1981-43 RESOLUTION NO . 81 - 43
A RESOLUTION ACCEPTING THE AGREEMENT FOR ENGINEERING SERVICES
FOR THE DESIGN ( PHASE II ) OF THE BUFFALO GROVE ROAD (LAKE-COOK
ROAD TO IL . 83 ) STREET IMPROVEMENT
WHEREAS , the President and Board of Trustees of the
Village of Buffalo Grove desire to cause the implementation of
the Buffalo Grove Road (Lake-Cook Road to I1 . 83) Street Improve-
ment ; and ,
WHEREAS , the approval of an agreement with a consult-
ing engineer is required in order to proceed with the necessary
engineering of the project ;
NOW , THEREFORE , BE IT RESOLVED by the President and
Board of Trustees of the Village of Buffalo Grove , Lake and Cook
Counties , Illinois that the President and Clerk be , and they are
hereby authorized and directed to execute "Supplement Number One
to Agreement for Consultant Services between the Village of
Buffalo Grove and Midwest Consulting Engineers , Inc . for Phase II
Engineering" . A copy of said contract is attached hereto and
made a part thereof.
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Schwartz
NAYS : 0 - None
ABSENT : 0 - None
PASSED : September 14 , 1981
APPROV •
l-rge President
ATTEST : —
Villa e Clerk
SUPPLEMENT NO. 1 TO
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN THE
VILLAGE OF BUFFALO GROVE
AND
MIDWEST CONSULTING ENGINEERS , INC.
FOR
PHASE II ENGINEERING
SECTION: VILLAGE 79-00019-00-PV
COUNTY 79-00081-02-PV
PROJECT: M-5003(486)
JOB NO. : C-91-078-76
BUFFALO GROVE ROAD
LAKE-COOK ROAD TO MUNDELEIN ROAD (Il. 83)
WHEREAS an AGREEMENT FOR CONSULTANT SERVICES exists between
the Village of Buffalo Grove, the VILLAGE; the County of Lake,
the COUNTY; and Midwest Consulting Engineers , Inc. , the
CONSULTANT, executed on June 18 , 1979 and approved by the Federal
Highway Administration on November 6 , 1979, to furnish certain
professional services in connection with Preliminary Engineering ,
Phase I - Environmental and Design Studies and Phase II -
Preparation of Contract Plans and Documents , for the proposed
improvement of Buffalo Grove Road from Lake-Cook Road to
Aptakisic Road, the PROJECT, in the Village of Buffalo Grove ,
Lake County, Illinois ; and ,
WHEREAS , there exists a Joint Agreement For Preliminary
Engineering between the VILLAGE, the COUNTY and the Illinois
Department of Transportation, executed on January 28, 1980, which
sets forth the funding participation for Phase I and Phase II
Engineering; and ,
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WHEREAS , certain Phase I work outlined in (Section 2 .11a) of
said AGREEMENT involved performance of approximately 5000 lineal
feet of topographic survey for a section of said PROJECT
extending from Lake-Cook Road to Mundelein Road (I1. 83)
including the Mundelein Road (Il. 83) intersection; and ,
WHEREAS , the proposed improvement plan developed in the
Phase I studies requires approximately 9000 lineal feet of
topographic survey for the section of said Project from Lake-Cook
Road to Mundelein Road (I1. 83) , including the Mundelein Road
(I1. 83) intersection, which is an increase in length of 4000
lineal feet; and ,
WHEREAS, the VILLAGE and CONSULTANT do mutually agree that
said additional 4000 lineal feet of topographic survey is
required for Phase II work, Design and Preparation of Contract
Plans ; and ,
WHEREAS , the VILLAGE and CONSULTANT do mutually agree that
certain preliminary right-of-way work for 13 parcels shall be
performed in order that Federal programming of funding for
right-of-way acquisition for the PROJECT may be obtained; and ,
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WHEREAS , said preliminary right-of-way work shall consist of:
- Preparation of preliminary plats and legal descriptions
- Preparation of right-of-way plans
- Obtaining Title Reports
- Obtaining windshield appraisals
- Obtaining approvals of appraisors and negotiator
- Developing right-of-way acquisition costs and budget
and shall be performed in accordance with Section 2.25 of
said AGREEMENT; and
WHEREAS , the VILLAGE and CONSULTANT do mutually agree that
appraisal and negotiation activities related to right-of-way
acquisition shall not commence until receipt of Design Approval,
in accordance with Federal and State requirements ; and ,
WHEREAS , the CONSULTANT has completed the Phase I work out-
lined in said AGREEMENT to the satisfaction of the VILLAGE,
COUNTY, Illinois Department of Transportation and Federal Highway
Administration; and ,
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WHEREAS , the VILLAGE desires to authorize the CONSULTANT to
proceed with the Phase 2 work of said AGREEMENT, subject to
receipt of design approval and authorization to proceed from the
Federal Highway Administration and the Illinois Department of
Transportation; and,
WHEREAS , Section 5 .12 of said AGREEMENT states that
Compensation for Phase 2 work shall be negotiated when the scope
of the project has been defined;
NOW, THEREFORE, BE IT RESOLVED that said Phase II work shall
be completed at this time . The VILLAGE agrees to pay the
CONSULTANT, subject to an upper limit of compensation of
$103,472.00, reimbursement of the eligible actual costs in accord-
ance with Section 2.45 of the STANDARD PROVISIONS of said
AGREEMENT, plus a fixed amount of $11,270.00. The upper limit of
compensation and fixed amount are the result of the Cost Estimate
for Cosultant Services attached to and made a part of this
Supplement No . 1. The retainage provisions contained in Section
2 .42 of said Standard Provisions shall not apply to Direct
Non-Salary Costs . Exhibits A, B and C, which are attached, are
to be used as set forth in Section 2 .42 of said Standard
Provisions .
