I for Preliminary Engineering, Phase II for Design Engineering, Phase III for Construction Engineering. When Federal Funds are used, Phase I and Phase II can be selected when the agreement is for Federal PE. When Federal CE is selected, only Phase III can be selected. For MFT, the Phases can be selected based on the original selection at the top of the form for the agreement type. Consultant Primary Consultant (Firm) Name Insert the name of the primary consultant firm that will be executing this agreement. This field value is used to populate the consultant name in the Agreement Summary, Agreement Signatures and the Exhibit pages. Contact Name Insert the name of the contact for the firm listed to the left. Phone Number Insert the phone number for the contact listed to the left, without dashes. Email Insert the email of the contact listed to the left. Address Insert the address of the firm listed to the left. City Insert the city of the firm listed to the left. State Insert the state of the firm listed to the left. Zip Code Insert the zip code of the firm listed to the left. Agreement Exhibits Check all that apply, for boxes checked that do not have a description, insert the name of the exhibit. Exhibit A Insert the scope of services covered by this agreement/ project. This exhibit is required. Exhibit B Insert the project schedule that applies to this agreement/ project. This exhibit is required. Exhibit C Qualification Based Selection (QBS) Checklist process must be followed when the value of engineering will meet and/or exceed the threshold in 50 ILCS 510. If the process does not apply, check the form not applicable checkbox on the top of the exhibit page. If the process applies and using federal funds, complete items 1 through 13. If the process applies and using state funds, complete items 14 through 16. Exhibit D Cost Plus Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514). If the method of compensation was checked (under LPA Agrees item 4) as Cost Plus Fixed Fee (Anniversary Raise or Fixed Raise) in the agreement, then this exhibit is required and the correct BLR form: BLR 05514 for Fixed Raise or BLR 05513 for Anniversary Raise. Exhibit Use the remaining boxes and lines to add additional exhibits as needed. LPA Agrees Method of Compensation Select the method of compensation for this agreement by checking the applicable box. If Percent is checked (this is only available when agreement is for MFT funds.), insert in the box the applicable percentage. If Lump Sum is checked, complete the box after lump sum showing the lump sum compensation amount. For agreements funded with federal funds the lump sum shall be determined by using the Cost Plus Fixed Fee formula. If Specific Rate is checked, insert the specific rate in the box. The specific rate cannot exceed $150,000. For a federal project this is limited to testing services only. If Cost Plus Fixed Fee is checked, select the type of raise the agreement will use: Anniversary or Fixed. If this method is selected, BLR 05513 or BLR 05514 must be included in the exhibits. Page 135 of 159 BLR 05530 (Rev. 07/08/22)Completed08/15/24 Instructions for BLR 05530 - Page 3 of 3 Agreement Summary Prime Consultant (Firm) Name Field populated from the Prime Consultant (Firm) Name entered on the first pages of the agreement. TIN/FEIN/SS Insert the Prime Consultant's Taxpayer Identification Number (TIN), Federal Employer Identification Number (FEIN) or Social Security Number (SS). Agreement Amount Insert the maximum agreement amount. Subconsultant(s) As applicable, insert the name of each subconsultant engaged in this agreement/ project. Subconsultants are defined as any firm that is required to complete a Cost Estimate of Consultant Services (CECS) Worksheet. TIN/FEIN/SS Insert the Subconsultant's Taxpayer Identification Number (TIN), Federal Employer Identification Number (FEIN) or Social Security Number (SS). Agreement Amount Insert the maximum agreement amount for the subconsultant listed to the left. Add Subconsultant If additional lines are needed for additional subconsultants, insert lines as needed and complete the required information. Subconsultant Total This field is automatically completed, it is the sum of all the agreement amounts for all subconsultants listed. Prime Total This field is automatically completed, it is the amount of the prime consultant fee as listed above. Total for All This field is automatically completed, it is the sum of the subconsultant and the prime total. Agreement Signatures Executed by LPA Local Public Agency Type From the drop down, select the type of LPA. Types to choose from are: City, County, Town, or Village. Local Public Agency Field populated from the Local Public Agency entered on the first pages of the agreement. By The LPA clerk will sign here. By The LPA official authorized to sign this agreement will sign and date here. Seal of LPA The LPA will seal the document here. Title Insert the title of the LPA official who signed above. Executed by the Engineer Prime Consultant (Firm) Name Field populated from the Prime Consultant (Firm) Name entered on first pages of the agreement. By The person(s) authorized to sign this agreement from the engineering firm will sign and date here. Title Insert the title of the person signing above. For Agreement using MFT or State Funds only: Regional Engineer Upon approval the Regional Engineer will sign and date here. A minimum of four (4) signed originals must be submitted to the Regional Engineer's District office. Following approval, distribution will be as follows: Central Office (only for Projects using State and/or Federal Funds) District Engineer (Municipal, Consultant or County) Local Public Agency Clerk Page 136 of 159 02-22-2021X Page 137 of 159 Path: N:\BuffaloGrove\190474\GIS\Exhibits\Location Map.mxd F