1982-05-17 - Resolution 1982-28 - AGREEMENT FOR PATCHING OF CHECKER RD BETWEEN BG RD AND SPRINGSIDE LAND \.,
RESOLUTION NO. 82-28
A RESOLUTION APPROVING THE AGREEMENT FOR THE INTERMITTENT
RESURFACING (M-5003 (887)) OF CHECKER ROAD (FAU 1268) BETWEEN
BUFFALO GROVE ROAD AND SPRINGSIDE LANE
WHEREAS, the Village President and Board of Trustees of the
Village of Buffalo Grove desire to participate in the 1982 FAUS Inter-
mittent Resurfacing Program; and,
WHEREAS, the approval of a joint agreement with the State of
Illinois, through its Department of Transportation, is required in order
to proceed with necessary engineering and construction.
NOW, THEREFORE, BE IT RESOLVED by the Village President and
Board of Trustees of the Village of Buffalo Grove, Cook and Lake
Counties, Illinois, that the Village President is hereby authorized
and directed to execute the "Joint Agreement for Federal Participation."
A copy of said contract is attached hereto and made a part hereof.
AYES: 5 - Stone, O' Reilly, Hartstein, Gerschefske, Schwartz
NAYES: 0 - None
ABSENT: 1 - Marienthal
PASSED: May 17 , 1982
APPROVED: May 17 , 1982
APPROVED:
Villag President Pro Tem
ATTEST:
Villag� lrk ���
�T STATE OF ILLINOIS Section • : 82-00029-00-IR
Municipality Buffalo Grove (V)� DEPT. OF TRANSPORTATION SATE: 1982-4'3RS
Township Fund Type
LOCAL AGENCY AGREEMENT
FOR FEDERAL PARTICIPATION FAU
County State Contract Day Labor Local Contract
Lake X - -
This agreement is made and entered into between the above local agency(LA)and the State of Illinois,acting by and through its Department
of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as shown
below under PROJECT DESCRIPTION. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the United States Federal Highway Administration hereinafter referred to as
FHWA.
* PROJECT DESCRIPTION
Name Route Length Miles
Termini
GENERAL
Description of Work Intermittent base repair and resurfacing, including Existing Str. No. N/A
frame and grate adjustment, curb replacement and
pavement markings.
* See Addendum for project locations.
DIVISION OF COST
FHWA % STATE % LA % TOTAL
Participating Construction $ 28,084 ( 70.21)$ ( )$ 11,916 (29.79 )$ 40,000
Non-Participating Construction $ ( )$ ( 1$ (100.00)$
Preliminary Engineering $ ( )$ ( )$ 2,500 (100.00)$ 2,500
Construction Engineering $ ( )$ ( )$ 2,500 (100.00)$ 2,500
Right of Way $ ( 1$ ( 1$ ( )$
Railroads $ ( )$ ( )$ ( )$
Utilities $ ( )$ ( )$ ( )$
Sub Total $ 28,084 $ $16,916 $ 45,Ooo
Other Funding Not Included Above $326,800
Description of Other Funding: Engineering and construction costs for additional routes in seven (7)
other municipalities (covered under separate agreements). $ 371,800
Total Project Cost
NOTE: If funding is lump sum and not a percentage of the total, place an asterisk in the appropriate sapce provided for entering percen-
tages.
The above costs and percentages are approximate and subject to change.The percentage(s) recorded and maintained by the STATE,will be
used in the final division of costs for billings or reimbursement.
LOCAL AGENCY APPROPRIATION
The LA on May 17 19 82 , appropriated, by separate resolution$ 17,000.00 . To pay the LA's share of the cost
and will in the future appropriate additional funds if the amount appropriated proves to be insufficient to cover the LA's share of the cost.
METHOD OF FINANCING (STATE CONTRACT WORK ONLY)
METHOD A Lump, um (95%of LA Obligation)$
METHOD B --- Monthly Payments of $ 1,500
METHOD C ---LA's share$ divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
ADDENDUMS
Additional information and/or stipulations, if any, are hereby attached and identified below as being apart of this agreement.
Addendum SEE PAGES 2 and 3
(Insert NA, if not applicable) (Insert addendum numbers or letters and page numbers, if applicable)
The LA further agrees,as a condition of payment,that it accepts and will comply with the applicable provisions set forth on page two and all
exhibits indicated above.
APPROVED APPROVED •
STATE OF
ILLINOIS
Verna L. Clayton
Name DEPARTMENT OFTRANSPORTATION
Title Village President By:
Chairman County Bo / ayor/Village President/etc Director of Highways
Signature to-k.....- —
g Date
Vill ge President Pro Tem
FOR DEPARTMENT USE ONLY
Construction Engineering J Right-of-Way ^_
Job Number Project Number Job Number Project Number Job Number ,Project Number
C-91-111-82 1 M-5003(887)
u
AGREEMENT PROVISIONS •
THE LOCAL AGENCY AGREES:
(1) To acquire in its name all right of way necessary for this project in accordance with the requirements of Titles II and III of the.Uniform
Relocation Assistance, and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to
advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been complied
with, and the disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, the STATE and the
FHWA;
(2) To provide for all utility adjustments, and to regulate the use of the rtjjht of way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy For Federal-Aid Work and MFT Construction Projects for County and Town-
ship and City Streets in Illinois;
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of
the proposed improvement;
(4) To maintain,or cause to be maintained,the completed improvement and,when on a Federal-aid route,to maintain,or cause to be main-
tained, the completed improvement in a manner satisfactory to the STATE and the FHWA;
(5) To comply with all applicable Executive Orders and Federal Highways Acts pursuant to the Equal Employment Opportunity and Non-dis-
crimination Regulations required by the U.S. Department of Transportation.