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This SUPPLEMENT NO. 1 executed this,/ of
1981 for the uses and purposes set forth herein.
ATTEST-: — VILLAGE BUFFALO GROVE
By = By
Village �1erk President
Date : ,- /7 /9 ,/
ATTEST. c MIDWEST CO SULTING ENGI EE�RS INC.
B By: �
Secretary-Treasurer Presidet
Date : 3; /qc'/
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Route Buffalo Grove Rd. (FAUS 2657) •
Village: 79-00019-00-PV COST ESTIMATE OF CONSULTANT'S SERVICES
Section rnunfiy! 79-nnnRl-n2-Pv SUPPLEMENT NO. 1
Proj M-5003(486) PHASE II ENGINEERING
tY Lake BUFFALO GROVE ROAD
LAKE-COOK ROAD TO MUNDELEIN ROAD (I1 . 83)
Job No. C-91-078-76 •
Consultant: Midwest Consulting Engineers, Inc. Date: 5/11/81
Number Dollars ($)
of Overhead In-House (a)
Man
s % of
Payroll Fringe Direct Sub�btal Profit Services
Grand
Hour
Benefits Costs By Others Total Total
Item (A) (B) (C) (D) (E) (F) (G) (H) (1)
1 . Review Location Design Study 20 264 335 0 599 79 0 678 0.6
2. Supplemental Design Survey . 390 3379 4291 701 8371 1014 0 9385 9.1
3. Plan Development Criteria 96 944 1198 10 2152 283 2500 4935 4.7
4. Preliminary Design Plans 1683 16,342 20,753 225 37,320 4903 0 42,223 40.8
5. Utility Adj. & Coordination 42 427 542 0 969 128 0 1097 1 .1
v+
' 6. Field & Office Plan Check 40 522 662 10 1194 156 0 1350 1 .3
7. Final Contract Plans 765 7788 9890 430 18,108 2336 0 20,444 19.8
B. Quantity Calculations 162 1592 2022 0 3614 478 0 4092 4.0
9. Special Provisions 60 622 789 0 1411 186 0 1597 1 .5
10. Cost Estimate 40 432 549 0 981 130 0 1111 1 .1
11 . Right-of-way Documents 400 5255 6673 3055 14,983 1577 0 16,560 16.0
Totals 3698 37,567 47,704 4431 89,702 11 ,270 2500 103,472 100.0
Description of Services :
1 of 4
AVERAGE HOURLY PROJECT RATES
SUPPLEMENT NO. 1
PHASE II ENGINEERING •
BUFFALO GROVE ROAD FAUS
Date: 5/11/81
ITEM 1 ITEM 2 ITEM 3 Item 4 •
Review Location- Supplemental Plan Development Preliminary Design
CLASSIFICATION SALARY Design Study Design Survey Criteria Plans
,
Principal 24.00 5 1 .20
Project Manager 14.00 55 7.70 5 0.70 5 0.70
Project Engineer 10.75 40 4.30 5 0.54 50 5.38 15 1 .61
* Design Engineer 9.25 30 2.78 35 3.24 55 5.09
1
Technician 7.75 60 4.65
Draftsman 9.25 5 0.46 25 2.31
Clerical 7.50 10 0.75
•
(
AVERAGE PAYROLL RATE 100 13.20 100 8.67 100 9.83 100 9.71
4
2 of 4
AVERAGE HOURLY PROJECT RATES
SUPPLEMENT NO. 1 •
PHASE II ENGINEERING
BUFFALO GROVE ROAD FAUS
Date: 5/11/81
ITEM 5 ITEM 6 ITEM 7 ITEM 8
CLASSIFICATION SALARY Utility Adjustment & Field & Office Final Contract Quantity Calculations
Coordination Plan Check Plans
I PART ,WGT. RATE , I PART /WGT.RATE ,% PART WGT. RATE I PART WGT. RATE
Principal 24.00
5 1 .20
Project Manager 14.00 5 0.70 50 7.00 10 1 .40 40 0.70
Project Engineer 10.75 45 4.84 45 4.84 30 3.23 40 4.30
80 Design Engineer 9.25
9 9 50 4.63 40 3.70 40 3.70
Technician 7.75
Draftsman 9.25 20 1 .85
Clerical 7.50 15 1 .13
C
AVERAGE PAYROLL RATE 100 10.17 100 13.04 100 10.18 100 9.83
3 of 4
AVERAGE HOURLY PROJECT RATES
SUPPLEMENT NO. 1
PHASE II ENGINEERING
BUFFALO GROVE ROAD FAUS
Date: 5/11/81
ITEM 9 ITEM 10 ITEM 11 -
CLASSIFICATION SALARY Special Provisions Cost Estimate Right-of-Way Docu-