REMON T WAY CARRIAG EW AY FA R R I N G T O N UNIVERSITY DR WEIDNER RD SHELDRA K E DR C H U R C H E TOND R W FRONTAGE RD PICARDY LN D U F F Y L N OLD ARLINGTON HTS RD HACKBERRY DRV STANFOR D D R VOLZ W OODS D R PICA RDY CT CHIP P E W A TR BETTY DR M IL L C REEK DR ASH LA CHECKER RD BURR OAK DR PHELPS A P T A K I S I C R D DRYDEN PLACE ETO N CT NICHOLS RD COREY LN DAWN CT B U R N T E M B E R LN C A R Y L A CORNELL AV BOWTR BRI TTAN Y F A B ISHCT FR RD W SIDE ( W IL K E ) ELLEN DR SAXON PL WILKE RD FR RD E S IDE (WILKE) WEIDNERCT HILLCT MARGARET AVE BAYSIDE LA C I R C L E C T MARYLU LA A C O RN CT W IN D FIELD CT ASPE N C T DEVONSH I R ERD W HITEHALL D R BANK LN E BURR OA K DR PAULINE AVE B R I T TA N Y C T SEVILLECT K E R RY CT H A DLEYCT OA K M E ADOW CT PLUM GROVE CIR HARVARD MARCY LA LAKEVIEW DR CHARLES CT S T I LLW ELL DR B R A DLEY RD ROSEC T SCOTT ST HUNTINGTONLN W OODRI D GELA MALLA R DL N GLE NGARYLN PARK PL W HITEHALLCT MELIND A L N DARRYL DR HIGHLAND AVE ANTHONYRD G AIL DR HAWTHORNE RD COBBLERLN DRURY LN CHENAULT RD M A NASSA S L N M I L LER L A BE N TLEYP L ACE SALK RD W L O DGE T RLEHIGHLA NAVAJO TRA IL RIDGE A V E WINDSOR D R STE E PLEDR RALEIG H S T FA RRINGT ON CT LOCK WOOD MANOR D R NEW HAVEN AVE D O G WOOD T ER THORNWOOD RD B R I S TOL L A NE H O L L Y S T O N E L A W E STON D R LAUREN LN MITCHELLAVE RIDGE AVE L O C USTDR W E S T B O U R N E L A GO L F V IEW TE RR PATTON AVE P O RT S MITHLN HADDOW AVE YALE AV E WATERMAN AVE BUCKINGHAM LN A L S A G E CIRCLE HARVARD A V E S A R A T O G AL A RIDGE A VE BRIGHTON PL HILLDALE LN DOUGLAS AVE B R I G HTON PLA C E SUNRI D G E LA B R A M P T O N L N HUNTER DR KINGSLEY D R BURGES SCIR P H E A S A N TRUN MAPLEDR BRITTANYLN DUNLO AVE RIDGEFIELDLA RIC H MO N D LN JACKSON DR B R A D F O R D D R F O X D A L E L N BELAIRE DR CANTERBURY D R SUFFIELD DRV R O S EW OOD AV HIGHLAND P R INDLE AVE N A V A J O T R W A LNUTAVE M ANAR S A S L N BORDEAUX LN W HITING L A GREE NWOO D CT RACHEL LN BIRCH TR BRITTANY DR N P R O CTER CI R FLENTI E LN OA K CREEK D R HIAW AT H A D R WILSHIRE LN IVY HALLLA PHEAS A N T T R A I L DR ARMSTRONG DR HA W K ES ST COBBLE S TONELA F A I RFAX L A NE WPORT L N S T R A TFORD RD WINDSOR DR C R O W N PT DR PROVIDENC E LA DRYDENP L LINCOLN TER M ARK LN V I N TA G E L N FOREST W A Y DR VISTA RD BEVERLY AVE COU N TRY LA C ROFTON LN B E S T DR V S ELWYNLA BURNING TRE E LN CHICORY LA THO R N T O N L A MAC ARTHUR DR PARK E R LA HOBSON DR SUFFIELD DR C O M M AN C H E TR S A N DHUR STDR C A S TL E W O O D LN CLOHESEY DR W YGATE LN RAUPP BLVD W A LKE R LA N E MOHAWK TR CRESTVIE W TE R WOO D S TO N E CIR H A R R I S D R CHATHAMCIR AUBURN LN ESTATEDR F O R E S T P L CHERRYW O OD R D O L DOA K DR P A RKVI E W TERRACE A R B O R G A T E L N PARTR I D G E LN CANTERBUR Y LN STO N E BRIDGEDR KE N N I C O TT AVE G R EENBRIDGE RD A N T I E TAMDR COLL E GEDR TRACE DR TOWNPLA CECI RCLE DOWNING RD BRITTANY DRV MA N CHES TER DR TERRAME R E AVE KINGSBURY DRV ESSINGTONLA INDIAN HILL DR SHURE DRV VERNO N L N S H ADY GRO V E L N C ANTERBURY DRV HIGHLANDAVE SCHAEFER RD HUNTINGTON DRV CAMPUS DRV PATTON DR ST MA R Y S PKW Y W O O DHOLLOW L A FOXHI L L DRIVE S P RIN G SID ELA GROVE DR W ALNUTAV E BRAESIDE D R GLENDA L E RD DANIELS CT DUNNHILL DR R E G E N T DR ALDEN LA BELMAR LA S H A M BLISS LA WHITEPINE RD L A K ESID E CIRDR WINDFIELD DR SILVER R O C K LN MAYFAIR LN CELLULAR DR CAMBRIDGE DR UNIVERSITY DR T A HOECIR D R CARRIAGEWAY DR V OLZ DRVW HIGHLAND GROVE HID D ENLAK E D R SUMTE R DR MANSEILLES C I R TIMBER HILL R D ASPEN DR F O XHILLDR TANGLEWOOD DRV HAPPFIELD DR SCHAEFFER RD VE NTURAD INE BEECHWOOD RD V ILLA V ERDER D INDIAN SPG LA LA KEBLV D F ABISH BERKLEY DRV TW ISTED O A K L A ARLINGT O N DR BERNARD DR HOLLY C T COUNTRYCLU B DR CHIC K A M A UGA LN W il l o wStreamPark Sh a l o m Me mo r i a lPark C e m e te ry N ic ho l sGolfCourse B uf f al o G r o v eGolf C lu b R id gePlaza B uf f al oGroveHigh S c ho o l Bu f f a l oBuffaloGroveGrove &'53 NICHOLS RD KENNICOTT AVE RAND RD MCHENRY RD LA KE ST DUNDEE RD LAKECOOKRD BUFFALO G R O V E RD ARLING T O N H EIGHTS RD DEERFI ELD PKWY M C D O N A L D C R E E K N O R T H B R A N C H B U F F A L O C REEKTRIBUARYA WHITEPINEDITCH B U F F A L O C REEK £¤12 CH E C K ER D R OLDCHECKERRD HINTZ RD BUFFALO GROVE RD WEILANDRD WINDSOR DR &'68 &'83 &'68&'53 T I TLE: DSGN. CHKD. FILE: DWN. CL IEN T:PROJ. NO. DATE: SHEET 1 OF 1 DRAWING NO. EXH 1 PROJECT LOCATION MAP 190474 6/7/2024 0 2,000 4,0001,000 Feet1 inch = 2,000 feet SCALE:AUTHOR: Location Map PLOT DATE:DWALTERS 6/7/2024 1:24,000DRW N PROJECT LOCATION VILLAGE OFBUFFALO GROVE Buffalo Grove J PROJECT LOCATION Page 138 of 159 Page 1 of 2 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 9.b. O-2024-088 Ordinance Authorizing Execution of a Contract with MPC Communications & Lighting, Inc. for Emergency Lighting Installation Services Contacts Liaison: Trustee Bocek Staff: Brian Spolar Staff Recommendation Staff recommends approval. Recommended Motion I move to approve an ordinance authorizing the purchase of emergency lighting installation services from MPC Communications & Lighting, Inc. in an amount not to exceed $245,725.00. Summary RECOMMENDATION Staff recommends that the Village Board authorize the Village Manager to execute an agreement with MPC Communications & Lighting, Inc. for emergency lighting installation services in an amount not to exceed $245,725.00 for the initial term of the contract, pending final review and approval by the Village Attorney. BACKGROUND Staff has negotiated a contract with MPC Communications & Lighting, Inc. for the installation of emergency lighting and equipment in Police and select Fire vehicles. The proposed contract will allow the Village to have a consistent service provider with a proven track record to provide needed installation & repair services while also allowing the Village to closely monitor and contain costs. As the need for these services fluctuates based upon the replacement of units requiring upfitting of emergency lighting equipment the not-to-exceed amount is based upon past expenses with this vendor and is the average annual spend for emergency lighting services. The initial term of the contract runs from the date of award to December 31, 2026. FINANCIAL IMPACT The purchase and installation of emergency lighting and equipment in Police vehicles would have no direct impact on the Village budget. The funds directed for the purchase of this type of Page 139 of 159 Page 2 of 2 equipment are obtained through Illinois statute (625 ILCS 5/16-104c) and are set aside for the purchase and maintenance of Police vehicles. Fire vehicle emergency lighting is allocated through reserve funds set aside for equipment replacement. 