(6) To preserve and produce upon request of responsible STATE or FHWA officials all records for this project for the purpose of an audit
for a period of three years after the FHWA payment of the final voucher;
(7) Provisions will be made,if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the
limits of the proposed improvement;
(8) That failure of the LA to comply with Federal requirements may result in the loss(partial or total) of Federal participation as determined
by the FHWA;
(9) (STATE Contracts Only) That the method of payment designated on page one will be as follows:
Method A- Lump Sum Payment. Upon award of the contract for this improvement,the LA will pay to the STATE, in a lump sum,
an amount equal to 95%of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the
remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project
based upon final costs.
Method B- Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months,or until 95%of the LA's estimated obligation under the provisions
of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonpar-
ticipating cost) in a lump sum, upon completion of the project based upon final costs.
. Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the
LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost,
multiplied by the actual progress payment(appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(10)(Day Labor or Local Contracts Only) To provide or cause to be provided all of the initial funding, work, labor, material and services
necessary to construct the complete project.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to extent necessary to assure validity of the
LA's certification of compliance with Titles II and III requirements.
(2) (STATE Contracts Only) To receive bids for the construction of the proposed improvement when the plans have been approved by
the STATE (and FHWA, if required);
(3) (STATE Contract Only) To award a contract for construction of the proposed improvement, after receipt of a satisfactory bid and
after concurrence in the award has been received from the LA (and FHWA if required);
(4) (Day Labor or Local Contracts Only) To authorize the LA to proceed or concur in the award for the construction of the improvement
when Agreed-Unit Prices are approved or satisfactory bids are received for Local Contracts.
(5) (Day Labor or Local Contracts Only) To reimburse the LA for that portion of the cost payable from Federal-aid funds and the STATE's
share based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one.
IT IS MUTUALLY AGREED:
(1) That this agreement shall be null and void in the event that the FHWA does not approve the proposed improvemenet for Federal-aid
Participation and in the event the contract covering the construction work contemplated herein is not awarded within three years of the
date of execution of this agreement.
(2) This agreement shall be binding upon the parties, their successors and assigns.
BLR 723 (Rev. 12-79)
T.
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• ADDENDUM •
AN ADDENDUM TO THE JOINT VILLAGE-STATE AGREEMENT
FOR FEDERAL PROJECT M-5003(887) IN THE VILLAGE OF
BUFFALO GROVE, LAKE COUNTY, ILLINOIS
PROJECT DESCRIPTION (COMPLETE)
NAME ROUTE LENGTH(Mi.) TERMINI
*Sunset Avenue FAU 1215 0.75 From Delany Road to
Green Bay Road in
Waukegan.
*Deerpath Road FAU 2400 0.40 From West of U. S. 12 to
Cuba Road in Lake
Zurich.
*Magnolia Avenue FAU 2708 0.10 From Grand Avenue (Ill.
132) to Grandview Avenue
in Gurnee.
*Glen Flora Avenue FAU 1219 0.40 From Magnolia Avenue to
East Village Limits in
Gurnee.
*Laurel Avenue FAU 1243 0.30 From Green Bay Road to
1600 Feet West in
Lake Forest.
*Atkinson Road FAU 1235 0.35 From Tri-State Tollway
(I-94) to 0.5 mile east
of St. Mary's Road in
Green Oaks.
Checker Road FAU 1268 0.50 From Springside Lane to
Buffalo Grove Road in
Buffalo Grove.
*Oak Spring Road FAU 1234 0.25 From 2nd Street to East
Village Limits in
Libertyville.
*Hawley Street FAU 1240 0.44 From Midlothian Avenue
to Lake Street (U.S. 45)
in Mundelein.
TOTAL PROJECT LENGTH 3.49 Miles
* Covered under separate agreements
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^X� DESCRIPTION OF WORK: e Page 1
•
CHANGES IN "AGREEMENT PROVISIONS"
I. Under "THE LOCAL AGENCY AGREES":
A. Item (3) is revised to read:
"To provide for surveys and the preparation of plans for the
proposed improvement and engineering supervision during
construction of the proposed improvement, including accept-
ance sampling and testing of materials in accordance with the
specifications, Project Procedures Guide and methods prescribed
by the STATE;"
B. Item (4) is revised to read:
"To maintain, or cause to be maintained, the completed
improvements on Checker Road in a manner satisfactory to the
STATE and the FHWA."
II. Under "THE STATE AGREES":
A. The following item is added:
(6) To provide independent assurance sampling, to furnish off-site
material inspection and testing, at sources normally visited by
STATE inspectors of steel, cement, asphalt, aggregates, sewer
and drainage pipe, structural steel, and other materials
customarily tested by the STATE, and to provide contract con-
struction administration and general supervision of the resident
engineer.
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