2024-12-02 - Ordinance 2024-0110 - AUTHORIZING THE EXECUTION OF A SUPPLEMENTAL STATEMENT OF WORK WITH MUNICIPAL GIS PARTNERS 1
�� �i_ ORDINANCE 2024-0110
BUFFALSJ AN ORDINANCE AUTHORIZING THE
EXECUTION OF A SUPPLEMENTAL
��VE STATEMENT OF WORK WITH MUNICIPAL
GIS PARTNERS
WHEREAS the Village of Buffalo Grove is a home rule unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS the Village of Buffalo Grove seeks to improve its business
processes; and
WHEREAS the Village negotiated with the vendor to achieve favorable
pricing.
NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the
Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a
part of this Ordinance as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into an agreement with
Municipal GIS Partners for supplemental services specific to business application
configuration, development, and maintenance at a price not to exceed $44,400.00,
pending review and approval of the agreement by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be
held invalid, the invalidity thereof shall not affect any other provision of this
Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage
and approval and shall not be codified.
AYES: 6-Johnson. Cesario. Ottenheimer, Stein, Bocek. Weidenfeld
NAYES: 0- None
ABSENT: 0- None
PASSED: December 2. 2024
APPROVED: December 2. 2024
PUBLISHED: December 4, 2024
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smart.with heart.
50 Raupp Blvd, Buffalo Grove, IL 60089 �► 847-459-2500/ vbg.org
ATTEST: APPROVED:
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Janet . irabian,Village Clerk Eric N. Smi illage President
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smart.with heart.
50 Raupp Bivd, Buffalo Grove, IL 60089 � 847-459-2500/ vbg.org
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Municipal GIS Partners
www.m�pinc.com
Supplemental Statement of Work
Pursuant to and in accordance with Sections 1.2 of that certain GIS Consortium Service Provider Contract
dated January 1, 2025 (the "Contract") between the Village of Buffalo Grove, an Illinois municipal
corporation (the "Municipality") and Municipal GIS Partners, Incorporated (the "Consultant"), the parties
hereby agree to the following SUPPLEMENTAL STATEMENT OF WORK, effective January 1,2025 ("SSOW"):
In consideration of the mutual covenants and agreements hereinafter set forth the Municipality and the
Consultant agree to:
General Purpose
The Consultant will perform all or part of the Village of Buffalo Grove(the Municipality) MicrosoftT"'
business application configuration, development, and maintenance as directed by the Municipality. In
addition to supporting the business applications,the Consultant will identify opportunities for business
process improvement.
Terms
Agreement Period
January 1, 2025,through December 31, 2025
Fees
The fee for the staffing allocation set forth above is 3 700.00 per month. The total contract value for the
agreement period is 44 400.00. Such fee does not include taxes or any reimbursable out-of-pocket
expenses that may be incurred by the Consultant.
Included Services
This section identifies the outcomes and business structures included in this service agreement. The
Municipality is responsible for identifying and prioritizing the aspects of the services that are most
important. The Consultant is responsible for implementing those priorities and communicating progress.
Services consist of the following:
1. Staffing
2. Quarterly goals and reporting
3. Training and support
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Staffing
The Consultant provides all the requisite staffing and skillsets required to manage the Municipality
Microsoft'"' business applications including:
• Business Analysts that consult and improve business processes.
• Technical professionals that develop, maintain, and support process improvements.
Team Access Durin�Normal Workin�Hours
The Consultant typically works Monday through Friday 8:OOAM to S:OOPM. The Municipality has direct
access to the staff assigned to the Municipality. Alternatively,the Municipality can call the Consultant's
general telephone number or submit an email to Consultant's service desk for service.
Municiqality Representative
The Municipality agrees to designate a Representative who will serve as the primary point of contact.The
Representative shall be part of the administration function and possess influence and visibility of all
organization operations.
Quarterly goals and reporting
The Consultant agrees to set, deliver, and report on quarterly goals during the term of this Agreement.
Each quarter will focus on enhancing the Municipality's business processes and supporting these
enhancements within the Microsoft 365 environment as prioritized by the Municipality.
Quarterlv Goal Plannin�
At the start of each quarter,the Consultant and the Municipality will agree on a set of ineasurable
outcomes aimed at improving specific business processes.The outcomes will include:
• Identified business process enhancements.
• Configurations or customizations required in Microsoft 365 to support these enhancements.
• Delivery and implementation deadlines.
• Training and documentation.
Quarterlv Goal Execution
During the quarter,the Consultant will:
• Analyze the business process identified in the outcome plan.
• Develop and configure Microsoft 365 features to support the business process enhancement.
• Test and deploy the configurations within the Municipality's Microsoft 365 environment.
• Provide necessary training to personnel to use the new features effectively.
• Report progress as directed by the Municipality.
Quarterlv Goal Review
At the end of each quarter:
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• The Consultant will present a report summarizing the accomplishments, including business
process improvements and the corresponding Microsoft 365 enhancements.
• The Municipality will review the work and accept delivery based on identified measurable
outcomes.
Training and Support
Training will occur when significant changes are made to the Microsoft 365 environment or when new
functionalities are introduced.The Consultant will provide ongoing support as needed.
Trainin�
Upon completion of each quarterly outcome,the Consultant will provide training and support materials
to the Municipality.
Supnort
The Consultant will remain current and to the best of their ability prevent issues or bugs with MicrosoftTM
business applications.
Additional Out-of-Scope Services
MGP can provide services that are beyond the scope of this agreement as requested by the Municipality.
Add-on services include but are not limited to:
Data Management
• The Consultant will not migrate, create, or manage data intended for the business applications.
Full System Development
• The Consultant will deliver a separate Supplemental Statement of Work for a full system design,
development, and implementation.
MGP will provide a scope of services including cost proposal based on the work requested.
Additional Services Rate:$185.00 per hour
SIGNATURE PAGE FOLLOWS
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Signature Page to Supplemental Statement of Work
IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as of
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ATTEST: VILLAGE OF BUFFALO GROVE
By: �a"�' `�!L• By: �
Name: ��� M• � t R a�1 A►� Name: Dane Bra
Its: �' j►-�A�,� C�� Its: Village Manager
ATTEST: CONSULTANT:
MUNICIPAL GIS PARTNERS, INCORPORATED
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By: ClM�-lf.-- I nwrt ,� BY• ,_......
Name: Donna Thom Name:Thomas A.Tho ey
Its: Management Support Specialist Its: President and General Manager