2024-2026 Vehicle Replacement Upfitting Costs Unit Vehicle Description Department Estimated Upfitting Cost 723 2025-Ford Explorer Police $19,250.00 743 2025-Ford Explorer Police $19,250.00 713 2026-Ford Explorer Police $19,500.00 717 2026-Ford Explorer Police $19,500.00 712 2027-Ford Explorer Police $19,750.00 718 2027-Ford Explorer Police K-9 $22,750.00 725 2027-Ford Explorer Police $19,750.00 730 2027-Ford Explorer Police $19,750.00 732 2027-Ford Explorer Police $14,225.00 291 2026-Ford Explorer Fire $16,000.00 251 2027-Polaris Ranger Fire $10,000.00 292 2027-Ford Explorer Fire $16,000.00 Non-Routine Maintenance & Repair Services $30,000.00 Total Amount Not to Exceed $245,725.00 Strategic Alignment Guiding Principle Principle 1: Financially Responsible and Sound Goal Goal 1: Maintained effective village government: fiscally responsible and providing outstanding, responsive services File Attachments 1. Draft Ordinance - Emergency Lighting 2. MPC-Buffalo Grove 2025 Contract 9-16-2024 Page 140 of 159 Page 1 of 1 WHEREAS the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS the Village sought out companies qualified to provide the requested services and materials; and WHEREAS the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute an agreement with MPC Communications & Lighting, Inc. for emergency lighting installation services in an amount not to exceed $245,725.00 for the initial term of the contract, pending final review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2024 APPROVED: , 2024 PUBLISHED: , 2024 ATTEST: APPROVED: Janet M. Sirabian, Village Clerk Eric N. Smith, Village President ORDINANCE 2024-xxx AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH MPC COMMUNICATIONS & LIGHTING, INC., FOR EMERGENCY LIGHTING INSTALLATION SERVICES Page 141 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 1 VEHICLE LIGHTING & COMMUNICATIONS INSTALLATION CONTRACT Vehicle Lighting & Communications Installation Contract (the “Contract”) is entered between the Village of Buffalo Grove (hereinafter the “Village” or “Owner”), an Illinois home-rule unit of government, and MPC Communications & Lighting, Inc., (hereinafter the “Contractor”) on this 17 day of September, 2024 (the “Effective Date”). The Village and the Contractor are hereinafter sometimes collectively referred to as the “Parties” and individually as a “Party”. RECITALS WHEREAS, the Village has negotiated for the Work (defined below),; and WHEREAS, the Contractor wishes to enter into this Contract with the Village and the Village wishes to enter into this Contract with the Contractor for the Work; NOW THEREFORE, for and in consideration of the mutual covenants and promises herein contained, the adequacy and sufficiency of which are hereby acknowledged by the Parties, it is agreed as follows: ARTICLE I - WORK TO BE DONE BY THE CONTRACTOR The Village does hereby hire and contract with the Contractor to provide all the labor, equipment, materials and/or services described more thoroughly on Contract Exhibit A (the “Work”) which is incorporated into the Contract by this reference. ARTICLE II - CONTRACT DOCUMENTS The following exhibits are attached hereto and incorporated herein by this reference: Contract Exhibit A – Description of the Work Contract Exhibit B – Schedule of Prices If any term or provision of this Contract shall conflict with any term or provision of the exhibits referenced above, the terms and provisions of the exhibit shall control. Page 142 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 2 ARTICLE III - CONTRACT AMOUNT The Village agrees to pay the Contractor for the proper and timely performance of the Work in strict accordance with this Contract as detailed in Contract Exhibit B (the “Schedule of Prices”) Unless explicitly provided otherwise in this Contract, the detailed sums shall be the full and exclusive compensation owed to the Contractor for the Work; and Contractor may not seek additional payments from the Village. Prices throughout the initial term of the contract shall reflect those provided in the schedule of prices. Written requests for price revisions after the initial term shall be submitted ninety (90) days in advance. Requests shall be based upon and include documentation of the actual change in the cost of the components involved in the contract and shall not include overhead or profit. The Village of Buffalo Grove reserves the right to reject a proposed price increase and terminate the Contract. ARTICLE IV – APPLICATION FOR PAYMENT The Contractor shall be paid at most once a month and only after providing the Village the following: 1. Detailed invoice All payments under this Contract must be approved by the Village’s Board at regularly scheduled meetings. The Village reserves the right to request any receipts, invoices, proof of payments as the Village, in its sole discretion, may deem necessary to justify the payment requested prior to paying the requested payment. The