m;nts
% PART WGT. RATE S PART WGT.RATE S PART WGT. RATE S PART WGT. RATE
.. "
Principal I� 24.00 2 0.48 5 1 .20 10 2.40
Project Manager 14.00 10 1 .40 10 1 .40 40 5.60
Project Engineer 10.75 40 4.30 40 4.30 40 4.30
Design Engineer 9.25 33 3.05 30 2.78
LID
' Technician 7.75
Draftsman
9.25 5 0.46
,
Clerical 7.50
15 1 .13 _ 15 1 .13 , 5 0.38
AVERAGE PAYROLL RATE 100 10.36 100 10.81 100 13.14
4 of 4
•
EXHIBIT A
HOURLY RATE RANGE
CONSULTANT 'S REGULAR STAFF
CLASSIFICATION FROM TO
Principal Engineer $15.00 $28.85
Project Manager 13. 50 15. 50
Resident Engineer 10. 50 13.00
Project Engineer 9.00 12.00
Engineer 8.25 10. 50
Technician 6.00 9. 50
Technican/Draftsman 8.00 10. 50
Draftsman 5.00 8.00
Clerical 5. 50 8 .00
Source: S .E . F. C. 10/31/80 Update.
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EXHIBIT B
PAYROLL BURDEN & FRINGE COSTS
% of Direct
Productive
Payroll
Federal Insurance Contributions Act - 7 .77
State Unemployment Compensation 1 . 68
Federal Unemployment Compensation 0.41
Workmen ' s Compensation Insurance 0.46
Paid Holidays , Vacation , Sick Leave 10. 91
Bonus and Incentive Payments 6.96
Qualified Deferred Retirement Benefits 9.80
Group Insurance 3.80
TOTAL PAYROLL BURDEN & FRINGE COSTS 41 .79%
Source: S. E . F. C . 10/31/80 Update
•
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EXHIBIT C
OVERHEAD AND INDIRECT COSTS
% of Direct
Productive
Payroll
State Income Taxes 1 .08
Business Insurance, including accident ,
liability and valuable papers 5.64
Depreciation
5. 10
Indirect Salaries - Administrative,
Secretarial , Messenger, Contracts , Negotiation ,
Proposals , Unassignable Staff Time, and Pro-
fessional Education 44. 98
Reproduction and Printing Costs 0. 56
Office Supplies 2.33
Data Processing 0.77
Professional Services Including Legal and
Accounting 2.47
Employees Travel , Business Meeting and Business
Development Expenses 6.72
Telephone and Postage 1 . 78
Recruiting and Relocating Expense 0.78
Training and Educational Non-Salary Expenses---- 0.26
Fees , Licenses , Dues , Publications , (technical
and professional ) 1 . 13
Utilities and Maintenance 0.99
Office Rent 7. 01
Employee Relations 0.83
Other Expenses 2.77
TOTAL OVERHEAD 85.20%
Source: S .E. F.C . 10/31/80 Update.
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TO: William R. Balling, Village Manager
FROM: Gregory P. Boysen, Director of Public Works
DATE: September 9, 1981
SUBJECT: BUFFALO GROVE ROAD (LAKE-COOK ROAD TO IL. 83)
STREET IMPROVEMENT
I have attached a draft copy of a resolution entitled,
"A Resolution Accepting The Agreement For Engineering
Services For The Design (Phase II) of The Buffalo Grove
Road (Lake-Cook Road To I1. 83) Street Improvement" .
I have reviewed the Agreement and would recommend that it
be approved by the Village Board. In order to comply with
funding schedule requirements of the Federal Grant Program
it is very important that the Agreement be approved at the
next Village Board meeting which is scheduled for Monday,
September 14, 1981.
If you have any questions concerning this matter, let me
know.
go o s , P.E.
GPB:lc
attachment