Contractor acknowledges that the Village is a unit of local government and that all payments under the Contract are subject to the Local Government Prompt Payment Act, 50 ILCS 505 et seq. To that extent, the Village shall have forty-five calendar (45) days from receipt of a bill or invoice to pay the same before it is considered late under the Contract. Interest, if any, charged for any late payments will be subject to the interest rate caps specified in the Prompt Payment Act. ARTICLE V – CONTRACT TIME Term. The Village will enter into a contract beginning on the date of award and ending December 31, 2026 with two (2) possible two (2) year extensions. At the end of the contract term, The Village of Buffalo Grove reserves the right to extend this contract for a period of up to sixty (60) calendar days for the purpose of securing a new contract. Termination of Contract. The Contract may be terminated, in whole or in part, by either party if the other party substantially fails to fulfill its obligations under the Contract through no fault of the terminating party; or the Village may terminate the Contract, in whole or in part, for its convenience. However, no such termination may be effected unless the terminating party gives the other party: (1) not less than thirty (30) calendar days written notice by certified mail of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. Page 143 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 3 ARTICLE VI – ACCIDENT PREVENTION The Contractor shall exercise every precaution at all times to protect itself, the property of the Village and the property of others. The safety provision of all applicable laws and ordinances shall be strictly observed by the Contractor at all times. Any practice deemed hazardous or dangerous by the Police Chief or his authorized representatives shall be immediately discontinued by the Contractor upon receipt of instructions from the Police Chief or his authorized representatives. To the fullest extent permitted by law, the Contractor shall be solely responsible for all safety-related matters. ARTICLE VII – INDEMNIFICATION To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify, and hold harmless the Village, its elected and appointed officials, agents, employees and volunteers and others working on behalf of the Village against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Village, its elected and appointed officials, agents, employees and volunteers and others working on behalf of the Village, by reason of personal injury, including bodily injury and death, and/or property damage, whether damage to property of the Village or of a third party, including loss of use thereof, which arises out of or is in any way connected or associated with the Contract and the Work. ARTICLE VIII – CONTRACTORS INSURANCE Contractor shall procure and maintain, for the duration of the Contract and any maintenance period, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village of Buffalo Grove named as additional insured on a primary and non-contributory basis. This primary, non- contributory additional insured coverage shall be confirmed through the following required policy endorsements: ISO Additional Insured Endorsement CG 20 10 or CG 20 26 and CG 20 01 04 13 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village named as additional insured, on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026 2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. Page 144 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 4 B. Minimum Limits of Insurance: Contractor shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. 2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $500,000 per accident. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the Village, its officials, agents, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages: a. The Village, its officials, agents, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials, agents, employees and volunteers. 2. The Contractor's insurance coverage shall be primary and non-contributory as respects the Village, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not “follow form,” then the Contractor shall be required to name the Village, its officials, employees, agents and volunteers as additional insureds 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. 7. The contractor and all subcontractors hereby agree to waive any limitation as to the amount of contribution recoverable against them by the Village. This specifically includes any limitation imposed by any state statute, regulation, or case law including any Workers’ Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Welding Page 145 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 5 E. All Coverages: 1. No Waiver. Under no circumstances shall the Village be deemed to have waived any of the insurance requirements of this Contract by any act or omission, including, but not limited to: a. Allowing work by Contractor or any subcontractor to start before receipt of Certificates of Insurance and Additional Insured Endorsements. b. Failure to examine, or to demand correction of any deficiency, of any Certificate of Insurance and Additional Insured Endorsement received. 2. Each insurance policy required shall have the Village expressly endorsed onto the policy as a Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. G. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Village before any work commences. The Village reserves the right to request full certified copies of the insurance policies and endorsements. H. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. I. Assumption of Liability The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to the Contract. J. Workers' Compensation and Employers' Liability Coverage The insurer shall agree to waive all rights of subrogation against the Village of Buffalo Grove, its officials, employees, agents and volunteers for losses arising from work performed by Contractor for the municipality. K. Failure to Comply In the event the Contractor fails to obtain or maintain any insurance coverage’s required under this contract, The Village may purchase such insurance coverage’s and charge the expense thereof to the Contractor. Page 146 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 6 ARTICLE IX – CERTIFICATE OF AUTHORITY AND SURETY CERTIFICATE The Contractor shall furnish the Village with a current Certificate of Authority or Surety Certificate issued by the Illinois Department of Insurance for the bonding company and insurance company they are using. In lieu of a Certificate of Authority of Surety Certificate, the Contractor may provide certificate of good standing from the Illinois Department of Insurance’s website. ARTICLE X – COPYRIGHTS AND LICENSES The Contractor agrees that all documents of any kind whatsoever, and in whatever medium expressed, prepared by the Contractor and the Contractor’s consultants in connection with the Work (collectively, the “Documents”) or otherwise pursuant to this Contract and all rights therein (including trademarks, trade names, rights or use, copyrights and/or other proprietary rights) shall be and remain the sole property of the Village (regardless of whether the Village or the Contractor terminates this Contract for any reason whatsoever). The Contractor hereby agrees that the Documents are or shall be deemed to be “Works for Hire” within the meaning of Section 101 of the Copyright Act, and the Contractor hereby assigns to the Village all right, title and interest therein. Notwithstanding, the Contractor shall indemnify and hold harmless the Village, its appointed and elected officials, employees, agents and volunteers from and against all claims, damages, losses, and expenses (including attorneys’ fees and court and arbitration costs) arising out of any infringement of patent rights or copyrights incident to the Documents and the Work. ARTICLE XI – NOTICE All notices, demands, requests, consents, approvals and other communications required or permitted to be given hereunder (a “Notice”) shall be in writing and shall be deemed effective three (3) business days after mailing if mailed by certified mail with return receipt requested and immediately if served personally, and shall be addressed to the following: IF TO THE VILLAGE: Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, IL 60089 BJBudds@vbg.org ATTN: Police Chief WITH COPIES TO: Cc: pbrankin@schainbanks.com Cc:tcwisniewski@vbg.org IF TO THE CONTRACTOR: MPC Communications & Lighting, Inc. __________________ Page 147 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 7 ARTICLE XII – CHANGE ORDERS If the Village requests any change to the Work the Village shall do so by delivering Notice of the same to the Contractor and the change requested by the Village shall be effective upon receipt of the Notice by the Contractor. The Contractor may propose a change to the Work by delivering Notice of the proposed change along with a description of the changes full effect on the Work to the Village; provided, such requested change shall not be deemed accepted until the Village has delivered to the Contractor Notice of the same. Prior to approving a proposed change to the Work by the Contractor, the Village may request such additional documentation as it deems necessary to investigate the proposed change. The Contractor shall be responsible for informing all its employees and subcontractors of any changes to the Work, whether such change is requested by the Contractor or the Village. ARTICLE XIII – NOTICE OF STARTING WORK The Contractor shall provide Notice to the Village prior to the Contractor, or its employees or subcontractors, starting the Work or any phase of the Work. ARTICLE XIV – SEQUENCE OF THE WORK The Police Chief shall have the power to direct the order and sequence of the Work. On any major portion of the Work, all accessories shall be set coincident with the main construction. Payment for major portions of the Work may be withheld until proper completion of accessories. ARTICLE XV – SUPERVISION The Police Chief shall have override power to superintend and direct the Work, and the Contractor shall perform all of the Work herein specified to the satisfaction, approval and acceptance of the Police Chief. The Contractor shall have at all times a competent foreman or superintendent at the Work’s site, who shall have full authority to act for the Contractor and to receive and execute orders from the Police Chief, and any instructions given to such superintendent or person, executing work for the Contractor, shall be binding on the Contractor as though it was personally given to the Contractor. ARTICLE XVI – STANDARD OF WORK AND WORKERS The Contractor shall employ competent staff and shall discharge, at the request of the Police Chief, any incompetent, unfaithful, abusive or disorderly workers in its employ. Where experts or skilled workers must be employed, only expert or skilled workers shall be employed. Page 148 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 8 ARTICLE XVII – CONDITIONS OF THE WORK SITE The Contractor shall provide and maintain such sanitary accommodations for the use of its employees as may be necessary to comply with the State and local Board of Health requirements. Public nuisances will not be permitted. The Contractor shall leave said Work’s site(s) in the best possible condition to the complete satisfaction of the Police Chief. No vehicles of any kind shall be placed, parked, or operated upon any grass areas at any time except as authorized by the Police Chief or his authorized representative. Further, the Contractor shall exercise every precaution for the protection of all persons and all property. The safety provisions of all-applicable laws and ordinances shall be strictly observed. Any practice hazardous in the opinion of the Police Chief or his authorized representatives shall be immediately discontinued by the Contractor upon his receipt of instructions from the Police Chief or his authorized representative. To the maximum extent permitted by law, the Contractor shall be responsible for all safety-related matters. ARTICLE XIII – WARRANTY PERIOD All material and workmanship shall be warranted and guaranteed according to the manufacturer’s recommendation after inspection and approval by the Police Chief or his designated representative. All work performed by the Contractor shall be warranted by the Contractor following completion and final acceptance of the Work as specified in Contract Exhibit A. ARTICLE XIX – ACCIDENTS In the event of any accident of any kind that involves the general public or property of the Village or a third party, the Contractor shall immediately notify the Police Chief by phone as well as provide Notice of the same. The Notice shall include a full accounting of all details of the accident. The Contractor shall furnish the Village with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. ARTICLE XX – NO ASSIGNMENT If the Contractor sublets or assigns any part of the Work then the Contractor shall not under any circumstances be relieved of its liabilities hereunder. All transactions of the Village shall be with the Contractor. Subcontractors shall be recognized only in the capacity of employees or workmen and shall be subject to the same requirements as to character and competence. The Contractor shall not assign, transfer, convey, sell or otherwise dispose of the whole or any part of this Contract to any person, firm or corporation without written consent of the Police Chief or his authorized representative. Page 149 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 9 ARTICLE XXI – DEFAULT The following shall constitute a default an “Event of Default” by the Contractor under this Contract: A. If the Contractor shall fail to strictly observe or perform one or more of the terms, conditions, covenants and agreements of this Contract; B. If there shall be placed on any property owned by the Village any mechanics’, materialmens’ or suppliers’ lien; C. If there shall be instituted any proceeding against the Contractor seeking liquidation, dissolution or similar relief and the same shall not be dismissed within forty-five (45) calendar days; D. If there shall be appointed any trustee, receiver or liquidator of the Contractor and such appointment shall not have been vacated within forty-five (45) calendar days; and E. If the Contractor fails to maintain or obtain any and all permits, licenses and the like, if any, required by the Village, State or Federal governments for the Work. Upon any Event of Default the Village shall have the option of (i) terminating the Contract; (ii) pursuing any remedy available to it at law or in equity; or (iii) pursuing both simultaneously. In addition, upon an Event of Default, the Village may withhold payments due to the Contractor until it has hired a replacement of the Contractor and deducted all costs of hiring a replacement. ARTICLE XXII – DELAYS The Contractor shall not be liable in damages for delays in performance when such delay is the result of Police, flood, strike, acts of God, or by any other circumstances which are beyond the control of the Contractor; provided, however, under such circumstances the Village may, at its option, cancel the Contract. ARTICLE XXIII – COMPLIANCE WITH LAWS The Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state, local, or other governmental authority or regulatory body pertaining to all aspects of the Work, now in effect, or which may become in effect during the performance of the Work. The scope of the laws, regulations, and rules referred to in this paragraph includes, but is in no way limited to, the Illinois Human Rights Act, Illinois Equal Pay Act of 2003, Occupational Safety & Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms), all forms of traffic regulations, public utility, Interstate and Intrastate Commerce Commission regulations, Workers’ Compensation Laws, Public Construction Bond Act, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act, federal Social Security Act (and any of its titles), and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation, Illinois Environmental Protection Act, Illinois Department of Natural Resources, Illinois Department of Human Rights, Human Rights Commission, EEOC, and the Village of Buffalo Grove. Notwithstanding the following, the Contractor shall particularly note that: A. NO DISCRIMINATION – The Contractor shall comply with the provisions of the Illinois Public Works Employment Discrimination Act and the Illinois Human Rights Act/Equal Opportunity Clause which, pursuant to Illinois law, are deemed to be part of this Contract. Page 150 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 10 B. FREEDOM OF INFORMATION - The Contractor agrees to furnish all documentation related to the Contract, the Work and any documentation related to the Village required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) (“FOIA”) request within five (5) calendar days after the Village issues Notice of such request to the Contractor. The Contractor agrees to defend, indemnify and hold harmless the Village, and agrees to pay all reasonable costs connected therewith (including, but not limited to attorney’s and witness fees, filing fees and any other expenses) for the Village to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Contractor’s actual or alleged violation of FOIA or the Contractor’s failure to furnish all documentation related to a FOIA request within five (5) calendar days after Notice from the Village for the same. Furthermore, should the Contractor request that the Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Contractor agrees to pay all costs connected therewith (such as attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. This defense shall include, but not be limited to, any challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. C. NOT A BLOCKED PERSON - The Contractor affirms and covenants that neither the Contractor nor any individual employed by the Contractor for this Work or under this Contract is a person forbidden from doing business with a unit of local government under Executive Order No. 13224 (Sept 23, 2001), 66 Fed.Reg. 49,079 (Sept 23, 2001) or is a person registered on the Specially Designated Nationals and Blocked Persons List. The Contractor shall indemnify the Village from all costs associated with failure to comply with this paragraph. D. SUBSTANCE ABUSE PREVENTION ON PUBLIC WORKS ACT - The Contractor knows, understands and acknowledges its obligations under the Substance Abuse Prevention on Public Works Act (820 ILCS 265/1 et seq.), and shall comply and require all subcontractors and lower tiered contractors to comply with the requirements and provisions thereof. ARTICLE XXIV – NO WAIVER OF RIGHTS A waiver by the Village of any Event of Default or any term of provision of this Contract shall not be a waiver of the same Event of Default, another Event of Default or any other term or provision of this Contract. ARTICLE XXV – CONTROLLING LAW AND VENUE This Contract is entered into in the State of Illinois, for work to be performed in the State of Illinois and shall be governed by and construed in accordance with the laws of the State of Illinois. Any legal matters or dispute shall be resolved in the Circuit Court of Cook County and the Parties hereby submit to the jurisdiction of such Circuit Court. This Contract shall be construed without regard to any presumption or other rule requiring construction against the Party causing the Contract to be drafted. Page 151 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 11 ARTICLE XXVI – MISCELLANEOUS A. AMENDMENT – This Contract may be amended only in writing executed by both Parties. B. NO RECORDING – This Contract, or a memorandum thereof, may not be recorded in any form by either Party. If either Party records this Contract, or a memorandum thereof, they shall immediately file a release of the same. C. SECTION HEADINGS – The headings in the Contract are intended for convenience only and shall not be taken into consideration in any construction or interpretation of the Contract. D. NO THIRD-PARTY BENEFICIARIES – This Contract does not confer any rights or benefits on any third party. E. BINDING EFFECT – This Contract shall be binding and inure to the benefit of the Parties hereto, their respective legal representatives, heirs and successors-in-interest. F. ENTIRE AGREEMENT – This Contract supersedes all prior agreements and understandings and constitutes the entire understanding between the Parties relating to the subject matter hereof. G. SEVERABILITY - If any term, condition or provision of the Contract is adjudicated invalid or unenforceable, the remainder of the Contract shall not be affected and shall remain in full force and effect, to the fullest extent permitted by law. H. TORT IMMUNITY DEFENSES - Nothing contained in this Contract is intended to constitute nor shall constitute a waiver of the rights, defenses, and immunities provided or available to the Village under the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. I. CALENDAR DAYS AND TIME. Unless otherwise provided in this Contract, any reference in this Contract to “day” or “days” shall mean calendar days and not business days. If the date for giving of any notice required to be given, or the performance of any obligation, under this Contract falls on a Saturday, Sunday or federal holiday, then the notice or obligation may be given or performed on the next business day after that Saturday, Sunday or federal holiday. J. FAVORABLE TERMS - Contractor represents that all of the benefits and terms granted by Contractor herein are at least as favorable as the benefits and terms granted by Contractor to Illinois Home Rule Municipalities. Should Contractor enter into any subsequent agreement with any Illinois Home Rule Municipalities, during the term of this Agreement, which provides for benefits or terms more favorable than those contained in this Agreement, including all exhibits to this Agreement, then this Agreement shall be deemed to be modified to provide the Village with those more favorable benefits and terms. Contractor shall notify the Village, in writing, promptly of the existence of such more favorable benefits and terms and the Village shall have the right to receive the more favorable benefits and terms immediately. If requested in writing by the Village, Contractor shall amend this Agreement to contain the more favorable terms and conditions. Page 152 of 159 Page 153 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 13 CONTRACT EXHIBIT A - D ESCRIPTION OF THE W ORK A. GENERAL INSTRUCTIONS OBJECTIVE: The Village of Buffalo Grove is seeking to engage a single provider for the procurement, installation, and configuration of Emergency Lighting and Communication Equipment for Village Vehicles. SCOPE OF WORK: The Contractor shall procure, install, configure and repair Emergency Lighting and Communication Equipment in Village Vehicles SCHEDULE: The contractor shall complete full installations on Fully Marked, Fully Marked (SUV), Semi-Marked, Semi-Marked (SUV), and K9 Units no later than 12 weeks after a notice to proceed for installation work has been sent to Contractor. Removal and Replacement (R&R) of equipment from one vehicle to another shall be completed no later than 6 weeks after a notice to proceed for installation work has been sent to Contractor. CONTRACTORS FACILITIES: The Contractor may be subject to a site inspection of their facilities. The contractor shall be open during normal business hours from 8:00am until 5:00pm, Monday through Friday excluding holidays or weekends. Any Village vehicle left at the Contractor’s facilities should be secured inside a locked fenced compound under video surveillance or within a locked building. INSTALLATION: All wiring will follow a consistent color scheme and a reference chart will be provided to the Village. All exposed wiring will be wire loom. The lights and siren controller will be located in the center of the vehicle on the center console or center of the dashboard when possible. All siren speakers will be permanently mounted out of sight or on push bumpers. All installations will have electrical disconnections, (i.e. circuit breaker or fuse). All lighting and siren packages will not exceed capability of vehicles electrical system. Page 154 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 14 INSTALLATION: (cont.) Crimp or insulated crimp terminals must be crimped with a ratcheting crimper to secure a good connection. All external (outside) connections will either be soldered, or heat shrunk or crimped using water resistant connectors and heat shrunk creating a strong, water-resistant connection. All strobe cables shall be custom cut to length. No rolled up or zip tied excess loops of strobe cable will be allowed in the vehicle. Lightbar cable hole must be sealed using an appropriate black gasket type silicone. Installer shall loom all cables located in the engine compartment. All wiring running from the passenger compartment to the trunk area must be placed in the OEM Ford tracks located at the passenger or driver side of the vehicle. No excess wiring may be placed under the floor mat or beside the track. All wiring installed shall be loomed with appropriate size wire loom. Installer must properly label all siren touch pads as indicated by the Village of Buffalo Grove. No vehicles will be accepted without all buttons labeled as indicated by the Village. EQUIPMENT: Contractor must be factory authorized distributor for the product they are providing. No substitutions of brand names is allowed unless approved in writing by the Village. In the event additional equipment and/or materials are necessary to perform services, the Contractor shall receive prior written approval from the Village. Failure to obtain prior approval could result in non-payment by the Village. WARRANTY: A warranty on a new materials is subject to the manufactures warranty, generally one, three or five years. A warranty on labor and installation shall be for the life of the vehicle in its original intended use up to 10 years. Contractor shall respond to request for repairs within 24 hours. Page 155 of 159 VoBG-2024-24C Vehicle Lighting & Communications Installation 15 CONTRACT EXHIBIT B- S CHEDULE OF P RICES Vehicle Type Installation Removal Miscellaneous R&R Complete (wiring, connectors, etc.) Fully Marked $ 3375.00 $ 795.00 $ 185.00 $ 4355.00 Fully Marked (SUV) $ 3375.00 $ 795.00 $ 185.00 $ 4355.00 Semi-Marked $ 3375.00 $ 795.00 $ 185.00 $ 4355.00 Semi-Marked (SUV) $ 3375.00 $ 795.00 $ 185.00 $ 4355.00 K9 Unit $ 3775.00 $ 795.00 $ 185.00 $ 4755.00 Hourly labor rate @ 158.95 /hr. *Estimated Various Vehicles verify type of equipment in each vehicle for actual price Unmarked Court/School $ 2475.00 $ TBD $ TBD $ TBD Unmarked Administrative $ 2475.00 $ TBD $ TBD $ TBD Unmarked Investigative $ 2975.00 $ TBD $ TBD $ TBD Unmarked Tactical $ 2975.00 $ TBD $ TBD $ TBD *Various vehicles installation rate shall be determined on a case-by-case basis and price shall not exceed the price in EXHIBIT B- Schedule of Prices. Cost for concierge service transporting Vehicles from the Village of Buffalo Grove to your service facility. $ 150.00 per trip one way Hourly Rate for services Regular time $ 158.95 Markup on Materials: The percent added to the actual wholesale (no retail pricing will be accepted) materials including shipping shall not exceed 25% Page 156 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 13.a. Executive Session - Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. Contacts Liaison: President Smith Staff: Dane Bragg Staff Recommendation Staff recommends move to Executive Session. Recommended Motion I move to enter into Executive Session pursuant to Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. Summary Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. Strategic Alignment Guiding Principle N/A Goal N/A File Attachments None Page 157 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 13.b. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Contacts Liaison: President Smith Staff: Dane Bragg Staff Recommendation Staff recommends move to Executive Session. Recommended Motion I move to enter Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Summary Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Strategic Alignment Guiding Principle N/A Goal N/A File Attachments None Page 158 of 159 Page 1 of 1 AGENDA ITEM SUMMARY BUFFALO GROVE VILLAGE BOARD Regular Meeting: September 16, 2024 AGENDA ITEM 13.c. Executive Session- Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Contacts Liaison: President Smith Staff: Dane Bragg Staff Recommendation Staff recommends move to Executive Session. Recommended Motion I move to enter into Executive Session- Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Summary Executive Session- Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Strategic Alignment Guiding Principle N/A Goal N/A File Attachments None Page 159 of 159